--- title: "Kanbanchi Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is Kanbanchi the right Project Management solution for you? Explore 293 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/140681/Kanbanchi-for-G-Suite/reviews/" page_type: "reviews" language: "en" publication_date: "2026-09-30" --- Kanbanchi 4.5 (293) [View alternatives](https://www.capterra.com/p/140681/Kanbanchi-for-G-Suite/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated September 30th, 2026 # Reviews of Kanbanchi Ease of use 4.6 Customer Service 4.7 ## Pros and Cons in Reviews Sara J ConsultantManagement Consulting, 11 - 50 employeesUsed the software for: Less than 6 months. “The fact that it sits so naturally inside Google Workspace makes adoption feel almost effortless.“ December 4, 2025 AB Amit B Service Delivery ManagerTelecommunications, 10,001+ employeesUsed the software for: More than 2 years. “However due to the expensive costs, only a limited set of users have edit-access to the board, & this curtails the collaboration.“ February 23, 2024 Sara J ConsultantManagement Consulting, 11 - 50 employeesUsed the software for: Less than 6 months. “People can jump in, understand the layout, and start contributing without feeling overwhelmed.“ December 4, 2025 SD Sylvia D Software engineer team lead Information Technology and Services, 11 - 50 employeesUsed the software for: Less than 6 months. “I can't import either personalized fields, or use my template card for importation.“ April 20, 2023 AJ Abhinav J Data and Analytics SpecialistHospital & Health Care, 501 - 1,000 employeesUsed the software for: Less than 6 months. “For a Kanban board application, Kanbanchi goes out of its way to incorporate Gantt charts, email notification, integrations with Google Workspace and so much more!“ October 10, 2024 JO Jennifer O OwnerPublishing, Self-employedUsed the software for: I used a free trial. “Not being able to use it offline is one drawback, since there is no way install it direct onto a computer.“ December 1, 2022 JG Jocelyn G Interim Generalist IHigher Education, 501 - 1,000 employeesUsed the software for: Less than 6 months. “I had multiple systems and there was a gap between interviewing and onboarding that kanbanchi helped me fill and it kept me sane as i figured out the prcess - it has been helpufl mappign the process and making imporvements.“ May 28, 2024 DR David R Project ManagerFinancial Services, 1,001 - 5,000 employeesUsed the software for: 1-2 years. “When selecting subcards - can there be an option to select choose multiple subcards because atm you have to add each subcard 1 by one and is not the best experience.“ August 30, 2022 ## Showing most helpful reviews Showing 1-25 of 293 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Sara J. Consultant Management Consulting Used the software for: Less than 6 months ### "Surprisingly Easy Tool for Teams New to Project Management (Especially Google Workspace Users)" December 4, 2025 4.0 Overall, Kanbanchi is simple, clean, and incredibly easy to roll out to teams who are new to project management tools. The learning curve is low, the support from the Kanbanchi team has been responsive, and it’s helped remote groups stay aligned and accountable without adding unnecessary complexity. For anyone working in Google Workspace and wanting a practical, approachable project management solution, especially for teams just beginning their PM journey, Kanbanchi is a great place to start. Pros Kanbanchi has been such a helpful introduction to project management for teams who’ve never used a tool like this before. The fact that it sits so naturally inside Google Workspace makes adoption feel almost effortless. People can jump in, understand the layout, and start contributing without feeling overwhelmed. It’s also been great for remote teams. The real-time updates, shared visibility, and simple workflows have helped create alignment without long emails or endless check-ins. The Gmail integration and ability to attach Drive files directly to cards has been a game changer for keeping everything in one place. Cons There are a few places where I’d love to see Kanbanchi go further, especially around reporting, dashboards, and more built-in automations that support scaling. Nothing that stops us from using it, but it’s an opportunity for the platform to mature. Review Source AT Al T. Senior Communications Manager Government Administration Used the software for: 1-2 years ### "Straightforward and user friendly but lacks some features" April 7, 2025 4.0 Generally good. Technical support isn't instant but is good when it comes. Pros It is easy to learn. A lot easier than many similar well known tools for agile projects. It's user friendly design has been helpful when getting people to use it is part of the challenge. Cons Lacks a few features, 1) an integrated calendar function would be helpful alongside the Gantt view, 2) as a manager the ability to view multiple boards in one place would be useful and 3) the option to filter on custom fields would provide additional flexibility. Switched from [Jira](https://www.capterra.com/p/19319/JIRA/) Users found it overly complicated and too geared to software development. Review Source DS Dev S. Associate Product Manager