# YAROOMS Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is YAROOMS the right Scheduling solution for you? Explore 102 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/140364/YAROOMS/reviews --- YAROOMS 4.6 (102) [View alternatives](https://www.capterra.com/p/140364/YAROOMS/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of YAROOMS Ease of use 4.7 Customer Service 4.5 ## Pros and Cons in Reviews KR Kola R Senior Project ManagerMining & Metals, 5,001 - 10,000 employeesUsed the software for: More than 2 years. “Optimized Use of Office Space: The YAROOMS booking systems help in optimizing office space usage by providing a clear view of how space is being utilized, allowing for better planning and resource allocation.“ September 11, 2025 AT Anchita T Research and Development team memberBiotechnology, 2 - 10 employeesUsed the software for: Less than 6 months. “There’s a pop-up to turn on notifications every time I open it, which is somewhat irritating as the notifications are many and often (check-in, check-out, reminders.“ June 30, 2025 FB Francesco B Product Development SpecialistComputer Software, 501 - 1,000 employeesUsed the software for: Less than 6 months. “I like the office map view which allows you to instantly see the available workstations, allowing you to book them with a few clear, easy and quick steps.“ January 9, 2025 SL Sarah L CRM ExecutiveOil & Energy, 201 - 500 employeesUsed the software for: 1-2 years. “The reoccurring booking feature isn't the most straightforward to use, me and other colleagues have accidentally booked the whole week, instead of booking the same day, two weeks in a row.“ May 17, 2024 NS Nisarg S Jr. Mechanical engineerMechanical or Industrial Engineering, 201 - 500 employeesUsed the software for: 1-2 years. “The application includes good features such as interactive workplace map and check-in features to adequately manage employee work stations.“ January 16, 2025 AH Ashraf H Graduate Recruitment AdvisorEducation Management, 1,001 - 5,000 employeesUsed the software for: Less than 6 months. “Nothing specific except that the booking appears in my outlook diary and I appear to be unavailable.“ June 4, 2025 LL Lily L Sr. Risk Control AnalystCapital Markets, 51 - 200 employeesUsed the software for: Less than 6 months. “It works in my computer and my phone and allows me to book in advance with different occurrences.“ July 11, 2025 FB Francesco B Product Development SpecialistComputer Software, 501 - 1,000 employeesUsed the software for: Less than 6 months. “Sometimes the first time you log in, the map does not load immediately, so it may be difficult for a new user to understand how to use the software.“ January 9, 2025 ## Showing most helpful reviews Showing 1-25 of 102 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Sergiu P. CEO Media Production Used the software for: 6-12 months ### "Does the job it's suppose to do!" October 8, 2019 5.0 I'm using YArooms to juggle with 3 meeting rooms in our co-working space, especially helpful when you have limited hardware access and now we know to which room the projector/tv/etc is allocated. Pros It helps us manage 3 meeting rooms in our co-working space and helps us share hardware resources. Cons It's packed with features, sometimes overwhelming the UI Alternatives considered [Skedda](https://www.capterra.com/p/132372/Skedda-Bookings/) Reason for choosing YAROOMS We signed up and it just worked as planned. I didn't need to try anything else. Review Source NI Nathan I. Pastor Religious Institutions Used the software for: 2+ years ### "Overall Great Product" September 24, 2024 5.0 Overall good user experience with a nice design and helpful features. Pros Expansive product, intuitive design and features, and customer support. Cons Price increase. Our church benefited from the introductory cost but was dissatisfied with the significant increase. Alternatives considered [Planning Center](https://www.capterra.com/p/76708/Planning-Center/)[Koalendar](https://www.capterra.com/p/218443/Koalendar/) Reason for choosing YAROOMS Introductory rate was attractive and fair considering other market costs. Review Source GF Garry F. Global Master Data Manager Health, Wellness and Fitness Used the software for: 1-2 years ### "Pros & Cons YAROOMS" January 10, 2025 3.0 Overall YAROOMS is a nice to have tool and does what it needs to do for me. Until now it always did its job and I do not have anything to say against about functionality. But I do think, it could be improved in terms of convenience and desgin. Pros I like the map functionality in general and the overview it gives with the colour indicators. The processes are easy to understand Cons There were few ocassions were I wanted to look at the availability from a day before on the map, to easily check which office/space was occupied or which space I had booked. Unfortunately this is not possible. Also sometimes I get the feeling the UI overlay is a bit "clumsy" - choosing the correct floor and date could become more convenient/easier. Buttons to click could be bigger. Review Source LH Lionel H. Ingenieur d application en logiciels médicaux Computer Software Used the software for: Less than 6 months ### "Nice and easy" January 7, 2026 5.0 Nice and easy, first time i used i found everything i need fast. Very practical to ve able to book a room in any office anywhere from anywhere Pros