--- title: "YAROOMS Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is YAROOMS the right Scheduling solution for you? Explore 102 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/140364/YAROOMS/reviews/" page_type: "reviews" language: "en" publication_date: "2026-09-29" --- YAROOMS 4.6 (102) [View alternatives](https://www.capterra.com/p/140364/YAROOMS/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated September 29th, 2026 # Reviews of YAROOMS Ease of use 4.7 Customer Service 4.5 ## Pros and Cons in Reviews KR Kola R Senior Project ManagerMining & Metals, 5,001 - 10,000 employeesUsed the software for: More than 2 years. “Optimized Use of Office Space: The YAROOMS booking systems help in optimizing office space usage by providing a clear view of how space is being utilized, allowing for better planning and resource allocation.“ September 11, 2025 AT Anchita T Research and Development team memberBiotechnology, 2 - 10 employeesUsed the software for: Less than 6 months. “There’s a pop-up to turn on notifications every time I open it, which is somewhat irritating as the notifications are many and often (check-in, check-out, reminders.“ June 30, 2025 FB Francesco B Product Development SpecialistComputer Software, 501 - 1,000 employeesUsed the software for: Less than 6 months. “I like the office map view which allows you to instantly see the available workstations, allowing you to book them with a few clear, easy and quick steps.“ January 9, 2025 FB Francesco B Product Development SpecialistComputer Software, 501 - 1,000 employeesUsed the software for: Less than 6 months. “Sometimes the first time you log in, the map does not load immediately, so it may be difficult for a new user to understand how to use the software.“ January 9, 2025 NS Nisarg S Jr. Mechanical engineerMechanical or Industrial Engineering, 201 - 500 employeesUsed the software for: 1-2 years. “The application includes good features such as interactive workplace map and check-in features to adequately manage employee work stations.“ January 16, 2025 AH Ashraf H Graduate Recruitment AdvisorEducation Management, 1,001 - 5,000 employeesUsed the software for: Less than 6 months. “Nothing specific except that the booking appears in my outlook diary and I appear to be unavailable.“ June 4, 2025 JP Julie P Research ScientistBiotechnology, 2 - 10 employeesUsed the software for: 1-2 years. “However, the map view in the mobile app could be smoother, which would enhance usability, especially for on-the-go users.“ January 14, 2025 SL Sarah L CRM ExecutiveOil & Energy, 201 - 500 employeesUsed the software for: 1-2 years. “The reoccurring booking feature isn't the most straightforward to use, me and other colleagues have accidentally booked the whole week, instead of booking the same day, two weeks in a row.“ May 17, 2024 ## Showing most helpful reviews Showing 1-25 of 102 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Sergiu P. CEO Media Production Used the software for: 6-12 months ### "Does the job it's suppose to do!" October 8, 2019 5.0 I'm using YArooms to juggle with 3 meeting rooms in our co-working space, especially helpful when you have limited hardware access and now we know to which room the projector/tv/etc is allocated. Pros It helps us manage 3 meeting rooms in our co-working space and helps us share hardware resources. Cons It's packed with features, sometimes overwhelming the UI Alternatives considered [Skedda](https://www.capterra.com/p/132372/Skedda-Bookings/) Reason for choosing YAROOMS We signed up and it just worked as planned. I didn't need to try anything else. Review Source MA Melanie A. Business Analyst Mining & Metals Used the software for: 2+ years ### "Works well" October 20, 2025 4.0 Has the required functionality to book rooms/seats and reasonably easy to use; I don't know if it integrates with outlook (it isn't at our org) but that would be useful Pros Reasonably intuitive, allows for efficiencies such as booking multiple days in a row with one booking. Its good to be able to see who is booked where, when. Cons I ran into trouble cancelling/deleting a booking. I couldn't figure out how, and I was confused because on the page I was trying to delete the booking, the button the 'cancel' the booking looked like a button the 'cancel' out of the page - I normally can figure out most software but this actually stymied me as it had no tool tips or further guidance on the page... so i just kept trying to figure out how to do it 'edit' mode... funny now, but supremely frustrating at the time. I would rename cancel to 'Delete' (since in hindsight, that is why you have the trashcash icon there). The word cancel shown in a button, next to an edit button, means something different in most software so that part is NOT intuitive :-) Review Source Response from YAROOMS October 24, 2025 Thanks for the feedback - this kind of input really helps us improve the solution for everyone. It’s been passed on to our product team. :) GF Garry F. Global Master Data Manager Health, Wellness and Fitness Used the software for: 1-2 years ### "Pros & Cons YAROOMS" January 10, 2025 3.0 Overall YAROOMS is a nice to have tool and does what it needs to do for me. Until now it always did its job and I do not have anything to say against about functionality. But I do think, it could be improved in terms of convenience and desgin. Pros I like the map functionality in general and the overview it gives with the colour indicators. The processes are easy to understand Cons There were few ocassions were I wanted to look at the availability from a day before on the map, to easily check which office/space was occupied or