# YAROOMS Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is YAROOMS the right Scheduling solution for you? Explore 102 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/140364/YArooms/reviews --- YAROOMS 4.6 (102) [View alternatives](https://www.capterra.com/p/140364/YAROOMS/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of YAROOMS Ease of use 4.7 Customer Service 4.5 ## Pros and Cons in Reviews KR Kola R Senior Project ManagerMining & Metals, 5,001 - 10,000 employeesUsed the software for: More than 2 years. “Optimized Use of Office Space: The YAROOMS booking systems help in optimizing office space usage by providing a clear view of how space is being utilized, allowing for better planning and resource allocation.“ September 11, 2025 AT Anchita T Research and Development team memberBiotechnology, 2 - 10 employeesUsed the software for: Less than 6 months. “There’s a pop-up to turn on notifications every time I open it, which is somewhat irritating as the notifications are many and often (check-in, check-out, reminders.“ June 30, 2025 FB Francesco B Product Development SpecialistComputer Software, 501 - 1,000 employeesUsed the software for: Less than 6 months. “I like the office map view which allows you to instantly see the available workstations, allowing you to book them with a few clear, easy and quick steps.“ January 9, 2025 SL Sarah L CRM ExecutiveOil & Energy, 201 - 500 employeesUsed the software for: 1-2 years. “The reoccurring booking feature isn't the most straightforward to use, me and other colleagues have accidentally booked the whole week, instead of booking the same day, two weeks in a row.“ May 17, 2024 NS Nisarg S Jr. Mechanical engineerMechanical or Industrial Engineering, 201 - 500 employeesUsed the software for: 1-2 years. “The application includes good features such as interactive workplace map and check-in features to adequately manage employee work stations.“ January 16, 2025 AH Ashraf H Graduate Recruitment AdvisorEducation Management, 1,001 - 5,000 employeesUsed the software for: Less than 6 months. “Nothing specific except that the booking appears in my outlook diary and I appear to be unavailable.“ June 4, 2025 LL Lily L Sr. Risk Control AnalystCapital Markets, 51 - 200 employeesUsed the software for: Less than 6 months. “It works in my computer and my phone and allows me to book in advance with different occurrences.“ July 11, 2025 FB Francesco B Product Development SpecialistComputer Software, 501 - 1,000 employeesUsed the software for: Less than 6 months. “Sometimes the first time you log in, the map does not load immediately, so it may be difficult for a new user to understand how to use the software.“ January 9, 2025 ## Showing most helpful reviews Showing 1-25 of 102 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Sergiu P. CEO Media Production Used the software for: 6-12 months ### "Does the job it's suppose to do!" October 8, 2019 5.0 I'm using YArooms to juggle with 3 meeting rooms in our co-working space, especially helpful when you have limited hardware access and now we know to which room the projector/tv/etc is allocated. Pros It helps us manage 3 meeting rooms in our co-working space and helps us share hardware resources. Cons It's packed with features, sometimes overwhelming the UI Alternatives considered [Skedda](https://www.capterra.com/p/132372/Skedda-Bookings/) Reason for choosing YAROOMS We signed up and it just worked as planned. I didn't need to try anything else. Review Source NI Nathan I. Pastor Religious Institutions Used the software for: 2+ years ### "Overall Great Product" September 24, 2024 5.0 Overall good user experience with a nice design and helpful features. Pros Expansive product, intuitive design and features, and customer support. Cons Price increase. Our church benefited from the introductory cost but was dissatisfied with the significant increase. Alternatives considered [Planning Center](https://www.capterra.com/p/76708/Planning-Center/)[Koalendar](https://www.capterra.com/p/218443/Koalendar/) Reason for choosing YAROOMS Introductory rate was attractive and fair considering other market costs. Review Source GF Garry F. Global Master Data Manager Health, Wellness and Fitness Used the software for: 1-2 years ### "Pros & Cons YAROOMS" January 10, 2025 3.0 Overall YAROOMS is a nice to have tool and does what it needs to do for me. Until now it always did its job and I do not have anything to say against about functionality. But I do think, it could be improved in terms of convenience and desgin. Pros I like the map functionality in general and the overview it gives with the colour indicators. The processes are easy to understand Cons There were few ocassions were I wanted to look at the availability from a day before on the map, to easily check which office/space was occupied or which space I had booked. Unfortunately this is not possible. Also sometimes I get the feeling the UI overlay is a bit "clumsy" - choosing the correct floor and date could become more convenient/easier. Buttons to click could be bigger. Review Source LH Lionel H. Ingenieur d application en logiciels médicaux Computer Software Used the software for: Less than 6 months ### "Nice and easy" January 7, 2026 5.0 Nice and easy, first time i used i found everything i need fast. Very practical to ve able to book a room in any office anywhere from anywhere Pros As Easy to use, from my phone or from my computer. Very fast and practical especially for me who work from home much of my time. Cons When i see a room booked by a colleague it could be nice to have his name appear when clicking on the photo Review Source rD robert D. System and Application Engineer Information Technology and Services Used the software for: 2+ years ### "Yarooms - online meeting room and desk booking system" July 30, 2024 4.0 Pros The ease of booking using its graphic interface. Cons I found the "Confirm Booking" process a hit-and-miss. Switched from [Condeco](https://www.capterra.com/p/150960/Condeco-Desk-Booking-Software/) A product that integrated better with o365 and offered both desk and room booking features. Review Source KR Kola R. Senior Project Manager Mining & Metals Used the software for: 2+ years ### "Desk Booking" September 11, 2025 5.0 My overall experience with YAROOMS - It works great for me. These are few advantages I enjoy using YAROOMS: Improved Employee Satisfaction: Providing me the freedom to choose my workspace. This boosts morale and allows me to have an increased productivity. Enhanced Collaboration: The desk booking systems facilitate collaboration by allowing my me to book desks near teammates and meeting rooms for group work. Optimized Use of Office Space: The YAROOMS booking systems help in optimizing office space usage by providing a clear view of how space is being utilized, allowing for better planning and resource allocation. Pros Room and Desk bookings is so easy, gives flexibility on when you're available and require a desk. On the day of the booking, it gives you opportunity to extend your time or even cancel completely Cons Login is easy with appropriate setup and security. Options for booking (Map or time based) so you can have a flexible booking based on availability. Review Source Response from YAROOMS October 24, 2025 Thank you for your feedback! MA Melanie A. Business Analyst Mining & Metals Used the software for: 2+ years ### "Works well" October 20, 2025 4.0 Has the required functionality to book rooms/seats and reasonably easy to use; I don't know if it integrates with outlook (it isn't at our org) but that would be useful Pros Reasonably intuitive, allows for efficiencies such as booking multiple days in a row with one booking. Its good to be able to see who is booked where, when. Cons I ran into trouble cancelling/deleting a booking. I couldn't figure out how, and I was confused because on the page I was trying to delete the booking, the button the 'cancel' the booking looked like a button the 'cancel' out of the page - I normally can figure out most software but this actually stymied me as it had no tool tips or further guidance on the page... so i just kept trying to figure out how to do it 'edit' mode... funny now, but supremely frustrating at the time. I would rename cancel to 'Delete' (since in hindsight, that is why you have the trashcash icon there). The word cancel shown in a button, next to an edit button, means something different in most software so that part is NOT intuitive :-) Review Source Response from YAROOMS October 24, 2025 Thanks for the feedback - this kind of input really helps us improve the solution for everyone. It’s been passed on to our product team. :) AT Anchita T. Research and Development team member Biotechnology Used the software for: Less than 6 months ### "Great for co-working spaces and large teams!" June 30, 2025 4.0 It’s been great so far! It can be a little competitive to book popular lab resources but being able to plan ahead your day looking at the bookings among coworkers and other teams is so helpful! Pros I love how easy it is to see how busy the workplace is going to be with the occupancy percentage and the timeline which gives me a preview of the day ahead. It reduces redundant conversations with my coworkers about what they’ll be working on or at what time. I also find the pick and drag function on the laptop very convenient. On the mobile app version, sometimes I see times that are in red for “already booked by someone else” which makes it easier to determine when I can make my bookings. Cons The mobile app stills need a little work. There’s a pop-up to turn on notifications every time I open it, which is somewhat irritating as the notifications are many and often (check-in, check-out, reminders. There’s a resource I can only book for 2hrs at a time but sometimes I need to book it multiple times a day so it would be non-stop notifications if I had it on. I would also appreciate being able to view the timeline in the app. Review Source Response from YAROOMS October 24, 2025 Thank you for your feedback and suggestions! RG Robbie G. Marketing Executive Education Management Used the software for: 6-12 months ### "A game-changer for office life" November 6, 2025 5.0 Considering my company went from having no booking system in place to implementing YAROOMS, it has been a game-changer. It brings