# Calamari Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Calamari the right Performance Management System solution for you? Explore 609 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/141217/Calamari/reviews --- Calamari 4.7 (609) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated May 5th, 2026 # Reviews of Calamari Ease of use 4.6 Customer Service 4.9 ## Pros and Cons in Reviews OD Oleg D SalesMarketing and Advertising, 11 - 50 employeesUsed the software for: More than 2 years. “Calamari works best as a practical, straightforward HR tool for managing leave, absences, employee records, and basic team visibility.“ May 5, 2026 BP Bernard P IT PLM DirectorMechanical or Industrial Engineering, 11 - 50 employeesUsed the software for: 6-12 months. “It is not possible to use automatic addition of absence information in Outlook automatic response for events that are billed (functionality available only for non-billed events, e.g. vacation)“ May 5, 2026 OD Oleg D SalesMarketing and Advertising, 11 - 50 employeesUsed the software for: More than 2 years. “From a security and reliability perspective, it feels suitable for everyday HR use, although companies with strict compliance requirements should still review the security settings and data handling policies carefully.“ May 5, 2026 EO Eduardo O Operation ManagerAccounting, 11 - 50 employeesUsed the software for: Less than 6 months. “Before using Calamari, we worked with a tool called Vacation Tracker, but it did not allow calendar sharing or include an approval workflow.“ May 12, 2025 OD Oleg D SalesMarketing and Advertising, 11 - 50 employeesUsed the software for: More than 2 years. “It is especially useful for leave management, employee absence tracking, and keeping HR processes more structured.“ May 5, 2026 PM Paula M HR ManagerComputer Software, 11 - 50 employeesUsed the software for: 1-2 years. “Sometimes the app loads slowly or syncing can take a bit longer when too many people use it at once.“ October 30, 2025 OD Oleg D SalesMarketing and Advertising, 11 - 50 employeesUsed the software for: More than 2 years. “I also like that it gives a clear overview of who is away, which helps with planning and avoiding scheduling conflicts.“ May 5, 2026 KR KINGA R CEOAccounting, 11 - 50 employeesUsed the software for: More than 2 years. “somethimes aplication buforing that you can not use aplication, you have to restart or evenm deleta and issued again“ October 20, 2025 ## Showing most helpful reviews Showing 1-25 of 609 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Felix Brandon L. CEO E-Learning Used the software for: 2+ years ### "Highly Effective Solution + Outstanding Service" May 12, 2025 5.0 Pros We have gained terrific and attentive service from their team. The product does what it needs to do and they have it applied the personal service we need to have success with all the different variables for which we need to account. Cons At this time, I don't have a particular point on which to focus. We have been using this service for some time and have seen it continue to improve such that there are not any points that immediately come to mind as my liking least. Review Source OJ Olivia J. Office Manager Packaging and Containers Used the software for: 6-12 months ### "Calamari - Leave Management System" October 21, 2025 5.0 The support staff at were extremely helpful in assisting with the set-up of our leave system. We did a trial period before we continued with Calamari and their support staff were always and ready to assist with any query. Now that we have subscribed to Calamari, their support staff are still as diligent and helpful as in the beginning, which has been really nice. They also continue to troubleshoot problems and try and find effective ways to deal with these issues. Pros As we have staff based in China and staff based in South Africa, it was important for us to find a leave system that worked for all staff across the board taking their different holidays and work days into consideration. Staff can now apply for leave and manage this directly, instead of having to ask someone in South Africa to do it. Cons Some of the functions we had during the trial period disappeared as different sections in the Leave Management Sections are paid for individually. It would have been nice if the subscription price could include all the available sections in the Leave Management system at a lowered rate and then have the sections available for those who wanted them individually. Switched from [LeaveBoard](https://www.capterra.com/p/167068/LeaveBoard/) The China staff could not use the Leaveboard system effectively and the system did not cater for all our needs. In some areas, it was more complicated than it needed to be. Review Source AK Aneta K. HR Specialist Information