--- title: "Calamari Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is Calamari the right Leave Management System solution for you? Explore 610 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/141217/Calamari/reviews/" page_type: "reviews" language: "en" --- Calamari 4.7 (610) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated September 28th, 2026 # Reviews of Calamari Ease of use 4.6 Customer Service 4.9 ## Pros and Cons in Reviews OD Oleg D SalesMarketing and Advertising, 11 - 50 employeesUsed the software for: More than 2 years. “Calamari works best as a practical, straightforward HR tool for managing leave, absences, employee records, and basic team visibility.“ May 5, 2026 BP Bernard P IT PLM DirectorMechanical or Industrial Engineering, 11 - 50 employeesUsed the software for: 6-12 months. “It is not possible to use automatic addition of absence information in Outlook automatic response for events that are billed (functionality available only for non-billed events, e.g. vacation)“ May 5, 2026 OD Oleg D SalesMarketing and Advertising, 11 - 50 employeesUsed the software for: More than 2 years. “From a security and reliability perspective, it feels suitable for everyday HR use, although companies with strict compliance requirements should still review the security settings and data handling policies carefully.“ May 5, 2026 EO Eduardo O Operation ManagerAccounting, 11 - 50 employeesUsed the software for: Less than 6 months. “Before using Calamari, we worked with a tool called Vacation Tracker, but it did not allow calendar sharing or include an approval workflow.“ May 12, 2025 AM Ananya M HR AdministratorHuman Resources, 5,001 - 10,000 employeesUsed the software for: 6-12 months. “Right out of the gate, the clean interface meant my team didn't even need a training session to figure out how to request time off or clock in using the web browser or mobile app.“ June 18, 2026 PM Paula M HR ManagerComputer Software, 11 - 50 employeesUsed the software for: 1-2 years. “Sometimes the app loads slowly or syncing can take a bit longer when too many people use it at once.“ October 30, 2025 OD Oleg D SalesMarketing and Advertising, 11 - 50 employeesUsed the software for: More than 2 years. “It is especially useful for leave management, employee absence tracking, and keeping HR processes more structured.“ May 5, 2026 KR KINGA R CEOAccounting, 11 - 50 employeesUsed the software for: More than 2 years. “somethimes aplication buforing that you can not use aplication, you have to restart or evenm deleta and issued again“ October 20, 2025 ## Showing most helpful reviews Showing 1-25 of 610 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Felix Brandon L. CEO E-Learning Used the software for: 2+ years ### "Highly Effective Solution + Outstanding Service" May 12, 2025 5.0 Pros We have gained terrific and attentive service from their team. The product does what it needs to do and they have it applied the personal service we need to have success with all the different variables for which we need to account. Cons At this time, I don't have a particular point on which to focus. We have been using this service for some time and have seen it continue to improve such that there are not any points that immediately come to mind as my liking least. Review Source MN Magdalena N. office manager Construction Used the software for: 2+ years ### "Why I love Calamari?" October 20, 2025 5.0 Pros Value for money, vacation management, customer service, document archiving, many possibilities for creating reports Cons Calamari is great, I have no complaints — but if I had to point out one thing, it would be the lack of customization options for individual screens. Alternatives considered [HRappka](https://www.capterra.com/p/209096/HRappka/)[Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Reason for choosing Calamari I chose Calamari because its interface was the most intuitive, the features were best suited to our needs, and the price was reasonable. Review Source GF George F. CEO Financial Services Used the software for: 2+ years ### "Change your NAME" April 28, 2022 3.0 Comsi comsa Pros Everyone in Greece is sarcastic and loughs when he/she hears your brand name. Cons Absense, time management, breaks control Review Source Response from Calamari May 26, 2022 Thank you for your opinion. We're very glad about our company's name - there's the whole story standing behind it ;). If you experience any troubles with employees' time management, please contact us on: https://calamari.io/contact. Our Customer Service team will help you set everything up according to your needs. AM Ananya M. HR Administrator Human Resources Used the software for: 6-12 months ### "Perfect for Employee Management" June 18, 2026 5.0 My experience with Calamari has been very positive, cause it successfully transformed our messy, spreadsheet-based PTO and attendance tracking into a automated process. Its modular pricing meant we could start small and scale without needing extensive team training, while the flawless integrations with tools like Slack completely eliminated the daily interruptions. But yes, the initial setup is pretty complex and global leave accrual policies required a bit