Who Uses This Software?

Why do more than 5000 customers on Capterra give Asana 4.5 out 5 stars? Because Asana is the easiest way to manage team projects, processes, and tasks, stay productive, and deliver better work faster.


Average Ratings

5081 Reviews

  • 4.5 / 5
    Overall

  • 4 / 5
    Ease of Use

  • 4 / 5
    Customer Service

Product Details

  • Starting Price
    $9.99/month/user
  • Pricing Details
    Free for teams of up to 15
  • Free Version
    Yes
  • Free Demo
  • Deployment
    Cloud, SaaS, Web
    Installed - Mac
    Installed - Windows
    Mobile - Android Native
    Mobile - iOS Native
  • Training
    Documentation
    Webinars
  • Support
    Online
    Business Hours

Vendor Details

  • Asana
  • www.asana.com
  • Founded 2008
  • United States

About Asana

You don't have to waste time shuffling between email, spreadsheets, even sticky notes, to manage projects. Asana organizes all your team's work (like goals, calendars, files, notes, and more) in one place, so it's the only tool you need to coordinate tasks and keep projects on track. Say goodbye to status meetings and last-minute emergencies, and say hello to the system that's delightful to use and helps you and your team spend more time on the work you do best.


Asana Features

  • Collaboration Tools
  • Create Subtasks
  • Gamification
  • Gantt/Timeline View
  • Mobile Access
  • Percent-Complete Tracking
  • Recurring Task Management
  • Reporting/Analytics
  • Time Tracking

Asana Reviews Recently Reviewed!


An Organizational, Team Coordination and Tracking Tool

Sep 11, 2018
5/5
Overall

3 / 5
Ease of Use

4 / 5
Features & Functionality

4 / 5
Value for Money
Likelihood to Recommend: 7.0/10 Not
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Pros: Key pros that elevate my overall experience in regards to the software are:

1. User interface and design - The design aspects are very colorful and interactive, making it easy to navigate from one part of the application to another

2. The timeline feature and ability to monitor other team members' progress on common or interrelated tasks enables the overall team to be efficient and helps with easy follow up

3. The ability to create tasks, project templates, color coded calendars and visual project plans not only adds to the user experience (UX) but also to enhance efficiency as one progresses through the project timelines and goals

4. The software is efficient in updating what's in progress, complete, new requests, all of which assist the user to manage their goals for a project. Priority levels also increase efficiency because a user can also give more attention to high priority tasks.

5. On the technical side, it has an open API and integrates well with other software applications such as dropbox and GitHub

6. Asana recently added gantt chart functionality called timelines which helps with project dependencies

Cons: 1. It takes some time to learn how to use each feature of the product as there are so many features. It requires someone who already has some knowledge to be able to guide other team members. They are easy to use once you do work on them, but some users struggle with more specific features such as dashboards, communication tools.

2. It does not have an in-built instant messaging/chat feature to chat instantly with team mates although they have options to integrate with other softwares for the same functionality.

3. There are too many details that need to be added by users, taking away slightly from the overall experience

Overall: In a large team who are decentralized (different departments handling different tasks within the same project), the tool works well to coordinate each team and meet deadlines. It also minimizes the hassle of follow up for team leads.

Great Tool for Progress Tracking and Group Collaboration

Aug 30, 2018
4/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Pros: The excellent user interface provides for a clean and organized way to add tasks to your list, edit tasks, and cross tasks off when completed. As I primarily use this software for business purposes for collaboration with team members within my office, it is a one-stop-shop that has eliminated paper checklists, sticky notes, and "to-do" lists, by combining all of these in a slick web interface. The ease of use results in frequent task updates which can be viewed and commented on by the entire team, ensuring tasks are not missed or forgotten. As I am often working on many projects simultaneously throughout the week, the convenience of adding new projects and tasks to individual projects is extremely helpful to stay organized, view all of the pending tasks, and schedule time accordingly based on completion dates you have inputted for each task. Another great feature is linking emails to certain projects in Asana; a quick copy of the URL for the project in the platform, and you can easily send emails and attachments directly into Asana for effortless filing. As a free software, Asana is an excellent tool to use for group collaboration, or for personal use to make sure you are effectively managing checklist, tasks and projects.

Cons: The major downside to Asana used in a working environment is that tasks can't be assigned priorities, which can result in frequent check-ins on the list to ensure you are prioritizing tasks properly. A color-coded priority method would be extremely helpful in elevating high priority tasks above the rest. As Asana is a cloud-based software, latency can sometimes be an issue resulting in a delay in typing and moving between projects and tasks, though this is only a minor convenience.

Overall: We have been able to streamline group organization and collaboration into a single source. Asana has helped to keep current lists of project related tasks, and ensure team members are aware of, and completing tasks by the given completion target dates. Asana has also helped to reduce email clutter caused from frequent 'back and forth' emails for small comments between team members by providing a single location to comment on, and update statuses of tasks. Overall, Asana has been a great tool that has provided a significant positive change in the way we communicate and track project statuses in our team.

Asana General Review

Aug 15, 2018
5/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality
Likelihood to Recommend: 10.0/10 Not
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Pros: The collaboration opportunities this platform offers is excellent. I also really like being able to assign users are contributors or comment-only. That has been helpful when working with clients who get a little overzealous with their task assigning. Obviously the look and feel are great - it's very intuitive to someone who uses collaborative tools (ie. similar to Basecamp). I also love the drag and drop file archive - we use this feature even more than Dropbox because all aspects of the project can live in one place. The more I can keep my team in this system working, and finding what they need independently, the better.

Cons: Not being able to assign the same task to two people is a pain. I don't want to duplicate the task because that clutters up my project space and can cause confusion (esp when I have a ton of moving parts). . So the option to have two people responsible for the same task would be ideal.

I've had issues with the dependency feature as well. It's not super intuitive - though it's a feature I'd like to use because I'd like to trigger team members to start on certain work once a task is completed - it would make my job as the Sr. PM easier. Maybe blowing out the dependency functionality is something to look into.

One thing I hear ALOT from clients and team members is accessing links from their Asana email notifications. They will click a link and be taken to just that specific task, but they don't understand where that task lives because the project tags aren't obvious enough. If the links could open up the full project with the list or kanban view on the left, and the open task on the right, that would be hugely helpful.

Resourcing is a huge issue for our company so I would love to see something about resource management implemented in the future. I would pay double to have a solid resourcing/traffic view in Asana.

Overall: Overall I really love working in Asana. It's easy to use, very intuitive, and solved a huge business need, which was really streamlining our project process and organizing team assignments. I think there's tons of room for growth. I also really like all the online resources they provide - I bookmark articles and tips all the time.

A Step Away From Being The Best

Aug 10, 2018
4/5
Overall

5 / 5
Ease of Use

3 / 5
Features & Functionality

5 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 7.0/10 Not
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Pros: Asana has been a huge asset to our company! It's is very easy to use, clean, organized, aesthetically engaging, and customizable enough to fit specific needs of unique organizations. To create a task list, you must create a new project, so we have a unique "project" for each employee, simply as a way of putting their personal to do list in Asana, instead of having a separate platform (like Wunderlist) for general tasks. Now all project tasks and general tasks can be viewed in one list in Asana. Asana works with our time tracking platform (Toggl) so employees don't have to shift between windows to track which project they are working on. The Timeline view was the biggest selling point for us, since the simple Trello-like project view is far too basic for the complexities of our many fast moving projects. Asana Timeline is simple enough that we don't waste valuable hours just getting the project timeline setup (templates is a life-saver), but we also don't waste time duplicating work, retracing steps, dividing tasks via email, etc. It keeps us organized and helps us communicate progress quickly.

Cons: Asana allows you to chat around any project, however, the notifications for new messages do not get your attention! You have to be in Asana or email no-stop to realize someone has written you. This makes the conversation/chat element near useless for us. We have to put our messages in Asana (so we can keep all project information in one place) but then notify the associated colleague in What's App that they have a pending and time sensitive message in Asana. This is frustrating! There are a handful of other elements that make this platform less than it could be. When you add a task with a due date and due time, you will not receive an overt chime or pop-up notification at the due time. Again, you must be constantly checking email or Asana... very inefficient with numerous projects going at once and for employees with lots of emails coming in throughout the day. Additionally, you cannot designate a default "assign to" person for a particular task/project list. These issues have been brought up by many Asana users and even after lots of time passing, there has not been real resolution to these frustrating elements.

Overall: We have felt a huge and increasing need for something like Asana and couldn't find the right fit for a fair price. Asana has been the closest we've found to what we are looking for. We can add sub-contractors on individual projects and assign them tasks without having to pay an arm and a leg. This platform would be dynamite with a couple additional features and small changes, but regardless, it has still been of great benefit to us. It is simple enough (compared to complex tools like Bitrix24) but dynamic enough (compared to simple tools like Trello) to be our main work space hub. Because we are used to using free and unlimited tools (like Bitrix24 and Trello), we like that Asana is an affordable solution. We are grateful for all of the benefit it has added to our company!

Capterra loader

Full-featured task manager with one notable flaw

Jun 10, 2018
5/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

4 / 5
Customer Support

5 / 5
Value for Money

Pros: Asana is one of the best task management systems available, and one of the best things about it is that it's free. There is a paid version, but the free version is very full-featured and plenty good enough for most things.

The things I like most are:

- Intuitive and easy to use

- Actively developed and supported

- Large, active community

- Integrates with practically everything

- Can share with multiple people

Asana is very popular and used by many entrepreneurs and small businesses. It is simple enough to use without any real training, but full-featured enough to grow with your business.

Cons: Asana has one big flaw that even the paid account doesn't address. You can't see ALL of your tasks in one place.

Asana is organized into Workspaces and within those, Projects. Within each Workspace, you can view MyTasks to see all the tasks assigned to you from all the projects within THAT workspace. But if you have multiple workspaces (ex. a client shares their workspace with you), there is no way to see all the tasks assigned to you from all workspaces.

Literally no way. No workarounds I've tried work, no chrome extensions, nothing. There are tons of requests for this feature in the Asana community, but for whatever reason - they just don't offer this feature.

Take note Asana devs - if you would just fix this one issue, Asana would be very close to perfect for a lot of people. Fix this one issue, and a bunch of those people who are using other tools might come on back to you.

Effective project management

Jun 05, 2018
5/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Comments: Our Marketing team used the free version of Asana for over 5 years and really made it work for them to the point that we adopted it as an organization and purchased the pro version. We've been adding projects and it's now feeling cluttered, but I think that's just a process issue. I would recommend having clear guidelines on what constitutes a project and a routine for archiving projects to keep things clean from the onset.

Pros: Users don't have to be experts to get started with adopting this tool, but also has many advanced-level features and integrations. A "con" I turned into a "pro" through Asana's good knowledgebase was learning how to set up projects in Excel (allowing copy/paste and search/replace functionality for repetitive series of tasks) and importing into Asana as a new project -- initially they were taking too long. It's very easy to assign/change tasks in bulk. We have the Pro version and love the functionality of custom fields (although a con is that you only see the latest custom fields created by anyone and there's no controls so it can turn into inconsistencies or duplication of efforts.) Support was good and account manager used an onboarding template to outline our steps to help acclimate us.

Cons: There are ways to control email notifications within each project (or turn off completely), but in spite of training, I still struggle with that as I set up new projects and getting enough, but not too many, reminders. Subtasks are great to hide granular-level items or breakdown a single task to multiple users, but they're not automatically assigned to the parent project of the task they're created under. Notifications don't include the parent project name and the task isn't always clear when taken out of context.

Capterra loader

Asana Changed Our Entire Workflow

May 21, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: It's accessible from my phone or my desktop. I have several ways of accessing my "to do list" now - I keep on top of my work and projects I'm even peripherally involved in via the inbox. I can filter to just "my tasks" or I can specifically choose a project and view all of its tasks. I can check out the calendar view to see what's going on with a broad look, or I can view individual tasks and all of the subtasks to manage them at a narrower scope. This app connects our management team, some of whom are almost always in the field, so that we can all work together. It's practically eliminated the need for internal emails. We love it. It keeps all of our information relevant, quickly-accessible, and current. Everyone has the most updated news on all of the projects he or she is involved in, so it makes everything move much more quickly, especially in invoicing and business development. One company I work for uses the free version, and I freelance for a company who uses the paid version. It's free or inexpensive, and it works wonders. I like it better than any of the competitors I've tried. The customer service and development teams are pretty transparent and active on their user forums, so that's a plus, too.

Cons: The only thing that I don't like is that once you pick a format for a project, it can't be changed. You can choose to have project organized as a list or as a "board" (think of it like a page full of sticky notes). I have one project that has gotten a lot bigger since I created it, and it would be much better managed at this point as a list, but I'll have to replace it with a list-based project in order to do that. Not a deal-breaker, but definitely should be an option. They're aware of it, and it's on their priority list. I just can't wait til it's released.

Overall: It makes my job much easier. It helps office staff be more self-directing, and it keeps us organized on our management team.

Great tool for small team and project management

Apr 27, 2018
4/5
Overall

5 / 5
Ease of Use

3 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Comments: Don't try to talk anyone into Asana! I have found the successful launches are as follows 1. Its your team and you will only work through Asana and its just what it is. ( not the best feeling roll out, but I have never not had a team member come around one day and have a list of..did you knows about Asana features) 2. When someone is talking through an issue they are having that you know Asana could easily solve politely build the project bones right then and there and car sell them (wouldn't it be great if you had a tool that could show you... or how easy would your job be if you could always find the document xx emailed to you for project....) and when the head is nodding flip your screen towards them and be like "would it look something like this? 3. Just start using it and start rocking your job and when people start to wonder how you have organized your life and work in such a short period of time. tell them you aren't sharing your secret or your secret software... and I'll be damned if they don't all figure out what you are using and just plan adopt it and them come back around like they are some sort of secret tech agent that figured out your secret and cannot believe you were holding this back from them....even though you had a 3 month internal adoption campaign for it earlier in the year...*head shake*

Pros: Asana is a very easy to pick up software. I stumbled across it while on the search for something to help me stay on top my teams progress on the multitude of small to medium size projects they were involved in at our company. At the time my team was struggling to organize the fire drill level projects that seemed to be dropped off in person, emailed, or communicated through a variety digital outlets all day every day. A the time I was wasting time trying to help the five year old organization dial in on a communication method and project management philosophy. Having no luck trying to fix the problem company-wide I turned inward for a tool to help our team. Asana was exactly what we needed. The two biggest function i used right out of the gate were To do list and Email forward to task (forward any email into Asana through either a general email or a project specific email - whoever you put in the [To] becomes the owner of the task [CC] becomes a follower [subject] is the task title [body] becomes the task description. So many executives would just email me all day long with things that specific people on my team took care of, before Asana I had to email it to them and then keep a list of items to remember to follow up on and to follow up with the executive to make sure they got the response or service they were looking for. Enter Asana - Same as before I forward the email along adding the Asana email, big difference is now I have a digital list of what tasks I have forwarded on, can see the solution provided, can see the response from the executive, and get to sleep at night when my team member checks it of as done and it clears from my assigned to others list. Also helped with repeat questions as the executive team started to see the change in our department they slowly started to adopt Asana for themselves and their teams. Onvce they started interacting through Asana we stopped getting common repeat questions because as soon as they would start typing it the system would pull up previous items and ask if any of these were relevant to their question. Win Win, less emails, people empowered to have the answers they need without needing to file every communication themselves, only have to follow up on tasks I've assigned out when I get the "hey should someone have done something with this" pop up when the system feels like a task is going longer than usual. Also connects with ... nearly everything

Cons: The dashboards are very basic. You are better off tracking larger projects between a three way Asana, Instagant, Harvest integration. It is great that you can create templates for larger projects or tasks that reoccur so you don't have to rebuild it every time, but its a pain that you cant have the people who do the task assigned to the template. you can but then they get blown up with reminders and end up spending time searching for to-do's that are not real because its in the template.