Education Management Used the software for: Less than 6 months ### "Powerful Features with a Learning Curve" September 22, 2026 4.0 Pros We’ve been using Kanbachi in our company, and it has made project management much more organized and efficient. The ability to manage Kanban boards, Gantt charts, tasks, and project details in one place makes it easier for our team to stay aligned and track progress. The integration with Google Workspace is also a great advantage, as it fits well into our existing workflow. Overall, Kanbachi has helped improve team collaboration, project visibility, and productivity while making our day-to-day project management much smoother. Cons One area that could be improved is the learning curve for new users. With so many features available, it can take some time for new team members to understand the platform and use all its capabilities effectively. Review Source MM Miguel M. General Manager Computer & Network Security Used the software for: Less than 6 months ### "Kanbanchi Review" March 31, 2021 3.0 Pros Different views and integrations options Cons Missing a WBS view for display alternative forms Review Source Jordan T. President Human Resources Used the software for: Less than 6 months ### "Help Me Stay Creative and Productive!" April 1, 2021 5.0 Kanbanchi is a comprehensive product. The system is easy to use, and the customer service is great! Kanbanchi has become one of the best tools in our tech stack for running the business. Pros The integration with Google Workspace and the ability to set milestones and file share. Cons I would like to have more report printing features. Switched from [Trello](https://www.capterra.com/p/211559/Trello/) Trello is not a comprehensive product. The need for multiple third-party plugins to complete task made the product causes a lot of headaches. Review Source Brett L. Marketing Manager Logistics and Supply Chain Used the software for: Less than 6 months ### "If you Kanban you should Kanbanchi" June 3, 2024 5.0 I am a new user but i don't regret setting up and using Kanbanchi and the support team are really good too - I had a small issue (it was mean not the software) and they responded fairly quickly. Pros Easy to use and the Gmail integration is seamless. Security levels as it is in the Google Workspace platform so I can trust the solution for sensitive information protection Cons It is pricy. I used a different solution at a previous company and the free version did a lot of what the cheapest version of Kanbanchi does. No App version Alternatives considered [Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Kanbanchi As mentioned above it was due to Google environment security requirements from the company Switched from [Asana](https://www.capterra.com/p/184581/Asana-PM/) Company decision due to integration and security environment requirements. Review Source Christopher H. Founder | CEO Retail Used the software for: 6-12 months ### "\*THE\* software of choice for project management!" March 25, 2022 5.0 4.99 stars. Fantastic software ran by a fantastic team! Pros Honestly, it's just extremely integrated with Google Workspace. There is also zero learning curve. So, if your company is scaling and you don't have the resources or time to walk them through the ins and outs of the company's project management software - Kanbanchi is \*the\* software of choice. Customer support is incredible. Enhancement request are implemented quickly. And the price is just unbeatable. It's a must have and ArtiKen is here for the long term! Cons The lack of a mobile application is probably the only con that comes to mind. There website is optimized for mobile but it's just not the same. Switched from [Asana](https://www.capterra.com/p/184581/Asana-PM/) ArtiKen had previously been with Asana but we felt there had to be better project management software to work seamlessly within the Google ecosystem. Kanbanchi is just that. Extremely user friendly and makes for a no brainer decision if a freelancer and/or organization operates within Google Workspace. Review Source Soledad M. UX Designer Computer Software Used the software for: 1-2 years ### "A bit expensive, but the best tool" November 10, 2020 5.0 Pros Kanbanchi it's a great tool to integrate with Google Workspace. This feature gives to you the comfort to be in the same environment with consistency with your other apps. Cons A bit expensive compared with Trello, but a lot better in functionality look and feel and tracking projects in the same tool without the work of looking for plugins. Switched from [Trello](https://www.capterra.com/p/211559/Trello/) I love to have all my tools in the same space. Review Source VR Verified Reviewer Owner Design Used the software for: Less than 6 months ### "Organizing for visual people " March 17, 2020 5.0 It’s been great. They offer educational discounts for companies in that field, and they’ve been responsive to my needs for technical assistance. One side comment I would make is that when a due date is added to any card, it displays in black type, which competes visually for the eye’s attention when looking at a board full of cards. I think the due date time should be in grey...or in a soft neutral color. As it stands, it feels too bold in black, too