--- title: "YAROOMS Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is YAROOMS the right Scheduling solution for you? Explore 102 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/140364/YAROOMS/reviews/" page_type: "reviews" language: "en" --- YAROOMS 4.6 (102) [View alternatives](https://www.capterra.com/p/140364/YAROOMS/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated September 17th, 2026 # Reviews of YAROOMS Ease of use 4.7 Customer Service 4.5 ## Pros and Cons in Reviews KR Kola R Senior Project ManagerMining & Metals, 5,001 - 10,000 employeesUsed the software for: More than 2 years. “Optimized Use of Office Space: The YAROOMS booking systems help in optimizing office space usage by providing a clear view of how space is being utilized, allowing for better planning and resource allocation.“ September 11, 2025 AT Anchita T Research and Development team memberBiotechnology, 2 - 10 employeesUsed the software for: Less than 6 months. “There’s a pop-up to turn on notifications every time I open it, which is somewhat irritating as the notifications are many and often (check-in, check-out, reminders.“ June 30, 2025 FB Francesco B Product Development SpecialistComputer Software, 501 - 1,000 employeesUsed the software for: Less than 6 months. “I like the office map view which allows you to instantly see the available workstations, allowing you to book them with a few clear, easy and quick steps.“ January 9, 2025 FB Francesco B Product Development SpecialistComputer Software, 501 - 1,000 employeesUsed the software for: Less than 6 months. “Sometimes the first time you log in, the map does not load immediately, so it may be difficult for a new user to understand how to use the software.“ January 9, 2025 NS Nisarg S Jr. Mechanical engineerMechanical or Industrial Engineering, 201 - 500 employeesUsed the software for: 1-2 years. “The application includes good features such as interactive workplace map and check-in features to adequately manage employee work stations.“ January 16, 2025 AH Ashraf H Graduate Recruitment AdvisorEducation Management, 1,001 - 5,000 employeesUsed the software for: Less than 6 months. “Nothing specific except that the booking appears in my outlook diary and I appear to be unavailable.“ June 4, 2025 JP Julie P Research ScientistBiotechnology, 2 - 10 employeesUsed the software for: 1-2 years. “However, the map view in the mobile app could be smoother, which would enhance usability, especially for on-the-go users.“ January 14, 2025 SL Sarah L CRM ExecutiveOil & Energy, 201 - 500 employeesUsed the software for: 1-2 years. “The reoccurring booking feature isn't the most straightforward to use, me and other colleagues have accidentally booked the whole week, instead of booking the same day, two weeks in a row.“ May 17, 2024 ## Showing most helpful reviews Showing 1-25 of 102 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Sergiu P. CEO Media Production Used the software for: 6-12 months ### "Does the job it's suppose to do!" October 8, 2019 5.0 I'm using YArooms to juggle with 3 meeting rooms in our co-working space, especially helpful when you have limited hardware access and now we know to which room the projector/tv/etc is allocated. Pros It helps us manage 3 meeting rooms in our co-working space and helps us share hardware resources. Cons It's packed with features, sometimes overwhelming the UI Alternatives considered [Skedda](https://www.capterra.com/p/132372/Skedda-Bookings/) Reason for choosing YAROOMS We signed up and it just worked as planned. I didn't need to try anything else. Review Source MA Melanie A. Business Analyst Mining & Metals Used the software for: 2+ years ### "Works well" October 20, 2025 4.0 Has the required functionality to book rooms/seats and reasonably easy to use; I don't know if it integrates with outlook (it isn't at our org) but that would be useful Pros Reasonably intuitive, allows for efficiencies such as booking multiple days in a row with one booking. Its good to be able to see who is booked where, when. Cons I ran into trouble cancelling/deleting a booking. I couldn't figure out how, and I was confused because on the page I was trying to delete the booking, the button the 'cancel' the booking looked like a button the 'cancel' out of the page - I normally can figure out most software but this actually stymied me as it had no tool tips or further guidance on the page... so i just kept trying to figure out how to do it 'edit' mode... funny now, but supremely frustrating at the time. I would rename cancel to 'Delete' (since in hindsight, that is why you have the trashcash icon there). The word cancel shown in a button, next to an edit button, means something different in most software so that part is NOT intuitive :-) Review Source Response from YAROOMS October 24, 2025 Thanks for the feedback - this kind of input really helps us improve the solution for everyone. It’s been passed on to our product team. :) GF Garry F. Global Master Data Manager Health, Wellness and Fitness Used the software for: 1-2 years ### "Pros & Cons YAROOMS" January 10, 2025 3.0 Overall YAROOMS is a nice to have tool and does what it needs to do for me. Until now it always did its job and I do not have anything to say against about functionality. But I do think, it could be improved in terms of convenience and desgin. Pros I like the map functionality in general and the overview