--- title: "Proficio and Proficio Elements Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Proficio and Proficio Elements Software - reviews, pricing plans, popular comparisons to other Museum products and more." source_url: "https://www.capterra.com/p/141729/Proficio-and-Proficio-Elements/" page_type: "product" language: "en" --- # Proficio and Proficio Elements Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on September 16, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) Proficio and Proficio Elements ## What is Proficio and Proficio Elements? With a Proficio museum and archival collections management system you will find your daily tasks are simplified, whether its data entry, updating, searching, reporting, or researching. You can also use our Web Module to share the collection online! We are more than just a Collection Management Software company. We are a team of museum and archives professionals and top-notch software engineers. Your system will be supported and upgraded. Seamless conversions and Cloud hosting are available. ## What is Proficio and Proficio Elements used for? [Art Gallery](https://www.capterra.com/art-gallery-software/)[Museum](https://www.capterra.com/museum-software/) Overall rating Based on 4 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $65 Per User, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... ## Proficio and Proficio Elements alternatives Highest Rated [Primer](https://www.capterra.com/p/170626/Primer/) [5.0 (34)](https://www.capterra.com/p/170626/Primer/reviews/) Starting price $45.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/170626/Primer/) [4.8 (72)](https://www.capterra.com/p/139779/artcloud/reviews/) Starting price $99.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.8 (5)](https://www.capterra.com/p/147166/Argus/#reviews) Starting price $2500.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Artwork Archive](https://www.capterra.com/p/169087/Artwork-Archive/) [4.9 (110)](https://www.capterra.com/p/169087/Artwork-Archive/reviews/) Starting price $24.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/169087/Artwork-Archive/) ## FAQs about Proficio and Proficio Elements Overview ### What company size and specific industries is Proficio and Proficio Elements built for? Proficio and Proficio Elements is designed for museums, archives, natural sciences organizations, historical sites, historical societies, research libraries, university collections, corporate collections, private collectors, and government agencies that manage specialized collections and cultural or historical records. Features and Usability ### What are the key features of Proficio and Proficio Elements? Proficio and Proficio Elements offers catalog management, collections management, and online catalog tools for museums and art galleries, plus inventory tracking, location tracking, and stock management. It also includes digital asset management, document management, customizable forms and reports, access controls, activity dashboards, and third-party integrations. Integrations ### Which third-party tools and platforms does Proficio and Proficio Elements integrate with? Proficio and Proficio Elements integrates with Preservica Starter for digital preservation and archive management. No other third-party integrations are listed in the official catalog data provided for this product. Getting Started and Support ### What training and onboarding options does Proficio and Proficio Elements offer? Proficio and Proficio Elements provides in person training, live online sessions, webinars, documentation, and videos to help teams get started. In person and live online formats support guided instruction, webinars offer scheduled group learning, documentation gives written reference material, and videos provide self-paced viewing. Getting Started and Support ### What customer support options does Proficio and Proficio Elements offer? Proficio and Proficio Elements provides email/help desk, FAQ/forum, knowledge base, and phone support. These channels give users multiple ways to seek help, with direct contact through phone or help desk and self-service options through documentation and forum resources. ## Features AI summary Based on 77 Museum reviews Capterra reviewers point to these as the top priorities when choosing museum software: - **Inventory Management** (**79%** of reviewers rated this feature as critical) - **Access Controls/Permissions** (**50%**) - **Customizable Reports** (**70%**) Proficio and Proficio Elements supports all three features buyers value most: **Inventory Management**, **Access Controls/Permissions**, and **Customizable Reports**. Together, these capabilities help museums track collections accurately, control who can view or update records, and generate reports tailored to operational and reporting needs, allowing teams to manage assets with greater accuracy and oversight. Access Controls/Permissions Define levels of authorization for access to specific files or systems Activity Dashboard Dashboard to view the status of ongoing processes, identify current incidents and track past activities API Application programming interface that allows for integration with other systems/databases Catalog Management Create and manage digital catalog of products/services with their details, specifications, and price Collections Management Store, manage, and preserve items of historic, contemporary, and cultural significance Contact Database Centralized database of stakeholders and their contact information such as names, address, phone number etc. Proficio and Proficio Elements 42 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - API: Application programming interface that allows for integration with other systems/databases - Catalog Management: Create and manage digital catalog of products/services with their details, specifications, and price - Collections Management: Store, manage, and preserve items of historic, contemporary, and cultural significance - Contact Database: Centralized database of stakeholders and their contact information such as names, address, phone number etc. - Contact Management: Manage, organize, and store contact information - Content Library: Centralized repository to store content and assets - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Fields: Customize data fields to support various needs and use cases - Customizable Forms: Customize contracts and forms to collect specific information - Customizable Reports: Alter the layout and content of reports - Data Import/Export: Import and export data to and from software applications - Data Storage Management: Manage and store data in a database - Digital Asset Management: Manage digital assets - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Storage: Store and organize documents in a centralized system - Event Management: Schedule and manage the logistics of activities and other gatherings - Exhibit/Vendor Management: Manage location logistics and coordinate the participation of exhibitors or vendors in an event - Exhibition Management: Organize, plan and manage various operations for exhibitions such as logistics, catering, itineraries, sponsors, and more - Filtering: Find & retrieve relevant data or documents - For Art Galleries: Intended to be used by Art Galleries - For Museums: Caters specifically to museums - Image Library: Store and manage images - Inventory Management: Track and manage inventory levels to maintain proper supply - Inventory Tracking: Track and monitor inventory items, such as raw materials, unfinished goods, and ready-to-sell items - Location Tracking: Identify the physical location of an individual, asset, device, etc. - Membership