--- title: "Spendwise Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Spendwise Software - reviews, pricing plans, popular comparisons to other Purchasing products and more." source_url: "https://www.capterra.com/p/141589/Officewise/" page_type: "product" language: "en" --- # Spendwise Software Review 2026: Features, Integrations, Pros & Cons Last updated on August 26, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Spendwise ## What is Spendwise? Spendwise is affordable easy-to-use purchasing software that helps you save time and money. Spendwise is trusted by top organizations around the world to manage billions in spending. Customers include Miracle-Ear, Embassy Suites, Worley, the YMCA, Gildan and more. Users can create purchase requests and submit them for approval. Purchase requests are automatically routed to approvers for approval. Approved purchase requests convert into purchase orders that can be placed with vendors. Users can keep track of what goods or services get received on purchase orders and match vendor invoices to receiving transactions and purchase orders. Budgets and reports can be used to ensure spending is authorized and on track. Spendwise is web-based so you don't have to install software and you can access it from anywhere. Visit our website for more information and sign up for a Free Trial and/or Demo! ## What is Spendwise used for? [Purchasing](https://www.capterra.com/purchasing-software/)[Spend Management](https://www.capterra.com/spend-management-software/)[Procurement](https://www.capterra.com/procurement-software/) Recognitions Shortlist Overall rating Based on 236 user reviews Reviews sentiment Positive 93% Neutral 6% Negative 1% Starting price $9 Per User, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... - Procurement / 2025 - Purchasing / 2025 - Spend Management / 2025 Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... ## Spendwise alternatives Highest Rated [4.8 (255)](https://www.capterra.com/p/148522/Precoro/reviews/) Starting price $499.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [4.4 (3,324)](https://www.capterra.com/p/120109/Xero/reviews/) Starting price $25.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 88% of reviewers rated it above 4 stars [4.2 (1,329)](https://www.capterra.com/p/135618/Odoo/reviews/) Starting price $31.10 Per User, Per Month Pricing Options Free Trial Free Version User Rating 83% of reviewers rated it above 4 stars [4.2 (2,068)](https://www.capterra.com/p/135757/NetSuite/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 85% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/141589/Officewise/alternatives/) ## FAQs about Spendwise Overview ### What problems does Spendwise solve? Spendwise solves disorganized purchasing, slow approval cycles, duplicate ordering, and poor visibility into budgets, invoices, and open purchase orders by centralizing procurement in one searchable system. Procurement teams, office managers, accounts payable staff, and small business operators benefit most from faster PO creation, approval routing, vendor communication, and spend tracking. Answer based on 161 reviews Overview ### Which roles and teams benefit most from Spendwise? Spendwise is most used by operations leaders, office administrators, finance teams, and business owners who need tighter control over purchasing and vendor spend. Project and supply chain managers use it to track requests and approvals, while controllers, accounting staff, and executives rely on it for budget visibility, expense oversight, and procurement efficiency. Answer based on 202 reviews Overview ### What company size and industries is Spendwise built for? Spendwise is built mainly for small businesses, which make up 79% of reviewers, especially organizations with finance, purchasing, budgeting, and accounts payable needs. It appears most often in Medical Devices and Construction at 5% each, followed by Design at 4%, with additional use across midsize and enterprise companies. Answer based on 236 reviews Features and Usability ### What are the key features of Spendwise? Spendwise includes core purchasing features like purchase requisitions, purchase order management, invoice management, and approval workflows. Reviewers also highlight budget tracking and spend tracking for controlling orders, plus role-based access and searchable order history as differentiators for organizing purchasing, invoices, and vendor records in one system. Answer based on 100 reviews Pricing ### How much does it cost and what fees or limitations are included? Spendwise starts at $9/user/month for the Basic plan, which includes 10 transactions per month and up to 5 users; Pro costs 19/user/month for up to 50 users with unlimited transactions. A free version and free trial are available. Reviewers often call it affordable, though some cite limited free access and Basic’s transaction cap. Answer based on 33 reviews Integrations ### Which third-party tools and platforms does Spendwise integrate with? Spendwise integrates with