--- title: "YAROOMS Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is YAROOMS the right Scheduling solution for you? Explore 102 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/140364/YAROOMS/reviews/" page_type: "reviews" language: "en" publication_date: "2026-10-19" --- YAROOMS 4.6 (102) [View alternatives](https://www.capterra.com/p/140364/YAROOMS/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated October 19th, 2026 # Reviews of YAROOMS Ease of use 4.7 Customer Service 4.5 ## Pros and Cons in Reviews KR Kola R Senior Project ManagerMining & Metals, 5,001 - 10,000 employeesUsed the software for: More than 2 years. “Optimized Use of Office Space: The YAROOMS booking systems help in optimizing office space usage by providing a clear view of how space is being utilized, allowing for better planning and resource allocation.“ September 11, 2025 AT Anchita T Research and Development team memberBiotechnology, 2 - 10 employeesUsed the software for: Less than 6 months. “There’s a pop-up to turn on notifications every time I open it, which is somewhat irritating as the notifications are many and often (check-in, check-out, reminders.“ June 30, 2025 FB Francesco B Product Development SpecialistComputer Software, 501 - 1,000 employeesUsed the software for: Less than 6 months. “I like the office map view which allows you to instantly see the available workstations, allowing you to book them with a few clear, easy and quick steps.“ January 9, 2025 FB Francesco B Product Development SpecialistComputer Software, 501 - 1,000 employeesUsed the software for: Less than 6 months. “Sometimes the first time you log in, the map does not load immediately, so it may be difficult for a new user to understand how to use the software.“ January 9, 2025 NS Nisarg S Jr. Mechanical engineerMechanical or Industrial Engineering, 201 - 500 employeesUsed the software for: 1-2 years. “The application includes good features such as interactive workplace map and check-in features to adequately manage employee work stations.“ January 16, 2025 AH Ashraf H Graduate Recruitment AdvisorEducation Management, 1,001 - 5,000 employeesUsed the software for: Less than 6 months. “Nothing specific except that the booking appears in my outlook diary and I appear to be unavailable.“ June 4, 2025 JP Julie P Research ScientistBiotechnology, 2 - 10 employeesUsed the software for: 1-2 years. “However, the map view in the mobile app could be smoother, which would enhance usability, especially for on-the-go users.“ January 14, 2025 SL Sarah L CRM ExecutiveOil & Energy, 201 - 500 employeesUsed the software for: 1-2 years. “The reoccurring booking feature isn't the most straightforward to use, me and other colleagues have accidentally booked the whole week, instead of booking the same day, two weeks in a row.“ May 17, 2024 ## Showing most helpful reviews Showing 1-25 of 102 available reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use R Reviewer Project Manager Used the software for: Less than 1 year ### "YaRooms just works" February 16, 2026 5.0 YaRooms is a good tool for deskbooking in our office. It is inuitive. You have a good overview about your bookings. Pros The reservation and booking of a desk is intuative, very simple and fast. You can book and look at your reseration via a browser (Desktop an mobil) or via the app. It just works. Cons I can not say anything negativ about YaRooms as a tool for booking desks in our office. It just works. Review Source R Reviewer Ingenieur d application en logiciels médicaux Used the software for: Less than 1 year ### "Nice and easy" January 8, 2026 5.0 Nice and easy, first time i used i found everything i need fast. Very practical to ve able to book a room in any office anywhere from anywhere Pros As Easy to use, from my phone or from my computer. Very fast and practical especially for me who work from home much of my time. Cons When i see a room booked by a colleague it could be nice to have his name appear when clicking on the photo Review Source R Reviewer HRBP Used the software for: Less than 1 year ### "Positive Yarooms experience" November 13, 2025 5.0 It has been a positive experience, easy to use and see who is in the office and where they are sitting. Pros I find the Yarooms easy to use, you can clearly see what desks are booked and I like the reminder functionality. Cons Not always easy to use on the go, in regards the mobile application, so some functionality to improve this would be beneficial Review Source R Reviewer Marketing Executive Used the software for: Less than 1 year ### "A game-changer for office life" November 10, 2025 5.0 Considering my company went from having no booking system in place to implementing YAROOMS, it has been a game-changer. It brings structure and order to an aspect of office life that desperately needs it. Pros It's super user-friendly. The booking system is straightforward to use. The "blueprints" of the bookable room layouts are accurate. The confirmation emails and Microsoft Teams calendar sync are great. Cons When my company initially adopted it, the system required users to double-confirm their bookings via email, which was annoying. We have since dropped this setting, and it has made for a much better experience. Review Source Sergiu P. CEO Used the software for: Less than 1 year ### "Does the job it's suppose to do!" October 10, 2019 5.0 I'm using YArooms to juggle with 3 meeting rooms in our co-working space, especially helpful when you have limited hardware access and now we know to which room the projector/tv/etc is allocated. Pros It helps us manage 3 meeting rooms in our co-working space and helps us share hardware resources. Cons It's packed with features, sometimes overwhelming the UI Review Source Melanie A. Business Analyst Used the software for: 3-5 years ### "Works well" October 24, 2025 4.0 Has the required functionality to book rooms/seats and reasonably easy to use; I don't know if it integrates with outlook (it isn't at our org) but that would be useful Pros Reasonably intuitive, allows for efficiencies