of patience. Calamari is a massive time-saver and easily one of the best administrative investments we've made. Pros Calamari has been an absolute game-changer for our daily operations, primarily because it is pretty flexible. Right out of the gate, the clean interface meant my team didn't even need a training session to figure out how to request time off or clock in using the web browser or mobile app. What I appreciate most as a manager is its modular, pay-for-what-you-need structure. we started with just the leave management module to get our global PTO and regional holidays under control before scaling up to attendance. It handles complex accrual rules flawlessly, and its seamless integration with the tools. Cons The initial setup can be pretty tedious and took me a solid four days of tweaking and changing before it was ready to roll out to the team. Moreover, while the mobile app is perfectly functional for quick clock-ins, it can occasionally feel a bit sluggish when loading the full team calendar. It’s important to remember that this isn't a full-scale HR system, so if you're hoping for built-in payroll processing or performance review modules, we still need separate software to handle those tasks. Review Source EP Ewelina P. Head of Administration and Operations Information Technology and Services Used the software for: 6-12 months ### "lexibility and comprehensiveness" October 29, 2025 5.0 I am very satisfied. We tested various modules one by one and are currently using all of them. The platform is easy to use, can be managed according to the company's needs, and additional licenses can be purchased and data updated quickly. Another advantage is its integration with other systems. Pros flexibility of the tool, adaptation to the company's needs, choice of modules, intuitive and easy-to-use platform, possibility to assign different roles and permissions Cons not enough developed module with projects, lack of option to add detailed tasks - we need it sometimes for specific projects Alternatives considered [HR Panorama](https://www.capterra.com/p/252698/HR-Panorama/) Reason for choosing Calamari contact with a representative, tailoring to the company's needs, flexibility Review Source SR Sahattaya R. Human Resources Business Partner Biotechnology Used the software for: 1-2 years ### "A user-friendly tool for absent management " June 4, 2025 5.0 It promotes efficient work and improves collaboration, while remaining user-friendly for both end-users and system administrators. Pros User-friendly, Flexible, easy setup, real-time, budgeted, and can accommodate work in various countries with different rules. Cons The application does not support report customization, making it challenging to gain a clear overview when managing multiple team members. Switched from [T-Macss](https://www.capterra.com/p/10003628/T-Macss/) The previous system did not fit with our needs. Review Source DD Dee D. HR Information Technology and Services Used the software for: 1-2 years ### "Best time off management system" June 4, 2025 5.0 Excellent. 10 stars from start to finish. It is the best time off management system out there. The support in the setup and ongoing and the ease of management of the system is top class. Pros Support is AMAZING - professional, responsive, helpful and willing. Whenever there was a concern they were there to assist. Cons Very complex - not clear in balances remaining. Would prefer for this to be shown in a simple and clear manner. Switched from [PayPal](https://www.capterra.com/p/207944/PayPal/) Please note above answer should be Payspace - there was no option to select this. There were loopholes in the system that opened up abuse and it was not user friendly. Review Source PL Pawel L. board assistant Architecture & Planning Used the software for: 2+ years ### "useful tool" June 4, 2025 4.0 It's a useful tool helping in everyday office work as a administrator and easy tool for user to control their working ours and holidays. Pros user friendly, easy, readable for user. Multiple options. We use it only to count the working hours and to control do holidays, absences - For these to the price is affordable. Cons reports. To many options showing very little data. No reports showing activities filtered by projects. Few errors happening from time to time Switched from [Asana](https://www.capterra.com/p/184581/Asana-PM/) WE used Asana for other purposes. Regardin the time tracking we switched from Ultitime. We switched because it has no option of absence control, it only tracks the working time Review Source SB Silvia B. Office manager Alternative Medicine Used the software for: Less than 6 months ### "Overall, satisfied." October 30, 2025 5.0 Really Good, Whenever I’ve had doubts, the technicians have always been there to help fast and efficient service Pros Easy To use for the personal And it has many areas you can use; it’s a complete program. And finally, I think it’s a program I would recommend Cons Complicated To make changes by myself. It could be a bit more user-friendly so you can use it on your own and make all the necessary changes Alternatives considered [Day Off](https://www.capterra.com/p/182523/Day-Off-Leave-Tracker/) Reason for