# Kanbanchi Reviews 2026. Verified Reviews, Pros & Cons | Capterra

> Is Kanbanchi the right Project Management solution for you? Explore 292 verified user reviews from people in industries like yours to make a confident choice.

Source: https://www.capterra.com/p/140681/Kanbanchi-for-G-Suite/reviews

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Kanbanchi

4.5 (292)

[View alternatives](https://www.capterra.com/p/140681/Kanbanchi-for-G-Suite/alternatives/)

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/)

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Last updated March 13th, 2026

# Reviews of Kanbanchi

Ease of use

4.6

Customer Service

4.7

## Pros and Cons in Reviews

AJ

Abhinav J

Data and Analytics SpecialistHospital & Health Care, 501 - 1,000 employeesUsed the software for: Less than 6 months.

“For a Kanban board application, Kanbanchi goes out of its way to incorporate Gantt charts, email notification, integrations with Google Workspace and so much more!“

October 10, 2024

AB

Amit B

Service Delivery ManagerTelecommunications, 10,001+ employeesUsed the software for: More than 2 years.

“However due to the expensive costs, only a limited set of users have edit-access to the board, & this curtails the collaboration.“

February 23, 2024

JG

Jocelyn G

Interim Generalist IHigher Education, 501 - 1,000 employeesUsed the software for: Less than 6 months.

“I had multiple systems and there was a gap between interviewing and onboarding that kanbanchi helped me fill and it kept me sane as i figured out the prcess - it has been helpufl mappign the process and making imporvements.“

May 28, 2024

DR

David R

Project ManagerFinancial Services, 1,001 - 5,000 employeesUsed the software for: 1-2 years.

“When selecting subcards - can there be an option to select choose multiple subcards because atm you have to add each subcard 1 by one and is not the best experience.“

August 30, 2022

AJ

Abhinav J

Data and Analytics SpecialistHospital & Health Care, 501 - 1,000 employeesUsed the software for: Less than 6 months.

“I appreciate how a user can tweak and customize even the most ostensibly trivial aspects of a board, to maximize the value for collaborative team projects.“

October 10, 2024

SD

Sylvia D

Software engineer team lead Information Technology and Services, 11 - 50 employeesUsed the software for: Less than 6 months.

“I can't import either personalized fields, or use my template card for importation.“

April 20, 2023

Sara J

ConsultantManagement Consulting, 11 - 50 employeesUsed the software for: Less than 6 months.

“The fact that it sits so naturally inside Google Workspace makes adoption feel almost effortless.“

December 4, 2025

PM

Payson M

Shoemaker Apparel & Fashion, 2 - 10 employeesUsed the software for: 1-2 years.

“I’m not sure what is involved with developing for iOS specific apps for use on iPhones, iPads and Apple Watch but imagine it must be too much trouble for the moment.“

September 13, 2022

## Showing most helpful reviews

Showing 1-25 of 292 Reviews

Sort by:

Most Helpful

Rating

Company Size

Reviewer's Role

Length of Use

Frequency of Use

Sara J.  
Consultant  
Management Consulting  
Used the software for: Less than 6 months

### "Surprisingly Easy Tool for Teams New to Project Management (Especially Google Workspace Users)"

December 4, 2025

4.0

Overall, Kanbanchi is simple, clean, and incredibly easy to roll out to teams who are new to project management tools. The learning curve is low, the support from the Kanbanchi team has been responsive, and it’s helped remote groups stay aligned and accountable without adding unnecessary complexity. For anyone working in Google Workspace and wanting a practical, approachable project management solution, especially for teams just beginning their PM journey, Kanbanchi is a great place to start.

Pros

Kanbanchi has been such a helpful introduction to project management for teams who’ve never used a tool like this before. The fact that it sits so naturally inside Google Workspace makes adoption feel almost effortless. People can jump in, understand the layout, and start contributing without feeling overwhelmed. It’s also been great for remote teams. The real-time updates, shared visibility, and simple workflows have helped create alignment without long emails or endless check-ins. The Gmail integration and ability to attach Drive files directly to cards has been a game changer for keeping everything in one place.

Cons

There are a few places where I’d love to see Kanbanchi go further, especially around reporting, dashboards, and more built-in automations that support scaling. Nothing that stops us from using it, but it’s an opportunity for the platform to mature.