Easy to use, great for accountability

Mar 28, 2018
4/5
Overall

5 / 5
Ease of Use

3 / 5
Features & Functionality

4 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: It works for both my visually creative people and my operational people. It allows ease of mind for myself when assigning tasks to others. It's also easy to use for those who aren't "tech savvy" or who struggle with learning new things. They provide a lot of insight into how to use/customize the software for your organization. Having implemented it across my organization in the "premium" version, we have found ourselves more organized, more goal focused, and are no longer worried about remembering the details. It's all there for us. Very happy with the future updates coming out to make it less marketing/sales oriented with abstracts to more process oriented and operational-ized without losing the ease-of-use features. We use it primarily for HR (training, onboarding) and our Client Projects (keeping track of tasks and deliverables while keeping an eye on due dates). We have just implemented it into Marketing/Sales and we maintain about 75% compliance.

Cons: It was hard to find information on the premium version in a way that showed me exactly what it did. Eventually, a person contacted me by email and provided me with a webinar, but I couldn't find the same webinar on their site which was a little frustrating. Their customer support has gotten better, but it still needs a little work (chat is great, but would love a dedicated account director). Still lacks features that other PM software has which I would like. I know it's coming soon though. I rated lower on Features/Functionality and Value for Money because I think those go hand in hand. The Free version was fine for us except I wanted more. If there were more features I think it would be more worth the money. As it stands, you could take or leave the premium version. Among peers, I usually recommend the Free version and implementing that before moving towards the Premium version. I did that for about 6 months before committing to Premium.

Overall: Our company has increased our ability to provide clients with deliverables. We have been able to say we meet deadlines. We also have not sacrificed quality and have been given the ability to focus on that rather than focusing on tasks/timelines.

Capterra loader

Overall, asana is incredibly flexible, but that can also be it's downfall

Mar 27, 2018
4/5
Overall

4 / 5
Ease of Use

3 / 5
Features & Functionality

4 / 5
Customer Support

4 / 5
Value for Money

Pros: Asana is flexible and easy to use. When we first implemented asana, the biggest change was the drop in internal emails we were receiving. Having the inbox feature is nice because there's somewhere you can go to see if anyone has commented or updated any tasks you follow or if they've added you to any new tasks.

The use of emojis and the ability to like a comment or action are very small things, but they can make monotonous things like checking off tasks or seeing that someone completed something feel a little bit nicer. You feel good when someone likes your comment or task completion. It's a small way of saying thanks without having to actually type it out every time.

Being cloud based means it's super easy to access from anywhere (except when the internet is down i suppose)

I do like the fact that you can also create a personal account and throw task lists in there that are totally separate from work tasks, but still easy to access. I haven't used it a ton, but it sure came in handy for wedding planning!

Cons: There's too much flexibility. Even with templates set up, everyone sets up task lists differently, so no two projects are the same. Unless you implement a rigid system or process around how employees should build out a project and task lists, or have only a few people allowed to create tasks, it can easily get confusing. This makes it hard to find things. Thank god for the search bar, but when you can't remember exactly what you named something, it's difficult to track things down.

It's also hard to know where a project is at by looking in asana. All tasks you've completed are hidden by default. I sometimes turn on their visibility so I can at least see what has been completed and what's left, but it's not a great picture of how far along the project actually is, as there are sometimes tasks that either haven't been entered yet, or tasks that contain large lists of subtasks, so even though it looks like one task, there's actually 12 steps to it. Basically, the task list doesn't give you any indication of how much time is estimated that each tasks needs to complete.

It's really easy to get lost with subtasks inside of subtasks inside of subtasks.

Capterra loader

EXCELLENT task management, but not worth paying for Premium features.

Jan 04, 2018
4/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

4 / 5
Customer Support

3 / 5
Value for Money

Pros: Before using ASANA, we seem to always be saying were is that file again? or I can't find that in my email? With ASANA we can organize, and simplify many tasks while also keeping everything in the same, nicely designed, place. The interface is relatively easy to navigate, and just takes some playing around to understand. Also, ASANA has a great app so its easy to have everything you need always at hand.

The projects with a board view helps us layout research studies. When starting a study, having a board view really helps us see The big picture. We create columns for Design and Preparation, Recruitment, Measures ect. and layout major tasks with subtasks underneath.

ASANA simplifies the process of writing letters of recommendation. Research assistants can create a task that lays out in subtasks the information, and files their letter writer will need, assign the task to their letter writer and set a due date.

ASANA also allows you to have a workspace for work and personal. This is great because I can keep all of my to-do's in one software.

Other great features: you can have ASANA create tasks from your email, tasks can belong to two projects, tasks/projects can easily be copied.

Cons: Premium features are not worth . They don't significantly improve the functionality, and are not worth going. The only draw is the free account only allows 15 members. ASANA should offer a cheaper subscription for teams who just need more than 15 members, but are not interested in the cost of the premium features.

Here are some things that need work

1 Can't assign a task to more than one person (huge drawback)

2 Communicating on ASANA isn't the best. Most teams also use messaging services, like Slack for all communication. For us this has been a problem, because sometimes we can't remember where a certain conversation took place, on Slack or ASANA. It would be nice to have ASANA fully integrated with a messaging platform, so conversations about projects are in one or both places.

3 The calendar is honestly confusing. Always unsure if I add a due date to a task, if it will show up in the calendar or not-not very intuitive. Also, calendar should have different views for personal task dates, and team dates.

4 Files added to tasks are dead, meaning if you edit the file you need to upload the new version. It would be nice to have it integrated with cloud services so the file auto updates.

5 Can't communicate between tasks/projects on other workspaces or be able to copy a project to a new workspace.

6 Board view can get cluttered, so having projects within projects could help with larger projects.

Asana has been a game-changer for our design and marketing teams!

Nov 17, 2017
4/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Pros: As a Project Manager at a mid-sized software company, I HAVE to have a big picture overview of all work being done: who is doing what, when the deadlines are, and when tasks are completed and approved. And, I need to be able to see what's going on from anywhere at any time. Before we started using Asana, it was incredibly difficult to track all of our projects and I used several data silos to manage all of the details. Asana was a life saver for me because not only does it allow me to see all of the work/tasks assigned to individuals, but my team uses it to communicate with each other - and I can view all of their communications for reference as needed. We also use the integration with the time tracking software, Everhour, and it worked really well for us. The dashboard and reporting functionalities are extremely easy to read, and give a great overview of progress. The free version is an incredible platform on its own, and upgrading to premium is extremely reasonable considering all of the extra reporting functionality you receive. This is a great program for companies that need a simple and intuitive solution for managing projects that require high communication and fast results.

Cons: It would be nice if the interface was more customizable for the purpose of displaying data in ways that would be most helpful for each individual user. Currently the display (of projects and task lists) is fairly inflexible, but, it's very easy to use. Asana does not have gantt charts or any micro level management tools used for budgeting, which is why I recommend using Asana for the communication and deadline aspect of projects, but NOT for carrying out PM responsibilities required for most successful projects.

Asana makes task management a whiz!

Apr 17, 2017
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: - Inbox feature. You can stay up to date with any mentions or questions other team members might have for you by checking your inbox. It also reminds you of upcoming tasks and alerts you when new tasks are created in projects you follow. So helpful for staying in the loop!

- Well-designed. The flow of comments on Tasks and the way their is a Conversation and Calendar section as well as Task List is so beautiful. Oh and Files too! There is more to list here than I have space for!

- Fun. Tab+B makes my day. The occasional "celebrations" make checking off tasks a joy!

- Multiple teams. This is super handy for when you need projects that aren't involving everybody on the Team. And yet tasks from all projects show up together in your "My Tasks" view!

- Use of tags, mark-as-waiting-on, custom fields and more features in the paid version that we couldn't live without! But the free version is amazing as well.

Cons: There is not a lot that I don't like about Asana. They are always rolling out new features. There are some small nitpicky things, like no ability to add your own sorters in "My Task" view, but those are way overshadowed by the positives.

Overall: Our team has been using Asana for over 6 months now and it has made our task management and workflow so streamlined! My favorite features of Asana are:

- Integrations. I use TMetric for time-clocking and the seamless integration with Asana is so handy.

- Inbox feature. You can stay up to date with any mentions or questions other team members might have for you by checking your inbox. It also reminds you of upcoming tasks and alerts you when new tasks are created in projects you follow. So helpful for staying in the loop!

- Well-designed. The flow of comments on Tasks and the way their is a Conversation and Calendar section as well as Task List is so beautiful. Oh and Files too! There is more to list here than I have space for!

- Fun. Tab+B makes my day. The occasional "celebrations" make checking off tasks a joy!

- Multiple teams. This is super handy for when you need projects that aren't involving everybody on the Team. And yet tasks from all projects show up together in your "My Tasks" view!

- Use of tags, mark-as-waiting-on, custom fields and more features in the paid version that we couldn't live without! But the free version is amazing as well.

In short, Asana is the best task management software for teams I've ever seen. I highly recommend it to anyone to increase productivity.

Recommendations to other buyers: Go for it. The free version has above and beyond what you need to get started with getting your team's tasks in one place.

Excellent project management tool once you figure it out.

Dec 08, 2016
5/5
Overall

3 / 5
Ease of Use

5 / 5
Features & Functionality

3 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
Likely
Extremely
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Pros: Centralized project management, file sharing and search functions save a lot of time and effort by reducing the need to use email. The searchable archive has been very helpful. Overall, Asana has made project work much more efficient by keeping all relevant parties in the loop, all conversations in one place, and enabling file sharing across all devices and platforms.

Cons: Asana's feature set and complexity requires a relatively steep learning curve for the uninitiated. That hampered roll-out efforts in my organization, along with the fact there is no desktop app for Asana. After nearly a year, I'm still figuring out all the features and best uses, so it would be nice to have a variety of case studies/examples from which to glean best practices.

Overall: We use the free version of Asana as we have a small number of users, but it has become a central project management and communications tool. Because the free version is limited to 15 users, we've integrated this with Atlassian's HipChat, which we received as a grant. Combined, this has been an excellent management, tracking, file sharing and centralized communications tool in an organization where people work on various platforms with different software. This has been a bit of a tough sell to folks used to working with desktop email and Outlook systems, but Asana works well on mobile devices. It also centralizes all information in a searchable database, which has proven enormously useful. However, there is a significant learning curve with Asana, which has hampered our roll-out efforts. Asana's complexity and wide feature set can be overwhelming for the uninitiated.

Recommendations to other buyers: The free version is well worth trying out, especially if you need to centralize information and communications. If you have more than 15 users and are a nonprofit, you might consider integrating with HipChat to expand your communications reach without needing to upgrade to the paid version of Asana. When we did this in 2015, HipChat was providing its services free to nonprofits on a grant basis.

An Asana Love Letter

Nov 10, 2016
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Extremely
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Pros: The ease of use and specific customizable features for each task.

Cons: I love almost everything about it! The only feature I wish it had was the ability to create a calendar that is not attached to specific tasks, i.e. a calendar with large project deadlines.

Overall: I LOVE Asana! It is one of my favorite apps on my phone and helps me keep myself sane. I never worry about forgetting to do anything because I just put it on my Asana and then don't have to even think about it until I check my tasks.

I first started using in several years ago as a way to keep track of tasks at in my job, and then transitioned it to using it with my team in the office. We were working on several large projects with a lot of moving parts and it helped us all keep our heads on straight. During really busy and stressful seasons at work, Asana was a crucial part of reducing stress as much as possible. I would frequently wake up in the middle of the night thinking about all the things I or my teammates had to do - but all I had to do was put it on my Asana and assign it to the appropriate teammates and I was able to fall back asleep.

I recently began an intensive full-time 10-month master's program that is CRAZY in terms of schedule and workload. There are a lot of group projects and one of the first things I did was get my whole group on Asana to help us keep our heads on straight. It was working so well for my group that several other groups asked me to show them how it worked.

I love the seamless transition between app and desktop, and all the features of Asana. The ability to set specific due date times and recurring tasks are some of my favorite features. The unicorns and narwhals are also a fun feature and make checking a task off my list just that much more rewarding.

Thanks, Asana, for such a wonderful product and for continually seeking to improve the design and functionality of the site. I don't know where I would be without you!

Recommendations to other buyers: None.

I love Asana but some features could be more user friendly

Nov 10, 2016
5/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Extremely
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Pros: Sleek and user friendly interface. Mobile App and offline mode work very well. Love the continued development of new features and integrations. Looking forward to using Asana with Slack once I get the hang of it.

Cons: I was so excited about these dependencies and while I'm still happy I can use them, the process of assigning them is SO manual and tedious. I run multiple client projects on Asana and some of these clients have re-occuring processes where building dependencies EVERY SINGLE TIME we replicate a task with a list of subtasks just takes up more time than I have. Ability to copy dependencies just like other info when duplicating a task.. OR even better, ability to click on a subtask and drag a connection to the subtask before it that it's dependent on. Example: Email flow for a client. Our contract of seeing out 20 emails in 8 months. Each email and topic is it's own task but the process to get the email out is built into subtasks and the same for each task. Since the whole project is run by contract free-lancers, dependency notifications when something is done is a great feature but we have to go in and build/connect dependencies for 120 subtasks if each main task (email) has 6 subtasks. Also connecting dependencies to flow into Instagantt. I know they had dependencies before Asana but now using Instagantt means DOUBLE dependency work if we want Asana dependencies to be reflected on Instagantt.

Overall: I use Asana to manage all of my marketing client projects. I really love it and recommend it to many. One of the things that was missing were dependencies. Now that the Asana team has created them, I try to use them everywhere but building the dependencies on re-occuring task (with a list of subtasks) is VERY tedious. It would be great if the feature had a drag and connect option to build dependencies. The way it is right now takes so much time to go in and click on every subtask that is dependent on the one before. Or even having the ability to copy dependencies when making a copy of a task so that the new task's subtasks already have all of the subtask dependencies built when copied over.

Massive learning curve; inconsistent concepts

Nov 04, 2016
4/5
Overall

1 / 5
Ease of Use

2 / 5
Features & Functionality

3 / 5
Customer Support

3 / 5
Value for Money
Likelihood to Recommend: 2.0/10 Not
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Comments: A lot of asana is neat. But I have so many pain points. To illustrate this, look how many help videos you have. I don't think a product like this should require someone to sit down and watch 15 videos.

Difficult to grasp. I've had collaborators I've invited in persevere with it then tell me "I'm sorry, I hate asana". Eg the 'inbox'. They can see parts of a conversation, so it looks just like the task's own thread except all their own contributions are missing. Suggest you make the inbox view much leaner. Eg2 conversations. With the various people I've worked with it's been more confusion, at least initially

I'm still not clear on who sees what and who gets notified of what when there are teams and people direct on projects. And having to assign someone to a project after removing them, so that I can unprovision them? That was awkward

When I went to a billed plan, my scheduled webex/gotomeeting session was a no show

The space distribution of the ui is out. Why when I close the left projects pane does the list view (left) pane take up more than half the width of the screen, leaving not much for the actual details?? My main screen is Mac laptop, 1280x800 but it's the same on 1920x1080 where the list pane should be much narrower than the detail

The tool gears itself to power users by requiring memorising hot keys for formatting, no buttons for new users. In itself this is ok, but then it's too basic because it doesn't support hyperlinks. Hyperlinks. Like from the 1990's. Just put in markdown support please

Because of the formatting limits the knowledge base I want to set up is crippled. We're used to Confluence in the past and am poised to move that content over to Confluence

If I have a task nested 2 tasks deep, I have to move it to the project, then back down into the other parent I want it in. How about a copy dock somewhere I can put it while I'm moving or something? Do folk get notified of new task when I move a task to project level?