choosing Calamari Calamari has more options. It was user-friendly and met my needs at that moment. Review Source VG Victoria G. Chief accountant Accounting Used the software for: Less than 6 months ### "highly positive experience for users" May 12, 2025 4.0 Calamari offers a highly positive experience for users, characterized by its friendly and intuitive interface. The platform is designed to be user-friendly, making it easy for employees and managers to navigate and utilize its features effectively. One of the standout aspects of Calamari is its seamless integration with other solutions. Calamari integrates smoothly, enhancing productivity and streamlining workflows. The only thing missing is for the notes to be assigned in the reports. Pros a plug-in in the Teams application that allows you to add presence without going into additional applications Cons extracting information, creating reports without taking notes into account. In our case, this is crucial Alternatives considered [Kimai](https://www.capterra.com/p/182440/Kimai/)[Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) Reason for choosing Calamari Possibility to select projects and additionally integrate with Teams Switched from [Kimai](https://www.capterra.com/p/182440/Kimai/) The previous solution was hosted on our own server which we abandoned. Review Source VB Viktorija B. CEO Architecture & Planning Used the software for: 1-2 years ### "Keep on moving forward" October 16, 2024 4.0 It is clear and user friendly. I think we are lacking come ideas how to use it more fully. Also, some reports could be possible to export to give it directly for the accountants. Pros Possibilities to adapt to ones' needs. Good and clearly understandable calendar. Cons More smooth integrations with Google callendar and email. When one need to aplly for permission to leave, you cannot see the overall callender. Also, with students, who are wiorking not full time and dont have reggular shedule, you need to create Alternatives considered [Teamhood](https://www.capterra.com/p/227861/Teamhood/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) Reason for choosing Calamari Price and UX. It was fast to set up, the support team reacted quite fast and quite good. Review Source MK Mikaela K. People Partner Online Media Used the software for: 1-2 years ### "Excellent service" October 7, 2024 5.0 Pros Fabulous customer service, \[sensitive content hidden\] is the best customer success person I've ever worked with. Super knowledgeable and every little detail we could want was already thought through and accessible. Cons Really can't think of anything, it's been a great experience. Switched from [Sequoia One](https://www.capterra.com/p/10004827/Sequoia-One/) Better interface, more intuitive, easier to use Review Source FL Fredrich L. President Telecommunications Used the software for: 1-2 years ### "Good, but still room for improvement" October 16, 2024 4.0 Okay, but I have to endure staff complaints after we transitioned from a former in-house program to Calamari with its shortcomings as mentioned above. Pros The fact that it is available as a Web app, Mobile App and can be integrated with MS Teams, etc. Cons The calendar should be improved across all platforms to give a first-glance distinction of approved vs pending approval requests, partial vs full day leave, clear and very visible identification of company holidays without the need to hover over the days to figure it out. Review Source KB Kimberly B. Administrative Assistant Consumer Services Used the software for: 2+ years ### "Reliable Tool for Time Tracking and Attendance Management." October 20, 2025 4.0 Overall, Calamari is a reliable tool for managing employee time and attendance. It helped our team stay organized and track working hours efficiently. The reporting features are very useful, and customer support was responsive when needed. With some improvements in system performance and integrations, it could be even better. Pros Time tracking and reports. The platform is easy to use and provides accurate data for attendance and time management. Cons The integration options are limited, and sometimes the interface can be a bit slow when loading reports or syncing data. Review Source KR KINGA R. CEO Accounting Used the software for: 2+ years ### "Calamari is clear for coworkers absences" October 20, 2025 5.0 good comunication with emloyees, clear calendar etc., writing coments helps to uderstand reasons, people split on divisions Pros aplication is very good, usefull, everyuwere i can accept holidays or sickleaves i see if someone is sick Cons somethimes aplication buforing that you can not use aplication, you have to restart or evenm deleta and issued again Review Source CF Chuck F. Controller Financial Services Used the software for: 2+ years ### "Calamari simplified our time-off tracking significantly" November 25, 2025 5.0 We switched to Calamari about five years ago and I have never considered leaving. It is that simple to track time-off now. Pros It is easy to track time off, from request thru approval. No more manual tracking of this type of thing. Cons Initial set up can be a little confusing, but the support at Calamari is there to help with