structure and order to an aspect of office life that desperately needs it. Pros It's super user-friendly. The booking system is straightforward to use. The "blueprints" of the bookable room layouts are accurate. The confirmation emails and Microsoft Teams calendar sync are great. Cons When my company initially adopted it, the system required users to double-confirm their bookings via email, which was annoying. We have since dropped this setting, and it has made for a much better experience. Review Source DG Dirk G. Project Manager Entertainment Used the software for: Less than 6 months ### "YaRooms just works" February 10, 2026 5.0 YaRooms is a good tool for deskbooking in our office. It is inuitive. You have a good overview about your bookings. Pros The reservation and booking of a desk is intuative, very simple and fast. You can book and look at your reseration via a browser (Desktop an mobil) or via the app. It just works. Cons I can not say anything negativ about YaRooms as a tool for booking desks in our office. It just works. Review Source jS jamal S. Psychological Wellbeing practitioner Hospital & Health Care Used the software for: Less than 6 months ### "Yarooms review " April 24, 2024 5.0 Great. i like how simple it is to book a room. Pros Easy to use. very easy to navigate. i like it. Cons Nothing. everything is perfect. can't think of anything. Switched from [Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) functionality. the company made this decision. Review Source Response from YAROOMS May 14, 2024 Thank you for the review, we are happy you are enjoying Yarooms! MC Maria C. Business Advisor Mining & Metals Used the software for: 2+ years ### "I love Yarooms " August 22, 2024 5.0 I have to use every single day, and I love it.... always is updated Pros Always working properly, super useful to organize my daily rutin and super-fast Cons So far, I do not have anything to complain Review Source BG Bertrand G. Project Manager Hospital & Health Care Used the software for: Less than 6 months ### "Long live the flex office!" October 10, 2024 5.0 quick and easy... Easy to use. No training required. Just click and there you have it. Pros Reservation, recap, overview... it's all there! Cons I have no negative comments to make. I hope I don't have any! Review Source cP celine P. commercial engineer Information Technology and Services Used the software for: 1-2 years ### "Yaroo reviews" October 22, 2024 5.0 very quick handling of the product without the need for training. Pros The simplicity of use and the visual increase in availability Cons the indication of the buildings lacks a little visibility Review Source DM Dawn M. Peer coach Health, Wellness and Fitness Used the software for: 1-2 years ### "Excellent YAROOMS " July 2, 2024 5.0 My overall experience has been wonderful I’d recommend it as a system/service 100 per cent Thank you to all who contribute to its delivery and development Pros I have found YAROOMS very easy to use when I first joined my organisation and I was advised that I needed to book rooms in this manner I was very nervous. Respectfully my fears have proved unfounded I have truthfully found YAROOMS easy to use to book and also cancel appointments and also the fact that there is confirmation of the booking and accessible ways to check what you’ve done etc is excellent Truthfully I’ve no fault to find no criticism to make. Cons I do not have any complaints to make about YAROOMS I’ve not had any experience that proves negative Review Source CM Chad M. Psychotherapist Mental Health Care Used the software for: 6-12 months ### "Does What It Sets Out To Do" May 29, 2024 4.0 It works like it’s described. It’s dependable. It should continue to be updated to stay current, but its overall a decent experience Pros I like how easy it is to use. It works like it should, and it’s user friendly. Cons It just feels like a software program that has not been refined. It feels like it’s in beta testing. I think there needs to be constant feedback and implementation of feedback. However, I don’t know enough about this process, and it might be a very challenging process. Review Source Response from YAROOMS June 11, 2024 Thank you for reviewing Yarooms! Your feedback is invaluable in helping us improve our solution. TB Thomas B. Teamlead Hospital & Health Care Used the software for: 1-2 years ### "Room with a view" June 12, 2024 5.0 Pros Easy to use excellent overview nice solfed GUI Cons easy moving from working space to working space (desk to dest) would be nice Review Source WM WIDIANE M. Managing Director Hospitality Used the software for: Less than 6 months ### "review w louvre hotels" June 24, 2024 5.0 Pros the facility for using this tool, the design Cons nothing but I precise that I use this tool since two week Review Source JM Javier M. Business Intelligence Analyst Hospitality Used the software for: 6-12 months ### "Very recommendable" May 16, 2024 5.0 In summary, these app in its friendly user interface and with the clever design for an easy use, allows you to manage your bookings quickly, straightforwardly an in a satisfactory way. So far, I am happy with what this tools offerers. Pros The