it gives with the colour indicators. The processes are easy to understand Cons There were few ocassions were I wanted to look at the availability from a day before on the map, to easily check which office/space was occupied or which space I had booked. Unfortunately this is not possible. Also sometimes I get the feeling the UI overlay is a bit "clumsy" - choosing the correct floor and date could become more convenient/easier. Buttons to click could be bigger. Review Source KR Kola R. Senior Project Manager Mining & Metals Used the software for: 2+ years ### "Desk Booking" September 11, 2025 5.0 My overall experience with YAROOMS - It works great for me. These are few advantages I enjoy using YAROOMS: Improved Employee Satisfaction: Providing me the freedom to choose my workspace. This boosts morale and allows me to have an increased productivity. Enhanced Collaboration: The desk booking systems facilitate collaboration by allowing my me to book desks near teammates and meeting rooms for group work. Optimized Use of Office Space: The YAROOMS booking systems help in optimizing office space usage by providing a clear view of how space is being utilized, allowing for better planning and resource allocation. Pros Room and Desk bookings is so easy, gives flexibility on when you're available and require a desk. On the day of the booking, it gives you opportunity to extend your time or even cancel completely Cons Login is easy with appropriate setup and security. Options for booking (Map or time based) so you can have a flexible booking based on availability. Review Source Response from YAROOMS October 24, 2025 Thank you for your feedback! AT Anchita T. Research and Development team member Biotechnology Used the software for: Less than 6 months ### "Great for co-working spaces and large teams!" June 30, 2025 4.0 It’s been great so far! It can be a little competitive to book popular lab resources but being able to plan ahead your day looking at the bookings among coworkers and other teams is so helpful! Pros I love how easy it is to see how busy the workplace is going to be with the occupancy percentage and the timeline which gives me a preview of the day ahead. It reduces redundant conversations with my coworkers about what they’ll be working on or at what time. I also find the pick and drag function on the laptop very convenient. On the mobile app version, sometimes I see times that are in red for “already booked by someone else” which makes it easier to determine when I can make my bookings. Cons The mobile app stills need a little work. There’s a pop-up to turn on notifications every time I open it, which is somewhat irritating as the notifications are many and often (check-in, check-out, reminders. There’s a resource I can only book for 2hrs at a time but sometimes I need to book it multiple times a day so it would be non-stop notifications if I had it on. I would also appreciate being able to view the timeline in the app. Review Source Response from YAROOMS October 24, 2025 Thank you for your feedback and suggestions! RG Robbie G. Marketing Executive Education Management Used the software for: 6-12 months ### "A game-changer for office life" November 6, 2025 5.0 Considering my company went from having no booking system in place to implementing YAROOMS, it has been a game-changer. It brings structure and order to an aspect of office life that desperately needs it. Pros It's super user-friendly. The booking system is straightforward to use. The "blueprints" of the bookable room layouts are accurate. The confirmation emails and Microsoft Teams calendar sync are great. Cons When my company initially adopted it, the system required users to double-confirm their bookings via email, which was annoying. We have since dropped this setting, and it has made for a much better experience. Review Source JW Jenni W. Child and Family Therapist Health, Wellness and Fitness Used the software for: 6-12 months ### "Easy and quick booking" May 20, 2025 5.0 Pros It's an easy and quick booking system. I love how there are photos attached to the room, which allows me to visualize the space before I book it! I also appreciate that the booking is automatically assigned to my Outlook calendar. That makes it easy for colleagues to find me if they want to chat in person. Cons The "Find a Space" feature didn't always work for me. Not sure why? Maybe I was doing something wrong. Review Source kE ktrina E. HRBP Retail Used the software for: Less than 6 months ### "Positive Yarooms experience" November 12, 2025 5.0 It has been a positive experience, easy to use and see who is in the office and where they are sitting. Pros I find the Yarooms easy to use, you can clearly see what desks are booked and I like the reminder functionality. Cons Not always easy to use on the go, in regards the mobile application, so some functionality to improve this would be beneficial Review Source LH Lionel H. Ingenieur d application en logiciels médicaux Computer Software Used the software for: Less than 6 months ### "Nice and easy" January 7, 2026 5.0 Nice and easy, first time i used i found everything i need fast. Very practical to ve able to book a room in any office anywhere from anywhere Pros As Easy to use, from my phone or from my computer. Very fast and practical especially for me who work from home much of my time. Cons When i see a room booked by a colleague it