which space I had booked. Unfortunately this is not possible. Also sometimes I get the feeling the UI overlay is a bit "clumsy" - choosing the correct floor and date could become more convenient/easier. Buttons to click could be bigger. Review Source KR Kola R. Senior Project Manager Mining & Metals Used the software for: 2+ years ### "Desk Booking" September 11, 2025 5.0 My overall experience with YAROOMS - It works great for me. These are few advantages I enjoy using YAROOMS: Improved Employee Satisfaction: Providing me the freedom to choose my workspace. This boosts morale and allows me to have an increased productivity. Enhanced Collaboration: The desk booking systems facilitate collaboration by allowing my me to book desks near teammates and meeting rooms for group work. Optimized Use of Office Space: The YAROOMS booking systems help in optimizing office space usage by providing a clear view of how space is being utilized, allowing for better planning and resource allocation. Pros Room and Desk bookings is so easy, gives flexibility on when you're available and require a desk. On the day of the booking, it gives you opportunity to extend your time or even cancel completely Cons Login is easy with appropriate setup and security. Options for booking (Map or time based) so you can have a flexible booking based on availability. Review Source Response from YAROOMS October 24, 2025 Thank you for your feedback! AT Anchita T. Research and Development team member Biotechnology Used the software for: Less than 6 months ### "Great for co-working spaces and large teams!" June 30, 2025 4.0 It’s been great so far! It can be a little competitive to book popular lab resources but being able to plan ahead your day looking at the bookings among coworkers and other teams is so helpful! Pros I love how easy it is to see how busy the workplace is going to be with the occupancy percentage and the timeline which gives me a preview of the day ahead. It reduces redundant conversations with my coworkers about what they’ll be working on or at what time. I also find the pick and drag function on the laptop very convenient. On the mobile app version, sometimes I see times that are in red for “already booked by someone else” which makes it easier to determine when I can make my bookings. Cons The mobile app stills need a little work. There’s a pop-up to turn on notifications every time I open it, which is somewhat irritating as the notifications are many and often (check-in, check-out, reminders. There’s a resource I can only book for 2hrs at a time but sometimes I need to book it multiple times a day so it would be non-stop notifications if I had it on. I would also appreciate being able to view the timeline in the app. Review Source Response from YAROOMS October 24, 2025 Thank you for your feedback and suggestions! RG Robbie G. Marketing Executive Education Management Used the software for: 6-12 months ### "A game-changer for office life" November 6, 2025 5.0 Considering my company went from having no booking system in place to implementing YAROOMS, it has been a game-changer. It brings structure and order to an aspect of office life that desperately needs it. Pros It's super user-friendly. The booking system is straightforward to use. The "blueprints" of the bookable room layouts are accurate. The confirmation emails and Microsoft Teams calendar sync are great. Cons When my company initially adopted it, the system required users to double-confirm their bookings via email, which was annoying. We have since dropped this setting, and it has made for a much better experience. Review Source JW Jenni W. Child and Family Therapist Health, Wellness and Fitness Used the software for: 6-12 months ### "Easy and quick booking" May 20, 2025 5.0 Pros It's an easy and quick booking system. I love how there are photos attached to the room, which allows me to visualize the space before I book it! I also appreciate that the booking is automatically assigned to my Outlook calendar. That makes it easy for colleagues to find me if they want to chat in person. Cons The "Find a Space" feature didn't always work for me. Not sure why? Maybe I was doing something wrong. Review Source kE ktrina E. HRBP Retail Used the software for: Less than 6 months ### "Positive Yarooms experience" November 12, 2025 5.0 It has been a positive experience, easy to use and see who is in the office and where they are sitting. Pros I find the Yarooms easy to use, you can clearly see what desks are booked and I like the reminder functionality. Cons Not always easy to use on the go, in regards the mobile application, so some functionality to improve this would be beneficial Review Source LH Lionel H. Ingenieur d application en logiciels médicaux Computer Software Used the software for: Less than 6 months ### "Nice and easy" January 7, 2026 5.0 Nice and easy, first time i used i found everything i need fast. Very practical to ve able to book a room in any office anywhere from anywhere Pros As Easy to use, from my phone or from my computer. Very fast and practical especially for me who work from home much of my time. Cons When i see a room booked by a colleague it could be nice to have his name appear when clicking on the photo Review Source DG Dirk G. Project Manager Entertainment Used the software for: Less than 6 months ### "YaRooms just works" February 10, 2026 5.0 YaRooms is a good tool for deskbooking in our office. It is inuitive. You have a good overview about your bookings. Pros The reservation and booking of a desk is intuative, very simple and fast. You can book and look at your reseration via a browser (Desktop an mobil) or via the app. It