Review Source

AT

Al T.  
Senior Communications Manager  
Government Administration  
Used the software for: 1-2 years

### "Straightforward and user friendly but lacks some features"

April 7, 2025

4.0

Generally good. Technical support isn't instant but is good when it comes.

Pros

It is easy to learn. A lot easier than many similar well known tools for agile projects. It's user friendly design has been helpful when getting people to use it is part of the challenge.

Cons

Lacks a few features, 1) an integrated calendar function would be helpful alongside the Gantt view, 2) as a manager the ability to view multiple boards in one place would be useful and 3) the option to filter on custom fields would provide additional flexibility.

Switched from

[Jira](https://www.capterra.com/p/19319/JIRA/)

Users found it overly complicated and too geared to software development.

Review Source

MM

Miguel M.  
General Manager  
Computer & Network Security  
Used the software for: Less than 6 months

### "Kanbanchi Review"

March 31, 2021

3.0

Pros

Different views and integrations options

Cons

Missing a WBS view for display alternative forms

Review Source

Brett L.  
Marketing Manager  
Logistics and Supply Chain  
Used the software for: Less than 6 months

### "If you Kanban you should Kanbanchi"

June 3, 2024

5.0

I am a new user but i don't regret setting up and using Kanbanchi and the support team are really good too - I had a small issue (it was mean not the software) and they responded fairly quickly.

Pros

Easy to use and the Gmail integration is seamless. Security levels as it is in the Google Workspace platform so I can trust the solution for sensitive information protection

Cons

It is pricy. I used a different solution at a previous company and the free version did a lot of what the cheapest version of Kanbanchi does. No App version

Alternatives considered

[Asana](https://www.capterra.com/p/184581/Asana-PM/)

Reason for choosing Kanbanchi

As mentioned above it was due to Google environment security requirements from the company

Switched from

[Asana](https://www.capterra.com/p/184581/Asana-PM/)

Company decision due to integration and security environment requirements.

Review Source

Jordan T.  
President  
Human Resources  
Used the software for: Less than 6 months

### "Help Me Stay Creative and Productive!"

April 1, 2021

5.0

Kanbanchi is a comprehensive product. The system is easy to use, and the customer service is great! Kanbanchi has become one of the best tools in our tech stack for running the business.

Pros

The integration with Google Workspace and the ability to set milestones and file share.

Cons

I would like to have more report printing features.

Switched from

[Trello](https://www.capterra.com/p/211559/Trello/)

Trello is not a comprehensive product. The need for multiple third-party plugins to complete task made the product causes a lot of headaches.

Review Source

Christopher H.  
Founder | CEO  
Retail  
Used the software for: 6-12 months

### "\*THE\* software of choice for project management!"

March 25, 2022

5.0

4.99 stars. Fantastic software ran by a fantastic team!

Pros

Honestly, it's just extremely integrated with Google Workspace. There is also zero learning curve. So, if your company is scaling and you don't have the resources or time to walk them through the ins and outs of the company's project management software - Kanbanchi is \*the\* software of choice. Customer support is incredible. Enhancement request are implemented quickly. And the price is just unbeatable. It's a must have and ArtiKen is here for the long term!

Cons

The lack of a mobile application is probably the only con that comes to mind. There website is optimized for mobile but it's just not the same.

Switched from

[Asana](https://www.capterra.com/p/184581/Asana-PM/)

ArtiKen had previously been with Asana but we felt there had to be better project management software to work seamlessly within the Google ecosystem. Kanbanchi is just that. Extremely user friendly and makes for a no brainer decision if a freelancer and/or organization operates within Google Workspace.

Review Source

KD

Kristel D.  
Executive Assistant  
Staffing and Recruiting  
Used the software for: Less than 6 months

### "Kanbanchi Delivers - from Features to Support"

August 15, 2025

5.0

Customer Experience: \[sensitive content hidden\] have been incredibly helpful - from the initial tool demonstration to timely email support. They’ve been hands-on and proactive in making sure we had everything we needed, which made the onboarding process smooth and efficient. Tool Capabilities: Kanbanchi is probably the best project management tool I’ve worked with. It strikes a great balance between simplicity and powerful features, and I’m hopeful it continues to evolve in the same direction. Pricing: The tool is affordable, and we truly appreciated the discounted rates and promos offered to us. It made choosing Kanbanchi even easier.