any needs. Review Source BW Barbara W. HR Manager Information Technology and Services Used the software for: 2+ years ### "I do recommend it :) " May 27, 2025 5.0 I use it for over 2,5 yrs now and I am happy to have it. I don't have to explain much how to use it during Onboarding process as the interface is very clear. Pros Simple, clear, intuitive. I also like the graphics and colours (not too intense). Integration with google platform jest great. Cons Before updates it was hard to find some functions. I think it would be useful if a function (role) of person is changed received a notification. Review Source RN Rino N. Partner Accounting Used the software for: 2+ years ### "Calamari - Simple, reliable software that works" May 27, 2025 5.0 We have been users for a couple of years now - 40+ staff in a professional environment. We have rarely required support and the programme is stable and reliable. It has been a rewarding experience for us. Pros Simple to use and implement. No major setup hurdles and works simply. Mobile app works well and reliably. Reports are easy to generate. Cons No major negatives experienced. We use it for leave approval and monitoring against our payroll system and it works well. Possibly some additional features at no extra cost would be good. Review Source IB Iain B. Operations Manager Apparel & Fashion Used the software for: 1-2 years ### "Select/Calamari" June 3, 2025 4.0 I believe it has helped us and the staff immensely, as we never had this system in place before. Previously all annual leave was put on a shared calender. Pros Booking holidays, sick leave, WFH and overtime is very easy. Getting support from the guys at Calamari is fantastic! Cons I prefer logging into Calamari via my pc. The Calamari app is not as easy to use or view when compared to using the website. Review Source TW Tina W. Executive Manager, HR and Training Real Estate Used the software for: 2+ years ### "Great Product! " May 27, 2025 5.0 Customer service is amazing, we are very happy with this system, ive never found anything else comparible. Pros We have been using calamari for several years and continue to do so. We love it, it helps to keep us organized! Cons I haven't run into anything using this system that I dislike. It provides everything that we need it for. Review Source MM Maxime M. assistant Machinery Used the software for: Less than 6 months ### "great product!" May 4, 2026 5.0 So far, our experience has been great. We can now properly manage our staff and have valuable insights. Pros Very good customer support. It was super easy to set up Calamari and we had great help and support throughout the process. Cons I think the platform is a bit pricy for what it is at first but we get more value along the way for sure. Review Source JS Jate S. CEO Information Technology and Services Used the software for: 1-2 years ### "Managing Teams Made Easy with Calamari" May 28, 2025 5.0 Easy to use, flexible for team changes, and helpful for year-end or performance reviews. It gives us a clear overview of our team structure and makes HR tasks easier. Pros What I love most about Calamari is how easy it is for both our team and management to use. Simple yet powerful. Cons So far, there’s nothing I dislike about using Calamari. Everything has worked well and fits our workflow. Review Source Rossi G. Robot Engineer Automotive Used the software for: 2+ years ### "The best for your business" January 10, 2025 5.0 We have been using calamari for a few years now and it is a very useful software for the company. They update the software continuously, which means they take great care of their customers. Pros the software allows us to have precise control over the hours worked per job Cons There is nothing negative. I would like it to have a function that automatically edits the employee's entry/exit time, example: IN 8:04 --> 8:15, 8:22 --> 8:30, EX 17:47 --> 17:45, 18:03 --> 18:00 and so on. Review Source ROMY K. Manager Information Services Used the software for: 1-2 years ### "Very good HR Management Software !" November 18, 2024 5.0 I strongly recommend this service! Calamari provided a good solution to lots of our problems, Thanks to it, Everyday work has been easier than before. I love its multi-functionality and user-friendly interface. Pros User-friendly tool. Very easy and convenient tool to use. A lot of function. Especially good for controlling the working hours and off days and asking for day off. Mobile app is highly recommended. Cons Reporting section is kind of inconvenient. If employees change from full-time to part-time, then it is not easy to track time records. Switched from [Flamingo](https://www.capterra.com/p/250447/Flamingo/) Calamari provides more powerful function. Review Source CW Chanwis W. Managing Director Medical Devices Used the software for: 1-2 years ### "Overall Experience " October 21, 2024 4.0 Great customer support when experience some difficulty. Pros Easy to use after setting up. No issues whatsoever. Cons Some settings could be confusing to use especially when setting the accrual. Review Source ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Talk to a Capterra advisor for free and get results within 15 minutes.