Amazon Connect, QuickBooks Enterprise, QuickBooks Online, QuickBooks Online Advanced, and Single Sign-On. These connections cover accounting and authentication needs, with QuickBooks options for finance workflows and Single Sign-On for access control. Answer based on 5 reviews Getting Started and Support ### How easy is it to onboard and train a team on Spendwise? Spendwise is generally quick for everyday users to learn, with some reviewers getting comfortable in under an hour or needing little formal training. It offers in-person training, live online sessions, webinars, documentation, and videos. Admins or teams adjusting to software updates may need more time, especially when change guidance feels limited. Answer based on 10 reviews Getting Started and Support ### What customer support options does Spendwise offer, and how do users rate the experience? Spendwise offers email/help desk, FAQ/forum, knowledge base, phone support, 24/7 live rep, and chat. Users often describe support as responsive, friendly, and helpful during setup and troubleshooting, especially by email. Some reviewers wanted more training and tutorial guidance for complex features, while a few reported unhelpful or frustrating service. Answer based on 28 reviews Tracking ### How well does Spendwise handle purchase and inventory tracking? Spendwise keeps purchase orders, invoices, expenses, and inventory visible in one place, which helps teams stay organized. Small businesses, operations teams, and mobile users like the searchable records, status updates, and phone access, though some companies want deeper tracking for lead times, tracking numbers, supplier performance, and QuickBooks connectivity. Answer based on 32 reviews ## Features AI summary Based on 1,642 Purchasing reviews Capterra data shows that buyers of purchasing software rank the following features as their top priorities: - **Purchase Order Management** (**48%** of reviewers rated this feature as critical) - **Receipt Management** (**46%**) - **Approval Process Control** (**45%**) Spendwise includes all three features that reviewers consider most important: **Purchase Order Management**, **Receipt Management**, and **Approval Process Control**. Together, these capabilities help businesses keep purchasing organized, track spending records accurately, and maintain oversight of approvals, allowing teams to manage procurement more efficiently and reduce purchasing errors. Purchase Order Management 5.0 (21) 80.95% of 21 reviewers that rated this feature as important or highly important Create, send, and track purchase orders and their statuses Order Management 4.3 (7) 57.14% of 7 reviewers that rated this feature as important or highly important Manage and track customer orders for goods, investments, or any other purchases Receipt Management 4.7 (7) 85.71% of 7 reviewers that rated this feature as important or highly important Upload, track, and submit receipts in a central database Invoice Processing 4.8 (9) 44.44% of 9 reviewers that rated this feature as important or highly important Creation, processing, verification, and execution of invoices till the payment is made Inventory Management 4.9 (8) 75.00% of 8 reviewers that rated this feature as important or highly important Track and manage inventory levels to maintain proper supply Search/Filter 4.9 (14) 64.29% of 14 reviewers that rated this feature as important or highly important Search and filter data across systems to locate required information by entering keywords or certain criteria Spendwise 104 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Accounting: Built-in accounting to manage ledger, accounts payable/receivable, financial reports, etc. - Accounting Integration: Integrate with a third-party accounting system - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Activity Tracking: Track and document all activities across devices, networks, and other systems - Ad hoc Reporting: Generate one-off reports that meet information requirements - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Approval Workflow: Route documents and other data through one or more stakeholders for review and approval - Audit Management: Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws - Audit Trail: A record of all activities within the system, including user access, changes made, etc. - Backup and Recovery: Create backups and provide methods to recover deleted/lost data - Bid Management: Share bid details, archive bids, and create bid requests to assist in bid solicitation and quote comparison - Billing & Invoicing: Create, manage, and send invoices or bills to customers - Budget Control: Manage and monitor spending to align with the financial constraints or goals - Budget Tracking: Track actual spending to ensure it's in line with the planned budget - Budgeting/Forecasting: Create budgets based on historical data and future projections - Catalog Management: Create and manage digital catalog of products/services with their details, specifications, and price - Categorization/Grouping: Organize and group data or items based on various criteria - Check-in/Check-out: Track the status of assets and whether they're checked in or out - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Compliance Management: Track and manage adherence to policies for any service, product, process, or supplier - Configurable Workflow: Configure existing workflows to meet your organization's needs - Contract Lifecycle Management: Organize, track, and automate the entire contract process - Contract/License Management: Track, store, and access client contracts or licenses - Cost Tracking: Process to track, record, and analyze expenses that occurred over the entire duration of a given project - Credit Card Management: Financial system that helps create and manage physical/digital credit cards and track transaction activities - Customer Database: A collection of customer information such as contact details, demographics, previous interactions, etc. - Customizable Fields: Customize data fields to support various needs and use cases - Customizable Reports: Alter the layout and content of reports - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Import/Export: Import and export data to and from software applications - Data Synchronization: Synchronizing data between two or more devices/systems and automatically updating changes to maintain consistency - Demand Forecasting: Forecast customer demand using historical insights and simulations - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Storage: Store and organize documents in a centralized system - ERP integration: Integrate with existing ERP systems - Expense Claims: Attaching relevant receipts or supporting documents to submit expenses for reimbursement - Expense Tracking: Monitor and record expenses such as purchases or charges incurred - Financial Management: Plan, manage, and track the financial activities of an individual or organization - Financial Reporting: Generate reports to assess the financial performance of an organization - Fixed Asset Management: Centralized database to track details of fixed assets such as depreciation and maintenance scheduling/history - Forecasting: Form predictions based on past and present data/trends - Import/Export Management: Management of inbound and outbound shipments in the context of international trade - Integration Management: Identify which applications need to exchange data and enable these data connections - Inventory Auditing: Cross-checking financial records with physical inventory counts and records - Inventory Control: Monitor product stock levels - Inventory Management: Track and manage inventory levels to maintain proper supply - Inventory Tracking: Track and monitor inventory items, such as raw materials, unfinished goods, and ready-to-sell items - Invoice Management: Captures invoice data and maintains comprehensive records for auditing and reporting purposes - Invoice Processing: Creation, processing, verification, and execution of invoices till the payment is made - Item Management: Collect, organize, and track inventory/product data including item numbers, descriptions, etc. - Kitting: Group and package individual but related items as one package set - Manufacturing Inventory Management: Software specialized for manufacturers to track work orders, bills of materials, and manufacture orders to help streamline operations - Mobile Access: Access software remotely via mobile devices - Multi-Channel Management: Manage inventory, communication, marketing, orders & more across warehouses, stores and online channels - Multi-Currency: Manage and handle various international currencies - Multi-Location: Manage and support multiple locations - Order Fulfillment: Manage the process of receiving, preparing, and delivering orders for goods/products - Order Management: Manage and track customer orders for goods, investments, or any other purchases - Order Processing: Send / receive, process, and execute orders - Order Tracking: Track orders throughout the fulfillment process - Prepaid Cards: Bank cards with approved funds pre-loaded that employees can use for corporate purchases - Procurement Management: Organize and manage all processes/procedures involved in purchasing goods and/or services - Purchase Order Management: Create, send, and track purchase orders and their statuses - Purchasing & Receiving: Workflows that help acquire inventory, issue purchase orders and receive and store items in required quantity - Purchasing Reports: Reports that analyze a company's purchasing activities, including purchases made, suppliers used, and expenses incurred - Quotes/Estimates: Generate quotes or estimates for customers - Real-Time Analytics: Analyze and gain insights into data in real-time - Real-Time Data: Receive data and information in real time - Real-Time Monitoring: Active monitoring of systems, applications, or networks - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Real-Time Reporting: Active reporting of data and metrics - Real-Time Updates: Receive