--- title: "Kanbanchi Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is Kanbanchi the right Project Management solution for you? Explore 292 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/140681/Kanbanchi-for-G-Suite/reviews/" page_type: "reviews" language: "en" --- Kanbanchi 4.5 (292) [View alternatives](https://www.capterra.com/p/140681/Kanbanchi-for-G-Suite/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated August 20th, 2026 # Reviews of Kanbanchi Ease of use 4.6 Customer Service 4.7 ## Pros and Cons in Reviews AJ Abhinav J Data and Analytics SpecialistHospital & Health Care, 501 - 1,000 employeesUsed the software for: Less than 6 months. “For a Kanban board application, Kanbanchi goes out of its way to incorporate Gantt charts, email notification, integrations with Google Workspace and so much more!“ October 10, 2024 AB Amit B Service Delivery ManagerTelecommunications, 10,001+ employeesUsed the software for: More than 2 years. “However due to the expensive costs, only a limited set of users have edit-access to the board, & this curtails the collaboration.“ February 23, 2024 AJ Abhinav J Data and Analytics SpecialistHospital & Health Care, 501 - 1,000 employeesUsed the software for: Less than 6 months. “I appreciate how a user can tweak and customize even the most ostensibly trivial aspects of a board, to maximize the value for collaborative team projects.“ October 10, 2024 DR David R Project ManagerFinancial Services, 1,001 - 5,000 employeesUsed the software for: 1-2 years. “When selecting subcards - can there be an option to select choose multiple subcards because atm you have to add each subcard 1 by one and is not the best experience.“ August 30, 2022 Sara J ConsultantManagement Consulting, 11 - 50 employeesUsed the software for: Less than 6 months. “The fact that it sits so naturally inside Google Workspace makes adoption feel almost effortless.“ December 4, 2025 SD Sylvia D Software engineer team lead Information Technology and Services, 11 - 50 employeesUsed the software for: Less than 6 months. “I can't import either personalized fields, or use my template card for importation.“ April 20, 2023 Sara J ConsultantManagement Consulting, 11 - 50 employeesUsed the software for: Less than 6 months. “People can jump in, understand the layout, and start contributing without feeling overwhelmed.“ December 4, 2025 PM Payson M Shoemaker Apparel & Fashion, 2 - 10 employeesUsed the software for: 1-2 years. “I’m not sure what is involved with developing for iOS specific apps for use on iPhones, iPads and Apple Watch but imagine it must be too much trouble for the moment.“ September 13, 2022 ## Showing most helpful reviews Showing 1-25 of 292 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Sara J. Consultant Management Consulting Used the software for: Less than 6 months ### "Surprisingly Easy Tool for Teams New to Project Management (Especially Google Workspace Users)" December 4, 2025 4.0 Overall, Kanbanchi is simple, clean, and incredibly easy to roll out to teams who are new to project management tools. The learning curve is low, the support from the Kanbanchi team has been responsive, and it’s helped remote groups stay aligned and accountable without adding unnecessary complexity. For anyone working in Google Workspace and wanting a practical, approachable project management solution, especially for teams just beginning their PM journey, Kanbanchi is a great place to start. Pros Kanbanchi has been such a helpful introduction to project management for teams who’ve never used a tool like this before. The fact that it sits so naturally inside Google Workspace makes adoption feel almost effortless. People can jump in, understand the layout, and start contributing without feeling overwhelmed. It’s also been great for remote teams. The real-time updates, shared visibility, and simple workflows have helped create alignment without long emails or endless check-ins. The Gmail integration and ability to attach Drive files directly to cards has been a game changer for keeping everything in one place. Cons There are a few places where I’d love to see Kanbanchi go further, especially around reporting, dashboards, and more built-in automations that support scaling. Nothing that stops us from using it, but it’s an opportunity for the platform to mature. Review Source AT Al T. Senior Communications Manager Government Administration Used the software for: 1-2 years ### "Straightforward and user friendly but lacks some features" April 7, 2025 4.0 Generally good. Technical support isn't instant but is good when it comes. Pros It is easy to learn. A lot easier than many similar well known tools for agile projects. It's user friendly design has been helpful when getting people to use it is part of the challenge. Cons Lacks a few features, 1) an integrated calendar function would be helpful alongside the Gantt view, 2) as a manager the ability to view multiple boards in one