--- title: "Crossware Email Signature Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Crossware Email Signature Software - reviews, pricing plans, popular comparisons to other Email Signature products and more." source_url: "https://www.capterra.com/p/141752/Crossware-Mail-Signature/" page_type: "product" language: "en" publication_date: "2026-10-19" --- # Crossware Email Signature Software Review 2026: Features, Integrations, Pros & Cons Last updated on October 19, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Crossware Email Signature ## What is Crossware Email Signature? Crossware Email Signature is the premier global solution for professional and consistent email signatures, compatible with a wide range of platforms including Microsoft 365 (previously known as Office 365), Google WorkSpace, Microsoft Exchange, and HCL Domino. Recognised for its excellence and versatility, this powerful software enables businesses of all sizes to design, manage, and implement cohesive email signatures across various devices and email clients. Crossware Email Signature is committed to maintaining the highest level of security and data protection. With strict adherence to industry standards and best practices, your company's data remains safe and secure at all times. ## What is Crossware Email Signature used for? [Email Signature](https://www.capterra.com/email-signature-software/) Overall rating Based on 32 user reviews Reviews sentiment Positive 100% Neutral 0% Negative 0% Starting price $1 Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... ## Crossware Email Signature alternatives Highest Rated [5.0 (108)](https://www.capterra.com/p/203958/BrandMail/reviews/) Starting price $1.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [4.9 (573)](https://www.capterra.com/p/171491/Email-Signatures-for-Office-365/reviews/) Starting price $0.81 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [4.6 (622)](https://www.capterra.com/p/188561/Exclaimer-Cloud/reviews/) Starting price $1.75 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [4.3 (128)](https://www.capterra.com/p/153237/WiseStamp/reviews/) Starting price $19.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 81% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/141752/Crossware-Mail-Signature/alternatives/) ## FAQs about Crossware Email Signature Overview ### Which roles and teams benefit most from Crossware Email Signature? Crossware Email Signature is most used by IT administrators, systems engineers, and infrastructure teams that centrally manage consistent signatures across Microsoft 365 email accounts. Marketing and design teams control branding, campaign banners, and contact details, while executives, sales leaders, and operations managers maintain professional communications without relying on individual employee updates. Answer based on 32 reviews Overview ### What company size and specific industries is Crossware Email Signature built for? Crossware Email Signature is designed for businesses of all sizes, including small companies, mid-market organizations, and large enterprises. It is not tied to a specific industry, but suits any sector that needs consistent email branding, legal disclaimers, advertising, mobile signatures, and centralized creative control. Features and Usability ### What are the key features of Crossware Email Signature? Crossware Email Signature offers signature creation and signature management tools, plus signature templates and template management for standardizing email footers. It includes access controls/permissions, user management, customizable branding, rich text editing, image library support, social media integration, preview functionality, reporting/analytics, and compliance management. Integrations ### Which third-party tools and platforms does Crossware Email Signature integrate with? Crossware Email Signature integrates with Microsoft 365 for email signature management across Microsoft’s cloud productivity environment. The catalog lists Microsoft 365 as its official integration, so this is the primary third-party platform connected with the product. Answer based on 3 reviews Getting Started and Support ### What training and onboarding options does Crossware Email Signature offer? Crossware Email Signature provides in person training, live online sessions, webinars, documentation, and videos to help teams get started. In person and live online formats support guided instruction, webinars offer scheduled group learning, and documentation and videos provide self-paced reference materials for setup and feature review. Answer based on 1 reviews Getting Started and Support ### What customer support options does Crossware Email Signature offer? Crossware Email Signature provides Email/Help Desk, FAQ/Forum, Knowledge Base, Phone Support, and Chat. Users describe the support team as helpful during setup and ongoing use, with guidance that resolves tricky installation steps and responsive assistance from both global and UK-based support staff. Answer based on 3 reviews ## Features AI summary Based on 1,240 Email Signature reviews Not all Email Signature tools cover every feature buyers care about most. Here is what Capterra reviewers highlight as essential when choosing a solution: - **Signature Management** (**54%** of reviewers rated this feature as critical) - **Signature Creation** (**56%**) - **Secure Data