As Easy to use, from my phone or from my computer. Very fast and practical especially for me who work from home much of my time. Cons When i see a room booked by a colleague it could be nice to have his name appear when clicking on the photo Review Source rD robert D. System and Application Engineer Information Technology and Services Used the software for: 2+ years ### "Yarooms - online meeting room and desk booking system" July 30, 2024 4.0 Pros The ease of booking using its graphic interface. Cons I found the "Confirm Booking" process a hit-and-miss. Switched from [Condeco](https://www.capterra.com/p/150960/Condeco-Desk-Booking-Software/) A product that integrated better with o365 and offered both desk and room booking features. Review Source KR Kola R. Senior Project Manager Mining & Metals Used the software for: 2+ years ### "Desk Booking" September 11, 2025 5.0 My overall experience with YAROOMS - It works great for me. These are few advantages I enjoy using YAROOMS: Improved Employee Satisfaction: Providing me the freedom to choose my workspace. This boosts morale and allows me to have an increased productivity. Enhanced Collaboration: The desk booking systems facilitate collaboration by allowing my me to book desks near teammates and meeting rooms for group work. Optimized Use of Office Space: The YAROOMS booking systems help in optimizing office space usage by providing a clear view of how space is being utilized, allowing for better planning and resource allocation. Pros Room and Desk bookings is so easy, gives flexibility on when you're available and require a desk. On the day of the booking, it gives you opportunity to extend your time or even cancel completely Cons Login is easy with appropriate setup and security. Options for booking (Map or time based) so you can have a flexible booking based on availability. Review Source Response from YAROOMS October 24, 2025 Thank you for your feedback! MA Melanie A. Business Analyst Mining & Metals Used the software for: 2+ years ### "Works well" October 20, 2025 4.0 Has the required functionality to book rooms/seats and reasonably easy to use; I don't know if it integrates with outlook (it isn't at our org) but that would be useful Pros Reasonably intuitive, allows for efficiencies such as booking multiple days in a row with one booking. Its good to be able to see who is booked where, when. Cons I ran into trouble cancelling/deleting a booking. I couldn't figure out how, and I was confused because on the page I was trying to delete the booking, the button the 'cancel' the booking looked like a button the 'cancel' out of the page - I normally can figure out most software but this actually stymied me as it had no tool tips or further guidance on the page... so i just kept trying to figure out how to do it 'edit' mode... funny now, but supremely frustrating at the time. I would rename cancel to 'Delete' (since in hindsight, that is why you have the trashcash icon there). The word cancel shown in a button, next to an edit button, means something different in most software so that part is NOT intuitive :-) Review Source Response from YAROOMS October 24, 2025 Thanks for the feedback - this kind of input really helps us improve the solution for everyone. It’s been passed on to our product team. :) AT Anchita T. Research and Development team member Biotechnology Used the software for: Less than 6 months ### "Great for co-working spaces and large teams!" June 30, 2025 4.0 It’s been great so far! It can be a little competitive to book popular lab resources but being able to plan ahead your day looking at the bookings among coworkers and other teams is so helpful! Pros I love how easy it is to see how busy the workplace is going to be with the occupancy percentage and the timeline which gives me a preview of the day ahead. It reduces redundant conversations with my coworkers about what they’ll be working on or at what time. I also find the pick and drag function on the laptop very convenient. On the mobile app version, sometimes I see times that are in red for “already booked by someone else” which makes it easier to determine when I can make my bookings. Cons The mobile app stills need a little work. There’s a pop-up to turn on notifications every time I open it, which is somewhat irritating as the notifications are many and often (check-in, check-out, reminders. There’s a resource I can only book for 2hrs at a time but sometimes I need to book it multiple times a day so it would be non-stop notifications if I had it on. I would also appreciate being able to view the timeline in the app. Review Source Response from YAROOMS October 24, 2025 Thank you for your feedback and suggestions! RG Robbie G. Marketing Executive Education Management Used the software for: 6-12 months ### "A game-changer for office life" November 6, 2025 5.0 Considering my company went from having no booking system in place to implementing YAROOMS, it has been a game-changer. It brings structure and order to an aspect of office life that desperately needs it. Pros It's super user-friendly. The booking system is straightforward to use. The "blueprints" of the bookable room layouts are accurate. The confirmation emails and Microsoft Teams calendar sync are great. Cons When my company initially adopted it, the system required users to double-confirm their bookings via email, which was annoying. We