place would be useful and 3) the option to filter on custom fields would provide additional flexibility. Switched from [Jira](https://www.capterra.com/p/19319/JIRA/) Users found it overly complicated and too geared to software development. Review Source MM Miguel M. General Manager Computer & Network Security Used the software for: Less than 6 months ### "Kanbanchi Review" March 31, 2021 3.0 Pros Different views and integrations options Cons Missing a WBS view for display alternative forms Review Source Jordan T. President Human Resources Used the software for: Less than 6 months ### "Help Me Stay Creative and Productive!" April 1, 2021 5.0 Kanbanchi is a comprehensive product. The system is easy to use, and the customer service is great! Kanbanchi has become one of the best tools in our tech stack for running the business. Pros The integration with Google Workspace and the ability to set milestones and file share. Cons I would like to have more report printing features. Switched from [Trello](https://www.capterra.com/p/211559/Trello/) Trello is not a comprehensive product. The need for multiple third-party plugins to complete task made the product causes a lot of headaches. Review Source Brett L. Marketing Manager Logistics and Supply Chain Used the software for: Less than 6 months ### "If you Kanban you should Kanbanchi" June 3, 2024 5.0 I am a new user but i don't regret setting up and using Kanbanchi and the support team are really good too - I had a small issue (it was mean not the software) and they responded fairly quickly. Pros Easy to use and the Gmail integration is seamless. Security levels as it is in the Google Workspace platform so I can trust the solution for sensitive information protection Cons It is pricy. I used a different solution at a previous company and the free version did a lot of what the cheapest version of Kanbanchi does. No App version Alternatives considered [Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Kanbanchi As mentioned above it was due to Google environment security requirements from the company Switched from [Asana](https://www.capterra.com/p/184581/Asana-PM/) Company decision due to integration and security environment requirements. Review Source Christopher H. Founder | CEO Retail Used the software for: 6-12 months ### "\*THE\* software of choice for project management!" March 25, 2022 5.0 4.99 stars. Fantastic software ran by a fantastic team! Pros Honestly, it's just extremely integrated with Google Workspace. There is also zero learning curve. So, if your company is scaling and you don't have the resources or time to walk them through the ins and outs of the company's project management software - Kanbanchi is \*the\* software of choice. Customer support is incredible. Enhancement request are implemented quickly. And the price is just unbeatable. It's a must have and ArtiKen is here for the long term! Cons The lack of a mobile application is probably the only con that comes to mind. There website is optimized for mobile but it's just not the same. Switched from [Asana](https://www.capterra.com/p/184581/Asana-PM/) ArtiKen had previously been with Asana but we felt there had to be better project management software to work seamlessly within the Google ecosystem. Kanbanchi is just that. Extremely user friendly and makes for a no brainer decision if a freelancer and/or organization operates within Google Workspace. Review Source Soledad M. UX Designer Computer Software Used the software for: 1-2 years ### "A bit expensive, but the best tool" November 10, 2020 5.0 Pros Kanbanchi it's a great tool to integrate with Google Workspace. This feature gives to you the comfort to be in the same environment with consistency with your other apps. Cons A bit expensive compared with Trello, but a lot better in functionality look and feel and tracking projects in the same tool without the work of looking for plugins. Switched from [Trello](https://www.capterra.com/p/211559/Trello/) I love to have all my tools in the same space. Review Source VR Verified Reviewer Owner Design Used the software for: Less than 6 months ### "Organizing for visual people " March 17, 2020 5.0 It’s been great. They offer educational discounts for companies in that field, and they’ve been responsive to my needs for technical assistance. One side comment I would make is that when a due date is added to any card, it displays in black type, which competes visually for the eye’s attention when looking at a board full of cards. I think the due date time should be in grey...or in a soft neutral color. As it stands, it feels too bold in black, too similar in size to the card title. Maybe shrinking size will allow it to remain black and not be so difficult to scan across many cards. Pros It helps simplify the many to-dos I have across business and life. Cons I wish I could see all my cards from different boards on one large board. Alternatives considered [Businessmap](https://www.capterra.com/p/148476/Kanbanize/)[Airtable](https://www.capterra.com/p/146652/Airtable/)[monday.com AI Work Platform](https://www.capterra.com/p/147657/monday-com/) Reason for choosing Kanbanchi Onboarding with Google login was key to begin simply on a free trial. I liked that it wasn’t as overwhelming as some of the other platforms designed for use also as spreadsheets, etc. It felt simple and to the point, although the Gantt View is a nice option, but unfortunately for a higher premium. Review Source KD Kristel D. Executive Assistant Staffing and Recruiting Used the software for: Less than 6 months ### "Kanbanchi Delivers - from Features to Support" August 15, 2025 5.0 Customer Experience: \[sensitive content hidden\] have been incredibly helpful - from the initial tool demonstration to timely email support. They’ve been hands-on and proactive in making sure we had everything we needed, which made the onboarding process smooth and efficient. Tool Capabilities: Kanbanchi is probably the best project management tool I’ve worked with. It strikes a great balance between simplicity and powerful features, and I’m hopeful it continues to evolve in the same direction. Pricing: The tool is affordable, and we truly appreciated the discounted rates and promos offered to us. It made choosing Kanbanchi even easier. Pros I appreciate that Kanbanchi offers both simple and complex project management experiences. Simple: For smaller organizations like ours, it helps us easily focus on priorities without the complexity or distractions of too many apps, cards, or unnecessary features. It provides an intuitive way to prioritize daily tasks efficiently. Complex: At the same time, Kanbanchi is incredibly robust. You can customize each board to fit your needs perfectly, making it ideal for larger teams or organizations with overarching goals. Plus, we get to connect it with Google Workspace (a feature not always available to other project management tools). Overall, it strikes a great balance between ease of use and powerful functionality. Cons At the moment, I don’t see any significant cons. We’re still in the process of exploring the tool and maximizing its features. So far, it’s been a great fit for our team - even our leads have responded positively to it. Review Source DR Dan R. CEO Religious Institutions Used the software for: 2+ years ### "Excellent kanban board software" February 17, 2025 5.0 I have been using Kanbanchi for 8 years now, it has just been a very helpful product to me in organising work, home, and charitable projects. I have a complex life but I feel under control and organised. Pros It works well and smoothly, the support is really quick and helpful. You can customise it to look good. Cons Some features are pro features and you could end up spending much more money for these Review Source RT Robert T. Innovation Center Facilitator Education Management Used the software for: Less than 6 months ### "High School Innovation Center Project Management " September 20, 2019 4.0 It's been great... The limited functionality of the School Version is sometimes noticed but we manage to use it in our daily workflow quite well and are grateful to everyone at Kanbanchi for creating such a great software. Pros Kanbanchi is very easy to deploy across the Google Apps Suite and get my students on-board quickly. They are already using Google Apps in their daily schoolwork do It was a painless onboarding process. It also has a easy to learn and use interface. My students were off a running in one class period. It is a great way to keep everyone on the same page and up to date on projects. Cons Trying to convince my school administrators to pay for a ongoing license fee is not the easiest conversation to have. I would like to have a one time purchase price available. Reason for choosing Kanbanchi Ease of deployment and interface. Switched from [Trello](https://www.capterra.com/p/211559/Trello/) Google Apps integration and easy on-boarding of students... Nicer user interface, less complicated and faster learning curve. Review Source EF Elias F. Mangement Consultant Executive Office Used the software for: 1-2 years ### "Feedback of Kanbacnhi" April 4, 2025 4.0 Good as a way to keep track of your or your teams to-do's. However, not useful in projects with much complexity. Pros Intuitive and easy to use. Great way to keep track of your to-do's. Cons There are some issues that logically doesn't make sense to me, however, overall, it's a great product. Review Source VR Verified Reviewer Head of Enterprise Business Development Management Consulting Used the software for: 1-2 years ### "Kanbanchi - all in one tool for project management" June 10, 2021 5.0 A good project management tool, especially if a person is using agile methods. Somewhat uneasy with managing monumental projects. Pros Very easy defining of resources; straightforward overviews, immaculate support. Cons Complex integration with other suites