Where's my 'recently viewed' list? Navigating and searching are sloow, maybe not in a SF office, but elsewhere. I'd like quick view drop down of stuff I've viewed lately and favorited tasks

Sorry to bitch about this. It has nice features. To be honest probably part of our problem is we're not all fulltime on this, so the learning curve for them takes longer to overcome. But getting externals to jump in and do certain bits is useful for us, so as it is now, if I was starting over, I wouldn't use asana

Great Way to Start Working Together

Jun 30, 2015
4/5
Overall

3.5 / 5
Ease of Use

4 / 5
Features & Functionality
Likelihood to Recommend: 8.0/10 Not
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Pros: I am an organization nut, I love to have every project planned out and specific elements noted and mapped out. Asana has been a great way to get my thoughts down and to work the way I want to. As a free solution, it has been the best thing for our team to work together, share tasks, and see everyone's progress on projects both large and small. I really like the flexibility of the app in assigning tasks to others on your team, the quick-to-use keyboard shortcuts that increase your productivity, and the mobile app so you can stay up-to-date across your devices. Being able to create different teams of people and projects as well as seeing the progress in those tasks is a huge help. I also really like the different views (list, calendar, attachments) and the various ways you can sort them (by due date, by assignee, etc.) so you can find just what you're looking for. Another huge help is the ability to attached files from other services like Dropbox and Google Drive. Overall, Asana is a great way to get your team organized and working together better.

Cons: While the task list is very flexible, it can be a little difficult to understand on first-use. For example, being able to add sections is a great way to organize and group tasks, but it may be a little difficult for a new user to figure out. While you can find out how to do a lot of things in the shortcuts menu or by watching the tutorial videos, it could be nice to have a short, interactive tutorial that just walks you through a some fundamental items in a few steps that you can click through and try. I think that would be a great way to help new users get accustomed to the tool and learn how to use it more quickly.

Recommendations to other buyers: For new users, I would definitely suggest diving in and checking out all the features Asana offers. A great way to start is by watching the tutorial videos they have in the help menu in the top right corner of the site. Once you're comfortable with the app, I would look into the power features they have. In the same help menu it is labeled "Keyboard Shortcuts." Getting to know these will increase your productivity and efficiency in using the app. I would also say to get your team on board. While Asana is good for keeping track of your own tasks and projects, the strength of it really comes when you're using it with others and collaborating to complete projects together. Get your team on and divvy out the work.

In a perfect position between ease of use and features

Mar 09, 2018
4/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

3 / 5
Customer Support
Likelihood to Recommend: 8.0/10 Not
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Pros: Call me crazy but I first started using Asana as a sort of advanced to-do list a few years ago. After trying out many applications specifically designed for that purpose but never finding the amount of control which I wanted, I looked into "project management" apps and that's how I bumped on Asana.

Without prior knowledge of the product, I found my way around within minutes. The free version of Asana did exactly what I needed (and more). I could finally manage my tasks in boards, combine them in lists, assign labels, assign to my relatives, quickly mark a task as completed on my phone or add a new task via the same app.

Only recently I started developing the need to use Asana for what it was originally built: actual project management. For now it does the job well, for our small projects in a rather small team.

Sure, the tool isn't as advanced as some other project management tools, but I definitely wouldn't call Asana "basic", as it really offers a bunch of handy features. Where Asana excels is balancing on a thin line between offering just enough features and keeping everything fast, intuitive and user-friendly.

Cons: Real-time, two-way Google Calendar synchronisation is a must and has been an open feature request by many users for more than a year.

For bigger projects requiring specifics and cooperation with other teams we still rely on other, similar software. I'm not sure if Asana would get the job done here.

Overall: There aren't many freemium applications around where the free version really meets basic needs until a project or team got enough velocity to justify paying for its premium options.

Asana blows many others out of the water in this aspect.

Asana is a flexible task manager for managing projects of all sizes

Dec 15, 2016
4/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

4 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Comments: Asana is a practical project management tool that is easy for all users to learn. If all you need is a simple checklist, then Asana won't overwhelm you with bells and whistles. If you are managing a major project, then you just dig a little deeper to find a full-featured project manager. I have implemented this software with companies and non-profit organizations of various sizes, and have always had excellent user adoption because of the way they have layered in the complexity. Project members with just a few tasks can focus on their short lists, while their project managers still have a view of the project as a whole. Through their integration with InstaGantt, you can even generate the Gantt chart schedules that everyone expects from a project schedule. They integrate with Dropbox, Google Drive, and Box, making for a truly unique experience in file-sharing, because of the way that users can attach a file from their cloud storage. Through the MS Office integration with Dropbox and Box, co-workers can open a file in Asana, edit it in the same window, and save it, so that anyone looking in Asana or the cloud system will see the latest version. With Box, you can even attach a folder if you want to share a collection of files. Recently, they also introduced custom fields, so if the basic task does not track everything you need, you can easily add it (for a price). Their pricing structure continues to evolve in a way that makes this Freemium software increasingly expensive if you want to use it with multiple teams or organizations. They calculate per-user pricing based on the number of users in the group, so if you belong to more than one, they get to double-dip by charging you for each group. They are also cutting back on the functionality for the free version, having removed advanced reporting and basic admin functions for new groups.

Pros: - easy to use for checklists and projects of all sizes - phenomenal user guide, with lots of pictures and videos non-tech savvy users will appreciate - integration with cloud storage for easy document management - try it for your children's chores!

Cons: - pricing is climbing quickly, especially for new and multi-team users - no built-in Gantt charts - takes some time to understand who will receive notifications of various activities - would be nice to be able to enter more info about sub-tasks without having to open each pane

Recommendations to other buyers: If you are just getting started with managing projects, organizing a group, or task managers, Asana is easy to use. If you want to manage large projects with it, make sure to include the licensing costs in your budget or they can add up surprisingly fast.

Capterra loader

A very capable team task manager. Maybe too capable.

Sep 06, 2018
4/5
Overall

3 / 5
Ease of Use

5 / 5
Features & Functionality

4 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 7.0/10 Not
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Pros: I cannot imagine wanting to do anything with my task list that this tool cannot do. There are some bells and whistles behind the paywall I'd like access to, but really even the free version is super packed with features. Tasks can depend on each other and even exist in multiple projects! I love how conversations happen inline - right in the context of the work being done - rather than the sloppy mess of random thoughts and scrolling that Slack can become.

Cons: Asana's weakness is the flip side of its strength - power and complexity. This is not a lightweight tool. In the early days, I tried it and felt overwhelmed immediately then gave up. After a major redesign a few years ago (and a great mobile app), Asana has become MUCH more accessible. However, after a year or more of use, I find myself becoming overwhelmed again. I think this is because Asana's perspective is on individual tasks within a project FIRST. So I log in and see a hundred things that I eventually have to do and that is overwhelming.

Overall: I've used Asana to manage a small non-profit Art Space. We used it to plan and complete renovations and various art shows. We used the free tier, so we didn't have access to creating our own reusable project templates, which was frustrating and work-making. But it did keep us on track and help us get things done when they needed to get done. That said, even with the occasional flying unicorn, I wouldn't say Asana is a joy to use. Work still very much feels 'worky'.

For the person who loves organizing their task list with minute detail - Asana is gold. For the person looking for a lightweight project manager that gets out of the way, keep looking. Something like Trello may be better for you.

Over 2 Years of Using Asana - And Counting

Nov 04, 2016
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Extremely
Likely

Pros: I like just about every facet of Asana

Cons: The reporting functions could be more robust. The advanced search is amazing - if those searches could be exported as a CSV or converted into a report of some kind, that would be outstanding. There are tools that will do Asana reports, like Weekdone, but they're a little annoying. It would be much more convenient to have it within the platform itself.

Time tracking within the platform could also be good. Harvest in particular is a truly awful time tracker. We use Toggl's integration (an extension in Chrome), but even that's not ideal since it's hard to determine how much time has been spent on any 1 task (or task and subtasks).

Overall: To be completely honest, I can't extol the virtues of Asana enough. Asana has immeasureably improved so many facets of our organization. Chief among them: productivity, accountability, interdepartmental coordination, and communication.

If you're going from no project management software to Asana, you are going to be absolutely delighted. I've recommended it to several colleagues in other organizations who had no project management tool, and they have all started using it and love it. I've also used other project management software in the past (Wrike, Teamwork, and a few others), and none of it compares to what Asana has to offer.

There are a few kinks here and there that I've experienced over the years, but Asana's help section is loaded with helpful tutorials and information. And every time I have emailed Asana for help, I have gotten a prompt and thorough response.

Recommendations to other buyers: Not really. I'm an enormous fan of Asana. I recommend it to everyone who even whispers "project management" :)

Asana Review

Oct 01, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
Likely
Extremely
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Pros: Our firm implemented Asana, after remarkably not having a system in place for task management. Going from nothing to something was a huge improvement, which allowed us to streamline communication, task management, and visibility among teams. We created hundreds of projects for each of clients, and then set recurring tasks within each project. Implementation was pretty much a breeze, as we had a really great Asana team member helping with every step in the process. Asana also has the best help center of any other platform I've worked with, and I use many systems! It's a really great tool for task management, and we've had success rolling it out with our team members.

Cons: Would have loved to have seen a better Slack / Asana integration but it wasn't a deal breaker by any means. We have hundreds of Asana projects, and hundreds of Slack channels, so the integration was basically not possible. Minor con, though - as the perks outline the cons. Also find the notifications to be a bit lacking in that I either get notifications on the hundreds of projects I'm involved in (I'm in an account management role) or I get no notifications. The notifications are much managable for teams that are more specialized, and only have access to a subset of our projects, vs. someone like me, who is on every project.

Overall: Love it. We are an accounting firm, so probably not the typical client (I'm guessing it's more suited for marketing or tech companies) but we've made it work because it's so customizable. Super easy to use & love the extra delight feature (sometimes it's the little things, right?).

Capterra loader

Flexible, full-featured Project Management tool

Oct 11, 2018
5/5
Overall

4 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: My team uses Asana for project task tracking and assigning. Sometimes it's a place to capture ideas, formal tasks, meeting notes, have a roadmap with connected projects... we even have a page for on-boarding. It is super easy to get started, but has so many great features that take time to learn the ins and outs of how to use best. I love the nested tasks and ability to create sections. I like being able to assign a lead to any given task, which helps to provide ownership and accountability. The timeline view is also handy when trying to show the long game to a stakeholder. Being able to add files is also handy in having a single place to put something that might be related. All of it culminates in being a project management tool that can be as flexible as you want, as rigid or as informal, while allowing for communication on a task, project, or a general status level. There's also Slack integration, which makes it even easier to remember all the things when using two tools. I'm sure there are still tons of things I can learn and optimize and, honestly, I'm excited to do so!

Cons: Occasionally I do want to assign two people to a task, so that there is backup when someone is away.

Overall: As a team, we are much better using this tool than using a ticket-tracking program like Jira. The UI is cleaner and simpler and does pretty much everything we need it to do.

Asana- A Game Changer for this Small Company

Nov 03, 2016
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Extremely
Likely

Pros: Ease of use, Price, Functionality

Cons: Limit of projects for team calendar. There are work around but it does become cumbersome.

Overall: Prior to finding Asana we did what most small companies do...Struggled with spreadsheets and dry erase boards for scheduling and project monitoring. We were constantly looking for an alternative to this process but the fee's were excessive, the software was far more complex than we required, and certain functions were limited (I.E. Mobile applications). While Asana is not a full blown project management solution.....For those of us that don't need that complexity or advanced reporting, Asana is the bomb.

Our setup runs four office staff members and four mobile field crews and I oversee approximately 175+ different projects. The field crews have been provided cellular tablets and operate the mobile version of Asana, while the office staff operate the full version of Asana on computers. Every day we assign the various staff members or crews their tasks and we monitor them from the office (This is great when a customer wants to know when their work is done and we can tell them almost real time). We have then added the custom fields to include staff members included in the work, hours worked, vehicles driven, and mileage.....So we are now locking in a big picture view of what is happening on our projects. We have also integrated the reports in a way so that we can use the Asana reports to create time sheets and billing reports. We also use the attachments function to pass pictures and data files between the office and field almost seamlessly (prior to this it was gmail and files could take forever to transfer...Asana almost does it instantly).

Overall, we have seen Asana increase productivity by at least 20% while reducing communication errors. For a small company that cares less about Gnatt charts, etc and is focused on fast communication and productivity....This is the tool. My only complaint about Asana would be that I didn't find it sooner.

Recommendations to other buyers: Read the online blog for suggestions on how to use the software....There are tons of little tools that are hidden inside the software that the blog explains.

Great Organization & Workflow Visual!

Jul 05, 2018
4/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

4 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
Likely
Extremely
Likely

Pros: As a designer working in a studio with lots of other departments and ongoing projects, Asana is super helpful for my team as an organizational tool and helps us to visualize our workflow and progress on the work we're doing. What I have especially loved is the "Board" layout which basically looks like a bunch of sticky notes representing your projects and tasks. It is really helpful visually to see projects moving from one state of being to another. My team organizes projects in terms of ongoing, proposed/pending, future, and overview, and within each category we have what is coming up, what're currently working on, what needs feedback, and what is completed. It absolutely wonderful at keeping everything organized and helping us stay on top of our work, and prioritizing things based on due dates and importance. It doesn't hurt that it's also a beautifully designed interface overall!

Cons: What I would like to see improved is some guidelines or some idea of the way the platform is meant to be used. My team has figured out what best works for us, but that really took us playing around with it and organizing ourselves. I wonder what the developers actually had in mind and if we are really using it up to it's greatest potential. I'm also not a fan of the "List" style layout of reports and find it quite confusing. Also I'm not sure what the purpose of the Dashboard section is or quite how to use it. Again, guidelines/tutorials for each new user that is added on would be quite helpful.

Easy, even fun project management - for a price

May 08, 2018
4/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

2 / 5
Customer Support

2 / 5
Value for Money

Pros: The software overall follows a structure/logic that works well for me - projects, task lists within projects, the ability to assign tasks to different people, etc.

The search feature and the different ways to display projects, task lists, and task were very useful for understanding the current and completed work.

I also liked that we could navigate between team-based workspaces to see what other teams within our organization were doing, without having to actively work in the same space

...and I LOVED the "extra delight" feature that would send narwhals, unicorns, and other fun creatures sailing across the screen in celebration of completed projects

Cons: We needed to to associate documentation, notes, and chats with projects as a whole (not just embed them within tasks), and the free version of Asana didn't allow this.

We found that the paid version was *very* expensive, and there was no discount for academic institutions. Also, their customer service reps frequently got in touch with random members of the team to try to convince us to switch to the paid plan. They were really pushy, and they didn't add any value (ex. providing a compelling argument or offering applicable expertise) with their calls.

Finally, the interface design is optimized to feel fun and friendly - large, slightly goofy typography, bright pinks and colors, etc. We ultimately (for many reasons) switched to Active Collab, and the whole team feels like the design is more efficient and professional than Asana's.

Home Management / Project Management Software

Oct 18, 2018
4/5
Overall

3 / 5
Ease of Use

4 / 5
Features & Functionality
Likelihood to Recommend: 7.0/10 Not
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Comments: I am using this software for home project management. I set up "Projects". I have it set up so that there are a list of daily routines that repeat each day with an updated "due date". She can check off as she does them. This gives a sense of accomplishment and helps establish habits.Then I set up additional larger projects that have tasks to be completed on certain days. I have a bedroom remodel project. a declutter project. An "appointments" project. The tasks to complete these projects get assigned due dates or action dates, based on where I can see opportunity to get them handled. Some of the "projects" are actually goals that I have to get our house in order. Setting each of them up as Projects helps me to see that we are making progress a little at a time. This helps me to stay positive about the fact that I have so many things that I want to complete. I use this at work as well in much the same way. But currently I am the only team member working on my work projects. I have so many things going on that I needed some way to categorize and manage the overwhelming amount of half done work items that I don't want to forget about (or miss a deadline on)

Pros: Free version is a decent product. You can set up multiple "Projects". Under each project you can assign smaller "tasks" that are basically all the steps necessary to complete the larger "project". You can invite family members to the Projects so that they are able to view the big picture. You can assign individual "tasks" to specific family members. It is helpful for everyone to see how their assigned task fits into the big picture. It is also helpful for inexperienced workers to see how many steps are actually involved in bringing a project to completion.