similar in size to the card title. Maybe shrinking size will allow it to remain black and not be so difficult to scan across many cards. Pros It helps simplify the many to-dos I have across business and life. Cons I wish I could see all my cards from different boards on one large board. Alternatives considered [Businessmap](https://www.capterra.com/p/148476/Kanbanize/)[Airtable](https://www.capterra.com/p/146652/Airtable/)[monday AI Work Platform](https://www.capterra.com/p/147657/monday-com/) Reason for choosing Kanbanchi Onboarding with Google login was key to begin simply on a free trial. I liked that it wasn’t as overwhelming as some of the other platforms designed for use also as spreadsheets, etc. It felt simple and to the point, although the Gantt View is a nice option, but unfortunately for a higher premium. Review Source KD Kristel D. Executive Assistant Staffing and Recruiting Used the software for: Less than 6 months ### "Kanbanchi Delivers - from Features to Support" August 15, 2025 5.0 Customer Experience: \[sensitive content hidden\] have been incredibly helpful - from the initial tool demonstration to timely email support. They’ve been hands-on and proactive in making sure we had everything we needed, which made the onboarding process smooth and efficient. Tool Capabilities: Kanbanchi is probably the best project management tool I’ve worked with. It strikes a great balance between simplicity and powerful features, and I’m hopeful it continues to evolve in the same direction. Pricing: The tool is affordable, and we truly appreciated the discounted rates and promos offered to us. It made choosing Kanbanchi even easier. Pros I appreciate that Kanbanchi offers both simple and complex project management experiences. Simple: For smaller organizations like ours, it helps us easily focus on priorities without the complexity or distractions of too many apps, cards, or unnecessary features. It provides an intuitive way to prioritize daily tasks efficiently. Complex: At the same time, Kanbanchi is incredibly robust. You can customize each board to fit your needs perfectly, making it ideal for larger teams or organizations with overarching goals. Plus, we get to connect it with Google Workspace (a feature not always available to other project management tools). Overall, it strikes a great balance between ease of use and powerful functionality. Cons At the moment, I don’t see any significant cons. We’re still in the process of exploring the tool and maximizing its features. So far, it’s been a great fit for our team - even our leads have responded positively to it. Review Source EF Elias F. Mangement Consultant Executive Office Used the software for: 1-2 years ### "Feedback of Kanbacnhi" April 4, 2025 4.0 Good as a way to keep track of your or your teams to-do's. However, not useful in projects with much complexity. Pros Intuitive and easy to use. Great way to keep track of your to-do's. Cons There are some issues that logically doesn't make sense to me, however, overall, it's a great product. Review Source VR Verified Reviewer Head of Enterprise Business Development Management Consulting Used the software for: 1-2 years ### "Kanbanchi - all in one tool for project management" June 10, 2021 5.0 A good project management tool, especially if a person is using agile methods. Somewhat uneasy with managing monumental projects. Pros Very easy defining of resources; straightforward overviews, immaculate support. Cons Complex integration with other suites like Google Workspace or Office 365 Alternatives considered [ClickUp](https://www.capterra.com/p/158833/ClickUp/) Reason for choosing Kanbanchi Better tool. Review Source SR Stephanie R. Senior Digital Carttographer Consumer Services Used the software for: 1-2 years ### "Kanban Assessment" March 8, 2022 4.0 After learning the program, it is extremely useful and helpful with organization. still a bit cluttered, but very efficient and customizable Pros I like that all projects can be viewed at various stages, with levels of priority, and the ability to customize each, such as with checklists and notes. It's useful for teams of people working throughout the software. Cons There is a learning curve, and projects can become confusing when multiple components in each have difficulty being broken down. the search tool can be a bit tricky sometimes, and perhaps more tiers of access could be useful Review Source EH Ellen H. First Communion Coordinator Religious Institutions Used the software for: 2+ years ### "Can't do without this program!" November 18, 2021 5.0 My experience has been fantastic. I've used it for several different jobs and Kanbachi has made it possible to stay on top of EVERYTHING, including helping me schedule necessary follow up tasks after primary tasks have been completed. I could not do my job without this program. Pros The Kanbanchi Board is the only way I stay on top of the many tasks I need to do, both in this job and previous jobs! It enables me to plan my day, my week, and even the entire year, and keep my task list organized and make sure I'm on top of everything. I use it to plan out all of my weekly and monthly tasks for the year and it keeps me from forgetting anything! Being able to check off each item as I go