such as booking multiple days in a row with one booking. Its good to be able to see who is booked where, when. Cons I ran into trouble cancelling/deleting a booking. I couldn't figure out how, and I was confused because on the page I was trying to delete the booking, the button the 'cancel' the booking looked like a button the 'cancel' out of the page - I normally can figure out most software but this actually stymied me as it had no tool tips or further guidance on the page... so i just kept trying to figure out how to do it 'edit' mode... funny now, but supremely frustrating at the time. I would rename cancel to 'Delete' (since in hindsight, that is why you have the trashcash icon there). The word cancel shown in a button, next to an edit button, means something different in most software so that part is NOT intuitive :-) Review Source R Reviewer Global Master Data Manager Used the software for: 1-3 years ### "Pros & Cons YAROOMS" January 13, 2025 3.0 Overall YAROOMS is a nice to have tool and does what it needs to do for me. Until now it always did its job and I do not have anything to say against about functionality. But I do think, it could be improved in terms of convenience and desgin. Pros I like the map functionality in general and the overview it gives with the colour indicators. The processes are easy to understand Cons There were few ocassions were I wanted to look at the availability from a day before on the map, to easily check which office/space was occupied or which space I had booked. Unfortunately this is not possible. Also sometimes I get the feeling the UI overlay is a bit "clumsy" - choosing the correct floor and date could become more convenient/easier. Buttons to click could be bigger. Review Source R Reviewer Senior Project Manager Used the software for: 3-5 years ### "Desk Booking" September 16, 2025 5.0 My overall experience with YAROOMS - It works great for me. These are few advantages I enjoy using YAROOMS: Improved Employee Satisfaction: Providing me the freedom to choose my workspace. This boosts morale and allows me to have an increased productivity. Enhanced Collaboration: The desk booking systems facilitate collaboration by allowing my me to book desks near teammates and meeting rooms for group work. Optimized Use of Office Space: The YAROOMS booking systems help in optimizing office space usage by providing a clear view of how space is being utilized, allowing for better planning and resource allocation. Pros Room and Desk bookings is so easy, gives flexibility on when you're available and require a desk. On the day of the booking, it gives you opportunity to extend your time or even cancel completely Cons Login is easy with appropriate setup and security. Options for booking (Map or time based) so you can have a flexible booking based on availability. Review Source R Reviewer Research and Development team member Used the software for: Less than 1 year ### "Great for co-working spaces and large teams!" July 1, 2025 4.0 It’s been great so far! It can be a little competitive to book popular lab resources but being able to plan ahead your day looking at the bookings among coworkers and other teams is so helpful! Pros I love how easy it is to see how busy the workplace is going to be with the occupancy percentage and the timeline which gives me a preview of the day ahead. It reduces redundant conversations with my coworkers about what they’ll be working on or at what time. I also find the pick and drag function on the laptop very convenient. On the mobile app version, sometimes I see times that are in red for “already booked by someone else” which makes it easier to determine when I can make my bookings. Cons The mobile app stills need a little work. There’s a pop-up to turn on notifications every time I open it, which is somewhat irritating as the notifications are many and often (check-in, check-out, reminders. There’s a resource I can only book for 2hrs at a time but sometimes I need to book it multiple times a day so it would be non-stop notifications if I had it on. I would also appreciate being able to view the timeline in the app. Review Source R Reviewer Child and Family Therapist Used the software for: Less than 1 year ### "Easy and quick booking" May 27, 2025 5.0 Pros It's an easy and quick booking system. I love how there are photos attached to the room, which allows me to visualize the space before I book it! I also appreciate that the booking is automatically assigned to my Outlook calendar. That makes it easy for colleagues to find me if they want to chat in person. Cons The "Find a Space" feature didn't always work for me. Not sure why? Maybe I was doing something wrong. Review Source R Reviewer Training Team Supervisor Used the software for: Less than 1 year ### "two thumbs up for Yarooms" November 26, 2024 5.0 it's great tool - easy to find (on screen), easy to use Pros clean, simple user interface I appreciated being able to review my history /records too Cons I can't really think of anything that I felt was ineffective or inefficient Review Source R Reviewer Counselor Used the software for: Less than 1 year ### "Pretty positive experience/program for bookings" July 15, 2024 5.0 Easy to use and see the bookings. Very easy to manage those bookings. Pros How straight forward and easy it was to navigate and use for room bookings. Cons There were some features I completely didn't use because of the nature of my work, however perhaps they're helpful in other fields. Review Source R Reviewer Systems Used the software for: 3-5 years ### "Quick Support Response" June 25, 2024 4.0 Pros Yarooms support was very quick to handle my issue. I felt like the team was really invested into helping me resolve the issue. All though they could not replicate the issue, the communication and speed of response was outstanding. I did resolve the issue by changing my process. Cons When a person cancels a desk, we sometimes find it takes a few minutes and a few re launches before we can see the free desk or that we can book another desk. It may due