Cons: When you get into using the free version, you realize that some small limitations are annoying. This leads you to accept the 30 day trial of the full version. Even so, I am having some trouble getting the specific "view" of remaining tasks that I would like to see. As the creator of the project, and the manager of the team, I would like to have the ability to view a list of each member, with all of their assigned tasks under their name. Currently on the mobile app all that I can see are a list of my own tasks.

Capterra loader

Full featured task management for small teams

Oct 21, 2018
5/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

4 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Pros: Asana is a fast and easy-to-use task management system that's great for Agile development and small team project management. It has Integrations with time tracking software and the app is rock solid.

One of my favorite features compared to other task management software is infinite child tasks. Any task in any project can have an infinite number of subtasks, each with their own dependencies, assignments, and due dates. This allows you to take big and complex projects and turn them into bite-sized check boxes, which is a exactly what a task management system is supposed to do.

They also handle attachments really well.

Cons: I'm still a little salty that there's no native desktop app for Mac or PC, but there are ways around it.

Another small con is that after you create a project, it's stuck in that layout forever. If you use the trello-style board when you create the project, you can't switch back to the normal layout.

I would also like smarter sorting options when viewing "my tasks". Currently their start and end dates feature is kind of at odds with the sort-by-date feature.

Overall: I use Asana every day with my coworkers and project manager for website development and maintenance. we've tried several other task management systems, and even went to the more full-featured Podio for a few months. We ended up returning to Asana because of its flexibility, ease of use, and deep feature-set.

Manage projects, tasks, or anything with absolute ease.

Mar 14, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Comments: I use Asana for basic list-base task tracking. It offers visibility of your projects and tasks in either a list based format, or chart (think Kanban) format. Even the free level offers customizations when setting up projects, although limited. But these limited customizations offer a level of support you cannot find in any other competitive product. Asana is also an amazing product to manage personal tasks.

Pros: Asana is another collaborative tool that can easily keep your teams aligned. With a free and a premium account, as well as an enterprise version, Asana provides a rich mix of features... even at the free entry level. Manage unlimited tasks, projects, and conversations. Includes basic dashboard, search and limits you to only 15 team members. The free level is one extremely powerful task list with features often found in premium applications. Move up into the 'Premium' level and it removes team size limits, dashboard limits, and adds advanced search and reporting, custom fields, dependencies, privacy, and much more.

Cons: Reporting is one of those things that often suffer in free applications, and with Asana, there is no exception. The reports in the free account are extremely limited and offer very little value, unless you are using the free Asana subscription for personal task management. For small businesses, the Premium or Enterprise solution is highly recommended.

Makes organizing tasks easy, great for teams who need to produce work and good for managers

Feb 13, 2018
4/5
Overall

3 / 5
Ease of Use

3 / 5
Features & Functionality

3 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Asana is very easy to set up, and implicitly orders tasks into client and project groups. Tasks can be assigned to people in the team, and then each team member can see a list of the tasks they're responsible for. Kanban boards and an overview dashboard are there for a higher level management view.

Creating, assigning and ticking off tasks is super simple

Mobile apps work well enough

Lots of features (if you like lots of features, see my Cons)

The free plan offers a great platform

Cons: The basic functionality and use concept of Asana is simple: create tasks for clients/projects, assign those tasks to people. It's an excellent foundation. But there are many layers of complication over that, and it's only getting more complicated with time. I'd love a stripped down version.

A feature which is missing (or maybe I don't get) is how to plan out days or weeks when I have many tasks to complete, or need to schedule my team's time. There is a calendar view which relies on task deadlines, but that's not really the same thing. Instead we use a spreadsheet to plan out resources because it's very simple and flexible.

There's also no time tracking, but we use the excellent Everhour for that, and it works great, though is a paid service.

Overall: It helps us capture and complete work tasks seamlessly and without missing anything.

Asana is a top-notch task and project collaboration tool

Dec 12, 2017
5/5
Overall

4 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Used in the correct way, Asana makes it so that tasks can be prioritized, assigned, followed, collaborated on, completed, recorded, and never forgotten. It has allowed me to perform better at my job. Instead of 1000 sticky notes all over my desk and computer, I have 0 ever since we started using Asana. It allows me to see all my priorities in 1 place so that I can start with the most urgent projects. It helps me perform way better at my job, keeping our clients and my boss happy. I've tried a couple other competing softwares and Asana is the best in my experience.

Cons: There is a slight learning curve to get the hang of all the most basic functionality in Asana.

Example: creating sub-tasks within tasks, within projects, assigning tasks, adding task followers, setting due dates and times. I'm sure there are a lot of other cool things I could be doing on Asana, but I just haven't learned them yet.

Overall: At least 3X'd my personal productivity.

Increased accountability for me and everyone in the company.

Helps us put first things first, maximizing the results of our individual and collective work.

Allows us to fast-track tasks that used to have complicated timing with back-and-forth hand-offs.

Enables managers to set due dates and times, so there's no question on when something needs to be done.

Projects allow for major subdivided categories of our business to be organized and visualized.

Capterra loader

The best project management tool for small groups and individual users

Feb 06, 2018
5/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Pros: - projects, subprojects, tasks

- task are assigned to the member who is responsible, but you can assing as many followers and coworkers you want

- copying tasks and templates

- clear interface

- very intuitive and customizable

- great of individual projects as well as for projects in small groups

- let's you store all important information about a task in one place and spares time needed to find it in email

- tasks can be automatically created by forwarding an email to your asana address

- compatibility with other tools like google drive/dropbox/toggl/gmail/ical and others - easy to sync

- the free version gives you all you need to manage a project or structure your daily plans and work

I've tested several similar tools and none offers the same functionality while offering similar ease of use and/or for free!

Cons: - can't set time estimates, time limits

- cant monitor what you are working on - won't replace apps suitable for time tracking

- some options are paid (e.g. "make task dependent on")

- limited number of free users - if your organisation is big, you have to pay

- no native app, has to be used in web browser

Overall: - Spared time

- Feel in control when working on a project

- Discipline me and others working on the project

- See who contributes to project, when and how

Exceptional Project Management & Organization Tool (Even the Free Version!)

Jun 07, 2016
5/5
Overall

4 / 5
Ease of Use

5 / 5
Customer Support

5 / 5
Value for Money

Comments: Last year I was in desperate need of better life organization. I needed a bona fide, comprehensive project management system. I researched many options, hoping to find a platform that had a robust free option (not just another annoying single-feature gateway to get me to chalk up money for the premium version). I read that Asana was widely used and highly recommended. I tried it for myself, and I was not disappointed! First my business partner and I used it to get a better handle on our business operations. Then I also began using it for my daily personal to-do lists as well as other side projects. It's a wonderful thing to consolidate many systems into one, and that's exactly what Asana has provided.

Pros: -- Beautiful interface that is intuitive to navigate; the hierarchy is well-organized, allowing you to categorize things into workspaces, projects, tasks, sub-tasks, and so on. -- Easy to add team members and has great functions for collaborating, including being able to assign tasks, comment on your or others' progress, assign due dates, etc. -- Customizable views to help arrange the content exactly how your brain prefers it. -- Can view tasks in either a List View or a Calendar View, both of which are very helpful in different ways. -- Amazing functionality for the free version! The developers don't shortchange you by offering only a few weak features for free. -- In the year+ I've been using Asana, the developers have been steadily improving it. They seem very dedicated to the success of this tool and truly responding to the needs of their users.

Cons: -- I would like to see the notifications aspect of Asana fine-tuned a bit. You can receive notification emails about the tasks assigned to you, but they are limited to three pre-set timeframes. I do use the desktop version of the app and hoped that would help provide pop-up notifications, but I don't believe it does. Ideally for me, the system should be as automated as possible and not require manual checking-in.

Great and easy, but tweaks would be good

Nov 03, 2016
4/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

3 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: - Ease of use

- Helps productivity

- Settles accountability discussions

Cons: - Some items can be improved (see my full review)

Overall: Since we've been using Asana we have noticed that we keep better track of all our projects and we avoid things falling between the cracks.

Because we have full record of all conversations it also helps settle discussions about responsibilities and has made teams more accountable.

It is also much easier to use than other "similar" products like Wrike (what a nightmare!) or Jira (not user friendly) so it's always great.

Things that could be improved:

1. I would add a second level of "deadline": e.g. A final deadline should be provided and a period to complete (with a starting date) should be separate. For example, I would like to know that a task is due by Friday but I want to have it allocated for Wednesday because it will take a couple of days to complete

2. The android app is not great, needs to improve so you can see your tasks ordered by date (you couldn't last time I tried, maybe this is now possible)

3. Time tracking would be a great addition. I know there are plugins, but this should be out of the box

4. Would be good to have some sort of indication of tasks that have subtasks under them without having to click. For example If task 1 has subtasks 1.1, 1.2 and 1.3 inside a tree structure on the main screen would work, showing if they are green, red... May not be too useful for people only working on specific tasks, but as an account manager handling 9 projects it helps see how things are going at a glance

Recommendations to other buyers: haha, again, see my full review :) Maybe I was too quick!

Task Management for Teams

Dec 22, 2017
4/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

4 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 7.0/10 Not
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Pros: The search function is pretty good at finding every task or file related to your search query (even on completed tasks). Tagging projects and tasks helps our team keep campaigns organized instead of just floating around somewhere in Asana. When you upload images, they upload with a thumbnail preview so you can see what the file is before even opening it. The addition of "boards" allows our team to move projects from one stage to the next and is a nice visual element to Asana. The "copy task" functionality saves me time on repeated tasks, which is huge for me each week. The abiilty to "pin to top" is especially helpful for long threads because you can keep important messages and/or files in clear view instead of buried within a long conversation back and forth with team members. Finally, the two-verification method when deleting a task is nice because the platform doesn't just get rid of something immediately--it makes you confirm it before deleting it from the backend.

Cons: The biggest drawback of Asana for me is the inability to edit comments. Users can only delete and type a new one. This seems like a simple thing to add especially when followers and @ mentions get an email notification of every new update to a task.

Can't Say Enough Good Things About Asana!

Nov 03, 2016
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: The app is so easy to use, Asana is easy to teach even non-tech savvy team members, love that different groups can have access to specific projects. Email alerts let me know when something needs my attention without having to login. Tagging projects makes analysis a breeze, great price for this tool, so helpful for a large non-profit. Customer service is responsive and helpful. We utilize specific due dates for each task to help move projects along.

Cons: Sometime I have trouble finding items using the search feature but I may need additional training. Sometimes I have challenges seeing all projects for a specific team member (past due, upcoming), again, I may need more training/time to look into this.

Overall: For supervisors who manage multiple team members and who support multiple business units, Asana is a life saver! No more emails back and forth, all of your communication related to a task or project is housed in one easy-to-view location. The app makes delegating projects a snap from where ever you are in the world. Track your progress toward meeting deadlines and tag projects for easy searching! It's so easy to copy projects from last year too! Thanks Asana for helping keep our team on track!

Recommendations to other buyers: Is there a way to pull a print friendly report for all tasks in a specific project and all projects in a specific category? Is there a tool that integrates with Asana (free would be awesome) for submitting project requests? We currently manually enter projects that are submitted through another online system (Arena- CRM for Churches). I'd love to have all this in Asana/have two systems that talked to each other. Thanks!

An Organization Miracle for Remote Teams

Dec 12, 2017
4/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality
Likelihood to Recommend: 10.0/10 Not
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Pros: I like the fact that I can divide a project into tasks and really keep track of everything. For example, I know that if I'm building a campaign, there are several smaller projects within that like creating ads, building social media packages, designing content, etc. Rather than having an item on my list saying "Marketing Campaign" or creating a list of the work it involves, I can create an overall project called "Marketing Campaign" and every task required to complete that project is listed beneath it with due dates attached and a team member assigned to each task. We can even communicate with one another on each task to request status updates, provide resources/documents, etc. And once a task is complete, you can check it off as done and it will automatically be removed from the project.

Cons: I don't like it that a team member has to be "following" a project to see updates. I think that the purpose of this feature is to limit the amount of project notifications that users receive to include only those that they follow - which is good. But there is no reminder once you add a project to the system that you need to add everyone that you want to see this project as a follower. So, members of my team (especially those who are new to Asana) will be leaving comments or questions on a project, not realizing that unless they add someone as a follower, no one will see their note.

Best system for workflow/assignment/creative/task/product management

Nov 03, 2016
4/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: Ease of use

Customization Options

Price

Project and Task copying

Cons: Cannot do the following:

-Adding tags to multiple subtasks from the main task. (huge time suck)

-Add custom fields to subtasks

-Removal of assignee and due date on subtasks from main task. (huge time suck)

-drag and drop functionality to move subtask from one task to another.

-Project calendar displays all task and subtasks with due dates.

-additional layouts/sorting options for My Tasks.

Overall: I researched over 25 programs before settling on Asana for Well+Good. There is no system that integrates editorial, creative, and campaign workflow, but Asana comes the closest. I used Asana previously at prior company for engineering ticket management only, but with added features/functionality Asana now works really well for editorial program and campaign management templates. With the below feature/functionality additions Asana will be an almost perfect tool for the publishing and ad tech side of online advertising companies:

-Adding tags to multiple subtasks from the main task. (huge time suck)

-Add custom fields to subtasks

-Removal of assignee and due date on subtasks from main task. (huge time suck)

-drag and drop functionality to move subtask from one task to another.

-Project calendar displays all task and subtasks with due dates.

-additional layouts/sorting options for My Tasks.

Recommendations to other buyers: Having better Admin controls/settings that apply to all users under an account. Easier user management.

Asana Review

Nov 03, 2016
5/5
Overall

4 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Flexibility. Simplicity. Assigning and scheduling work. Interesting integrations. Calendar, conversations and dashboards. Favorites.

Cons: Not a big fan of 'hearts' in our professional setting. I get it, but some of our most senior staff don't really appreciate the symbol. This will change over time, but in the meantime it has created somewhat of a barrier to some people adopting the system.

Overall: We have been using Asana for about 18 months and decided to upgrade to Premium about 5 months ago so that we could bring more users into the system. We like the flexibility to use the system in a variety of ways. For example, we share some projects across departments to help communicate and collaborate on items of mutual interest. We also have created a project to track staff meeting action items and upcoming deadlines. We do struggle at times with how wide open the system is - things can get a bit messy at times - but in the end, I think the flexibility is what makes the system so powerful. We really like features such as tags, custom fields, and great search functions. We also like the dashboards, though we wish that they didn't take up quite as much real estate on the screen so that we could see more dashboards at one time. One of the biggest challenges is getting folks to use the system more fully, especially when people already have systems that they use to track their work. We have tried to focus on projects that benefit from frequent collaboration for success so that people will get value from using Asana to track and share details about work.

Recommendations to other buyers: Get as many people on board to help learn and sell the system.

The productivity tool that has liberated us to do more

Nov 03, 2016
5/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: best team productivity tool

Cons: cannot merge calendars

Overall: I had begun using Asana as a personal task management tool some time ago, but its real strength has come into play now that we use it across our organisation. As a small conservation charity/NGO we have a dispersed workforce of dedicated colleagues that need to work closely together across a range of functions. Asana has been the missing element that has enabled us to work more effectively and more efficiently, delivering real conservation impact.