could be nice to have his name appear when clicking on the photo Review Source DG Dirk G. Project Manager Entertainment Used the software for: Less than 6 months ### "YaRooms just works" February 10, 2026 5.0 YaRooms is a good tool for deskbooking in our office. It is inuitive. You have a good overview about your bookings. Pros The reservation and booking of a desk is intuative, very simple and fast. You can book and look at your reseration via a browser (Desktop an mobil) or via the app. It just works. Cons I can not say anything negativ about YaRooms as a tool for booking desks in our office. It just works. Review Source FB Francesco B. Product Development Specialist Computer Software Used the software for: Less than 6 months ### "Highly recommended" January 9, 2025 5.0 My experience is absolutely positive so far, I have not encountered any problems and I feel like strongly recommending this software for managing office workstations. Pros I like the office map view which allows you to instantly see the available workstations, allowing you to book them with a few clear, easy and quick steps. Cons Sometimes the first time you log in, the map does not load immediately, so it may be difficult for a new user to understand how to use the software. Review Source cP celine P. commercial engineer Information Technology and Services Used the software for: 1-2 years ### "Yaroo reviews" October 22, 2024 5.0 very quick handling of the product without the need for training. Pros The simplicity of use and the visual increase in availability Cons the indication of the buildings lacks a little visibility Review Source SR Susan R. Designer and Sales Executive Furniture Used the software for: Less than 6 months ### "Yarooms Review" August 30, 2024 5.0 I think I pretty much said it all in my "like" section. I think it's great program, easy-to-use, easy-to-navigate, etc ...! Glad I get to use it! Pros I like the ease of the program. I like the visuals for both of our locations regarding available meeting rooms and company cars that are available on any given day (or location). It's user-friendly and super easy to navigate. Cons I can't think of a Con ...??!!! I suppose that's got to be a good thing!! Review Source CM Chad M. Psychotherapist Mental Health Care Used the software for: 6-12 months ### "Does What It Sets Out To Do" May 29, 2024 4.0 It works like it’s described. It’s dependable. It should continue to be updated to stay current, but its overall a decent experience Pros I like how easy it is to use. It works like it should, and it’s user friendly. Cons It just feels like a software program that has not been refined. It feels like it’s in beta testing. I think there needs to be constant feedback and implementation of feedback. However, I don’t know enough about this process, and it might be a very challenging process. Review Source Response from YAROOMS June 11, 2024 Thank you for reviewing Yarooms! Your feedback is invaluable in helping us improve our solution. JO Jennifer O. Operations Biotechnology Used the software for: 6-12 months ### "Good product - Service depends on the assigned contact" April 28, 2023 4.0 The product usage is great. And after we were allowed to remain on the older platform, service was good. Didn't like the pressure at first. Pros It's easy to onboard people. The system is very easy to navigate. Cons The sales staff were trying to move us to the latest version - with some pressure. The new platform did not have drag and drop functionality (at the time) and could not migrate existing meetings. Lack of migration (even for a fee) was an enormous issue. Reason for choosing YAROOMS I had no bearing on the decision. Review Source CJ Courtney J. Coordinator of Tenant Services Facilities Services Used the software for: 2+ years ### "Very helpful at multi-use building." June 19, 2019 5.0 I work at a building that is home to several small/start-up companies who alternately need our shared conference spaces. YAROOMS has been a great solution for our building. People at varying levels of computer savvy-ness have been able to use this with no problems - the calendars are very straightforward. On occasion, people will have issues booking new meetings on our door iPads which run the tablet app, but this may be more of a tablet & user issue. (Some examples from our version of the app: you just type over the generic title "Meeting" to re-name; adjusting the start & end times on new bookings is hard for those who cannot see small numbers.) Overall these issues are very minor, and immediately fixable. We like YAROOMS. Pros YAROOMS is pretty easy and intuitive to use for people at all "tech levels"! (This goes for both the website and the tablet app.) Cons On the iPad "YAROOMS Door" app, sometimes people at my building have difficulty changing the time when booking new meetings. Review Source Response from YAROOMS June 24, 2019 Hi Courtney, Thank you for your review. We keep our apps updated, to make sure that our users have the best experience with our system. Your feedback is welcome and important for our future improvement works. The YArooms Team. SL Sarah L. CRM Executive Oil & Energy Used the software for: 1-2 years ### "Great product" May 17, 2024 5.0 Pros It's really easy to use, allows the whole company to book desks and meeting rooms in advance, and for us to see how much space there is in the office on any given day. I