just works. Cons I can not say anything negativ about YaRooms as a tool for booking desks in our office. It just works. Review Source DM David M. Training Team Supervisor Mining & Metals Used the software for: 6-12 months ### "two thumbs up for Yarooms" November 20, 2024 5.0 it's great tool - easy to find (on screen), easy to use Pros clean, simple user interface I appreciated being able to review my history /records too Cons I can't really think of anything that I felt was ineffective or inefficient Review Source ND Nisarg D. Project Lead Mining & Metals Used the software for: 1-2 years ### "Great Experience using Yarooms" October 24, 2024 5.0 Overall Experience has been smooth and convenient. Pros Easy to use UI, real-time data to avoid confusions Cons None. One thing that can be improved is adding more detailed directions. If someone is visiting an office infrequently, chances of finding the desk or the meeting room are difficult. It can be integrated in the mobile app, and it can give direction based on the location or just some general direction(e.g if you enter from X gate, it can show an in-office map to walk you to the location) Review Source AG Alicec G. AV Executive Non-Profit Organization Management Used the software for: 2+ years ### "Efficient and Flexible Classroom Booking Solution" August 1, 2024 5.0 Overall, the software is generally effective, offering easy and flexible scheduling for classroom bookings. It streamlines the process, making it user-friendly and adaptable to different needs. Pros This software is incredibly easy to use, offering a straightforward interface for flexible scheduling of classroom bookings. It also allows for simple rule-setting by different groups, making it adaptable to various needs. Cons While the software is generally effective, checking the classroom booking schedule on mobile devices can be challenging, which may hinder on-the-go access and management. Review Source JM Javier M. Business Intelligence Analyst Hospitality Used the software for: 6-12 months ### "Very recommendable" May 16, 2024 5.0 In summary, these app in its friendly user interface and with the clever design for an easy use, allows you to manage your bookings quickly, straightforwardly an in a satisfactory way. So far, I am happy with what this tools offerers. Pros The friendly user interface with the map (in my case, a really accurate and beautiful map of my floor) allows you to easily pick a place according to your preferences. The mobile app comes in handy for checking your spot quickly and for making a check-in when you arrive in the office. Cons Eventually, app gets bugged, displaying wrong places for people that have booked. This occurs not so many times tough. Review Source Response from YAROOMS May 23, 2024 Thank you for your feedback! We're thrilled you're enjoying Yarooms. Keep an eye out for product updates – a new mobile app is on the way! CJ Courtney J. Coordinator of Tenant Services Facilities Services Used the software for: 2+ years ### "Very helpful at multi-use building." June 19, 2019 5.0 I work at a building that is home to several small/start-up companies who alternately need our shared conference spaces. YAROOMS has been a great solution for our building. People at varying levels of computer savvy-ness have been able to use this with no problems - the calendars are very straightforward. On occasion, people will have issues booking new meetings on our door iPads which run the tablet app, but this may be more of a tablet & user issue. (Some examples from our version of the app: you just type over the generic title "Meeting" to re-name; adjusting the start & end times on new bookings is hard for those who cannot see small numbers.) Overall these issues are very minor, and immediately fixable. We like YAROOMS. Pros YAROOMS is pretty easy and intuitive to use for people at all "tech levels"! (This goes for both the website and the tablet app.) Cons On the iPad "YAROOMS Door" app, sometimes people at my building have difficulty changing the time when booking new meetings. Review Source Response from YAROOMS June 24, 2019 Hi Courtney, Thank you for your review. We keep our apps updated, to make sure that our users have the best experience with our system. Your feedback is welcome and important for our future improvement works. The YArooms Team. SL Sarah L. CRM Executive Oil & Energy Used the software for: 1-2 years ### "Great product" May 17, 2024 5.0 Pros It's really easy to use, allows the whole company to book desks and meeting rooms in advance, and for us to see how much space there is in the office on any given day. I also like that it helps us calculate the carbon emissions used travelling to and from the office. Cons The reoccurring booking feature isn't the most straightforward to use, me and other colleagues have accidentally booked the whole week, instead of booking the same day, two weeks in a row. Review Source Response from YAROOMS May 23, 2024 Thank you for your sharing your feedback with us! JN Jatin N. Product Owner Mining & Metals Used the software for: 1-2 years ### "Love using Yarooms -- makes reserving desks a breeze" October 3, 2024 5.0 Overall it serves the critical need of booking desks in the hybrid office setup in a very intuitive and easy manner. Highly recommended. Pros 1\. Ability to view availability and book desks -- both single and repeated bookings are possible 2. Ability to see the seating arrangements in a map view, facilitating easy location identification. Cons None - it serves the purpose nicely. There is nothing which I don't like. Review Source IH Illya H. Junior Network and Security Specialist Computer