# YAROOMS Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about YAROOMS Software - reviews, pricing plans, popular comparisons to other Scheduling products and more. Source: https://www.capterra.com/p/140364/YArooms --- # YAROOMS Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider’s website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) YAROOMS ## What is YAROOMS? YAROOMS is the complete workplace management platform consisting of desk and room scheduling, hybrid work scheduling, digital signage, and visitor management solutions. With focus on ease-of-use and efficiency, YAROOMS solutions are fitted to all business sizes and needs. From simple space reservation to full hybrid work enablement - just plug and play. Trusted by companies in finance, healthcare, education, government, and tech, YAROOMS simplifies scheduling, saves time, and improves space utilization across single or multi-site offices. ## What is YAROOMS used for? [Desk Booking](https://www.capterra.com/desk-booking-software/)[Scheduling](https://www.capterra.com/scheduling-software/)[Meeting Room Booking System](https://www.capterra.com/meeting-room-booking-system-software/) Top alternative Featured Overall rating Based on 102 user reviews Reviews sentiment Positive 92% Neutral 6% Negative 2% Starting price $200 Usage Based, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for YAROOMS?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.yarooms.com&name=YAROOMS) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### YAROOMS 4.6 (102) VS. [4.7 (218)](https://www.capterra.com/p/203753/Clearooms/reviews/) Starting Price $200 Usage Based, Per Month Starting Price $10 Usage Based, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.7 (102) Ease Of Use 4.8 (82) Value For Money 4.5 (72) Value For Money 4.7 (78) Customer Service 4.5 (73) Customer Service 4.7 (78) ## YAROOMS alternatives [4.7 (73)](https://www.capterra.com/p/239741/Tactic/reviews/) Starting price $3.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.7 (93)](https://www.capterra.com/p/233108/deskbird/reviews/) Starting price $2.75 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [4.3 (44)](https://www.capterra.com/p/10012104/HybridHero/#reviews) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 80% of reviewers rated it above 4 stars Highest Rated [4.8 (83)](https://www.capterra.com/p/230069/yoffix/reviews/) Starting price $1.50 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/140364/YAROOMS/alternatives/) ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Desk Reservation 4.7 (39) 89.74% of 39 reviewers that rated this feature as important or highly important Reserve a desk space that is available Floor Plans & Maps 4.7 (30) 73.33% of 30 reviewers that rated this feature as important or highly important Actual floor locations and directions with the virtual floor map to reflect a realistic view of the floor during the virtual tour Online Booking 4.6 (28) 82.14% of 28 reviewers that rated this feature as important or highly important Book meetings and appointments through a website or digital platform Availability Indicator 4.3 (27) 70.37% of 27 reviewers that rated this feature as important or highly important Indication whether a resource is available or protected from allocation Booking Management 4.9 (23) 65.22% of 23 reviewers that rated this feature as important or highly important Create, update, and manage bookings, itineraries, and reservations Calendar Management 4.4 (21) 61.90% of 21 reviewers that rated this feature as important or highly important Track and manage schedules and meetings via an integrated calendar YAROOMS 92 features Define levels of authorization for access to specific files or systems Dashboard to view the status of ongoing processes, identify current incidents and track past activities Track and document all activities across devices, networks, and other systems Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Schedule appointments via a calendar Manage the process of evaluating documents or requests submitted for approval Manage attendance for classes, shifts, meetings, or events Track the attendance of specific individuals or groups Automatically create schedules based on business needs or employee availability and qualifications Indication whether a resource is available or protected from allocation Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients Create, update, and manage bookings, itineraries, and reservations Track and manage schedules and meetings via an integrated calendar Synchronize with other calendars to view mutual availability and schedules Notifications/alerts for upcoming events or tasks Organize and group data or items based on various criteria Schedule in-person or online classes Provides a channel for team members to share media files, communicate, and work together A way to visually represent data where different categories of items are marked with different colors identification of people who have recently been in contact with someone diagnosed with an infectious disease Add customized logos and colors to align with company branding Customize data fields to support various needs and use cases Customize contracts and forms to collect specific information Alter the layout and content of reports Import and export data to and from software applications A calendar or map that shows occupied and available desks Reserve a desk space that is available Digital displays use technologies such as LCD, LED, projection and e-paper Electronic signing method that validates the authenticity and integrity of a digital document Store, manage, and track all electronic documents in a centralized location Assemble applications and processes by dragging over and arranging pre-built components Manage, store and organize emails within the system or via third-party apps Reminders sent via email Access names, contact information, and roles of employees in a centralized repository Track employee schedules, availability, and performance across projects and tasks Assign working shifts or tasks to employees based on their availability Gateway through which employees can access the system A list of events with their respective dates Manage the maintenance of building facilities Schedule facilities, such as athletic fields, venues, and convention centers based on their availability Actual floor locations and directions with the virtual floor map to reflect a realistic view of the floor during the virtual tour Designed to be used in offices Automatically find mutually available meeting time slots across multiple calendars Multiple employees utilizing a singular physical workstation at