also like that it helps us calculate the carbon emissions used travelling to and from the office. Cons The reoccurring booking feature isn't the most straightforward to use, me and other colleagues have accidentally booked the whole week, instead of booking the same day, two weeks in a row. Review Source Response from YAROOMS May 23, 2024 Thank you for your sharing your feedback with us! AH Amber H. Client Engagement Specialist Design Used the software for: 6-12 months ### "Takes the guess work out of booking rooms" April 14, 2020 5.0 Pros I love that it is easy to book a room, know what is available and how long you can stay! It also takes away the awkward conversation of kicking someone out of a room. You check in and when you do the person currently in the room knows to leave. OR! Even better, if there is no one after you, you can extend your time! I love how easy and intuitive it is! It doesn't allow people to take up a room for an entire day and allows you to always get the time you need. Cons I think the online booking platform could be improved. It is a lot of scrolling and click to find the rooms and times that you need. Just making it that much easier to use and see what is available. Review Source Response from YAROOMS April 23, 2020 Thank you for the review, Amber. We are happy you are enjoying YAROOMS. To have a broader oversight of meetings and rooms, you can switch from daily to weekly or monthly views. JH Jonathan H. Facilities & Mainanence Officer Public Relations and Communications Used the software for: 2+ years ### "How to make life a dodle" June 24, 2019 5.0 Being in total control of ALL room bookings across 21 Interview rooms and 4 Meeting rooms and 1 Conference room has made life so much easier, Being able to use a system with times in/out in perfect for a very busy environment which is normally difficult to control but now with YArooms set bookings are in place. Pros Very easy to use simple way to control room bookings in a large facility. Cons Do not want YArooms letting me know that rooms have been cleared and made vacant, had to cancel this command . Review Source Response from YAROOMS August 21, 2019 Thank you for your review. Any type of notification can be easily turned on / off from the Notifications tab. That way you can avoid receiving information you do not need. CH Chris H. Senior Administrator Facilities Services Used the software for: 6-12 months ### "Customer Friendly system" June 4, 2024 5.0 This is a system that works for everyone Pros Easy to access and teach to other colleagues Cons Very user friendly with easy access to the system Review Source Response from YAROOMS June 11, 2024 Thank you for your feedback! We are happy you are enjoying Yarooms. AS Ahmed S. Project Manager Hospitality Used the software for: 6-12 months ### "Necessary for remote workers' planning" May 9, 2024 5.0 Pros I like it because it helps me organize and decide better when to go to the office, considering the general assistance thanks to seeing who has booked a desk. Same for choosing the right spot to sit depending on my objective that day. Cons The Map view can be enhanced by adapting it to full view when first logged in. From full screen and then zooming in, or maybe allowing the preference to see the area where I usually reserve my desk. Review Source Response from YAROOMS May 14, 2024 Thank you for your review and suggestion! Your feedback helps us create a better solution. BW Benita W. Director of Campus Operations Non-Profit Organization Management Used the software for: 2+ years ### "Great product for basic room scheduling" June 19, 2019 5.0 Pros Easy to set up and implement Easy to use - no staff training required Easy to make changes Good value Cons My only criticism is that recurring meetings can only be input by week, day or date as opposed to random dates which I could do in my old system. Review Source Response from YAROOMS August 21, 2019 Thank you Benita. We appreciate your input and we will look into expanding the recurrence option to see if we can accommodate this type of recurrence. BR Billel R. Associate Junior Revenue Manager Hospitality Used the software for: Less than 6 months ### "Excellent & Efficient tool" April 29, 2024 5.0 Pros the best thing about YAROOMS is scheduling and managing the meeting rooms. Cons I didn't like the no-show, it is too early at 10:00 AM Review Source Response from YAROOMS May 14, 2024 Thank you for reviewing Yarooms! We are happy you are enjoying it. The no-show settings might depend on your company's internal policy. Please contact your organization's administrator for more information. MS Mark S. SME Oil & Energy Used the software for: 6-12 months ### "Great for hotelling work spaces" August 13, 2024 5.0 Easy to use and check-in via mobile application Pros Online portal and mobile App option, floor view Cons Cannot search by co-worker. Reserve/hold workstation for a co-worker. Review Source SS Shivangi S. Coordinator, Pharmacy Pharmaceuticals Used the software for: Less than 6 months ### "Easy and convenient " June 7, 2024 5.0 I love to book my place in advance and I can show my team my desk so that we can fix the space accordingly. Pros Its visible that's the best part one can easily select the spot and get the perfect space. Cons Nothing is about YAROOMS that I don't like, everything is alright. 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