have since dropped this setting, and it has made for a much better experience. Review Source DG Dirk G. Project Manager Entertainment Used the software for: Less than 6 months ### "YaRooms just works" February 10, 2026 5.0 YaRooms is a good tool for deskbooking in our office. It is inuitive. You have a good overview about your bookings. Pros The reservation and booking of a desk is intuative, very simple and fast. You can book and look at your reseration via a browser (Desktop an mobil) or via the app. It just works. Cons I can not say anything negativ about YaRooms as a tool for booking desks in our office. It just works. Review Source MC Maria C. Business Advisor Mining & Metals Used the software for: 2+ years ### "I love Yarooms " August 22, 2024 5.0 I have to use every single day, and I love it.... always is updated Pros Always working properly, super useful to organize my daily rutin and super-fast Cons So far, I do not have anything to complain Review Source AP Adriano P. Release Management Specialist Hospital & Health Care Used the software for: Less than 6 months ### "Keep your hands out of my preferred desk" September 2, 2024 5.0 You can only book your preferred desk for a limited time in advance (two weeks): this can occasionally generate a little fight to get it first :-D Pros YAROOMS is so easy to use, with an immediate map of your office desks and, once booked, it is just a click per day to show anyone you are there. When you are a new hired, having a map showing names and faces of your neighbors is sometimes really helpful! Cons You can book your YAROOMS is so easy to use, with an immediate map of your office desks and, once booked, it is just a click per day to show anyone you are there. When you are a new hired, having a map showing names and faces of your neighbours is sometimes really helpful! Review Source EP Emily P. Counselor Mental Health Care Used the software for: Less than 6 months ### "Pretty positive experience/program for bookings" July 8, 2024 5.0 Easy to use and see the bookings. Very easy to manage those bookings. Pros How straight forward and easy it was to navigate and use for room bookings. Cons There were some features I completely didn't use because of the nature of my work, however perhaps they're helpful in other fields. Review Source GR Gilles R. Openings Manager Hospital & Health Care Used the software for: Less than 6 months ### "Intuitive and Reliable Workspace Management App" August 19, 2024 5.0 I'm very satisfied with Yaroams. The app is easy to use, with an intuitive interface that makes managing workspaces a breeze Pros Its features are well-designed, handling everything from room bookings to meeting scheduling effortlessly. The app is reliable, with no technical issues so far, and the customer support is responsive and helpful. Cons The app is great, but I'd like more customization options to tailor it to specific needs Review Source CM Chad M. Psychotherapist Mental Health Care Used the software for: 6-12 months ### "Does What It Sets Out To Do" May 29, 2024 4.0 It works like it’s described. It’s dependable. It should continue to be updated to stay current, but its overall a decent experience Pros I like how easy it is to use. It works like it should, and it’s user friendly. Cons It just feels like a software program that has not been refined. It feels like it’s in beta testing. I think there needs to be constant feedback and implementation of feedback. However, I don’t know enough about this process, and it might be a very challenging process. Review Source Response from YAROOMS June 11, 2024 Thank you for reviewing Yarooms! Your feedback is invaluable in helping us improve our solution. TB Thomas B. Teamlead Hospital & Health Care Used the software for: 1-2 years ### "Room with a view" June 12, 2024 5.0 Pros Easy to use excellent overview nice solfed GUI Cons easy moving from working space to working space (desk to dest) would be nice Review Source JM Javier M. Business Intelligence Analyst Hospitality Used the software for: 6-12 months ### "Very recommendable" May 16, 2024 5.0 In summary, these app in its friendly user interface and with the clever design for an easy use, allows you to manage your bookings quickly, straightforwardly an in a satisfactory way. So far, I am happy with what this tools offerers. Pros The friendly user interface with the map (in my case, a really accurate and beautiful map of my floor) allows you to easily pick a place according to your preferences. The mobile app comes in handy for checking your spot quickly and for making a check-in when you arrive in the office. Cons Eventually, app gets bugged, displaying wrong places for people that have booked. This occurs not so many times tough. Review Source Response from YAROOMS May 23, 2024 Thank you for your feedback! We're thrilled you're enjoying Yarooms. Keep an eye out for product updates – a new mobile app is on the way! IH Illya H. Junior Network and Security Specialist Computer Networking Used the software for: 6-12 months ### "Review Yarooms" May 22, 2024 4.0 Pros Easy to Use: People find YAROOMS to be user-friendly and intuitive, making it easy to schedule and manage room bookings. Quick Booking: The software allows for fast and efficient booking of resources. Access Management: YAROOMS offers good access control privileges. Cons Performance Issues: Some users report that the