Technology and Services Used the software for: 2+ years ### "Crispy and Flavorful, but Slightly Overpriced" May 4, 2026 5.0 Pros I liked the perfectly crispy coating combined with the tender, juicy texture inside. The freshness of the ingredients was noticeable in every bite. The presentation was also very appealing and well thought out. Additionally, the dipping sauce complemented the flavor perfectly. Cons The portion size felt a bit small for the price. Some pieces were slightly overcooked, making them a bit chewy. The seasoning could have been more balanced, as it was slightly too salty. Additionally, the waiting time for the dish was longer than expected. Review Source GF George F. CEO Financial Services Used the software for: 2+ years ### "Change your NAME" April 28, 2022 3.0 Comsi comsa Pros Everyone in Greece is sarcastic and loughs when he/she hears your brand name. Cons Absense, time management, breaks control Review Source Response from Calamari May 26, 2022 Thank you for your opinion. We're very glad about our company's name - there's the whole story standing behind it ;). If you experience any troubles with employees' time management, please contact us on: https://calamari.io/contact. Our Customer Service team will help you set everything up according to your needs. JF Jordan F. Operations Education Management Used the software for: 6-12 months ### "Great product" May 4, 2026 5.0 The experience has been good overall. When we have needed technical assistance, the team has been helpful. Pros It is easy to use. Our employees say that it is not difficult to go in to clock in and out, or to add sick days. Cons It is not easy on the administrator side to add an employee's total vacation days for the entire year. Review Source KS Katarzyna S. Senior Manager, Regional Business Administration Marketing and Advertising Used the software for: 6-12 months ### "User-Friendly System That Just Works" October 20, 2025 5.0 My overall experience with has been very positive. The system is clear, easy to use, and well-designed, which makes daily tasks much simpler. I also really appreciate the responsive support team that’s always ready to help whenever needed. Pros What I liked most about is its clarity and transparency, as well as the clean, intuitive interface. I also appreciate the quick response and support whenever any issues arise. Cons It’s hard to say, because compared to other systems I’ve used before, is by far the best. If I had to point out something, maybe there are quite a lot of rules and configurations, which I don’t always manage to handle on my own - but luckily, the team is always quick to help. Switched from [TimeOut](https://www.capterra.com/p/120151/TimeOut/) We switched to this platform mainly because the previous one was not very intuitive - employees often complained about usability issues, there were many errors, and it was impossible to configure things independently. We also wanted to have electronic leave requests, which was an important factor in the change. Review Source MN Magdalena N. office manager Construction Used the software for: 2+ years ### "Why I love Calamari?" October 20, 2025 5.0 Pros Value for money, vacation management, customer service, document archiving, many possibilities for creating reports Cons is great, I have no complaints — but if I had to point out one thing, it would be the lack of customization options for individual screens. Alternatives considered [HRappka](https://www.capterra.com/p/209096/HRappka/)[Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Reason for choosing Calamari I chose because its interface was the most intuitive, the features were best suited to our needs, and the price was reasonable. Review Source EP Ewelina P. Head of Administration and Operations Information Technology and Services Used the software for: 6-12 months ### "lexibility and comprehensiveness" October 29, 2025 5.0 I am very satisfied. We tested various modules one by one and are currently using all of them. The platform is easy to use, can be managed according to the company's needs, and additional licenses can be purchased and data updated quickly. Another advantage is its integration with other systems. Pros flexibility of the tool, adaptation to the company's needs, choice of modules, intuitive and easy-to-use platform, possibility to assign different roles and permissions Cons not enough developed module with projects, lack of option to add detailed tasks - we need it sometimes for specific projects Alternatives considered [HR Panorama](https://www.capterra.com/p/252698/HR-Panorama/) Reason for choosing Calamari contact with a representative, tailoring to the company's needs, flexibility Review Source GA Gabriela A. Administrative Assistant Information Technology and Services Used