to location (At home, in office etc). Review Source R Reviewer Peer coach Used the software for: 1-3 years ### "Excellent YAROOMS " July 9, 2024 5.0 My overall experience has been wonderful I’d recommend it as a system/service 100 per cent Thank you to all who contribute to its delivery and development Pros I have found YAROOMS very easy to use when I first joined my organisation and I was advised that I needed to book rooms in this manner I was very nervous. Respectfully my fears have proved unfounded I have truthfully found YAROOMS easy to use to book and also cancel appointments and also the fact that there is confirmation of the booking and accessible ways to check what you’ve done etc is excellent Truthfully I’ve no fault to find no criticism to make. Cons I do not have any complaints to make about YAROOMS I’ve not had any experience that proves negative Review Source R Reviewer Homeowner Services Coordinator Used the software for: Less than 1 year ### "The Move Around" May 20, 2024 5.0 I like the experience with being able to book a different room, or the opportunity to book the same room. I also like booking a meeting space to meet with my team. I also like seeing on the screen where members of my team are, or other coworkers. Pros I like that I can move around to different desks, and seating positions whenever they are available. Cons The least thing I like about YAROOMS, is nothing. Review Source R Reviewer Project Lead Used the software for: 1-3 years ### "Great Experience using Yarooms" October 30, 2024 5.0 Overall Experience has been smooth and convenient. Pros Easy to use UI, real-time data to avoid confusions Cons None. One thing that can be improved is adding more detailed directions. If someone is visiting an office infrequently, chances of finding the desk or the meeting room are difficult. It can be integrated in the mobile app, and it can give direction based on the location or just some general direction(e.g if you enter from X gate, it can show an in-office map to walk you to the location) Review Source R Reviewer Client Engagement Specialist Used the software for: Less than 1 year ### "Takes the guess work out of booking rooms" April 15, 2020 5.0 Pros I love that it is easy to book a room, know what is available and how long you can stay! It also takes away the awkward conversation of kicking someone out of a room. You check in and when you do the person currently in the room knows to leave. OR! Even better, if there is no one after you, you can extend your time! I love how easy and intuitive it is! It doesn't allow people to take up a room for an entire day and allows you to always get the time you need. Cons I think the online booking platform could be improved. It is a lot of scrolling and click to find the rooms and times that you need. Just making it that much easier to use and see what is available. Review Source R Reviewer Facilities & Mainanence Officer Used the software for: 3-5 years ### "How to make life a dodle" June 27, 2019 5.0 Being in total control of ALL room bookings across 21 Interview rooms and 4 Meeting rooms and 1 Conference room has made life so much easier, Being able to use a system with times in/out in perfect for a very busy environment which is normally difficult to control but now with YArooms set bookings are in place. Pros Very easy to use simple way to control room bookings in a large facility. Cons Do not want YArooms letting me know that rooms have been cleared and made vacant, had to cancel this command . Review Source R Reviewer Senior Administrator Used the software for: Less than 1 year ### "Customer Friendly system" June 10, 2024 5.0 This is a system that works for everyone Pros Easy to access and teach to other colleagues Cons Very user friendly with easy access to the system Review Source R Reviewer Project Manager Used the software for: Less than 1 year ### "Necessary for remote workers' planning" May 14, 2024 5.0 Pros I like it because it helps me organize and decide better when to go to the office, considering the general assistance thanks to seeing who has booked a desk. Same for choosing the right spot to sit depending on my objective that day. Cons The Map view can be enhanced by adapting it to full view when first logged in. From full screen and then zooming in, or maybe allowing the preference to see the area where I usually reserve my desk. Review Source BW Benita W. Director of Campus Operations Used the software for: 3-5 years ### "Great product for basic room scheduling" June 26, 2019 5.0 Pros Easy to set up and implement Easy to use - no staff training required Easy to make changes Good value Cons My only criticism is that recurring meetings can only be input by week, day or date as opposed to random dates which I could do in my old system. Review Source R Reviewer Associate Junior Revenue Manager Used the software for: Less than 1 year ### "Excellent & Efficient tool" May 14, 2024 5.0 Pros the best thing about YAROOMS is scheduling and managing the meeting rooms. Cons I didn't like the no-show, it is too early at 10:00 AM Review Source R Reviewer Coordinator Used the software for: Less than 1 year ### "Very easy and convenient App " June 5, 2024 4.0 Over-all positive experience. Easy application for every-day use Pros User friendly interface, simple one click desk booking system. Very easy to cancel and check-in Cons Not the least liked but just too many emails (reminders) Review Source R Reviewer VP Commercial Used the software for: Less than 1 year ### "Feedback for Yarooms" May 15, 2024 5.0 Pros The ease for a first time user makes a big difference Cons Real time alert can be faster to keep everyone posted. Review Source R Reviewer Project Manager Used the software for: Less than 1 year ### "Long live the flex office!" October 16, 2024 5.0 quick and easy... Easy to use. No training required. Just click and there you have it. Pros Reservation, recap, overview... it's all there! Cons I have no negative comments to make. I hope I don't have any! Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.