Storage** (**67%**) Crossware Email Signature includes **Signature Management** and **Signature Creation**, giving teams a clear way to control brand consistency across employee signatures and build professional email signatures without extra manual work. However, it does not include **Secure Data Storage**. By covering **Signature Management** and **Signature Creation**, the product helps businesses maintain a polished brand presence, reduce formatting issues, and keep email communications consistent across the organization. Signature Management 5.0 (3) 100.00% of 3 reviewers that rated this feature as important or highly important Add and maintain centralized email signature(s) across an organization Signature Creation 5.0 (3) 100.00% of 3 reviewers that rated this feature as important or highly important Create and design custom email signatures Auto Update 5.0 (3) 100.00% of 3 reviewers that rated this feature as important or highly important Automatic update of information / software Campaign Specific Signature 4.7 (3) 33.33% of 3 reviewers that rated this feature as important or highly important Create email signatures specific to a campaign Signature Templates 5.0 (3) 66.67% of 3 reviewers that rated this feature as important or highly important Premade templates and examples for email signatures Image Library 5.0 (2) 50.00% of 2 reviewers that rated this feature as important or highly important Store and manage images Crossware Email Signature 16 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Auto Update: Automatic update of information / software - Campaign Specific Signature: Create email signatures specific to a campaign - Compliance Management: Track and manage adherence to policies for any service, product, process, or supplier - Customizable Branding: Add customized logos and colors to align with company branding - Image Library: Store and manage images - Preview Functionality: Preview materials before finalizing projects - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Rich Text Editor: Input different types of content and edit text formats, fonts, font sizes, and colors - Signature Creation: Create and design custom email signatures - Signature Management: Add and maintain centralized email signature(s) across an organization - Signature Templates: Premade templates and examples for email signatures - Social Media Integration: Integrate with social media platforms such as Facebook, Twitter, LinkedIn, etc. - Template Management: Create, save, and re-purpose templates for emails, forms, etc. - User Management: Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks --- Features 4.5 (32) 4.5 Based on 32 reviews ## Pricing Value for money 4.6 (30) Free Trial Basic $1.00 Per Month Value for money 4.6 (30) 4.6 Based on 30 reviews ## Integrations [ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/) ## Support, customer service and training options Customer Service 4.7 (30) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.7 (30) 4.7 Based on 30 reviews ## User reviews Overall rating 4.8 Based on 32 reviews Filter by rating Counts reflect reviews available in this feed. 5(26) 4(6) 3(0) 2(0) 1(0) Mentioned topic Recent reviews first, then most helpful RE Reviewer Solutions Architect Used the software for: 3-5 years ### "Robust email signature management platform" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 July 30, 2026 Not without some bumps on the way to current state, this system serves all brand team needs as regards the signature management. Pros I have been using Crossware 365 product for signature management over three years now, in a large, regulated environment with multiple stakeholders and thousands of users. I appreciate the maturity of the product, both in the existing feature roster as well as in the roadmap of planned developments. It serves well for the purpose it has been designed. Flexibility, robustness and ease of use deserve high commendation. Also how it integrates with the platforms (M365 in this case). An additional star goes to the Crossware 365 global support team. The assistance and guidance we received both during implementation and while using the product has been truly outstanding. I can hardly overstate how impressive Crossware 365’s customer care feels from the customer side. Cons There is somewhat steep learning curve to C# based formulas, which can lead to some spaghetti code and unnecessary complexity. This can be tackled twofold - either build on examples and initial formulas developed together with professional services team upon deployment, or go ahead and learn C# like the IT professional that you are. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Office 365 Administrator Used the software for: 3-5 years ### "Great product for those wanting more from their mail signatures!" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 28, 2019 We've used this product both for IBM Notes/Domino as well as Outlook/Office 365. We love it! The Support Staff is second to none! I highly recommend this product to everyone that wants more from their mail signatures. Pros It's flexible and easy to use! It allows our sales team to be able to create marketing programs WITHIN OUR SIGNATURES that tie in to our regular marketing programs and set them up ahead of time! We're able to pull information from our Active Directory so everyone's signature is the same... NO MORE ROGUE SIGNATURE STYLES! Cons It takes a little time to set up, but I think that this is more about Azure AD than about Crossware. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Field Services Engineer Used the software for: 3-5 years ### "Good product" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 2.0 2.0 Likelihood to Recommend 5/10 January 18, 2019 Really good as it means you don't have to setup a signature for each user. Simply add to a group in Office 365 portal and it works. Pros Good features and clean interface. I like how you can populate signatures with information from user fields. Cons Support is often slow.. no phone Support? Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer Systems Analyst Used the software for: 3-5 years ### "Great Product!! Flexible with signatures" 5.0 Overall Rating 5.0 5.0 Ease of Use 3.0 3.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 January 18, 2019 Very satisfied! Pros It's flexible and reliable and does what we need it to. We've used it for applying multiple signatures to different groups and individuals. Support is great with helping you troubleshoot the product and working with you to accomplish what you need. Cons The software can be a little challenging at first to figure out where everything is and how it all works together but once you get that down it's powerful. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Verified Reviewer Senior System Engineer Used the software for: 3-5 years ### "Nice and complete solution to manage email signatures" 5.0 February 4, 2019 I've used as user and admin Crossware and I've always appreciated the features. Great product ! Pros Complete and powerful, an awesome solution to be sure to be compliant to the signatures law and to have a corporate identity. If your mail system doesn't have a centralized solution for signature, you have to consider this product. Cons Not super easy to be used. in Domino environment some designer knowledge is required to use the product at the best of his potential. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Tania H. Marketing Services Specialist Used the software for: 3-5 years ### "Excellent software and support" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 January 29, 2019 Pros The software is very flexible. There is little that it cannot handle. Cons needed help setting up rules and other complex functions - too difficult to perform this task without support Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Vittorio O. CEO Used the software for: 3-5 years ### "Elegant and featured email signature centralized system " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 February 1, 2021 A trusty forklift that does the menial but important work of guarding brand identity Pros nothing significant to report in several years of daily use. Cons nothing significant to report several years of daily use. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Peter C. IT Head, Partnership Member Used the software for: 3-5 years ### "Office365 Footers done right" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 January 28, 2019 We are a business with lots of specialist individual teams, Crossware enables us to have custom headers, footers, campaigns, signatures and disclaimers for all those teams. Pros Flexibility, the rules are very flexible and allow very granular control over footers/headers, campaigns and legal disclaimers. Cons The preview of the final footer is limited, if you have put future date ranges in the rules there is no way to test what happens within that date range until that date range rolls around. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RE Reviewer IT Network Manager Used the software for: 3-5 years ### "Great product - Easy to use" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 March 12, 2019 I have used Crossware in my current and previous roles. They are always a great professional outfit to deal with and gave us alot of assistance when we moved over to Office 365. I would highly recommend this solution to anyone looking to centrally manage their mail signatures in a professional and easy manor. Pros \- Easy to use - Quick to deploy - Great support available - Great value for money Cons Nothing that I can think of at the moment Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Verified Reviewer Managing Member Used the software for: 1-3 years ### "Great product" 4.0 Overall Rating 4.0 4.0 Ease of Use 3.0 3.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 January 18, 2019 I feel good knowing that the emails coming out of my office are consistent and project the image I desire as an owner. Pros This product is great for standardized signatures and allows for as much flexibility as you need. Cons The software has a more tricky setup but the website does a great job of walking you through the process. Definately want someone who has a good knowledge of the email software assist with the rollout. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/141752/Crossware-Mail-Signature/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Popular comparisons [CodeTwo Email Signatures 365 vs Crossware Email Signature](https://www.capterra.com/compare/141752-171491/Crossware-Mail-Signature-vs-Email-Signatures-for-Office-365) [Exclaimer vs Crossware Email Signature](https://www.capterra.com/compare/141752-188561/Crossware-Mail-Signature-vs-Exclaimer-Cloud)