really keeps me motivated and on track. Cons There are no cons to this software for me, other than sometimes it bugs me about linking it to my google account, which I don't want to do. When that happens, it can then be tricky to bypass the prompt and get to my board. Review Source SL Sarah L. Business and Operations Manager Health, Wellness and Fitness Used the software for: 2+ years ### "It's good for getting stuff out of your head" April 15, 2021 4.0 Brilliant. Pros Kanbanchi is easy to use, it's super easy to pick up and to start to help you organise your ideas. I probably use 1/100 of the available features and it is still really useful to me. I like that I can assign tasks to others and that I can see Done! In lovely calm green when I have been very productive. I like that I can see all the information as a list as well (I must admit I don't find Gannt charts very useful but lots of my projects are short and bitty) I love that I can add comments and links to files and web pages etc. if I need to. It's a really lovely programme to use when you have a busy and varied role like mine. Cons I guess the only thing I don't like is that I have to spend some time plugging in all the information but that isn't the software's fault! Also, I would like there to be more resources, for example, 'So you use 1/100 of Kanban? Here's a simple way to take it up a notch!' like little lessons or something. Review Source AJ Abhinav J. Data and Analytics Specialist Hospital & Health Care Used the software for: Less than 6 months ### "A one-stop shop for team work and productivity!" October 10, 2024 5.0 Kanbanchi has changed the way I work and stay on top of my tasks and backlogs. I hope to use it for personal productivity soon, and take my learnings of structured project management/scheduling from Kanbanchi wherever I go. Pros The vast breadth of niceties and features that Kanbanchi has to offer, is simply unrivalled. For a Kanban board application, Kanbanchi goes out of its way to incorporate Gantt charts, email notification, integrations with Google Workspace and so much more! I appreciate how a user can tweak and customize even the most ostensibly trivial aspects of a board, to maximize the value for collaborative team projects. As a standalone productivity tool alone, it works to help me stay on top of my tasks, even when not working with a team. Cons I'm nit-picking, but integration with Google Drive is a bit finicky, and sometimes the sharing feature refuses to work as expected, when trying to add assignees via Google Workspace. Review Source SC Shayna C. Product Supervisor Public Safety Used the software for: 1-2 years ### "Small Business Collaboration Tracking" March 13, 2022 4.0 Pros The organization of the product can be easily understood by everyone at my organization. The movement of cards is fairly easy to understand and the tools are easy to set up and utilize. Cons The access given at different areas of user authorization could be improved. For instance, users with commentator access do not have the ability to click on links posted in the body of the card which hinders our ability to work efficiently. You should be able to click on links without the ability to edit card text. I would also love a way to subscribe to a card to get notifications on its whereabouts and progress. Review Source Josemaria G. Vice Director for External Affairs E-Learning Used the software for: 6-12 months ### "Effective and Visual Task Monitoring Tool" March 29, 2019 5.0 Out of sight - Out of mind. Kanbanchi has effectively worked for our project team to be visually reminded of their tasks and other action items assigned to them. It is a constant motivation to move cards from the "Inbox" down to "Done" short of gamifying our task management in the office. Pros Kanbanchi is a fresh way for our team to manage to-do items visually and collaboratively. We have a project board which clearly shows how our tasks and action items are moving across the project phases. Kanbanchi is easy to use. It is quick to create a card and move it on the board. Notifications keep us in the loop to know whether a card is taking too much time or has recently been completed. Integration with our Google accounts is a plus since we didn't have to maintain a separate login account, and all our files can be shared, stored, and worked on using our office Google accounts. Cons Everything working so far, and we love every bit. Review Source DR David R. Project Manager Financial Services Used the software for: 1-2 years ### "Review of Kanbacnhi" August 30, 2022 5.0 good. Pros Ease of use. Gantt chart view is so convenient and saves so much time. Cons 1\. When selecting subcards - can there be an option to select choose multiple subcards because atm you have to add each subcard 1 by one and is not the best experience. 