Pros

I appreciate that Kanbanchi offers both simple and complex project management experiences. Simple: For smaller organizations like ours, it helps us easily focus on priorities without the complexity or distractions of too many apps, cards, or unnecessary features. It provides an intuitive way to prioritize daily tasks efficiently. Complex: At the same time, Kanbanchi is incredibly robust. You can customize each board to fit your needs perfectly, making it ideal for larger teams or organizations with overarching goals. Plus, we get to connect it with Google Workspace (a feature not always available to other project management tools). Overall, it strikes a great balance between ease of use and powerful functionality.

Cons

At the moment, I don’t see any significant cons. We’re still in the process of exploring the tool and maximizing its features. So far, it’s been a great fit for our team - even our leads have responded positively to it.

Review Source

DR

Dan R.  
CEO  
Religious Institutions  
Used the software for: 2+ years

### "Excellent kanban board software"

February 17, 2025

5.0

I have been using Kanbanchi for 8 years now, it has just been a very helpful product to me in organising work, home, and charitable projects. I have a complex life but I feel under control and organised.

Pros

It works well and smoothly, the support is really quick and helpful. You can customise it to look good.

Cons

Some features are pro features and you could end up spending much more money for these

Review Source

EF

Elias F.  
Mangement Consultant  
Executive Office  
Used the software for: 1-2 years

### "Feedback of Kanbacnhi"

April 4, 2025

4.0

Good as a way to keep track of your or your teams to-do's. However, not useful in projects with much complexity.

Pros

Intuitive and easy to use. Great way to keep track of your to-do's.

Cons

There are some issues that logically doesn't make sense to me, however, overall, it's a great product.

Review Source

AJ

Abhinav J.  
Data and Analytics Specialist  
Hospital & Health Care  
Used the software for: Less than 6 months

### "A one-stop shop for team work and productivity!"

October 10, 2024

5.0

Kanbanchi has changed the way I work and stay on top of my tasks and backlogs. I hope to use it for personal productivity soon, and take my learnings of structured project management/scheduling from Kanbanchi wherever I go.

Pros

The vast breadth of niceties and features that Kanbanchi has to offer, is simply unrivalled. For a Kanban board application, Kanbanchi goes out of its way to incorporate Gantt charts, email notification, integrations with Google Workspace and so much more! I appreciate how a user can tweak and customize even the most ostensibly trivial aspects of a board, to maximize the value for collaborative team projects. As a standalone productivity tool alone, it works to help me stay on top of my tasks, even when not working with a team.

Cons

I'm nit-picking, but integration with Google Drive is a bit finicky, and sometimes the sharing feature refuses to work as expected, when trying to add assignees via Google Workspace.

Review Source

JG

Jocelyn G.  
Interim Generalist I  
Higher Education  
Used the software for: Less than 6 months

### "Helpful Tool in a Messy Situation"

May 28, 2024

5.0

great - and thank you for good customer service and walk through with your rep.

Pros

I came onboard and had to learn how to do recruiting with very little experience, training, or guidance. I had multiple systems and there was a gap between interviewing and onboarding that kanbanchi helped me fill and it kept me sane as i figured out the prcess - it has been helpufl mappign the process and making imporvements.

Cons

Nothing stands out. I think trello had a feature where you could turn a task into a card and I didn't see that but, not a big deal. otherwise i think there are very few cons to using Kanbanchi that I can identify now.

Review Source

VR

Verified Reviewer  
Head of Enterprise Business Development  
Management Consulting  
Used the software for: 1-2 years

### "Kanbanchi - all in one tool for project management"

June 10, 2021

5.0

A good project management tool, especially if a person is using agile methods. Somewhat uneasy with managing monumental projects.

Pros

Very easy defining of resources; straightforward overviews, immaculate support.

Cons

Complex integration with other suites like Google Workspace or Office 365

Alternatives considered

[ClickUp](https://www.capterra.com/p/158833/ClickUp/)

Reason for choosing Kanbanchi

Better tool.

Review Source

AB

Amit B.  
Service Delivery Manager  
Telecommunications  
Used the software for: 2+ years

### "Kanbanchi for running an effective kanban board"

February 23, 2024

4.0

Overall, Kanbanchi is very popular within our devOps team. However due to the expensive costs, only a limited set of users have edit-access to the board, & this curtails the collaboration.

