--- title: "Collavate Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Collavate Software - reviews, pricing plans, popular comparisons to other Document Management products and more." source_url: "https://www.capterra.com/p/140873/Collavate/" page_type: "product" language: "en" publication_date: "2026-09-29" --- # Collavate Software Review 2026: Features, Integrations, Pros & Cons Last updated on September 29, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Collavate ## What is Collavate? Collavate helps make ideas a reality with their cloud-based document collaboration service that makes workflow automation simple. Providing security within team member document sharing is Collavate’s specialty, but the functionality of this tool doesn’t stop there. Collavate’s Google Drive/Docs add-on aids with archiving applications and document collaboration making document sharing and team collaboration easier than ever before. ## What is Collavate used for? [Document Management](https://www.capterra.com/document-management-software/)[Workflow Management](https://www.capterra.com/workflow-management-software/)[Digital Workplace](https://www.capterra.com/digital-workplace-software/) Top alternative Featured Overall rating Based on 10 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $10 Per User, Per Month Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Collavate?[Manage this product listing](https://www.g2.com/products/collavate-collavate/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Collavate 4.6 (10) VS. [4.7 (2,928)](https://www.capterra.com/p/158456/JotForm-4-0/reviews/) Starting Price $10 Per User, Per Month Starting Price $39 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.5 (10) Ease Of Use 4.7 (19) Value For Money 4.5 (8) Value For Money 4.5 (17) Customer Service 4.6 (8) Customer Service 4.5 (17) ## Collavate alternatives [4.4 (1,023)](https://www.capterra.com/p/123400/revver/reviews/) Starting price $25.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 88% of reviewers rated it above 4 stars [4.7 (652)](https://www.capterra.com/p/135004/Process-Street/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.6 (5,318)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting price $29.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.6 (6,123)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars ## FAQs about Collavate Overview ### Which roles and teams benefit most from Collavate? Collavate is most used by IT managers, system administrators, and delivery leads who need structured document workflows, approval routing, and policy control across teams. HR staff and school administrators use it to standardize forms and reviews, while marketing and operations roles benefit from faster collaboration, version control, and streamlined internal approvals. Answer based on 10 reviews Overview ### What company size and industries is Collavate built for? Collavate is built mainly for small businesses, which make up 60% of reviewers, especially in IT services, financial services, and education management at 20% each. It also serves midsize businesses and enterprises, both at 20%, and fits schools, government, manufacturing, media, and professional services for document management. Answer based on 10 reviews Features and Usability ### What are the key features of Collavate? Collavate offers approval process control, workflow configuration, and a graphical workflow editor for managing document routes. It also includes document management, version control, access controls/permissions, and file sharing, plus compliance tracking, archiving and retention, electronic signature, reminders, and team collaboration for coordinated document handling. Integrations ### Which third-party tools and platforms does Collavate integrate with? Collavate integrates with Google Drive, Google Docs, and Google Sheets. The catalog centers on Google Workspace tools, with Google Drive and Google Docs most frequently referenced, making Collavate a fit for teams that manage documents, approvals, and shared files in Google-based workflows. Answer based on 5 reviews Getting Started and Support ### What training and onboarding options does Collavate offer? Collavate provides in person training, live online sessions, webinars, documentation, and videos to help teams get started. In person and live online formats support guided instruction, webinars offer scheduled group learning, documentation gives written reference material, and videos provide self-paced walkthroughs. Getting Started and Support ### What customer support options does Collavate offer? Collavate provides email/help desk, FAQ/forum, knowledge base, phone support, 24/7 live rep, and chat. Support quality cannot be assessed from reviewer feedback here, so no claims can be made about response speed, helpfulness, or common frustrations. ## Features AI summary Based on 32,025 Document Management reviews Capterra reviewers highlight the following features as the top priorities when choosing document management software: - **Secure Data Storage** (**56%** of reviewers rated this feature as critical) - **Document Storage** (**51%**) - **File Sharing** (**49%**) Collavate supports **File Sharing**, which helps teams distribute documents and work together more efficiently across users and departments. However, it does not include **Secure Data Storage** or **Document Storage**. Instead, it offers **Electronic Signature** (**46%**), a feature that still matters to many buyers and can help businesses approve documents faster, reduce manual paperwork, and keep workflows moving. File Sharing 4.7 (6) 33.33% of 6 reviewers that rated this feature as important or highly important Public or private sharing of digital files such as documents, audio/video, images, and more Electronic Signature 4.7 (3) 33.33% of 3 reviewers that rated this feature as important or