We have just used Asana to plan and implement both a major international conservation meeting attendance; managing our work in advance and whilst there in real time, with a team spread across several continents. At the same time the same team were able to handle a major investigation into a wildlife trade issue.

We no longer have to rely on bilateral and multi-recipient emails from which we would often miss the very people who needed to know 'this and that', but we could now rely on a system that allowed us intuitively to keep each other informed and to be clear about who was tasked with what. This ability to take responsibility whilst having true accountability to undertake a task has liberated us to be able to concentrate on what is important and not what issue seemed the most urgent at that particular moment.

We are still uncovering the attributes of Asana, and I love the fact that it does not try to do everything, but what we do need it does exceptionally well. I am particularly impressed with the roll out of new customer responsive features such as custom fields.

All in all, a great product that does exactly what we needed and has helped us change the way we work for the better.

Recommendations to other buyers: try it :-)

Great for Team Projects

May 11, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Asana is a really great platform for keeping track of the progress of team projects. Team members are always notified on the progress of their projects and helps everyone know what's going on as everyone in the team gets notified via email. There are also many integrations that help track work and make things efficient. There's no need to go back and forth with emails and chat cause you can have all communication within Asana to keep everything in one place so you don't forget details which can happen when you communicate in multiple platforms.

Cons: The only thing that may be a Pro or a Con is that EVERYBODY gets notified even for communication for a specific team member. This may sometimes be a hassle when there are a lot of team members in one project who are in constant communication. With all the notifications of everyone coming in, your email's inbox can get a bit messy. There's a way around to "private messaging" but it totally defeats the purpose of getting everyone in the loop. It may help if there's a function for team members to choose the option of getting the notification or not when he/she is not mentioned.

We use this task management software to track projects among multiple employees and devices.

Mar 19, 2018
5/5
Overall

5 / 5
Ease of Use

3 / 5
Features & Functionality

3 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Pros: Clean, intuitive, easy to use. The layout is nice, not too cluttered but has the option to add notes and comments to dig down deeper into tasks. I really like that I can use Asana across a variety of devices. I can do the heavy lifting on my laptop, then access all of projects/tasks/comments/etc. on the go from my phone.

Cons: At my organization the API calls and automated task creation is taken advantage of quite a bit. What I've found is that if it's too easy for people to automate project/task creations, then you'll end up with people sending you a flood of too many tasks where often some of them aren't necessary or have already been taken care of. Try to avoid over complicating Asana. Avoid anyone who claims to be a "Power User". In my experience these people are creating giant complex file structures inside of Asana and completely ruining the simple intuitive layout that exists out of the box. Projects are good for housing tasks, but don't get carried away. If you're spending as much time organizing and listing your tasks as you are completing them, you aren't productive.

Overall: Clean easy to use task tracker across multiple hardware platforms.

Capterra loader

I was introduced to this when I started my new job and I absolutely love it.

Jul 24, 2018
5/5
Overall

5 / 5
Ease of Use

3 / 5
Features & Functionality

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: I love that I can share my personal account with my work account and switch back and forth between the two very easily. The app is super user-friendly and can do basically everything that the web browser version is capable of. The subtasks are perfect and keep my ramblings very organized and easily accessible.

Pretty much all of the features that I appreciate can be utlilzed tin the free version. It's awesome.

Asana also integrates very well with other extensions like Harvest time tracker and others. This extension has seriously been a huge time saver for our team and an easy way to document how you are using your time.

Cons: The app, by its mobile nature, has far less of the visual real estate that I appreciate with the browser version. I know that this really can't be helped though given the small screen of a smartphone.

I have this uncomfortable feeling that I will soon be hit with the ever annoying "upgrade to pro to continue with this feature". This is strictly paranoia though and at this point, I have had no such annoying promptings. At least not on an obnoxious level.

The free version has been very functional for my personal needs, however, in business the free version would be very inconvenient. The paid version though is really inexpensive!

Overall: It keeps my life very organized and I am given the peace of mind knowing that I can just throw my thoughts onto a list that I can revisit later from multiple different devices with ease.

Best Project/Task Management Tool

Nov 03, 2016
5/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Extremely
Likely

Pros: - Cloud collaboration

- Third-party Integrations

- Easy to learn

- Flexible

- Mobile App

- Offers a free plan

- Pro plans very affordable

- Really nice UI

Cons: - Ir could be a little bit faster on the browser

- It would be great if they'd offer a Desktop App for offline syncing.

Overall: I've tried many different Project and Tasks management tools (from classic spreadsheets to Microsoft Project, To-Do list apps, Trello... just to name a couple) and Asana as by far the most robust, flexible and complete platform out there. Basically, you can adapt it to any Project Management method you like, Waterfall, Agile, Kanban, and so on.

With Asana, you can create Projects, and each Project can have Sections, Tasks and Sub-Tasks. Each one of these can be assigned to a member of the team, and also include collaborators. Each tasks can hold entire conversations and file attachments inside.

Also, its abbility to integrate with many different third-party apps lets you create the digital environment that your team needs: You can connect it with InstaGantt to get dynamic Gantt Diagrams of your entire project, use it with Everhour, Harvest or WorkingOn to track and report time on every task, integrate it with Slack or Hipchat to push task updates and conversations into your chat channels... and even connect it with feedback bugtracking tools like TrackDuck and Usersnap.

About its price: they offer both a free, very complete, plan individuals and small teams (up to 10 members) and paid accounts starting at $9 per user, which is an incredible plan for all this functionality.

A Great Team Management Tool

Nov 22, 2016
5/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

4 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Pros: Visually, it makes sense to me: not only is there a list of "My Tasks" but it breaks them down by day and identifies the project. I like that it is very easy to use, and the user experience is helpful rather than being yet another tech thing with which to wrestle. And I have to be honest, when I've accomplished a certain number of tasks, they shoot a unicorn or rainbow across the screen and I feel like I've gotten things done!

Cons: There is more to the software's capabilities than our team uses, and I would love it if they did something like a monthly webinar on new features and "how to use the new features". Other than that, I LOVE this software!

Overall: We are a small trade association with 7 staff members, and we use Asana to not only track our "To Do" list, but also to manage projects and manage what the staff members in our departments are accomplishing. The entire association uses Asana, and even those who are less-techy were able to easily understand how to use it, how to assign related tasks to another team member, and how to create a project. We can all see each other's tasks and I personally also use private tasks for personal tracking as well.

Recommendations to other buyers: I have worked in many businesses as an administrative professional, and this software would help organize any business and help any manager manage their team. I've used other softwares, like Basecamp, Podio, and Trello, and I do like Asana best. It is more intuitive with all the functions.

Best task management product I've tried

Sep 07, 2016
4/5
Overall

3.5 / 5
Ease of Use

4.5 / 5
Features & Functionality

4.5 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Pros: Asana is one of the most powerful and flexible task management products that I've tried. It goes way beyond the basics with features such as infinitely nested subtasks, the ability to comment, assign, add tags, due dates, etc. on a completely granular level, and of course my favorite feature - task completion celebrations! I feel like I've only scratched the surface in terms of how I use Asana... I'm aware of but have yet to use features like status updates, conversations, calendar view, and so on. However, the great thing about Asana is that it's flexible in how it can be used. If I just want to use it for basic task tracking, it can do that -- but if I want to use it to manage projects and collaborate with teammates, I can totally do that too! Another aspect I like about Asana is its design and feel. There are subtle touches that make it fun to use, such as the loading messages, color schemes, and celebration animations. Even their error messages are friendly and help alleviate any frustration I would otherwise feel. Their mobile app is well executed, clean and polished. If I wrote an app, I'd want it to work as well as Asana's app does. The last thing I'd like to mention is Asana's awesome documentation. They have a beautiful "Asana Guide" with very polished and helpful videos, articles and guides. As someone who has written Knowledge Base articles, I'm envious of their Guide and how well they present their content.

Cons: Asana has a bit of a learning curve. Due to its power and complexity, it can take some time to get familiar with all of its capabilities and how to navigate it. Thankfully, the Asana Guide does an awesome job of guiding new users through the basics and advanced features. Beyond that, some of the UI is a little more complicated than it needs to be... but that's a minor complaint at best.

Recommendations to other buyers: It's hard to beat Asana in terms of flexibility and features. I'd recommend reading a bit of the Asana Guide and see if Asana's style of task management fits you and your team. There are other great solutions out there too that have less features, but are easier to use - so if you don't think you need all of the features that Asana has to offer, then keep looking!

It's not very good for IT teams needing more technology under the hood

Nov 03, 2016
3/5
Overall

4 / 5
Ease of Use

1 / 5
Features & Functionality

3 / 5
Customer Support

1 / 5
Value for Money

Pros: I guess it's an easy interface to make a task

Cons: It really doesn't offer what Jira or other software packages offer... there's no enforced flow for bug / defect tracking, there's no easy way to pull tickets up (i.e. it's not a simple task identifier such as CR4478, instead it's a 20 character random string. When you pull up an individual task it takes nearly 5 seconds to load it, and you get the Asana splash screen while you wait. You can't easily put code into the Asana tasks. Asana doesn't have 3rd party API connecting (like Jira) to automatically link to Jenkins or other products. As a defect tracking system it's entirely lacking. This may not be what you intended it to be used for, but that's how we use it (for everything) and it's incredibly lacking. We have to be creative with Asana to make it sorta work and it's still not very appealing from the QA or Dev side of things.

Overall: Some teams use Asana for project management and perhaps it's good for that. For me I feel it isn't very useful for technology teams. We can't paste code, we have no auto integration with build processes like Jenkins and it's incredibly slow to wait 5 seconds to load each asana task. It's not easy to pass around a task #... as Asana creates these long tokens for every task. Several of us have asked for these features on Twitter with the Asana team and we just are told it's not something that they're interested in adding.

Capterra loader

Asana is a great (mostly free) tool for tracking basic team tasks allowing everyone to follow

Mar 27, 2018
4/5
Overall

5 / 5
Ease of Use

3 / 5
Features & Functionality

3 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: The free version of Asana is a great way to see how powerful of a tool it can be for keeping track of personal tasks or ones that require multiple people. You can create detailed tasks (with 'steps' or subtasks) that you can assign to yourself and other members of your team to easily notify them. Reminder email settings can be altered to the level of pestering that you and your team want. Linking to Google docs is also easy to keep track of where content is being created.

Cons: Asana has some frustrating limitations. Including people on only certain parts of a task, making sure that people are not overwhelmed by details they don't need to be part of and attaching working files can be painful to the point that if basic guidelines are not adhered to, your team may feel exhausted by the software and just stop using it. The trick to Asana is to constantly groom your tasks and update due dates so that you are not bombarded with notifications that things are due on all on the same Friday afternoon. It is intuitive, but it will not plan for you.

Overall: Good, free team tracking. Great to role out as a trial.

Capterra loader

Changed the way we do performance reviews and project management at my place of work

May 20, 2018
4/5
Overall

2 / 5
Ease of Use

4 / 5
Features & Functionality

2 / 5
Customer Support

3 / 5
Value for Money
Likelihood to Recommend: 7.0/10 Not
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Pros: We were having a major problem tracking who was doing what in our development and marketing teams when Asana came to the rescue. Asana has removed all the inefficiency and aggravation that came with managing fully employed and remote employees.

The side panel that allows for ease of creation and editing of tasks is very useful and clutter free.

It is very easy to set up tasks and follow up on what is pending and what's completed.

The colorful UI also makes Asana a joy to use; its refreshing to see a business software provider that has paid as much attention to the look and feel of the product as they have to actual functionality.

Cons: There's a lack of a real time chat feature that I would really like to see. A feature where one can chat with an individual and/or the group. As it stands, we have to use third party chat applications to communicate, an annoyance that would be solved if Asana provided this.

Asana isn't very intuitive to first time users. While account creation and login is seamless, one is left with the question "now what?" after they log in. It would be nicer for Asana to ease the learning curve by providing tool tips or sliders for the most common features

Overall: it has greatly project management at a low cost, something we as a small and growing business really appreciate

A lot of aggravation that comes with following up on projects has been avoided without much change in internal company structure

Great for non-tech project management for start-ups

Feb 17, 2018
5/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

4 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Comments: I highly recommend any start-up start with project management by using Asana. It will get you going and allow you to quickly understand how your team functions.

Pros: Asana is incredibly easy to set up and use. It is a great tool for non-tech team. I would highly recommend an AGILE based software for tech teams that integrates with Asana. Our team has found it best to keep the business tasks in Asana and the tech tasks elsewhere. Asana is very popular so it is usually easy to connect it to other software. It is very easy to create separate projects with sections and tasks and infinitely many subtasks. The ability to have subtasks and dependencies makes Asana one of the best project management systems out there for me.

Cons: Asana recently added a board view, similar to Trello. I love it, but wish you could switch between it and a list view. They haven't done this yet. I also don't like how tasks aren't tied to the sections they are in. If you check off a section, it takes all the tasks below it and puts them in the section above. This can get really confusing if you accidentally mark off a section.

Nice and simple UI, ideal for not too complex projects, very easy to use, very fast and responsive

Mar 21, 2018
4/5
Overall

5 / 5
Ease of Use

3 / 5
Features & Functionality

4 / 5
Customer Support

4 / 5
Value for Money

Pros: I especially like how easy to use the tool is. I used to all kinds of project management tools: Wrike, Redmine, Trello, Freedcamp etc.

What Asana sets apart is how easy and fast it is to create tasks, assign them to people, create recurring tasks, etc.

Think Wunderlist on steroids with a hybrid Trello style Kanban board view.

The API is also quite good, reading out information to display in Business Intelligence software like Klipfolio was quite straightforward as well.

I would recommend Asana to anybody who wants to organise simple projects with few stakeholders and medium complexity. The custom fields functionality in the pro version allows you to add a great deal of customisation to your Asana.

Cons: It definitely is not suitable for bigger marketing agencies, although they claim that this is one of their target customers. Why? There is no way to create customers in Asana, add finished tasks to invoices or something like this. The only workaround is the excessive use of custom fields and reports which really isn't all that intuitive.

Oh and there is no GANTT view available so it's almost impossible to create a meaningful bird's eye view of a project with dozens or even hundreds of tasks.

Asana vs. Producteev

Aug 25, 2014
5/5
Overall

Comments: Asana and Producteev have been at each other's throats for the last few years now, but some of the key features that make a task management app excel remain in Asana territory. Here's why: WHAT BOTH APPS DO - Integrate with Sunrise (the only calendar app out there that makes you go, "finally, a calendar done right"). - Apply a top-to-bottom information architecture to the concept of productivity that goes as follows: - Workspace (Asana) or Network (Producteev) - think of these as departments or teams. - Projects - this is essentially a bundle of tasks. - Tasks - Subtasks - ie. the task "clean bedroom" might have subtasks "fold clothes" and "vacuum floor". - Allow conversations within tasks. Here, you can add comments, links to web documents, etc. WHAT ONLY ASANA DOES - Assign people, not only to projects and tasks, but to subtasks as well. In other words, with Asana, the task "clean bedroom" can be broken down by assigning subtasks - Stan to "fold clothes", Kyle to "file papers", Eric to "clean bathroom", and Kenny to "vacuum floor". In Producteev, subtasks cannot be assigned. You can only assign the entire task to, which makes it hard to identify who's doing what. - Create a task description. Just like with Facebook newsfeeds, people's comments and notes can get lost in the mix when working on a project with 4 or more people. Stan - "Where's the link to the Google Doc?" Kyle - "I sent it to you." Stan - "When?" Kyle - "Scroll up the comments to like 2 days ago." Stan - "Oh, there it is thanks." Sometimes you just need a fixed (not streaming) space to put relevant information that you don't want floating away down the river. Calendar links, Document links, Google Maps links this is the perfect place for those. SUMMARY - All in all, I believe Asana definitely wins in the task management game by just a few features, but those features just so happen to be the ones that count.