Networking Used the software for: 6-12 months ### "Review Yarooms" May 22, 2024 4.0 Pros Easy to Use: People find YAROOMS to be user-friendly and intuitive, making it easy to schedule and manage room bookings. Quick Booking: The software allows for fast and efficient booking of resources. Access Management: YAROOMS offers good access control privileges. Cons Performance Issues: Some users report that the software can be slow and buggy. Review Source Response from YAROOMS June 11, 2024 Thank you for reviewing Yarooms, your feedback helps us create a better solution! MK MELISANDE K. Office Manager Hospitality Used the software for: Less than 6 months ### "Good tool, needs some fine-tuning" June 6, 2024 3.0 Pros Relativiely easy to use once you understand that you need to plan in calendar before booking your desk. Application in Teams is very practical. Cons Desk options (screen size for example) would be more practical if it was visible with a symbol on the desk rather that when hovering over desk with the mouse. The independant application on iphone is not very functional. Review Source Response from YAROOMS June 11, 2024 Thank you for reviewing Yarooms, your feedback helps us create a better solution. Keep an eye out for product updates—we'll soon be launching a new mobile app! BH Bob H. Director Professional Training & Coaching Used the software for: 2+ years ### "Review" June 19, 2019 4.0 Hirers book rooms remotely. Pros Brilliant system business functions without me needing to be there very easy to use. Have 50 room hirers. Book rooms hourly Cons When invoicing the title is case sensitive not flexible with spelling. I therefore have to go through every day to check usage before invoicing rather than using the account function Review Source Response from YAROOMS June 24, 2019 Hi Bob, Thank you for your review. We are constantly working on improving all the aspects of our user experience with YArooms, and your feedback is important for us, in order to find the best way to make invoicing easier. The YArooms Team. ZS Zack S. Event Coord. Non-Profit Organization Management Used the software for: 1-2 years ### "Great, beyond half days" July 3, 2024 5.0 Good, easy and convenient . Nice to have attached to teams. Pros It's easy and helpful to see who is in the office and help me find collegues for in person chats. the photos and layout are easy to read. Cons Sometimes when booking isn't for the whole day it can be confusing. It could show a half and grayed out photo for those who have reserved a half day, or have a pop up alert to improve this. Review Source BB Brian B. General Manager Real Estate Used the software for: 1-2 years ### "Proper Office Review" June 19, 2019 5.0 We rent out serviced offices and have a number of meeting rooms where we were managing bookings using a spreadsheet. It meant clients had to contact reception to check availability and book the room. now this can be done directly by our clients and makes managing multiple rooms a doddle. Pros Just what we needed to manage the booking of several meeting rooms in one place. Cons Difficulty loading logo. Not sure if that was my fault or a problem with the software. Review Source Response from YAROOMS August 21, 2019 Thank you for your comments Brian. The logos have to fit certain parameters in order to be uploaded properly. We recommend using transparent .png images and also you need to stay within the pixel ratio limits listed on the Branding page. AG Adrian G. Marketing Officer Computer Software Used the software for: 2+ years ### "Couldn't live without it" May 29, 2019 5.0 Pros The best thing about YArooms is that I can search quickly for a room when an ad-hoc meeting is taking place. I just tell it how many of us there are and what gadgets I need and it will give me a room that I know for sure is not occupied by someone else. It was pretty frustrating to run around searching for a room with enough chairs and a proper internet connection, so I’m glad that’s no longer the case. Cons Before attendee collision was implemented, I found myself invited to conflicting meetings all the time. But that's in the past now. Review Source Response from YAROOMS August 22, 2019 Thank you Adrian. I'm glad you like our new update regarding attendees. We are constantly seeking to improve the product in order to improve our customer experience. KB Kat B. Digial Information Coordinator Hospital & Health Care Used the software for: 1-2 years ### "Recommended " June 24, 2019 5.0 Pros Easy to use. Quick, simple and makes booking a room really easy. Cons The notification settings. Sometimes they revert back to "factory settings" without notice. Review Source Response from YAROOMS August 21, 2019 Thank you for your input. As far as the notifications are concerned, these are affected by account admins which can set them on/off for all the users from the Global settings menu. To over-ride their selection you can choose to set them as an individual user from the My Account > Notifications tab. CH Christine H. Director Health, Wellness and Fitness Used the software for: 1-2 years ### "Easy to use" June 19, 2019 5.0 Pros Ease of use, multiple staff picked up use of product quickly. Value for money, reasonable cost. Cons You can always find things to moan about! I guess for me, I didn't find the reporting that easy. Reason for choosing YAROOMS Looked easiest to use. Review Source Response from YAROOMS August 21, 2019 Thank you for your input Christine. We are constantly working on improving the experience of our customers and we will look into making the Reports section more user friendly. Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.