highly important Digitally sign online documents Access Controls/Permissions 4.7 (6) 33.33% of 6 reviewers that rated this feature as important or highly important Define levels of authorization for access to specific files or systems File Recovery 4.3 (4) 25.00% of 4 reviewers that rated this feature as important or highly important Recover lost, deleted, or damaged files Approval Process Control 4.7 (3) 66.67% of 3 reviewers that rated this feature as important or highly important Manage the process of evaluating documents or requests submitted for approval Collaboration Tools 5.0 (3) 0.00% of 3 reviewers that rated this feature as important or highly important Provides a channel for team members to share AI models, media files, communicate, and work together Collavate 22 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Archiving & Retention: Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Compliance Tracking: Track and report regulatory data to either internal management or external stakeholders - Contract/License Management: Track, store, and access client contracts or licenses - Customizable Dashboard: Alter the layout and content of dashboards - Document Classification: Assign categories, labels, tags, or attributes to documents for organization, search and storage - Document Management: Store, manage, and track all electronic documents in a centralized location - Electronic Signature: Digitally sign online documents - File Conversion: Convert files to a different format - File Recovery: Recover lost, deleted, or damaged files - File Sharing: Public or private sharing of digital files such as documents, audio/video, images, and more - Flows: Track products to determine when they are shipped, in transit, or delivered. - Full Text Search: Search for specific words or phrases within a document or database - Graphical Workflow Editor: Create, design and modify the flow and processes of tasks in a project - Offline Access: Ability of websites, web applications, or mobile applications to function without an active internet connection - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Team Collaboration: Allow multiple team members to edit and work on the same document - Version Control: Track revisions and updates made to files and navigate between different versions - Workflow Configuration: Alter the default workflow to meet your organization's needs --- Get Advice We can help you find the software with the features you need. Features 4.4 (10) 4.4 Based on 10 reviews ## Pricing Value for money 4.5 (8) Free Trial Basic $10.00 Per User,Per Month Value for money 4.5 (8) 4.5 Based on 8 reviews ## Integrations [ Google Docs](https://www.capterra.com/p/160756/Google-Docs/)[ Google Drive](https://www.capterra.com/p/161425/Drive/)[ Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.6 (8) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.6 (8) 4.6 Based on 8 reviews ## User reviews Overall rating 4.6 Based on 10 reviews Filter by rating 5(6) 4(4) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent CA Chen A. HR Information Technology and Services ### " Easy-to-use electronic signature" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 November 1, 2023 Pros Feature to submit and re-edit the doc after submission is very nice. Cons So far I am quite satisfied with this tool Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. HN Hang N. IT Assistant Manager Retail ### "Good to manage approval forms" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 May 2, 2023 It is helping us migrate from paper forms to digital forms. Using Collavate makes it easier to keep track of old records and see future documents waiting to be approved. Pros Very easy to share Google Drive documents, making file sharing much more manageable since most of our employees already use Google. I like how the site is organized to make it easy to see different document forms being processed, approved, or denied. Easily keeps track of all documents to refer back to when needed. Cons Been using Collavate for about a month now and haven't had any issues with it yet. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Nor Amalina H. Information Technology Manager Financial Services ### "Document management easily with Collavate" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 May 21, 2022 Helps me and my team to collaborate on document and editing in the same time. Great experience so far. Pros Due to the ease with which documents may be produced, shared, modified, and submitted, interaction and resource planning are simplified when using Collavate. Because of this, productivity and coordination have improved, making it easier for people like myself to meet our deadlines. Additionally, the program may be easily connected with other Google apps such as Google Storage and Google Sheets, and it has a user-friendly interface. Cons Even if the GUI translations may be customized (to Malay in my situation), it still displays alerts in the default language every now and then. This is a minor issue, but it prevents new workers from understanding the software as quickly as possible. Switched from [Talexio](https://www.capterra.com/p/122087/talexio/) [Almanac](https://www.capterra.com/p/227899/Almanac/) [Kipwise](https://www.capterra.com/p/172843/Kipwise/) Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Stacy-Ann B. Student(Former Accounts Clerk) Education Management ### "A good application that enhances collaboration and workflow management" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 January 19, 2022 Collavate is a very useful application that has improved productivity, since it allows people to collaborate with each other by creating, sharing, editing, and submitting documents for approval. As a result, team members are able to meet project deadlines. Pros Collavate makes collaboration and workflow management easier since documents can be easily created, shared, edited, and submitted. This has increased productivity and teamwork which has helped people like me to meet deadlines. Furthermore, the application is easy to use and can be integrated with Google applications such as Google Drive and Google Docs. Cons I've only been a user of this application for a few months. Therefore, thus far, I have not had any issues with the application. Consequently, I do not have any cons to mention about Collavate. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. ST Sai T. Head of Demand Generation Computer Software ### "Remote Friendly Tool For Companies" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 2, 2021 Pros The document conversion and the workflow feature make employers life easy. Feature to submit and re-edit the doc after submission is very nice. Cons Nothing for now. They are working on building more features. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Response from Vendor November 8, 2021 Thanks for your feedback! LK Liam K. Sys manager Consumer Services ### "Good for managing approval files and check doc and approval on gmail " 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 7/10 October 22, 2021 used ms workflow. After migrating to Google Drive, I used several workflows. I'm using this because there are features that I ask for at a low price. After the workflow, automatic document centralization, approval line, and Google and organization chart are used conveniently. Pros Approval and auto file moving to archive for manage approved files. syncing with google / hr system. Cons Not support signature on document directly. its working with pdf printing. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor November 8, 2021 Thanks for your feedback! AN Anonymous User Delivery Lead Financial Services ### "Simplying workflow management and remote working" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 October 17, 2021 Collavate has helped improve team collaboration on a client project which has earned us a very good feedback from the client. Experience with the app has been quite smooth so far so would recommend to others looking at Collavate. Pros We use collaborate on a particular client engagement and the thing I love the most is the integration with gsuite. As the particular client tends to use google for most communication, being able to access the app directly from the gmail app/ google drive makes it really helpful. It has greatly helped improve productivity in the client account by automating our workflow. Work regularly requires reports and documents to be edited, reviewed, and approved by the IRC team before final publishing. Collavate has helped streamline this process from report production all the way till finalisation. You can add files such as data from google sheets directly through in the document editor which for me was a big plus. Document approvals by reviewers can be tracked which helps avoid any delay. Also, It is easy to create and add other team members using the collavate team version which greatly helps in collaborating on team projects. Cons We've been using collavate for a little over a month and a half and are yet to come across any major issues as such apart from some lag while trying to attach files to documents in the editor functionality. We've otherwise had a relatively smooth experience so far. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Response from Vendor November 8, 2021 Thanks for your feedback. I'll pass to my development team about the loading speed. You can also contact our support anytime! AG Aditya G. Associate Information Technology and Services ### "One of the kind app for collaboration." 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 9/10 October 12, 2021 Pros Collavate makes complex work processes easier. We can work from any platform like web, mobile, Slack or chatbot. Upon initiation, automatic change of file name and PDF conversion are some of the feature I like the most. Cons I have not found any demerit of Collavate as such but it has minor issues like for approvals, it doesn't support Private Storage. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. Response from Vendor November 8, 2021 Thanks so much for your feedback! There's an option to store files in Collavate storage on group post. Please contact our support for detail. Leonardo M. IT Manager Education Management ### "Easy document approval and workflow customization" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 September 20, 2021 Pros Collavate was very easy to implement, you can approve workflows via mail. The customization of the users required to alert for each step of the approval process is very easy. Cons Although, you can customize even the interface translations (to spanish in my case use), it stills shows messages in the original language here and there, just a minor thing, but it keeps new users from learning fast. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor September 27, 2021 Thanks for your valuable feedback. We are currently updating with local languages and target the job completion within a month. JC Joel C. Principal Civil Engineering ### "Easy to use for approval of documents using ISO Standards" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 September 9, 2021 Helps our approval process of important documents. Pros ISO Certified. Can approve via Google email and gdrive. Cons Not fully integrated into google drive. Would like to have pre-approval functions. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor September 27, 2021 Thanks for your feedback. Good news! We have a Google Drive addon. Please try out and let us know. You can also contact our support for troubleshooting. [View all Reviews](https://www.capterra.com/p/140873/Collavate/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.