system updates as soon as any changes are made - Receipt Management: Upload, track, and submit receipts in a central database - Receiving: Manage all receiving processes within a warehouse - Reimbursement Management: Manage compensation for out-of-pocket expenses incurred by an employee, client or another party - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reorder Management: Purchase and replenish product stock based on inventory levels and needs - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Requisition Management: Review, approve and cancel requests for goods/services to be purchased - Retail Inventory Management: Tracking, organizing, and controlling retail inventory throughout the supply chain and sales process - Returns Management: Track and facilitate returns of products sold - Rules-Based Workflow: Automates and streamlines business processes by creating a sequence of predefined rules and actions that govern the flow of work - Sales & Operations Planning: Oversee various functions of the organization while balancing and optimizing supply and demand - Sales Order Management: An order generated by a seller to a customer, containing details about products or services - Sales Reports: Reports specific to sales analysis for trends and strategies - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Shipping Management: Manage and track orders being shipped to customers - Sourcing Management: Negotiate best prices and choose the right vendor for various purchases - Spend Analysis: Review and uncover trends in spending activity - Spend Control: Set allowances and ensure employees don't spend more than the allotted amounts - Spend Management: Track the amount of money spent on a certain product or with a certain supplier - Status Tracking: Track the status over time for a request, process, asset, or transaction - Supplier Management: Manage all supplier data and operations - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Time & Expense Tracking: Log and record hours worked and costs spent to assist in billing and invoicing - Transaction History: Record of all transactions such as purchases, deposits, withdrawals and transfers within a specific period - User Management: Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks - Vendor Managed Inventory: Vendor takes full responsibility for maintaining an agreed inventory of the material on behalf of the buyer - Vendor Management: Ability to track and store all vendor-related information, such as contacts, services offered, terms, etc. - Warehouse Management: Manage and track operations and inventory within warehouses - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 4.4 (234) 4.4 Based on 234 reviews ## Pricing Value for money 4.5 (202) Free Trial Free Version [View pricing plan details](https://www.capterra.com/p/141589/Officewise/pricing/) Basic $9.00 Per User,Per Month It includes: - 10 Transactions Per Month - Invoice Matching - Purchasing - Receiving - Reports Pro $19.00 Per User,Per Month It includes: - Approval Limits & Workflows - Budgets - Currency Conversions - Custom User Roles - Multiple Dashboards - Unlimited Transactions Per Month Enterprise Contact Vendor for Pricing It includes: - Everything in Pro Plus Unlimited Users - Implementation Package - Priority Support Value for money 4.5 (202) 4.5 Based on 202 reviews ## Integrations [ QuickBooks Enterprise](https://www.capterra.com/p/174984/QuickBooks-Enterprise/)[ QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/)[ QuickBooks Online Advanced](https://www.capterra.com/p/189398/QuickBooks-Online/)[ Amazon Connect](https://www.capterra.com/p/234575/Amazon-Connect/)[ Single Sign-On](https://www.capterra.com/p/209022/Single-Sign-On/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.5 (201) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.5 (201) 4.5 Based on 201 reviews ## User reviews Overall rating 4.6 Based on 236 reviews Filter by rating 5(152) 4(67) 3(15) 2(1) 1(1) Mentioned topic Sorted by most recent TB Tim B. Owner President Airlines/Aviation ### "Spend wise wise choice " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 26, 2024 Very convenient, user friendly, flexibility I need Pros Well designed and ease of use. Updates timely and clear Cons Have not identified any issues, best choice from day one Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. BS Brandy S. Assistant Vice President - Facilities Management Financial Services ### "Great software, Great price! " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 19, 2024 Spendwise has been great. The ease of use, the options for payment, and the customer service team have been easy to work with. Pros The software is easy to use but also has all the purchasing-related things that are needed in the software. Cons We have been using Spendwise for over 4 years and we haven't found anything in the software that hasn't benefitted us. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. DO Dawn O. Preschool Director Child Day Care Services ### "Spendwise review" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 19, 2024 Spendwise has made it easy to keep track of our spending. Pros Spendwise is easy to use for all in our organization. Cons Spendwise took some time to learn, but is now easy. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. LB Lisa B. CEO Medical Practice ### "Spendwise Recommended" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 9/10 March 28, 2024 Excellent experience with short learning curve Pros Ease of use Convenient approve from anywhere Historical record management Budget support Cons Spendwise works as described and we've not found or experienced any significant issues Reasons for choosing Spendwise Spendwise pulled everything together and worked with our existing systems and it's ability to support our allocation tables to help manage our multiple grants made it an easy choice. We tried another provider briefly but they didn't tie departments and the general ledger together in the budget area. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. WB William B. Data Acquisition Engineer Sports ### "Happy 6 year user" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 22, 2024 I use Spendwise specifically for the purchasing functionality. What works best of us is the cloud based application allows us to have our team in multiple remote locations yet get POs requested, approved, and sent to vendors quickly which helps us stay on schedule with every project we are managing. Our experience with Spendwise has been great and I can recommend it without hesitation. Pros Ease of use and the web based application. I was not responsible for selecting it but our team is all glad it works so well for our needs. Cons I do not have any dislikes although we do not use all parts of the software. The purchasing portion does every thing we need. Switched from [QuickBooks Enterprise](https://www.capterra.com/p/174984/QuickBooks-Enterprise/) Was not my decision - management made the change. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JB Jason B. Chief Engineer Entertainment ### "Spend Wisely!" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 March 20, 2024 We used PAPER before Spendwise. Literally filled out paper P.O.s. Deploying Spendwise was like trading our horse drawn carriage for a Modern Hybrid Car. It's just so capable. Pros Spendwise is easy to learn and use and allows you to manage all aspects of your purchasing. From Bid request to Purchase order to Bill and Closeouts, it's a full featured tools that just works. Cons There isn't very much I don't like about Spendwise. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JS Joe S. Quartermaster Shipbuilding ### "Spendwise helps you keep track of money in a fast-moving business." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 19, 2024 It helps me keep a spending diary outlining almost every interaction I have with merchants. Pros The ease with which I can find a supplier for a rare commodity, see how much the market rate is for different things, or what we spent on it in the past. Cons The only gripes I have are byproducts of the process of manually entering information, and when I can't find something in Spendwise because I didn't describe it very well in the program. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JH Jack H. Accounting Accounting ### "Accounting" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 March 18, 2024 Pros Easy to learn and use. It is so helpful. Reasons for choosing Spendwise Easy to learn and use. It is so helpful. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. DW Deveney W. AGM Hospitality ### "Gift Card $25 Spendwise is amazing" 4.0 Overall Rating 4.0 4.0 Ease of Use 3.0 3.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 October 1, 2023 Grate. Pros The Efficiency i like the fact the it calculates everything. Cons There is nothing i would change about my Spendwise. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. KJ Kendra J. Shipping Manager Restaurants ### "This system has helped our company keep up with purchase orders and incoming inventory." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 September 29, 2023 This has benefited us by keeping track of PO's in one place rather at each person desk, their emails and using our memory. Pros It is very easy to enter purchase orders, attach invoices, receive items and navigate. Knowing what we have purchased has been extremely helpful so we do not order the same item again. Plus, having a document letting us know what is still owed from companies. Cons When entering a new PO, the Item ID has to be very precise to locate the item. Alternatives considered [Team Procure](https://www.capterra.com/p/194307/Team-Procure/) Reasons for choosing Spendwise The price was great, navigating the system is easy and the number of allowed users was a bonus! Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/141589/Officewise/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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