2. Would love more examples of how to effectively use Kanbanchi reporting 3. Not really sure what a lot of the features mean - would be good to have an object dictionary with examples of how to use certain features. Review Source EK Evan K. Executive Director Non-Profit Organization Management Used the software for: Less than 6 months ### "A refreshing project and task management tool " February 20, 2017 5.0 I had noticed my productivity dropping as more projects and tasks seemed to pile up. I have tried multiple task and project management platforms but always found myself looking at an exhaustive list of tasks that left me anxious and without a good plan of attack for the work ahead. I sort of had an idea of how I would like my work to be organized but didn't find anything that could accommodate until I found Kanbanchi. It allowed me the freedom to device a system that works for me, which I think is the most important since everyone works in different ways. Similar to Trello, but a lot more professional, in my opinion, Kanbanchi is a KanBan style framework with a lot of great tools in an uncluttered format which has greatly increased my productivity. Each week, my email inbox is 0 because it all gets forwarded to my Kanbanchi system. Emails end up in my Kanbanchi inbox where I can categorize, set estimated amounts of time for each task (based on my customized filters), set priority levels, and group with other tasks within a project. I can then drag the task to a specific day of the week when I will want to work on it, setting up each day based on the estimated time tasks will take (knowing I like to work on more complicated longer tasks in the morning, and quick, easier tasks in the afternoon). When I now look at my workload, I just focus on each day's tasks and don't have to think about the rest knowing I will get to it when that day comes up. The customer service has been great and I take pride in knowing that they are a smaller company that can easily adapt and change the software based on my recommendations in a timely manner. I did free trials of at least 8 different software tools before deciding Kanbanchi was the right one for me. I run a small non-profit community development organization and Kanbanchi has given me peace of mind knowing that my work is organized and prioritized efficiently and effectively. Pros Extremely flexible allowing you to create a system specifically designed to meet your own neurosis and OCD. Cons Sometimes there is a short lag when dragging and dropping items. Review Source BW Bryan W. Survey Department Manager Design Used the software for: 2+ years ### "Review" May 16, 2022 5.0 Overall, I'm very happy with Kabanchi and will continue to use it. Customer service was very nice and the app is great for small business project tracking. Pros The card view is easy to distribute numerous projects between employees. Cons Projects with multiple deadlines are difficult to view on the card view. Reason for choosing Kanbanchi Great price-point and easy for new users to learn. Review Source VR Verified Reviewer Owner Used the software for: Less than 6 months ### "Perfect Kanban app for daily use, simple, fast, deep granularity of features, integrated with Gsuite" October 28, 2017 4.0 Better self organization Pros \- amazing granularity to customize tasks: tag names + tag colours + card colours + priority + start date + due date + assign people + attachments + comments. This helps a lot to quickly organize work visually when dealing with different teams and different kinds of tasks - sub-tasks can be added either with sub-cards or just checklists - integrated with Gsuite (due dates with Calendar / files with Gdrive) - "related cards" feature allows to link cards between them (eg when there is a common context) - great filtering options Cons \- no mobile app yet (web browser experience on mobile is terrible) - no global search (only within a dashboard) - when a card is set to "Done", the card won't disappear from there. You have to delete it manually (and lose traceability) or create a separate dashboard for "Done Cards" and move it manually there Review Source JD Ja'Dell D. Research Associate Research Used the software for: I used a free trial ### "Easy to get started, great for multiple ways to organize my projects" September 16, 2021 5.0 Customer service has been super responsive and helpful. I intend to consult them as I learn more about using this platform. Pros I could immediately use this -- intuitive for organizing my multiple projects across various contexts. I am still learning functionality of it, so I'm sure there are things I haven't discovered that would also be useful for my project management. Cons Nothing yet -- it's useful for my needs now. I am eager to learn more. Review Source JM Jeff M. director of instructional technology and delivery systems Education Management Used the software for: 2+ years ### "Good PM Tool" November 23, 2021 5.0 Pros Ease of use and managing projects at a distance with plug in to Google Drive Cons The product does everything I need it to do Review Source EW EJ W. FOUNDER + EXECUTIVE DIRECTOR Media Production Used the software for: Less than 6 months ### "VERY GOOD" February 26, 2021 5.0 LOVE MY EXPERIENCE SO FAR WITH KANBANCHI. THE CUSTOMER SERVICE IS AMAZING. HIGHLY RECOMMEND Pros I LOVE HOW CUSTOMIZABLE IT IS AND HOW EASILY YOU'RE ABLE TO ORGANIZE EACH PROJECT Cons I LIKE EVERYTHING ABOUT THIS SOFTWARE - THERE'S NOTHING I LIKE LEAST Alternatives considered [monday AI Work Platform](https://www.capterra.com/p/147657/monday-com/) Reason for choosing Kanbanchi THE REASONS I STATED ABOVE Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.