friendly user interface with the map (in my case, a really accurate and beautiful map of my floor) allows you to easily pick a place according to your preferences. The mobile app comes in handy for checking your spot quickly and for making a check-in when you arrive in the office. Cons Eventually, app gets bugged, displaying wrong places for people that have booked. This occurs not so many times tough. Review Source Response from YAROOMS May 23, 2024 Thank you for your feedback! We're thrilled you're enjoying Yarooms. Keep an eye out for product updates – a new mobile app is on the way! EB Enrico B. Product specialist Information Technology and Services Used the software for: 6-12 months ### "Let's go office !" May 23, 2024 5.0 Pros The possibility to choose the desk on the map and the possibility to reserve e conference room via outlook resource during meeting schedule Cons The check-in process... Often I forget to check-in. Maybe a reminder should be usefull Review Source Response from YAROOMS June 11, 2024 Thank you for reviewing Yarooms! CC Cyrus C. Coordinator Hospital & Health Care Used the software for: Less than 6 months ### "Yarooms Review" June 3, 2024 5.0 Pros Easy to book, very easy to see schedules and layout Cons The app sometimes glitches and shows the not updated one when booking Review Source Response from YAROOMS June 11, 2024 Thank you for your feedback! We are happy you are enjoying Yarooms. RB Ramit B. VP Commercial Financial Services Used the software for: Less than 6 months ### "Feedback for Yarooms" May 10, 2024 5.0 Pros The ease for a first time user makes a big difference Cons Real time alert can be faster to keep everyone posted. Review Source Response from YAROOMS May 23, 2024 Thank you for sharing your feedback! CJ Courtney J. Coordinator of Tenant Services Facilities Services Used the software for: 2+ years ### "Very helpful at multi-use building." June 19, 2019 5.0 I work at a building that is home to several small/start-up companies who alternately need our shared conference spaces. YAROOMS has been a great solution for our building. People at varying levels of computer savvy-ness have been able to use this with no problems - the calendars are very straightforward. On occasion, people will have issues booking new meetings on our door iPads which run the tablet app, but this may be more of a tablet & user issue. (Some examples from our version of the app: you just type over the generic title "Meeting" to re-name; adjusting the start & end times on new bookings is hard for those who cannot see small numbers.) Overall these issues are very minor, and immediately fixable. We like YAROOMS. Pros YAROOMS is pretty easy and intuitive to use for people at all "tech levels"! (This goes for both the website and the tablet app.) Cons On the iPad "YAROOMS Door" app, sometimes people at my building have difficulty changing the time when booking new meetings. Review Source Response from YAROOMS June 24, 2019 Hi Courtney, Thank you for your review. We keep our apps updated, to make sure that our users have the best experience with our system. Your feedback is welcome and important for our future improvement works. The YArooms Team. AH Amber H. Client Engagement Specialist Design Used the software for: 6-12 months ### "Takes the guess work out of booking rooms" April 14, 2020 5.0 Pros I love that it is easy to book a room, know what is available and how long you can stay! It also takes away the awkward conversation of kicking someone out of a room. You check in and when you do the person currently in the room knows to leave. OR! Even better, if there is no one after you, you can extend your time! I love how easy and intuitive it is! It doesn't allow people to take up a room for an entire day and allows you to always get the time you need. Cons I think the online booking platform could be improved. It is a lot of scrolling and click to find the rooms and times that you need. Just making it that much easier to use and see what is available. Review Source Response from YAROOMS April 23, 2020 Thank you for the review, Amber. We are happy you are enjoying YAROOMS. To have a broader oversight of meetings and rooms, you can switch from daily to weekly or monthly views. JH Jonathan H. Facilities & Mainanence Officer Public Relations and Communications Used the software for: 2+ years ### "How to make life a dodle" June 24, 2019 5.0 Being in total control of ALL room bookings across 21 Interview rooms and 4 Meeting rooms and 1 Conference room has made life so much easier, Being able to use a system with times in/out in perfect for a very busy environment which is normally difficult to control but now with YArooms set bookings are in place. Pros Very easy to use simple way to control room bookings in a large facility. Cons Do not want YArooms letting me know that rooms have been cleared and made vacant, had to cancel this command . Review Source Response from YAROOMS August 21, 2019 Thank you for your review. Any type of notification can be easily turned on / off from the Notifications tab. That way you can avoid receiving information you do not need. 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