Pros: - Enables you to assign people to tasks AND subtasks (Producteev does not) - Enables you to make notes and comments, all in a conversational view. - Provides a task description pane for your static information (Producteev does not).

Cons: - It used to allow you to invite 30 members per workspace for free. Now it allows for 15 invitations. - There is no Mac App for Asana (although it works smoothly in Chrome, Safari, Mozilla, Opera, and IE).

Relatively easy to use task-management software.

Jun 21, 2018
4/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

4 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 6.0/10 Not
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Pros: I really love the occasional unicorn celebrations when I complete a task. It's easy to comment on a task, include others in the conversation, and keep the discussion tied to the specific task or project at hand, rather than having that disappear into an email black hole. We use the comment feature a LOT in our organization and it helps centralize the conversation and give us a place to look (rather than uselessly searching our emails). I like being able to have public projects for my team to collaborate on and private projects for things that only I need to work on.

Cons: It's strange that I can never mark a *project* as complete, even if all the tasks within the project have been completed. I would love it if the projects could be converted between boards and lists - right now, when you choose one you're stuck with it, so I wind up having two separate projects: one for my board view and one for my list view. I would also like to be able to choose what information I can see on the board item, or easily complete the task without having to open it up.

A very functional way to manage a project

Jul 30, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: It has an intuitive and user-firendly interface with many features to make a proper project management, such as:

- Project tracking: It has a dashboard that shows how the projects assigned to your team members are being developed. So you can track and look which project requires more attention.

- Privacy: You can also show the info of your project to the people you want.

- Admin assignment: It is crucial for projects that require many teams to be involved. So you can assign the admin privilege to one person of your organization, so he can manage other team members.

- It has a great team with an easy way to cantact them to ask questions.

This program has been a great help to keep track on my projects, and it is extremely easy to learn how to use it, anyway, they have many videos on their website available anytime for users to learn the features of this program.

Cons: It is hard for me to find any cons with this software, since I'm completely satisfied with it. However, the only con I would say it has, it is that it requires a premium account to access the most useful features. But, I can surely say it is totally worth the invesment.

Overall: I received a very handy and user-friendly way to manage my projects. I can keep track on the tasks I assign to my team members, and keep in touch with them through it. Which allows me to safe time and make better decisions regarding the project tasks.

Asana is a great task management tool, and is turning into a good Project Management tool.

Dec 04, 2017
4/5
Overall

4 / 5
Ease of Use

3 / 5
Features & Functionality

4 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: I use Asana to prioritize my tasks for the day, week, month. I can quickly create tasks and add due dates or assign them to someone else. It's very easy to update multiple tasks at a time. I've never found a tool that was faster at adding information and intuitively sorting it. Copy / Paste from a spreadsheet works fantastic, so when we need to import tasks from an estimate it takes hardly any time.

Cons: There are a couple of downsides to Asana. You cannot move a label and take all of the tasks that live under the label with it. As such, it can be easy to disrupt large projects by having tasks moved to the wrong spot. Also, Asana will not be a true Project Management tool until a user can track time against tasks, or add proper estimates. There is a workaround for estimation, but it is clunky and cannot be measured against. Analytics are also a little lacking.

Overall: The biggest benefit I get is the ability to quickly add and display my tasks for the immediate future, and prioritize them as needed. Asana is a really great tool for tracking to-do lists for a small team or as a meeting action item list.

Fantastic, non-visual project/task manager

Dec 10, 2015
4/5
Overall

4 / 5
Ease of Use

4 / 5
Customer Support

5 / 5
Value for Money

Comments: We started using Asana when we had just a handful of employees and clients. We needed something easy-to-use, but powerful, since we were using it as both a client support portal (think alternative to Zendesk or Basecamp), but also for our project and task management software. Clients submitted bugs and requests. We prioritized and assigned to developers.

Pros: What I described above sounds like every project management software tool out there. Where Asana really shines is in the communication. We literally replaced email with this tool-both between clients and our internal account managers, and between our account managers and other internal team members, such as developers. Commenting and conversation around each task or sub-task was easy, intuitive, and centralized. The ability to easily categorize using tags and creating sections allowed our process and flow to change several times while the system didn't break a sweat. The pricing is fantastic compared to many systems and, once you get acquainted with the interface, the system is so flexible that you'll find yourself using it for things you may not have intended. We have used it for weekly meeting agenda managment, for a CRM, for a wiki-replacement, and of course for personal task management.

Cons: The reason we ultimately ended up adding another project management tool to our toolset (Targetprocess), is that our developers needed a visual task board that could span several projects, not just a higher level story board. While we could achieve this using tags, it wasn't what the software was built for. It's less visual nature (I'm referring to kanban board like software, such as Trello or Targetprocess).

Asana is the best project management cloud-based software I have used.

May 10, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money

Pros: Asana is a great project management software which I use daily. I have used it in the past for medium-sized projects, coordinating up to 7 team members, but I now use it to handle my own individual projects.

What I like best about Asana is the way you can create lists and sublists within different projects. In this way, I find it extremely easy to see exactly what I need to do and how urgent it is. Besides, it allows you to use colourful tags, assign deadlines, leave comments, task descriptions, attach files, etc. Another cool feature is how you can move tasks by dragging and dropping.

And the best thing is that, in order to handle my own individual projects and other small ones, Asana doesn't cost a penny.

Before Asana, I used a couple other cloud-based solutions, but in the end Asana won me over.

Cons: What doesn't really convince me yet about Asana is the board option. While other competitors do offer some board-based project management, Asana does it but I think it still needs some polishing.

Great Tool for Basic Project Management

Nov 03, 2016
4/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Comments: I work at a University and we have a lot of student who work at our center. I was having trouble making sure they always knew what they should be working on, especially if I wasn't around when they were scheduled to work. Asana provided a really nice way for me to assign our students tasks and it allows me to continue to look at our queue of work to see what has been completed and what still needs to be done.

It has also helped me get rid of my google drive "to do" list, and organize my projects (with deadlines I set) in a way that's easier to view and keep track of.

Since I started using it last year, they've rolled out some new features, so they are slowly allowing for more complex project management.

It does take a little bit of time to familiarize yourself with all of the functions they do have. For example, there's some quirky settings to determine which projects are public to everyone who's part of your workspace and which projects are private to just you and the person you assigned a task to.

I still don't think I'm taking advantage of everything it has to offer. However, even getting the basics down has helped me and my colleagues become more efficient at managing the process of assigning projects to our students (After I started using it, I told my colleagues about it and most of us are now using it). It has provided more clarity to our students as well about what they should be working on.

We're using the free version, which allows for having up to 15 people in your workspace, so it's definitely worth every penny we paid :)

Best kept secret for collaboration

Nov 03, 2016
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Love the interface - love the way it works.

Cons: The software is configured to have all clients under one umbrella - which does not work for us. We would prefer to spin up "mini" accounts (In ASANA they are called Work spaces). While we have one or two major accounts where we mix and mingle our teams and accounts. we also like to do one off Work spaces, for big projects.

A lot of new users to the software accidentally complete a task and think it is gone forever, or they complete a task and forget what the task was. We find we spend a lot of time searching for tasks that were completed by accident.

Overall: We use ASANA for every customer. We use it to store all communication and documents, and in most cases we invite the customer in to participate in the collaboration effort. The software is so easy the customers can't help but get involved! Some have since gone off and bought their own copy of the software for their business because they liked it so much. Thank you guys for making our projects run so much smoother!

Recommendations to other buyers: I would like it if there was a way to complete a task BUT leave it in the view. Now it is either or. Would be nice to complete BUT leave in the view as a reference - we hold team meetings every week and people forget what the tasks were (common problem) - having the option to complete but still show would be nice! We would use that option for big tasks with sub tasks involving many people.

Capterra loader

Efficient, intuitive and enjoyable

Oct 01, 2018
5/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality
Likelihood to Recommend: 9.0/10 Not
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Pros: Asana is brilliant. It provides plenty of flexibility for organizing your work, and managing it with others. The interface is pleasant and stable. The hierarchy of objects makes sense, and once you figure-out the workflow, managing tasks is a breeze. Interacting with others is simple ... You can assign ownership of tasks to individuals, or only add them as followers so they get notifications about what's going on. Due dates keep you on track, file attachments lets you add supplementary resources. Plus, changes are updated live for everyone, so there is no lag time between team members.

The mobile app is smartly designed, allowing you to do just about anything you would do through the Web.

Cons: The interface comes with a bit of a learning curve, but nothing too severe. Some actions (i.e. switching between projects) can be a little tricky to find. But with regular use, navigating around Asana is fast and makes sense for the most part.

Overall: I use Asana (the free version) to manage a multimedia project (podcast), collaborating with a team of several people. All of us love it, and it allows us to literally keep on the same page, with right up-to-the-second updates. It seriously is like Asana was written for our needs. We love it.

Capterra loader

Great product for small to medium sized projects

Aug 27, 2018
4/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: First and foremost Asana provides a fabulous way to communicate between your team members in relation to tasks on a project. For a given task, you can easily drag/drop files into the task, create sub-tasks, or add tasks to provide better details about the task at hand. It is easy to add comments to the task and provide a conversation flow when there are questions or other items to clarity. Using tagging and e-mail responses your customers can easily engage with your team. Asana has a standard "list" style for each project, but now has Kanban style projects as well, which helps increase visibility on workflow even more.

Cons: I don't have any major complaints about Asana. The only limitation it has is that it isn't geared towards an Agile/SCRUM type project since there are no sprints, points, or anything in that regard. However, this isn't really an issue for small/medium sized projects and would get in the way of users if it was.

Overall: I use Asana on a daily basis with smaller clients to help coordinate and manage small projects.

Our much appreciated "work load distribution tool" in our SEO department

Nov 03, 2016
5/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Pros: Intuitive use, possibility to easily assign sub-task to people.

Cons: Sometimes too many automated alerts via e-mail

Overall: Me and my company, more precisely our SEO department (performance marketing agency based in Munich, Germany), use Asana for projekt management and in order to assign and distribute work between the different teams. After an initial setup period all our team members are now acquainted with Asana.

I love the ease of use and the overall look and feel. It's easy to create sub-task and assign them to certain persons. Overall Global Dashboards help the account to quickly get an overview over their client status quo.

Asana makes it easy for all of use to keep track of the project status. The see what work has been done, when and by whom. It's a lot easier than saving it on shared network folders or by flagging, filtering and sorting it via e-mail.

We, the SEO department, have recommended Asana to our PPC and affiliate colleagues.

There is one thing which in my opionion could be improved: When deleting a (big) task, sub-tasks continue re-appering. This can get quite annoying for people involved or to whom sub-task have been assigned.

There should be a rule or an option saying that by deleteing a major task, all sub-task are deleted as well.

Feel free to write me if you have more question :)

Keep up the good work!

Christian

Recommendations to other buyers: Stop automated notification when someone adds an extra document to a task. Or bundle notifications and send then only once in a while (every two hours).

Capterra loader

It's like steroids for your productivity

Aug 13, 2018
5/5
Overall

4 / 5
Ease of Use

5 / 5
Features & Functionality

4 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Asana gives everyone visibility about the context of the work they are doing, not just the tasks. Because Asana alerts you, lets you watch (daily updates and weekly dashboards), and even lets you email 'stuff' to a project, everyone can be up-to-date without getting interrupted and having to remember so much detail. My absolutely favorite part of the tool is "MY TASKS" which shows me everything I am supposed to do across projects. No more hunting and comparing between projects in silos! Love that.

Cons: Like most project management tools, teams have to declare their ground rules to be effective working together. Like most project management tools, the tool doesn't do the work. People have to. Being mindful about communicating to your team members as you go (Asana makes that easy) is the surest way to become and stay successful with Asana.

Overall: I run a boutique consultancy/design shop. Asana is central to our operations. Not only does it keep me focused on the next right thing to do, every time I start a larger project with multiple players, I organize it with Asana. I've taught all my contractors to use Asana (some need to know more than others), so collaboration is instant and I'm comfortable knowing that my clients' deliverables will be done on time.

Asana, making the world more productive!

Nov 11, 2016
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Comments: Active Asana user since February 2013 where its ease of use and ability to quickly get up and running while always improving make it our team tracking app of choice.

Some pros:

* Ability to search your tasks by section.

* Using Harvest to track time is great, but it is nice to have this now built into Asana natively.

* Ability to have nested subtask to as many as five levels with no problems as of yet, although they are not as easily readable since the subtasks are not indented below their specific task or subtask except when printed.

* Great to be able to highlight and pin important comments.

* Just love the merge duplicate tasks feature which sometimes still has to be done manually.

* The power of being able to have the same tasks in multiple projects through linking is a great time saver.

* The new Asana blog design is great as a primer for designing your own website.

* The integration of Asana with TimeCamp is awesome.

* The ability to see all the tasks you've created, followed, or assigned is helpful.

Some cons:

* Email tasks are not in HTML rich text so the links are parsed out.

* Tasks started as separate are sometimes hard to find and group under a main tasks later on.

* Ability to be able to select multiple tasks and drag them all over at one time under a new task.

* The ability to move projects between workspaces.

* Personal Projects workspace is too limiting compared to household and work.

* Searching for a task or tasks is sometimes difficult to find especially for similar tasks and subtasks.

* Many search results are displayed unlike more accurate searching available in Gmail using their advanced operators.

* Sections are great, but for single tasks it would be nice if we could set it as complete and not have it disappear from view.

* Logging off and on everyday alleviated most speed problems, but sometimes minor performance speed problems still persists.

* Would be great to have all of my tasks show up in one place, regardless of what workspace they reside in.

* Asana web task clipper (Asana Extension for Google Chrome) works great, but it would be nice if there was a way to be able to add the web clipped task to a particular project, task, etc.

Asana absolutely Rocks big time and is such an integral part of my day along with a handful of other go-to apps that I use on a minute-by-minute basis with the added bonus of Asana being free for teams up to 15 members.

Team management gets fun

Nov 07, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: Asana is extremely easy to use especially when compared to other project management apps like Trello. You can get started with Asana almost immediately while on Trello, you'd need some time to understand features.

Asana's user interface is more current and advanced. I love it. It is just like you are using a text messaging app or email. Works great.

Assigning projects, creating tasks, and tracking project progress is a piece of cake with Asana. The gantt chart feature is another plus.

You can use Asana for free with limited features which makes it a perfect tool for small businesses with small teams.

Cons: 1. Assigning tasks to multiple people is clearly one thing where Asana needs to work.

2. The technical foundation of the tool needs to be approved. One common issue that my team faces is that when a document or a file is dragged for uploading in Asana, it doesn't work in the first go. Not sure if it is a technical issue time-based issue or permanent.

Overall: Definitely recommended for teams of all sizes.

The BEST team / task organizational software out there.

Jul 10, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: I've tried a variety of different software before. I've used Wunderlist, Jira, Teamwork, Trello, and while they're all providing something useful, I feel like Asana provides all that and more. Their API is super easy to use and I've built control centers that use the data from my tasks. I've developed websites that provide a roadmap for my company purely from tasks with particular labels and due dates, showing title and comments and so on. Just amazing. The best part though... UI. It's so beautiful it makes me want to do tasks. I've seen some ugly UIs out there and that's not something I want to deal with everyday. For Jira I had to write my own TamperMonkey script just to make it a little more eye-friendly. With Asana - no need. It's as pretty as it can be and with each update (as small as they are), it looks even better.

Cons: I can't even mention any cons. Whatever issues I've had, I went to their forum and posted it there. All ideas are reviewed and responded to.