software can be slow and buggy. Review Source Response from YAROOMS June 11, 2024 Thank you for reviewing Yarooms, your feedback helps us create a better solution! EG Erika G. Revenue Manager Hospitality Used the software for: 1-2 years ### "Highly recommended" April 16, 2024 5.0 I was skeptical when our organization introduced this tool, but essentially it just made our office life easier! Pros Amazing tool - helps to plan your office days, very user friendly, not overly complicated, I think it is fantastic tool to use in todays corporate landscape. Cons I wish the tool would allow to book a desk for more than 30 days. Review Source Response from YAROOMS May 14, 2024 We appreciate your feedback and are glad you enjoy using Yarooms! The ability to book a desk for more than 30 days might be restricted by your company's internal policy. Please contact your organization's administrator for more information. AS Ahmed S. Project Manager Hospitality Used the software for: 6-12 months ### "Necessary for remote workers' planning" May 9, 2024 5.0 Pros I like it because it helps me organize and decide better when to go to the office, considering the general assistance thanks to seeing who has booked a desk. Same for choosing the right spot to sit depending on my objective that day. Cons The Map view can be enhanced by adapting it to full view when first logged in. From full screen and then zooming in, or maybe allowing the preference to see the area where I usually reserve my desk. Review Source Response from YAROOMS May 14, 2024 Thank you for your review and suggestion! Your feedback helps us create a better solution. JO Jennifer O. Operations Biotechnology Used the software for: 6-12 months ### "Good product - Service depends on the assigned contact" April 28, 2023 4.0 The product usage is great. And after we were allowed to remain on the older platform, service was good. Didn't like the pressure at first. Pros It's easy to onboard people. The system is very easy to navigate. Cons The sales staff were trying to move us to the latest version - with some pressure. The new platform did not have drag and drop functionality (at the time) and could not migrate existing meetings. Lack of migration (even for a fee) was an enormous issue. Reason for choosing YAROOMS I had no bearing on the decision. Review Source EF Ekaterina F. Support Health, Wellness and Fitness Used the software for: 6-12 months ### "Customer Support" April 26, 2024 5.0 It is very easy to use an I didn't have any problems with it till now. Pros The grafic desgin is a great way to book a table which you actually want and you can also see where you colleagues booked their tables Cons I don't have anything. It think the application is very good. Review Source Response from YAROOMS May 28, 2024 Thank you for the feedback! We are happy you are enjoying Yarooms. BR Billel R. Associate Junior Revenue Manager Hospitality Used the software for: Less than 6 months ### "Excellent & Efficient tool" April 29, 2024 5.0 Pros the best thing about YAROOMS is scheduling and managing the meeting rooms. Cons I didn't like the no-show, it is too early at 10:00 AM Review Source Response from YAROOMS May 14, 2024 Thank you for reviewing Yarooms! We are happy you are enjoying it. The no-show settings might depend on your company's internal policy. Please contact your organization's administrator for more information. AH Amber H. Client Engagement Specialist Design Used the software for: 6-12 months ### "Takes the guess work out of booking rooms" April 14, 2020 5.0 Pros I love that it is easy to book a room, know what is available and how long you can stay! It also takes away the awkward conversation of kicking someone out of a room. You check in and when you do the person currently in the room knows to leave. OR! Even better, if there is no one after you, you can extend your time! I love how easy and intuitive it is! It doesn't allow people to take up a room for an entire day and allows you to always get the time you need. Cons I think the online booking platform could be improved. It is a lot of scrolling and click to find the rooms and times that you need. Just making it that much easier to use and see what is available. Review Source Response from YAROOMS April 23, 2020 Thank you for the review, Amber. We are happy you are enjoying YAROOMS. To have a broader oversight of meetings and rooms, you can switch from daily to weekly or monthly views. JH Jonathan H. Facilities & Mainanence Officer Public Relations and Communications Used the software for: 2+ years ### "How to make life a dodle" June 24, 2019 5.0 Being in total control of ALL room bookings across 21 Interview rooms and 4 Meeting rooms and 1 Conference room has made life so much easier, Being able to use a system with times in/out in perfect for a very busy environment which is normally difficult to control but now with YArooms set bookings are in place. Pros Very easy to use simple way to control room bookings in a large facility. Cons Do not want YArooms letting me know that rooms have been cleared and made vacant, had to cancel this command . Review Source Response from YAROOMS August 21, 2019 Thank you for your review. Any type of notification can be easily turned on / off from the Notifications tab. That way you can avoid receiving information you do not need. 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