the software for: 6-12 months ### "Efficient and Effective app for the size of our team " May 4, 2026 5.0 I really liked. It's effective and efficient for our team. We are a small team, so I think it does the job really well. Pros How convenient it is for PTO requests. I'm able to see all the employees request and that way I can choose days that don't overlap. Cons I can't switch from different accounts without signing out. As an admin but also an employer that has to put in her requests, this would make my work more convenient. Review Source MM Maxime M. assistant Machinery Used the software for: Less than 6 months ### "great product!" May 4, 2026 5.0 So far, our experience has been great. We can now properly manage our staff and have valuable insights. Pros Very good customer support. It was super easy to set up and we had great help and support throughout the process. Cons I think the platform is a bit pricy for what it is at first but we get more value along the way for sure. Review Source KU Katarzyna U. Co-founder Events Services Used the software for: 2+ years ### "Make your HR processes really simple " October 30, 2024 5.0 It's a very useful tool to address time off and time tracking processes in company, as well a secure place for employee documents and information. Pros I love the ease of use it gives, as well the simplicity with settings. It keeps the most crucial HR processes in one, safe place. Cons There is no such a thing! It works perfectly. Switched from [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) It gave me headaches and was a source of many mistakes. Review Source VB Viktorija B. CEO Architecture & Planning Used the software for: 1-2 years ### "Keep on moving forward" October 16, 2024 4.0 It is clear and user friendly. I think we are lacking come ideas how to use it more fully. Also, some reports could be possible to export to give it directly for the accountants. Pros Possibilities to adapt to ones' needs. Good and clearly understandable calendar. Cons More smooth integrations with Google callendar and email. When one need to aplly for permission to leave, you cannot see the overall callender. Also, with students, who are wiorking not full time and dont have reggular shedule, you need to create Alternatives considered [Teamhood](https://www.capterra.com/p/227861/Teamhood/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Calamari Price and UX. It was fast to set up, the support team reacted quite fast and quite good. Review Source PS Piotr S. COO Architecture & Planning Used the software for: 1-2 years ### "Opinion about Calamari" October 20, 2025 5.0 We have been using Calamaria in our company for quite some time now and we are very satisfied. The system is intuitive, transparent and significantly improves absence management — both for employees and the HR department. Pros Booking a holiday takes just a few clicks, and the entire company has a real-time overview of who is absent and when. Cons I have reservations about the configuration of holiday limits. In my opinion, this area is not very intuitive and quite complicated, especially with more complex rules (e.g. different types of contracts, proportional calculation, transfer of unused days). It requires a lot of testing and careful checking of settings to ensure that everything works correctly. Review Source SG Steven G. ecommerce Manager Retail Used the software for: 2+ years ### "Love Calamari - easy to set up and use." November 25, 2025 4.0 We've been using for about 5 years and are delighted with it. Easy to use and deep enough features when you dig down. Great value for money. Pros Ease of use - super quick to get started and up and running. We use for leave and working hours tracking and have done for 5 years. It's perfect for our needs. Cons I wasn't impressed when they moved the emergency contact info behind the Core HR paywall, surely we could have kept that one field? Review Source KR KINGA R. CEO Accounting Used the software for: 2+ years ### "Calamari is clear for coworkers absences" October 20, 2025 5.0 good comunication with emloyees, clear calendar etc., writing coments helps to uderstand reasons, people split on divisions Pros aplication is very good, usefull, everyuwere i can accept holidays or sickleaves i see if someone is sick Cons somethimes aplication buforing that you can not use aplication, you have to restart or evenm deleta and issued again Review Source EK Ewa K. Prokurent Construction Used the software for: 2+ years ### " I recommend the application" June 3, 2025 5.0 Administering it does not cause any major problems. I don't understand why system emails come in English if they are sent by Polish employees? Pros The application is very intuitive. Employees have no problem operating it. The application has a friendly