Management: Database of members to track personal information of individuals and families - Mobile Access: Access software remotely via mobile devices - Multi-Location: Manage and support multiple locations - Online Catalog: An online catalog of inventory that customers can view - Personalization: Adjust communications based on previous interactions or personal preferences - Product Catalog: Present a catalog of inventory that customers can view - Real-Time Data: Receive data and information in real time - Records Management: Ability to record, store, update, and retrieve information - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Secure Data Storage: Securely stores data to prevent data loss or breaches - Stock Management: Manage the buying, selling, and holding of stocks - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Website Integration: Seamlessly integrates with 3rd party websites --- Get Advice We can help you find the software with the features you need. Features 4.3 (4) 4.3 Based on 4 reviews ## Pricing Value for money 4.5 (4) Free Trial Basic $65.00 Per User,Per Month Value for money 4.5 (4) 4.5 Based on 4 reviews Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.8 (4) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.8 (4) 4.8 Based on 4 reviews ## User reviews Overall rating 4.5 Based on 4 reviews Filter by rating 5(2) 4(2) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent JC Jennifer C. Visual Arts Coordinator, Arts & Health at Duke Hospital & Health Care ### "Offers A Lot of Modules We Didn't Need" 4.0 Overall Rating 4.0 4.0 Ease of Use 2.0 2.0 Features 3.0 3.0 Customer Service 4.0 4.0 Likelihood to Recommend 5/10 May 18, 2021 Customer service was good. Enjoyed the online workshops to learn about new ways to do things. For us, it ultimately came down to inability to offer a public portal in order to share our collection, the restricted number of users (you can add more for additional costs), and the system was ultimately much larger and complicated than we needed. Pros This system was in place before I started managing this collection. Although we did end up going to a new system, for the past 10 + years, the ReDiscovery software (and later, cloud-based system) was instrumental in managing our collection in the early years. Cons Not very user friendly. Clunky. Required going through a lot of processes to share information, and to retreive images and documents. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AW Ashley W. Collections Manager Museums and Institutions ### "Exactly what we needed!" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 October 13, 2020 I've worked with several other collections softwares in the past. When I was brought on in my current role, my immediate goal was to get a collections management software. I wanted something easy to use, so that I could teach it to others, and something that would allow for a wide array of items. My supervisor and I sat through several demos, and did a test-drive on a few other options. We did not have a large budget, but did have a large need. Ultimately, we chose to go with Re:Discovery Proficio for several reasons- the price was great (the software offered a wider selection than others in its price category), and we were assured that should we need something, we could get help pretty quickly. Two years later, and I can safely say that this was one of my better decisions. Anytime I need anything, a rep is quick to answer. There are monthly trainings/refreshers, and videos of past sessions are available online. I love that I can fully catalog an item in a short period of time, and I'm able to use the keyboard almost entirely (rather than having to repeatedly click on different windows- small, but it makes it easier to use for me, making my workflow more efficient). I've had to reach out to ask about a particular category for an item, and it was added, allowing us to catalog different types of items in the archives. The flexibility is great! Pros Ease of use, easy to learn, and the customer service is so great. Cons The two logins needed- one for the software itself, and the second, individual login (although I completely understand the security concern behind that). Alternatives considered [ARGUS Enterprise](https://www.capterra.com/p/276457/ARGUS-Enterprise/) [PastPerfect](https://www.capterra.com/p/121813/PastPerfect/) Reasons for choosing Proficio and Proficio Elements The cost, ease of use, and availability of customer service. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Ava H. Operations Manager Libraries ### "Complex software, but great investment" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 December 20, 2019 We have moved our archives and collections records on to Proficio Management. This has brought a lot of information on artifacts and archival material into one place. It is really easy to attach information to an item, search an item, make reports, and use on different computers. Pros How thorough it is, the customer support, the manual, accessible by multiple staff or volunteers at the same time with different permissions. Cons It takes a while to learn all of the details and functions available, and I'm sure we'll be constantly learning, but that is a bonus as well. Paired with lots of tech support and the easily accessibly manual this learning curve is manageable. Alternatives considered [Argus](https://www.capterra.com/p/147166/Argus/) Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JH John H. Director Museums and Institutions ### "Revamping Access" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 19, 2019 As a museum that is starting to grow and expand its programs, collections scope, and outreach, all while trying to come to terms with a very diverse collection, Proficio Elements has been a great tool for us to have at our disposal and has let us be far more flexible in our day-to-day tasks than before. We greatly appreciate being able to go to a shelf or drawer with our computer and work on tasks with ease and find that we can be more productive with this system. Pros Having everything in the cloud has allowed us to gain easier access to our database when not within the walls of the museum or tethered to the network via a hardwired line. We are still learning some of the features, but the fact that everything works together means the information is easier to access in one place without coming in and out of screen options. We added the website side of things too and that has helped us spread the word about our collection and develop a new audience than we could have had before. Cons This is not Re:discovery's fault, but the network connection can sometimes be slow, but usually when there are heavy times of use like mid-semester or near finals week. The initial layout was a bit hard to figure out coming from a very different database, but even that was easy to get used to after a while. Switched from [PastPerfect](https://www.capterra.com/p/121813/PastPerfect/) Changes at the university for ITS support led us to start thinking about the change and with Proficio Elements being handled entirely by Re:discovery for updates, troubleshooting, etc., it made sense for us to make the switch. Alternatives considered [eMuseum](https://www.capterra.com/p/121804/eMuseum/) [Axiell Collections](https://www.capterra.com/p/121815/Axiell-Collections-Management/) Reasons for choosing Proficio and Proficio Elements Proficio Elements was the most affordable option for this type of package and let us seamlessly integrate the collections into an online platform that wasn't really an option beforehand or with other vendors. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.