Pros

Ease of implementation. Integration features. Day-to-day usability.

Cons

The cost per seat is ridiculously expensive.

Alternatives considered

[Trello](https://www.capterra.com/p/211559/Trello/)

Review Source

David G.  
IT Project Manager  
Investment Management  
Used the software for: 2+ years

### "It is indeed my Number 1 "

January 12, 2019

5.0

Pros

This is touted as the number one Kanban app for the G Suite! I love both Kanban and Google services... and so, logically this Kanbanchi has been an easy choice for me. First, exports. I love the abiliy to export your data into a file format that can be easily used for analysis and reporting. We use Kanbanchi mainly for organizing our tasks (per person/team/priority) for the office. Easy for all team members to access and we even have a big screen on the office to see real time movement of our tasks from created to doing to done. Plus the look and feel of the app is great. Smooth as they say. Our rule is that for our tools to be easily adopted by the users/team, we need to make it simple, beautiful, and easy to use. Kanbanchi it is.

Cons

No cons so far, pretty much loving this software for our Project Management and Task monitoring use case.

Review Source

SL

Sarah L.  
Business and Operations Manager  
Health, Wellness and Fitness  
Used the software for: 2+ years

### "It's good for getting stuff out of your head"

April 15, 2021

4.0

Brilliant.

Pros

Kanbanchi is easy to use, it's super easy to pick up and to start to help you organise your ideas. I probably use 1/100 of the available features and it is still really useful to me. I like that I can assign tasks to others and that I can see Done! In lovely calm green when I have been very productive. I like that I can see all the information as a list as well (I must admit I don't find Gannt charts very useful but lots of my projects are short and bitty) I love that I can add comments and links to files and web pages etc. if I need to. It's a really lovely programme to use when you have a busy and varied role like mine.

Cons

I guess the only thing I don't like is that I have to spend some time plugging in all the information but that isn't the software's fault! Also, I would like there to be more resources, for example, 'So you use 1/100 of Kanban? Here's a simple way to take it up a notch!' like little lessons or something.

Review Source

EBIN E.  
Founder & CEO  
Human Resources  
Used the software for: 1-2 years

### "Best G Suite integration tool for project management"

April 6, 2019

4.0

We can now manage our business with G Suite integration on Kanbanchi, this tool is really great. All the charts and integration plugins are readily available so that we can manage the project smoothly. Our clients are thereby happy !

Pros

The major advantage as said is the integration with Google and the ability to manage all the project details like Gantt Chart, Kanban boards etc in one place. Best and unique features that we liked is the 100% compatible with Google G Suite. The tool helps to make our team more compatible with the project needs and make them more efficient. Our all major issues faced during project management is being overcome with the use of this great tool !

Cons

The major issue is with the lack of a mobile app, they do not have iOS and Android app. This will make us to monitor the changes on web browser. Please release the app asap.

Review Source

CR

Courtney R.  
Product Coordination Manager  
Public Safety  
Used the software for: 1-2 years

### "Frequent Kanban User"

February 25, 2022

5.0

Overall I am happy to use kanban every day at work. I have to do a lot of organizing and planning deadlines so it helps me visualize it all

Pros

I like the ease of use, it is very easy to catch on. It really does have a ton of features in it. I feel like I'm finding a new useful tool every day. I like that you are able to make suggestions and that the customer support team actually responds.

Cons

Sometimes throughout the day my kanban wont update to show a cards new position until I physically click on the card. I do also wish you could subscribe to a column or list itself rather than just specific cards or all cards

Review Source

HC

Helen C.  
Stakeholder Engagement Manager  
Hospital & Health Care  
Used the software for: 1-2 years

### "Ease of collaboration"

February 17, 2021

5.0

I think I've covered this above.

Pros

We use Kanban across our widely geograpgically distributed organisation where each centre has different IT systems and cultural influences. For us the collaboration aspect is key and it is so easy to share Kanban boards with others and modify in virtual meetings. Our organisation has used it for project management tracking, for process management and building individual or team to do lists. Being able to identify who should have input when, and them getting reminded of it is useful. It's also easy to customise in terms of branding and colours to make it feel more like part of your organisation.

Cons

Being lazy I mostly dislike having to learn new software but this is a great addition to G suite as far as I'm concerned.