appearance Cons The changes are not immediate. Generic product without the possibility of customization to individual customer needs Review Source CF Chuck F. Controller Financial Services Used the software for: 2+ years ### "Calamari simplified our time-off tracking significantly" November 25, 2025 5.0 We switched to about five years ago and I have never considered leaving. It is that simple to track time-off now. Pros It is easy to track time off, from request thru approval. No more manual tracking of this type of thing. Cons Initial set up can be a little confusing, but the support at is there to help with any needs. Review Source TW Tina W. Executive Manager, HR and Training Real Estate Used the software for: 2+ years ### "Great Product! " May 27, 2025 5.0 Customer service is amazing, we are very happy with this system, ive never found anything else comparible. Pros We have been using for several years and continue to do so. We love it, it helps to keep us organized! Cons I haven't run into anything using this system that I dislike. It provides everything that we need it for. Review Source TL Tiffany L. Legal Admin Asst Real Estate Used the software for: 1-2 years ### "Calamari - great value & easy to use" November 25, 2025 4.0 Overall, has been a great system to use. I would recommend it to anyone looking to track company PTO. Pros We are a small (but growing) business. is a great value, easy to use, and makes tracking PTO simple. Cons I'd love to see a calculation that shows you how much you will accrue through the end of year. The way it is now makes you have to add up what's been used to plan out throughout the year. Review Source MV Mischa V. Owner, Business Architect Real Estate Used the software for: 1-2 years ### "Great software, great customer support" October 6, 2025 5.0 Pros can be a little overwhelming at first (especially with no HR background), but once you got the hang of it it's a great tool. We use it for our business all the time. Had to ask the helpdesk some questions at several points in time and was helped really well (big ups to \[sensitive content hidden\]!) Cons Nothing bad to say about the system. We like everything it provides. Only good words from our side :) Review Source JS Jate S. CEO Information Technology and Services Used the software for: 1-2 years ### "Managing Teams Made Easy with Calamari" May 28, 2025 5.0 Easy to use, flexible for team changes, and helpful for year-end or performance reviews. It gives us a clear overview of our team structure and makes HR tasks easier. Pros What I love most about is how easy it is for both our team and management to use. Simple yet powerful. Cons So far, there’s nothing I dislike about using . Everything has worked well and fits our workflow. Review Source hK hend K. Country director Non-Profit Organization Management Used the software for: Less than 6 months ### "satisfyied" June 3, 2025 4.0 i m using and i like the possibility to personalize according to my needs; i like very much that it is converted to excel Pros the reactivity of team when we send a request by email; they are very helpful, and i love the videos they send to explain how to proceed; very practical Cons i don't like receiving everyday an email from about the presence it fills my inbox and is not relevant. Alternatives considered [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Reason for choosing Calamari my colleagues recommended me to use Review Source KS Krzysztof S. Ceo Wholesale Used the software for: 1-2 years ### "App which HR will love" October 21, 2024 5.0 Pros Before we always had a problem to clarify who is available and many hours people were working. There was always a guy who add some hours. Now we have everything in one app Cons Some of my workers say it has some bugs - on their phones calendar doesn't work Review Source SS Sergi S. Director de Sistemes Computer & Network Security Used the software for: 1-2 years ### "Good experience with Calamari" October 17, 2024 5.0 A good experience for years. It's constantly evolving and adding new features that makes easy the overall experience. Pros multiplatform integration: IOS, Mac, Teams, Windows, Web, Bluetooth ... Cons a Bulk system to review bad entries. Some coworkers are very bad at sign in to , and the administration people has to change one by one. Review Source CW Chanwis W. Managing Director Medical Devices Used the software for: 1-2 years ### "Overall Experience " October 21, 2024 4.0 Great customer support when experience some difficulty. Pros Easy to use after setting up. No issues whatsoever. Cons Some settings could be confusing to use especially when setting the accrual. Review Source ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Talk to a Capterra advisor for free and get results within 15 minutes.