like Google Workspace or Office 365 Alternatives considered [ClickUp](https://www.capterra.com/p/158833/ClickUp/) Reason for choosing Kanbanchi Better tool. Review Source SR Stephanie R. Senior Digital Carttographer Consumer Services Used the software for: 1-2 years ### "Kanban Assessment" March 8, 2022 4.0 After learning the program, it is extremely useful and helpful with organization. still a bit cluttered, but very efficient and customizable Pros I like that all projects can be viewed at various stages, with levels of priority, and the ability to customize each, such as with checklists and notes. It's useful for teams of people working throughout the software. Cons There is a learning curve, and projects can become confusing when multiple components in each have difficulty being broken down. the search tool can be a bit tricky sometimes, and perhaps more tiers of access could be useful Review Source EH Ellen H. First Communion Coordinator Religious Institutions Used the software for: 2+ years ### "Can't do without this program!" November 18, 2021 5.0 My experience has been fantastic. I've used it for several different jobs and Kanbachi has made it possible to stay on top of EVERYTHING, including helping me schedule necessary follow up tasks after primary tasks have been completed. I could not do my job without this program. Pros The Kanbanchi Board is the only way I stay on top of the many tasks I need to do, both in this job and previous jobs! It enables me to plan my day, my week, and even the entire year, and keep my task list organized and make sure I'm on top of everything. I use it to plan out all of my weekly and monthly tasks for the year and it keeps me from forgetting anything! Being able to check off each item as I go really keeps me motivated and on track. Cons There are no cons to this software for me, other than sometimes it bugs me about linking it to my google account, which I don't want to do. When that happens, it can then be tricky to bypass the prompt and get to my board. Review Source SL Sarah L. Business and Operations Manager Health, Wellness and Fitness Used the software for: 2+ years ### "It's good for getting stuff out of your head" April 15, 2021 4.0 Brilliant. Pros Kanbanchi is easy to use, it's super easy to pick up and to start to help you organise your ideas. I probably use 1/100 of the available features and it is still really useful to me. I like that I can assign tasks to others and that I can see Done! In lovely calm green when I have been very productive. I like that I can see all the information as a list as well (I must admit I don't find Gannt charts very useful but lots of my projects are short and bitty) I love that I can add comments and links to files and web pages etc. if I need to. It's a really lovely programme to use when you have a busy and varied role like mine. Cons I guess the only thing I don't like is that I have to spend some time plugging in all the information but that isn't the software's fault! Also, I would like there to be more resources, for example, 'So you use 1/100 of Kanban? Here's a simple way to take it up a notch!' like little lessons or something. Review Source EBIN E. Founder & CEO Human Resources Used the software for: 1-2 years ### "Best G Suite integration tool for project management" April 6, 2019 4.0 We can now manage our business with G Suite integration on Kanbanchi, this tool is really great. All the charts and integration plugins are readily available so that we can manage the project smoothly. Our clients are thereby happy ! Pros The major advantage as said is the integration with Google and the ability to manage all the project details like Gantt Chart, Kanban boards etc in one place. Best and unique features that we liked is the 100% compatible with Google G Suite. The tool helps to make our team more compatible with the project needs and make them more efficient. Our all major issues faced during project management is being overcome with the use of this great tool ! Cons The major issue is with the lack of a mobile app, they do not have iOS and Android app. This will make us to monitor the changes on web browser. Please release the app asap. Review Source CR Courtney R. Product Coordination Manager Public Safety Used the software for: 1-2 years ### "Frequent Kanban User" February 25, 2022 5.0 Overall I am happy to use kanban every day at work. I have to do a lot of organizing and planning deadlines so it helps me visualize it all Pros I like the ease of use, it is very easy to catch on. It really does have a ton of features in it. I feel like I'm finding a new useful tool every day. I like that you are able to make suggestions and that the customer support team actually responds. Cons Sometimes throughout the day my kanban wont update to show a cards new position until I physically click on the card. I do also wish you could subscribe to a column or list itself rather than just specific cards or