Keeping track of your tasks has never been THIS easy!

Jul 18, 2017
4/5
Overall

4 / 5
Ease of Use

5 / 5
Features & Functionality

4 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Pros: Before Asana, I usually had to write down everything that I wanted to keep track of either on a sheet of paper or my forgetful, work saturated mind that would either be forgotten or thrown away. Now I can just write them down in a blink of an eye and have the program track my cases and notify me when they are due. I can now have absolute oversight on my entire department, team, and company. Being organized has never been so productive!

Cons: There are not that many cons when using Asana, but there still exist one or two to mention. One being that their Customer Support does not have direct and fast communication system that can definitively make you uneasy when in a rush. A few features and a bit hidden and could be forgotten how they are used by the user due to the complexity of the UI that can definitively be improved with a little tweaking and customer feedback.

Overall: I can finally keep track of what is important for each day without forgetting or losing any notes, details, contact etc. I have everything right there when and wherever I want it.

Different than Trello, but not necessarily better

Jun 05, 2018
4/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

4 / 5
Customer Support
Likelihood to Recommend: 8.0/10 Not
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Comments: The premium benefits of Asana are not really worth the upgrade, but it is a powerful free software platform that is easy to utilize with groups. Just make sure you turn the email notifications off.

Pros: Asana is extremely visually pleasing and it is easy to monitor tasks, projects, responsibilities, and deadlines. There is a wealth of information that can be contained and while Trello looks a little bit better, Asana seems to be more powerful.

Cons: Asana is *horrible* on cell phones and the mobile app is essentially non-functional, which is a huge deal for our team. There is a limit to the number of projects that can be assigned to a single cell that is not changed in any upgrade package, which means that over time our team has had to create multiple duplicates of the same project in order to assign it everywhere it belongs. The attachments feature is also not very optimized and trying to retrieve attachments from Asana does not work well, which means we double-upload everything into both Asana and Slack, where it is more easy to find down the road.

Capterra loader

Great Productivity Tool for Left-Brain Thinkers

Aug 06, 2018
4/5
Overall

3 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
Likely
Extremely
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Pros: - Allows me to easily collect ideas and to-do items.

- Allows me to easily create an order out of ideas in a linear fashion where step-by-step execution is important.

- Gives me a single place to gather most of my to-do lists and organize them so that I can get them done *efficiently.*

Cons: - It's easy to get going but does take some effort to start using it well.

- If you are creative, lateral-thinking type, this tool may frustrate you as it is designed for organization and execution, not creative exploration. However, if you stick with long enough, you may find some create venues to explore your creative ideas.

Overall: If you are a linear, logical (left-brain) thinker, this tool may work great for you. If you are a more creative type and seek more of an exploration and less of an execution, this tool *may* frustrate you. In my own experience, I use Asana for getting things done where order and execution are important, even critical, where there are deadlines to meet and little room for creative exploration. In the area of my life where I want to more of a creative freedom, I use other tools.

Capterra loader

Even using free account/options, found incredibly quick and perfect for team project management.

Apr 20, 2018
4/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

4 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: The interface seems quite intuitive with tasks and subtasks, each able to be individually set with dates and owners. Makes it quite quick to set up task maangement without a large learning curve and share with a team almost immediately to be up and running in minutes.

Cons: Someimtes confusing in swtiching from main task to subtasks, in that the viewable area isn't quite clear as to the heirarchy - can make it easy to accidentally put in a due date in the wrong place, or assign the wrong level of task to a person. Sometimes drop-down menus seemed to fall below the viewable screen area- troublesome to scroll or be unable to select due dates from drop-down menus.

Overall: Quick and easy task management- and outshined other free options we had tried. Team needed to familiarize themselves with the structure a bit- the GUI and use... but once using it daily, it became VERY useful, and could select the type of reminders/updates sent to your email inbox. Love the ability for users to assign tasks to each other, or to know when a subtask was completed in order to further progress on a parent task.

Simple & Effective Project and Team Collaboration

Sep 18, 2015
4/5
Overall

5 / 5
Ease of Use

4 / 5
Customer Support

5 / 5
Value for Money

Comments: Asana values simplicity, collaboration and effectiveness, and this is what makes it such an attractive platform. We tried a number of other project management platforms for our small team, many with more traditional corporate features than Asana, but after a while the motivation to use these platforms dropped, and it became a chore to use them. Asana was a breath of fresh air for my team with its easy to use and intuitive interface. It allows for rapid task creation and assignment that works just as easily for an individual as for a team. We use it to 'dump' all of our ideas and to-dos, and then we can sort them into projects, etc... We even keep our team meeting minutes in Asana, and carry over the past un-completed action items to the next meeting. Simple drag and drop. If you're interested, Asana has a forever free package for up to 5 users, which is more than enough for you to get a feel of what the platform is like. I suggest you give it a try.

Pros: - Intuitive and simple interface - Ease of use; uses standard SaaS operating procedures so users can figure things out quickly - My staff actually like to use it because it's so easy vs. other platforms they said the looks demotivated them - Simple permission based projects and following capabilities

Cons: There are not too many cons for Asana. People who might criticize that it doesn't have things like built in gantt chart (they can use Instagannt app) are mistaking features for PM methodology, and Asana values simplicity. That being said the one thing I would like to see from Asana would be more integrations; specifically, I would like to see more integrations on the attachment side. It would be great if they could attach files from Office 365 or notes from Evernote (right now Google Drive, Dropbox, and Box).

I like working with Asana because it makes easier for me to supervise a project

Jul 09, 2018
5/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality
Likelihood to Recommend: 9.0/10 Not
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Pros: Asana is a very easy to use and useful application for project planning, with which you can integrate all your work team. With Asana you can create an agenda or list of tasks of the project that you have been entrusted to perform, assigning those tasks to each person in charge.

It allows you to have a global vision of the whole project, to know the people involved, to estimate delivery times, to evaluate the effectiveness in the fulfillment of the activities.

In each task you can attach multimedia files, you can leave comments. Everything is duly registered for better effectiveness.

Cons: I would improve email notifications with more personalized options to create alerts adjusted to my needs. It is also necessary to improve the way in which the summary of these notifications is presented, sometimes it is confusing to do a chronological follow-up from the email and also is difficult to answer some comments from the mail, which forces you to open the application.

a miracle for the disorganized -- you just gotta commit!

Apr 05, 2018
4/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support
Likelihood to Recommend: 7.0/10 Not
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Pros: Asana is pound for pound the most elaborate mechanism for generating task lists; therefore, unsurprisingly it is useful when it is used. I am the kind of person who intends fully to squeeze the lemon until a passerby might feel sympathetic . So I naturally took to this app immediately. The details with which the interface was built are unmatched -- comments are different than assignments are different than notes are different than etc etc etc. As long as there is some meta-talk regarding the respective definitions pertaining to the labels/options...you'll be squared up for a flourishing relationship. however, some of my colleagues and employees who get far less satisfaction out of deep exploration of organizational software I know had a far less delightful experience...

Cons: This app, for all its wonderful internal qualities, fails to integrate with some of the other most useful programs. I vote that the Asana team devote an immense amount of time [though I'm sure this has been approached as an issue a thousand times over] to the relationships with other up-n-comers in the app developer field. PLEASE N thanks!

Capterra loader

Project and Process Management Made Easy

Sep 25, 2018
4/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Pros: What I like:

- I can invite people inside and outside my organization to work on a team or project with me

- The first 15 team members are free!

- You can completely map out a process, save that process, duplicate it for future use on new projects, and never have to worry about missing a critical step in your workflow

- Team members only have access to the teams they are assigned to

- I can export the processes that I've built inside Asana for safe keeping

- Ability to choose between Trello style boards or the standard To Do list

Cons: What I don't like:

- No shared calendars between teams or organizations. I work on multiple teams and having to look at and maintain different calendars is a pain in the backside

- No shared dashboard or home screen for different organizations. You have to change to a different organization before you can view any info about projects or teams

Overall: Asana is my go to resource for project management. I've tried so many different project management apps, but nothing compares to the ease of use and robustness of Asana. It's not perfect, no software platform is, but it gives me the control I need to make sure I've completed every task for a specific project.

Great for light duty task and project management

Jul 20, 2018
4/5
Overall

4 / 5
Ease of Use

3 / 5
Features & Functionality

Pros: Asana is project and task management with a light touch. If you work in a small, streamlined organization and don't need a lot of project management functionality and simply want to group tasks by topic/client/team, track owners and due dates, Asana might be a good fit. If you are looking for a to-do manager for your personal life (home projects, errands, school projects, prompts for recurring tasks like paying bills, etc.), Asana is terrific. That's how I use Asana now, and have really come to depend on it to keep me organized and on top of everything.

Cons: As of the last time I looked for it, Asana doesn't offer gantt charting functionality (nor task duration (start _and_ end dates) and dependencies) in it's free product. My small organization found that we outgrew Asana the moment our projects became more complex with many moving parts and dependencies and we finally ended up switching to Wrike which we've been using for the past 3 years quite successfully.

Asana every day keeps the task list at bay

Sep 27, 2018
5/5
Overall

4 / 5
Ease of Use

5 / 5
Features & Functionality

4 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Asana is key to our operations. Every member of staff uses it and manages a large proportion if not all of their work through it.

It handles sub tasks, and sub-sub tasks well. Everyone has their own task list, as well as the option to create projects, in either list or board layout.

Recurring tasks are simple to use, and the option to collaborate with those outside of your organisation on specific projects can really help ensure everyone is on the same page and has access to the same resources.

Cons: Sometimes the Today/Upcoming/Later feature causes issues. Tasks can automatically move through these stages based on predetermined rules, but if a task is moved to the wrong stage it will never automatically trigger - a small problem, but we've found tasks incomplete for months, because they were accidentally moved.

Overall: Asana is a fantastic task management tool. We utilise it across the team, and everyone can use it. Not a work day goes by without checking in with Asana for what my priorities for the day are.

Indispensable!

Nov 03, 2016
4/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support
Likelihood to Recommend: 9.0/10 Not
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Pros: This makes organizing and managing large amounts of project related planning (tasks, communication, etc) super easy and efficient. The mobile app is great.

Cons: The webpages don't always responds like they should (using the latest version of Safari). A simple re-load takes care of the issue, but it's annoying when it happens.

I don't like how I have to expand the "more projects" on the left hand side of the screen instead of being able to automatically scroll down in them.

I wish custom saved searches would allow you to add tasks (say within a specific project and assigned to a specific individual) by hitting return, just like in a normal project view.

These are minor cons though in the grand scheme of things. Just some suggestions :-)

Overall: This product is great, and is at the core of how I run my small business (which is geographically spread out between 3 co-founders). It is SO MUCH MORE EFFICIENT than communicating via e-mail, especially with complex projects, that it pays for itself probably every single day. It has a few minor quirks, but they are actively rolling out new features and making it better and better. I can't recommend this product enough!

Recommendations to other buyers: Dive right in! It's easy to learn, and the quicker you pick it up the happier you will be that you did!

Capterra loader

Asana is awesome and it makes our project completion system better than ever.

May 18, 2018
5/5
Overall

4 / 5
Ease of Use

5 / 5
Features & Functionality

4 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: What I like about Asana is that is allows you to organize the project either in list form or board form. Also, it's easy to use interface allows you to add sections/milestones where you can put tasks and subtasks right under them. It gives you to ability to add people to a certain tasks so they can get update about the progress of that tasks. The tagging of a person in the comments section of the tasks is a great way to communicate too. My Task section gives the person a view of all the tasks assigned to him that day. Overall, I like Asana compared to Trello or Basecamp.

Cons: I guess the thing that I don't like about Asana that much is the ability to edit names of projects quickly. You need to click on "Edit Name" option to that compared to simply clicking on the name and editing it right away. The colors that you can use for labeling projects are limited too.

Overall: Asana allowed me to be more efficient and effective in doing project management for most of my clients.

Productivity in a snap (If you know how to use it)

Sep 19, 2017
4/5
Overall

3 / 5
Ease of Use

5 / 5
Features & Functionality

4 / 5
Customer Support

3 / 5
Value for Money
Likelihood to Recommend: 7.0/10 Not
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Pros: The integration with instagannt is awesome, my boss really didn't like how asana wasn't more visual in tracking tasks and projects, instagannt integration made this simple with a quick download, he can now easily see progress visually.

I like the email reminders when tasks are coming up, so constant use of the app isn't necessary (Although too many of these can overwhelm an inbox).

I really like the custom field dropdowns that allow you to prioritize project by a simple click of the mouse.

One of the best features of Asana, is the ability to decrease emails in your inbox. Because you can easily comment on each assigned task, and follower can just look at each project as they see fit.

Cons: Learning most of the functionality and add-on apps associated with the software can be an incredible learning curve, that really everyone on your team needs to understand. When working with a multigenerational company, it can be hard to get those of the older generation to use it.

Overall: Great productivity app, below are a list of benefits I have experienced:

- Team productivity

- organization

- Ease of mind

- Team accountability

Capterra loader

Asana, great tool for tracking of bugs, but needs constant improvement

Aug 22, 2018
4/5
Overall

4 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

3 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: We use asana premium features and is one of their early customers. As per us they are really good in their field. Their bug and effort tracking system is the best that I could see. A lot of good features including scheduling meetings, assigning bugs, tracking of issues, ability to add clients are some of the unique features that I see only in asana. They have good UI and mobile support. We really like Asana over their competitors since its easy to use and developer friendly. Their third party integration plugin is all first in class and works without any flaw.

Cons: A lot of changes has to be done on the functionality part, like for example when we assign a bug to a developer the client or PM in charge should know the time and all the updates happen on the thread this is not real time in the case of Asana. Also the customer support is not priority based, they put our issues to queue and solve the issue as per the queue. If they can cope up with all these then I strongly support Asana.

Overall: We could save a lot of our time chasing bugs by adopting asana. This is a great tool and we totally recommend it to any types of teams.

I love it!

Sep 21, 2017
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Comments: Asana is by far the best Project Management software out there. I've tried multiple other softwares like Trello, Freedcamp, and others and none have met my needs like Asana does.

Pros: Asana has by far the best, most well designed user interface. It's so easy to use and every new team member we add is up to speed on how to use it in no time with very little training. It allows you to view tasks in both a list view and a cards view like Trello now. It allows for multiple views by project, team member, calendar etc. They give LOTS of value before asking you to pay. It's free for up to 15 users I believe, which is so awesome for us being a small startup that can't afford to pay for a project management software quite yet.

Cons: It can be a little slow loading at times. But honestly it's so amazing otherwise that I'd still much prefer it over any other software. And it has a large file upload size on the free tier, but it would be nice if there was a better way to sort/view just attachements.

Recommendations to other buyers: If you want to save a bunch of time sifting through project management software take my word and just go straight for Asana. My whole team loves it and I can't say enough good about it.

Capterra loader

Asana has made project management and effective workflow processes a breeze for our whole team.

May 10, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: We use Asana to track every project that comes through our office. Some are huge, multi-part, involving many moving pieces and people. Others are quick, one person fixing one element. For both, Asana is ideal--clear delineation of subtasks, communication in the comments, ability to drag and drop attachments.

Cons: There are a few elements I wish were part of Asana--I wish URLs would link within the subtasks (though they do in the comments, which is useful). I wish there were more color options for projects and tabs--we use those as a visual aid/guide, and there are so few options it's not quite serving its purpose for us. There are probably a few other small things, but obviously these are really small--the software is an ideal tool for us.

Overall: We no longer have issues with a task getting dropped or forgotten--the ease of assigning of it to a team member has meant that each project is always on someone's work queue. And we can easily see all our upcoming work, and what each team member is engaged with.

Capterra loader

Project Managers Haven!