Review Source

MS

Melissa S.  
COO  
Hospital & Health Care  
Used the software for: 6-12 months

### "review"

June 7, 2022

4.0

very reseptive and helpful with trouble shooting

Pros

checklists timelines multiple board prioritzation

Cons

sharing files for users w multiple email addresses that work same boards

Reason for choosing Kanbanchi

ease of use

Switched from

[monday.com](https://www.capterra.com/p/147657/monday-com/)

trial new product

Review Source

VR

Verified Reviewer  
People Analyst  
Financial Services  
Used the software for: 6-12 months

### "Best kanban board app that is fully integrated with G Suite"

May 10, 2019

5.0

I really liked Kanbanchi and will choose over any other kanban board app. It is very useful for me because our organization relies heavily on G Suite. The seamless integration makes our work faster.

Pros

Kanbanchi is the best kanban board application I used that is fully integrated with Google Drive. - Kanban cards is highly customizable. Color can be edited. Tags and priority (Low – Critical) can be added. - Start date, due date, estimated and actual time spent can be set and recorded. - It has a clean and intuitive design. All activity in the card may be viewed in a separate tab. - Due dates may be added to Google Calendar.

Cons

\- No smartphone version. - Gantt chart is available only for the paid version.

Review Source

RM

Robert M.  
Director of Operations  
Apparel & Fashion  
Used the software for: 6-12 months

### "Simple. Easy. Efficient. "

January 28, 2022

4.0

Pros

I love that all of my team has the ability to time-track their tasks. This gives upper management a true sense of how long it takes to do various tasks. Thus, this speeds up our efficiencies for future projects, and at the same time, allows us to know when support is needed.

Cons

The only thing our company can think of is Kanbanchi not having a true app for its platform. The internet-based "app" option is good, but our team would love an app to come out soon.

Reason for choosing Kanbanchi

It's part of the Google Ecosystem!

Review Source

JHT

Jing Heng T.  
Designer  
Design  
Used the software for: Less than 6 months

### "Kanbanchi the best tools to communicate "

September 28, 2023

5.0

We like to use Kanbanchi to communicate and work together across all the city and different places. We would need to use it to connect us especially we are working individually.

Pros

For us as non profit organization, we really do need some tools that allow us to keep track of our team especially we are working at different places.

Cons

The pricing for Kanbanchi is considerably high even for non profit organizations 50% discount

Reason for choosing Kanbanchi

Because of the ecosystem link to Google Drive

Review Source

BP

Bronwyn P.  
Leader  
Religious Institutions  
Used the software for: Less than 6 months

### "Great customer support"

September 27, 2020

4.0

The platform is still being developed, but the team are friendly, reply quickly, and have clear simple to follow instructions for non tech heads like me.

Pros

I am new to Kanbanch and had a number of questions before purchasing. The team answered my emails promptly, heard my requests and actioned developments in some of those areas that have already been released. I am really impressed with the team and their apparent commitment to continuing to develop the platform.

Cons

I'm looking forward to the release of the kanbanchi app, but can work around that by saving a link to my phone's home screen for now. The program is a little slow to open, only a couple of seconds, but longer than many others.

Switched from

[monday.com](https://www.capterra.com/p/147657/monday-com/)

cost

Review Source

JM

Jeff M.  
director of instructional technology and delivery systems  
Education Management  
Used the software for: 2+ years

### "Good PM Tool"

November 23, 2021

5.0

Pros

Ease of use and managing projects at a distance with plug in to Google Drive

Cons

The product does everything I need it to do

Review Source

EW

EJ W.  
FOUNDER + EXECUTIVE DIRECTOR  
Media Production  
Used the software for: Less than 6 months

### "VERY GOOD"

February 26, 2021

5.0

LOVE MY EXPERIENCE SO FAR WITH KANBANCHI. THE CUSTOMER SERVICE IS AMAZING. HIGHLY RECOMMEND

Pros

I LOVE HOW CUSTOMIZABLE IT IS AND HOW EASILY YOU'RE ABLE TO ORGANIZE EACH PROJECT

Cons

I LIKE EVERYTHING ABOUT THIS SOFTWARE - THERE'S NOTHING I LIKE LEAST

Alternatives considered

[monday.com](https://www.capterra.com/p/147657/monday-com/)

Reason for choosing Kanbanchi

THE REASONS I STATED ABOVE

Review Source

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