varying intervals For use in meetings within the company Schedule predetermined or ad hoc maintenance services and labor requests Manage the process of planning and scheduling meetings, including agenda creation Access software remotely via mobile devices Notifications via mobile devices Access the system via a mobile application Manage and support multiple locations Manage, track & record the usage and occupancy of physical spaces such as apartments, offices or meeting room Book meetings and appointments through a website or digital platform Accept, record, and reconcile financial transactions Capture photos for any type of use case Manage the pre-registration process Matrix barcode that stores information Receive data and information in real time Notifications that are delivered to users as soon as an event occurs Active reporting of data and metrics Based on availability, instantly confirm or deny a request when a new booking is made Receive system updates as soon as any changes are made Oversee and coordinate the registration of attendees, visitors, customers, events, activities, etc. Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data Manage the entire lifecycle of a reservation, from the initial booking to the actual service or event Assign available resources (human and/or non-human) to various projects and tasks Process of planning, scheduling and executing the optimal and effective use of human capital across projects Allocate and manage resources, such as employees, equipment, facilities, and other assets A calendar that shows when rooms are occupied and available Reserve available meeting space to avoid conflicts and to inform everyone involved on where their meetings will be held Plan availability and assign specific time slots for tasks and resources Search and filter data across systems to locate required information by entering keywords or certain criteria Check-in and out via a mobile device or kiosk Online portal through which end users can access the system, manage tasks, or obtain information Allow users to access multiple services after entering their login credentials once Manage occupancy and space utilization in facilities and buildings Manage the reservation of workspaces Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access Gauge satisfaction and receive information for improvement and success Manage and monitor compliance with government regulations on environmental standards Allows bookings to be made through a third party service Set up connections to third-party platforms to improve business processes Track and interpret metrics on the usage of company resources Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks Track the frequency of asset usage Allow organizations to streamline the check-in process for visitors. Track visitors and purpose of visits Interact with data visualization elements, such as charts and graphs, to drill down into data Process of understanding one's position in a physical space via planned routes, signs, colors and images Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 4.6 (102) 4.6 Based on 102 reviews ## Pricing Value for money 4.5 (72) Free Trial [View pricing plan details](https://www.capterra.com/p/140364/YAROOMS/pricing/) Starter $200.00 Usage Based,Per Month It includes: - Desk booking - Room booking - Visitor management - Multi-language - Mobile app - Meeting room & lobby display - Reception display Business $500.00 Usage Based,Per Month It includes: - Everything in 'Starter' plus: - Interactive office map - Hybrid work planning - Analytics - Microsoft 365 integration - Google Calendar integration - Workflows Value for money 4.5 (72) 4.5 Based on 72 reviews ## Integrations [ Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[ Google Meet](https://www.capterra.com/p/176572/Google-Hangouts/)[ Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[ Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[ Okta](https://www.capterra.com/p/119653/Okta/)[ SharePoint Azure AD Connect](https://www.capterra.com/p/186572/SharePoint-Azure-AD-Connect/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.5 (73) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.5 (73) 4.5 Based on 73 reviews ## User reviews Overall rating 4.6 Based on 102 reviews Filter by rating 5(77) 4(17) 3(6) 2(1) 1(1) Mentioned topic Sorted by most recent DG Dirk G. Project Manager Entertainment ### "YaRooms just works" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 February 10, 2026 YaRooms is a good tool for deskbooking in our office. It is inuitive. You have a good overview about your bookings. Pros The reservation and booking of a desk is intuative, very simple and fast. You can book and look at your reseration via a browser (Desktop an mobil) or via the app. It just works. Cons I can not say anything negativ about YaRooms as a tool for booking desks in our office. It just works. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. LH Lionel H. Ingenieur d application en logiciels médicaux Computer Software ### "Nice and easy" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 7, 2026 Nice and easy, first time i used i found everything i need fast. Very practical to ve able to book a room in any office anywhere from anywhere Pros As Easy to use, from my phone or from my computer. Very fast and practical especially for me who work from home much of my time. Cons When i see a room booked by a colleague it could be nice to have his name appear when clicking on the photo Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. KE ktrina e. HRBP Retail ### "Positive Yarooms experience" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 November 12, 2025 It has been a positive experience, easy to use and see who is in the office and where they are sitting. Pros I find the Yarooms easy to use, you can clearly see what desks are booked and I like the reminder functionality. Cons Not always easy to use on the go, in regards the mobile application, so some functionality to improve this would be beneficial Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. RG Robbie G. Marketing Executive Education Management ### "A game-changer for office life" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 6, 2025 Considering my company went from having no booking system in place to implementing YAROOMS, it has been a game-changer. It brings structure and order to an aspect of office life that desperately needs it. Pros It's super user-friendly. The booking system is straightforward to use. The "blueprints" of the bookable room layouts are accurate. The confirmation emails and Microsoft Teams calendar sync are great. Cons When my company initially adopted it, the system required users to double-confirm their bookings via email, which was annoying. We have since dropped this setting, and it has made for a much better experience. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. MA Melanie A. Business Analyst Mining & Metals ### "Works well" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 3.0 3.0 Likelihood to Recommend 8/10 October 20, 2025 Has the required functionality to book rooms/seats and reasonably easy to use; I don't know if it integrates with outlook (it isn't at our org) but that would be useful Pros Reasonably intuitive, allows for efficiencies such as booking multiple days in a row with one booking. Its good to be able to see who is booked where, when. Cons I ran into trouble cancelling/deleting a booking. I couldn't figure out how, and I was confused because on the page I was trying to delete the booking, the button the 'cancel' the booking looked like a button the 'cancel' out of the page - I normally can figure out most software but this actually stymied me as it had no tool tips or further guidance on the page... so i just kept trying to figure out how to do it 'edit' mode... funny now, but supremely frustrating at the time. I would rename cancel to 'Delete' (since in hindsight, that is why you have the trashcash icon there). The word cancel shown in a button, next to an edit button, means something different in most software so that part is NOT intuitive :-) Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor October 24, 2025 Thanks for the feedback - this kind of input really helps us improve the solution for everyone. It’s been passed on to our product team. :) KR Kola R. Senior Project Manager Mining & Metals ### "Desk Booking" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 September 11, 2025 My overall experience with YAROOMS - It works great for me. These are few advantages I enjoy using YAROOMS: Improved Employee Satisfaction: Providing me the freedom to choose my workspace. This boosts morale and allows me to have an increased productivity. Enhanced Collaboration: The desk booking systems facilitate collaboration by allowing my me to book desks near teammates and meeting rooms for group work. Optimized Use of Office Space: The YAROOMS booking systems help in optimizing office space usage by providing a clear view of how space is being utilized, allowing for better planning and resource allocation. Pros Room and Desk bookings is so easy, gives flexibility on when you're available and require a desk. On the day of the booking, it gives you opportunity to extend your time or even cancel completely Cons Login is easy with appropriate setup and security. Options for booking (Map or time based) so you can have a flexible booking based on availability. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor October 24, 2025 Thank you for your feedback! LL Lily L. Sr. Risk Control Analyst Capital Markets ### "User Experience with YAROOMS" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 11, 2025 Overall it is pretty good. It works in my computer and my phone and allows me to book in advance with different occurrences. Pros The active update of the room that is booked so that I am aware of the occupation situation of the desks. Cons sometimes there is longer than expected processing time to reach Yarooms from the Teams site, resulting unexpected delay. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor October 24, 2025 Thank you for your feedback! AT Anchita T. Research and Development team member Biotechnology ### "Great for co-working spaces and large teams!" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 June 30, 2025 It’s been great so far! It can be a little competitive to book popular lab resources but being able to plan ahead your day looking at the bookings among coworkers and other teams is so helpful! Pros I love how easy it is to see how busy the workplace is going to be with the occupancy percentage and the timeline which gives me a preview of the day ahead. It reduces redundant conversations with my coworkers about what they’ll be working on or at what time. I also find the pick and drag function on the laptop very convenient. On the mobile app version, sometimes I see times that are in red for “already booked by someone else” which makes it easier to determine when I can make my bookings. Cons The mobile app stills need a little work. There’s a pop-up to turn on notifications every time I open it, which is somewhat irritating as the notifications are many and often (check-in, check-out, reminders. There’s a resource I can only book for 2hrs at a time but sometimes I need to book it multiple times a day so it would be non-stop notifications if I had it on. I would also appreciate being able to view the timeline in the app. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor October 24, 2025 Thank you for your feedback and suggestions! AH Ashraf H. Graduate Recruitment Advisor Education Management ### "Desk booking review" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 4, 2025 Great. It gives me a sense of peace knowing I have space confirmed to work from and colleagues know where I am. Pros The simplicity of the interface and being able to see the availability on the floorplan and I can book well in advance. Cons Nothing specific except that the booking appears in my outlook diary and I appear to be unavailable. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JW Jenni W. Child and Family Therapist Health, Wellness and Fitness ### "Easy and quick booking" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 May 20, 2025 Pros It's an easy and quick booking system. I love how there are photos attached to the room, which allows me to visualize the space before I book it! I also appreciate that the booking is automatically assigned to my Outlook calendar. That makes it easy for colleagues to find me if they want to chat in person. Cons The "Find a Space" feature didn't always work for me. Not sure why? Maybe I was doing something wrong. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/140364/YAROOMS/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Popular comparisons [Archie vs YAROOMS](https://www.capterra.com/compare/140364-241184/YAROOMS-vs-Archie)[Clearooms vs YAROOMS](https://www.capterra.com/compare/140364-203753/YAROOMS-vs-Clearooms) [Tidaro vs YAROOMS](https://www.capterra.com/compare/140364-253988/YAROOMS-vs-Parkanizer)[Othership vs YAROOMS](https://www.capterra.com/compare/140364-266602/YAROOMS-vs-Othership)  Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider's website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/)