Jul 10, 2018
5/5
Overall

4 / 5
Ease of Use

5 / 5
Features & Functionality

4 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Pros: Project managers rejoice! Asana is a web and mobile app that will make life easy for managing small to big projects.

The design and UI of this app is fantastic. It is intuitive even for the older (not so tech savvy) PMs to use. We use it for managing tasks, team communications and reminders, and project workflows.

We started with the free version (which is just enough to support our 12 employee team. Note: Free version supports up to 15 team members). We loved it so much that we upgraded to the paid option.

It was built on HTML5 which makes you really feel how fast and responsive it gets. This is important since it houses our project communications and collaboration.

Cons: The service requires you to be online (no offline option). This may pose as a challenge for remote team members who go to some project venue/site which has no/limited connectivity.

Overall: Free version is very generous (offering to try Asana for up to 15 team members). The trial gave us the experience and confidence to finally subscribe to the paid app. Project management, collaboration and communication is house in one easy to use mobile/web app.

It is a very useful tool to manage tasks, is easy to use and has great communication capabilities

Feb 14, 2018
5/5
Overall

5 / 5
Ease of Use

3 / 5
Features & Functionality

5 / 5
Customer Support

3 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: It is easy to set up tasks, assign them to people and communicate information to them. I like the fact that emails are generated when tasks are updated and all the discussion is kept within the tasks.

Cons: It has zero resource management which is a major drawback for a project manager.

The reporting capabilities are very limited and I don't use them at all.

I would prefer more options to filter tasks. I use 'incomplete' all the time, but would like to drill down.

There is no in between status for tasks progress.

It is not so easy to set priorities for tasks and then to sort them accordingly.

Overall: It is very easy to assign and track tasks.

We use it for product development and launches and it works well. I like the way it seamlessly integrates with email as we can then track what needs to get done.

We use the board and project views to give us an insight into what is happening on the project.

It is so easy to use that even totally non-technical people are able to become competent users within a very short period of time.

Surprisingly Awesome

Nov 03, 2016
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Easy to use, simple interface, very versatile, not buggy, pleasing design, TAB+B, other useful keyboards short-cuts, celebration unicorns (and narwhals and phoenixes), subtasks, easy and logical dependancies ('mark as waiting on')... I could go on and on.

Cons: Honeslty, there's nothing I actively dislike. The main improvement I can think of would be popup notifications for PC. But lacking it isn't exactly a con.

Perhaps more customizable task views...?

Overall: I almost never give 5 star reviews but Asana definitely warrants this. I don't even have anything proper to complain about. It's easy to use with a very simple interface, but still contains everything you need (or a good workaround). Customer support reply VERY quickly, even to web enquiries.

It's not terribly cheap but it's totally worth it for an enterprise account. I got into using it through work but I now have a personal workspace too and use that for everything from renovation budgets to grocery shopping lists. It's extremely versatile.

I would definitely recommend it.

Recommendations to other buyers: We did a lot of research and I've tried other software such as basecamp, but nothing comes close to Asana. If you're after an easy to use but totally versatile project and task management software, stop wasting your time looking elsewhere.

Capterra loader

A valuable tool for cooperation between coworkers and customers

Jul 20, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

4 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Pros: Asana provides a simple way of managing a company's tasks - internal and external. The intuitive interface helps create projects, tasks, and subtasks and assign them to the respective party. The fully customizable search feature helps users to create search bookmarks that help identify incomplete tasks, tasks per member or any other combination. The ability to integrate with other services such as Everhour and Slack completes and missing elements of the service.

Asana's mobile application runs as smoothly as the web version making it as useful as possible.

Also, the service is updated regularly and anything new is presented on the Asana blog - a nice addition to the service.

Cons: The only drawback is that it cannot combine tasks assignments between projects. So, for users that have multiple tasks, it is now clear if they are available. However, Asana has released a video of their vision. This includes a complete view of a member of the company. So, if someone is caught up on a task on a specific day it is easily recognizable.

Pretty intuitive and great for Marketing depts

Sep 13, 2018
5/5
Overall

4 / 5
Ease of Use

5 / 5
Features & Functionality
Likelihood to Recommend: 9.0/10 Not
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Pros: The UI is great and the platform is easy to use overall. You don't realize how nice it is until you try another project management tool. I've used several and Asana is definitely the easiest and prettiest. I used it on a marketing team and it was easy to build out a project plan, make lists, assign tasks to your teammates, and to communicate via the tasks without being overly technical seeming.

I've used Jira for project management, as well, and it's definitely more of a tool for engineers - I am not sure why other departments would use it, but it turns out they do. Smartsheets is robust, but overwhelming, depending on the type of project. Wrike is ok too, but I didn't use it enough to truly have an opinion. So, I guess I'd say if you need an easy-to-use project tool, and you don't need a ton of technical information (i.e. release management or something of that nature), then Asana would be a smart pick.

Cons: Well, I wish our company had tried the paid version. This is not a con at all. I heard the deluxe version of Asana is pretty slick, so that would be great to experience next time around.

Overall: Like I said, easy to use tool, perfect for standard or creative project management.

Simple Task-Based Team Organizer

Oct 04, 2018
4/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality
Likelihood to Recommend: 8.0/10 Not
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Pros: The best part of Asana is it's ease of use. As soon as a team member logs in, they almost immediately recognize how the system works and what they are responsible for. The entire platform is based on individuals checking tasks off within a larger project. Asana makes this even easier with a clean design, responsive objects, and instant connectivity.

Cons: After a while of use, I realized that Asana is great for what it is, but can be limiting. It works great for task-based assignments and to quickly track those tasks, but it's limited on sharing to people outside of your team and creating more complex tasks and projects. It also limits the number of people on your team in the free version.

Overall: I manage a small team of video assistants who all work on different aspects of different videos together. Asana helps us have a central hub where all of these small tasks can be organized and tracked with ease. It's far from an all-in-one solution for teamwork projects (like most software packages are), but it's ease of use and clean design is appealing to all of us and it's been a big help both when we are all together in a team meeting, or all at home.

Capterra loader

I believe Asana is the complete solution for project/task management.

Jul 27, 2018
5/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: Asana has the feature to address, create, store, and share all the files and documents within my team. I love the Kanban board, this helps me to organize and manage Project Sprints accordingly. Best feature is 'Integration', It allows me to connect to most of my platform that makes our work easy. Very easy to use and efficient overall. It just took 1-2 weeks to get my hands on with all the features.

Cons: 1. Asana doesn't have an 'automated' bug tracking feature. It would be nice to have that. Because it really required in some of our projects.

2. Asana needs to have a lock feature because we use task description to document our finalized requirements and sometimes unknowingly, some of the users in our team may erase or edit that requirements which are creating many confusion and errors.

Overall: This tool provided ease to the company's project management. Especially, users don't have to be technical, asana is user-friendly.

Capterra loader

Our Go-To for all communication and project management within our organization

Apr 18, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: It replaces internal emails and keeps the team looped in, email just doesn't suffice when there are many moving parts. Everything you need for project management in one place. And Asana is always striving to make their product better by listening to their customers and imagining the future.

I use this for organizing my personal life as well as my business life.

Cons: The product is simple to start and difficult to master. Someone new to the platform could easily be overwhelmed with the amount of capabilities.

It would also be nice to be able to customize it a bit further to reflect our company, rather than feel like we have to go outside our company to communicate on projects.

I have also not found any great resources on how to best organize everything so it looks clean and crisp.

Overall: Organization of business and personal life

Clearer and more involved communication on projects

Templates and strategy outlines for projects

Best Productivity Manager

Aug 03, 2016
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Comments: I've experimented with a number of productivity tools in the past few years, but Asana is my favorite. It has an easy to learn interface, a very robust free version, the ability to share or keep private any given task or project. We use this to direct the development of training materials for two different software products, makes it very easy to see each product line on it's own, and internal message tags make it easy to come up to speed and UNCLOG EMAIL INBOXES. We spend less time reading random emails, digging out the context somewhere else, then doubling back to email to respond. The info and the context are in the same space. Love it.

Pros: Color tagging, embedded lists, and attaching a task to more than one project saves tons of time. Can tell at a glance what I am looking at, and see relevant info with a quick click. Also? I positively adore that magical unicorn that streaks across my screen when I complete a task. Not kidding.

Cons: Wish list for productivity apps is a mind map sort of screen, Asana doesn't have one, but neither do any of the others I tested, so it can hardly be considered a con

Recommendations to other buyers: Just dive in, the free version is very comprehensive, with few limitations and a reasonable team size. You literally have nothing to lose.

Definitely Easy to Master and Collaboration Without Email is so True!

Apr 27, 2017
5/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Pros: Easy to master, simple, visually easy on the eyes, powerful and not overdone, integration with Google and Instagantt, free version is powerful enough to test before investing in premium version.

Cons: No integral Gantt charts. Growing it to a full project management software would help.

Overall: A colleague and i started using this a few years ago at work because we went from MS to Google for work email and workflow. MS had outlook and Google has no task manager so we tried 10-12 different task management apps. Asana was by far the easiest to master in a short time and its simplicity is what makes it powerful. Easy navigation, simple yet powerful, and integrating with Google has been seamless. I hope Google purchases Asana or something close to that so we can fully go "all in". We are in the free version now but hope to maybe step up our game and try the premium version to see its full potential.

Recommendations to other buyers: Hopefully it grows to a full project management software to allow for use from external sales to internal sales, to execution, to aftermarket. Cradle to grave type software for a company.

Capterra loader

Simple project management software that's easy to pick-up and go.

Apr 25, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: The interface is simple to use

Timeline feature is awesome

Being able to choose from different project management styles (board, timeline, calendar, or lists)

Followers feature to track the progress of a task

No matter how many projects you're a part of, you can view all of them in your My Tasks area, which is huge! It can get overwhelming but I usually ease that by going to My Tasks then filtering by due date and incomplete tasks.

Cons: To close the side panel you have to click the X by their logo, which is not intuitive

Can't assign a task to multiple people

Top nav is too small for my preference. The My Tasks and Inbox area is so small and I would like it to be more prominent.

My Tasks should to filtered by Due Date and Incomplete as the default but I wish you could save a preference. It can be a little cumbersome to do it every time.

Overall: I've been able to brain dump in a way, everything that I'm working on. It allows me to put any idea or task into some program that I can reference later. It's been a huge help for my work life and even some of my personal life tasks that can overwhelm me.

Capterra loader

Great Tool For Teams and Businesses

Sep 11, 2018
4/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: The functionality of Asana allows teams and businesses to quickly and easily make projects, assign tasks, and add comments and subtasks. It allows teams to see the status of projects easily, set due dates, and add descriptions so that projects aren't bogged down. It's extremely easy to get around in Asana with a very low learning curve, allowing virtually anyone to get a grasp of the tool within minutes.

Cons: It can be a little clunky at times, and if not careful when cross-listing tasks across multiple projects, tasks can easily get misplaced. Sometimes it would be nice to be able to add more than one person to a task, instead of just following a task.

Overall: It's been a great tool for the teams where I work. Anytime we have something that needs to be done, it immediately gets put into a project for review, and then listed in another project once it has been reviewed and discussed with our team. It has been an absolute great organizer.

Not the worst option, but defineitly not the best.

Jul 20, 2017
3/5
Overall

2 / 5
Ease of Use

2 / 5
Features & Functionality

3 / 5
Value for Money
Likelihood to Recommend: 2.0/10 Not
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Comments: I'm a lot more a fan of Trello, it's more user friendly and easy to edit, move, duplicate, and learn. However, Asana might work better for certain organizations. Make sure to test both out first before deciding what is best for your company.

Pros: Ease of self-training (if you have the time to learn all the little ins and outs), group task assigning, flexibility on locating and naming projects and tasks. Ease to edit task description. Helpful new feature that makes project boards look a lot like Trello if you wish, otherwise it's more of a list.

Cons: Duplication of project limitations, not the best for visual navigation, limitations in email notifications, self-training means needing to have a lot of time to figure things out. Inability to edit a comment after being posted in a task is beyond annoying. Overall, it doesn't keep the team as organized as a software like this should, but at the same time, each person tried organizing their projects their own way, which made it confusing on other members. The only way Asana would work out for our team is if there were rules on layout and assigning tasks properly,.

The best team organizing tool around

Sep 06, 2016
5/5
Overall

4 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Comments: Our company uses this tool across our organization with the top users coming from Marketing, Product, Customer Success and Sales & Marketing Operations. It's a great tool for cross-organizational visibility as well as productivity. With it's fairly flexible interface and myriad features for customizing project-based or personal tasks Asana does what many other tools wish they could: align and organize. We use the Project-based system extensively for personal tasks (as opposed to the My Tasks view) because of the flexibility of Asana to help us with OKR, goal setting and discussions. We also use the API to integrate creative brief requests into our workflow. Asana has allowed us to better align our teams. Within the Marketing team we are constantly communicating via the per-task comment system and @ mentions. I'm currently experimenting with OKR-style projects to further extend our goals.

Pros: + Flexibility of task creation/management + Ease of use day-to-day + Integrations + Support from Asana

Cons: - You may have to bend your project organization to fit the hierarchical structure

Recommendations to other buyers: The only one worth comparing is Trello, but I find that it's interface is limiting and overall not meant for longer content. The responsiveness and flexibility of the Project structure is what sells me on Asana over and over.

Project Management Tool

Mar 12, 2018
4/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

4 / 5
Value for Money
Likelihood to Recommend: 7.0/10 Not
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Pros: I like this program, that you can choose the appearance of your toolbar. The program even has a free version that will help you evaluate its capabilities. My favorite aspect of this platform is how easily you can store notes, conversations, documents and task lists related to your projects in one place. If you are looking for a simple and free solution, I can recommend using a trial or free version of this platform for several projects and track your success when interacting and registering. With this program, I solve an individual problem, and my daily tasks in the organization I working. I use a program for planning tasks, projects, it also gives me a real timeline and a visual representation of how busy my month or week is. The program also allow me to track when a task is not ready for execution and I can move it to a new date, and the task records this movement.

Cons: The mobile platform application was one of the weakest. I also did not like that there was a frequent arrival of e-mail messages and notifications that I received at the beginning. Once I learned how to change the notification settings, I found that this experience would be much nicer.

Great for Project Management!

Jul 20, 2017
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Asana offers a clean and intuitive platform for managing projects. I use it for daily to dos and long-term projects. They recently introduced the board layout for projects and I LOVE it! Visually, it totally works for me when I'm launching my new projects. In this view, I can easily drag and drop tasks within columns and adjust due dates as necessary. It's also a great tool for creating a template for repeating projects. You can easily duplicate all of the tasks and then edit the details and due dates. I also love the unicorn celebrations when you mark a task done.

Cons: Just a few small things: Deleting tasks is a little clunky and I can never remember what the keyboard shortcut is. I also wish you could quickly mark a task done in the board layout without opening the task window.

Overall: It's such a great visual way to track my workflow. I also love that I can take it on the go and check it anywhere!

Asana is the best tool to help you organize your work tasks!

Sep 10, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

4 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Pros: Asana is the best tool out there to help you organize everything you use at work - from email, sticky notes, project management and spreadsheets! It helps me collaborate with my team, and it greatly eliminated the need for us to have multiple spreadsheet, sticky notes, and a lot of paper trail!

It is a great project management tool that harbors collaboration within the team, and also to help everyone in our office in managing all the tasks that we need to do everyday! No responsibilities to forget anymore!

Cons: The only thing that Asana is missing is that I am unable to categorize the tasks assigned. I hope they can provide like a note tiering or color scheme tiering so that my team members will know if the tasks is the most important task for the day or if the task is least important that you can do it towards EOD.

Overall: Overall, Asana is a great project management tool. It helps everyone in our team collaborate and finish all the task that we have for the day in a seamless manner. Avoiding delays and forgetting the tasks that should be accomplished within the day.