all cards Review Source HC Helen C. Stakeholder Engagement Manager Hospital & Health Care Used the software for: 1-2 years ### "Ease of collaboration" February 17, 2021 5.0 I think I've covered this above. Pros We use Kanban across our widely geograpgically distributed organisation where each centre has different IT systems and cultural influences. For us the collaboration aspect is key and it is so easy to share Kanban boards with others and modify in virtual meetings. Our organisation has used it for project management tracking, for process management and building individual or team to do lists. Being able to identify who should have input when, and them getting reminded of it is useful. It's also easy to customise in terms of branding and colours to make it feel more like part of your organisation. Cons Being lazy I mostly dislike having to learn new software but this is a great addition to G suite as far as I'm concerned. Review Source MS Melissa S. COO Hospital & Health Care Used the software for: 6-12 months ### "review" June 7, 2022 4.0 very reseptive and helpful with trouble shooting Pros checklists timelines multiple board prioritzation Cons sharing files for users w multiple email addresses that work same boards Reason for choosing Kanbanchi ease of use Switched from [monday.com AI Work Platform](https://www.capterra.com/p/147657/monday-com/) trial new product Review Source VR Verified Reviewer People Analyst Financial Services Used the software for: 6-12 months ### "Best kanban board app that is fully integrated with G Suite" May 10, 2019 5.0 I really liked Kanbanchi and will choose over any other kanban board app. It is very useful for me because our organization relies heavily on G Suite. The seamless integration makes our work faster. Pros Kanbanchi is the best kanban board application I used that is fully integrated with Google Drive. - Kanban cards is highly customizable. Color can be edited. Tags and priority (Low – Critical) can be added. - Start date, due date, estimated and actual time spent can be set and recorded. - It has a clean and intuitive design. All activity in the card may be viewed in a separate tab. - Due dates may be added to Google Calendar. Cons \- No smartphone version. - Gantt chart is available only for the paid version. Review Source RM Robert M. Director of Operations Apparel & Fashion Used the software for: 6-12 months ### "Simple. Easy. Efficient. " January 28, 2022 4.0 Pros I love that all of my team has the ability to time-track their tasks. This gives upper management a true sense of how long it takes to do various tasks. Thus, this speeds up our efficiencies for future projects, and at the same time, allows us to know when support is needed. Cons The only thing our company can think of is Kanbanchi not having a true app for its platform. The internet-based "app" option is good, but our team would love an app to come out soon. Reason for choosing Kanbanchi It's part of the Google Ecosystem! Review Source JHT Jing Heng T. Designer Design Used the software for: Less than 6 months ### "Kanbanchi the best tools to communicate " September 28, 2023 5.0 We like to use Kanbanchi to communicate and work together across all the city and different places. We would need to use it to connect us especially we are working individually. Pros For us as non profit organization, we really do need some tools that allow us to keep track of our team especially we are working at different places. Cons The pricing for Kanbanchi is considerably high even for non profit organizations 50% discount Reason for choosing Kanbanchi Because of the ecosystem link to Google Drive Review Source BP Bronwyn P. Leader Religious Institutions Used the software for: Less than 6 months ### "Great customer support" September 27, 2020 4.0 The platform is still being developed, but the team are friendly, reply quickly, and have clear simple to follow instructions for non tech heads like me. Pros I am new to Kanbanch and had a number of questions before purchasing. The team answered my emails promptly, heard my requests and actioned developments in some of those areas that have already been released. I am really impressed with the team and their apparent commitment to continuing to develop the platform. Cons I'm looking forward to the release of the kanbanchi app, but can work around that by saving a link to my phone's home screen for now. The program is a little slow to open, only a couple of seconds, but longer than many others. Switched from [monday.com AI Work Platform](https://www.capterra.com/p/147657/monday-com/) cost Review Source DK Dominika K. Facility Management Senior Coordinator Facilities Services Used the software for: 1-2 years ### "Kanbanchi feedback" May 25, 2022 5.0 Very good tool :) Pros user friendly software & interface, many useful features Cons Nothing came up on my mind right now, everything is ok for me. Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.