--- title: "Projectmates Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Projectmates Software - reviews, pricing plans, popular comparisons to other Project Management products and more." source_url: "https://www.capterra.com/p/142688/Projectmates/" page_type: "product" language: "en" --- # Projectmates Software Review 2026: Features, Integrations, Pros & Cons Last updated on August 4, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Projectmates ## What is Projectmates? Projectmates is a comprehensive construction project management platform designed to empower Owners to manage every phase of their projects—from initial concept through to closeout—within a single, centralized system. By consolidating all project data in one place, Projectmates eliminates the need for multiple disjointed applications. With full ownership of project data, you gain real-time visibility into every aspect of your projects, from high-level overviews to detailed task management. This transparency allows you to proactively identify and address potential issues, keeping projects on track and avoiding costly delays or rework. Whether tracking budgets, schedules, RFIs, or approvals, Projectmates streamlines workflows, enhances collaboration, and supports data-driven decision-making to drive project success and long-term organizational growth. ## What is Projectmates used for? [Construction Management](https://www.capterra.com/construction-management-software/)[Project Management](https://www.capterra.com/project-management-software/)[Construction Accounting](https://www.capterra.com/construction-accounting-software/) Top alternative Featured Overall rating Based on 83 user reviews Reviews sentiment Positive 88% Neutral 7% Negative 5% ### Starting price Free trial not available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Projectmates?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.projectmates.com&name=Projectmates) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Projectmates 4.2 (83) VS. [4.5 (2,671)](https://www.capterra.com/p/56250/Procore/reviews/) Starting Price Contact vendor Starting Price Contact vendor Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.0 (83) Ease Of Use 4.4 (2,643) Value For Money 3.6 (27) Value For Money 4.1 (1,633) Customer Service 4.6 (60) Customer Service 4.5 (2,202) ## Projectmates alternatives Highest Rated [4.6 (6,082)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [4.5 (117)](https://www.capterra.com/p/176283/Visual-Planning/reviews/) Starting price $55.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [4.5 (3,533)](https://www.capterra.com/p/79104/Smartsheet/reviews/) Starting price $12.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [4.4 (3,033)](https://www.capterra.com/p/76113/Wrike/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars ## FAQs about Projectmates Overview ### Which roles and teams benefit most from Projectmates? Projectmates is most used by project managers, construction managers, and assistant project teams that need to coordinate capital projects, timelines, budgets, and documentation. Administrative staff and executive assistants support reporting and recordkeeping, while executives, architects, engineers, and accounting teams use it for oversight, approvals, design coordination, and cost tracking. Answer based on 77 reviews Overview ### What company size and industries is Projectmates built for? Projectmates is built for construction owners and owner representatives, with reviewers split evenly between enterprise and small businesses at 37% each. It serves construction most often, representing 46% of reviewers, followed by real estate at 16% and architecture and planning at 5%, especially across government, healthcare, education, commercial development, and retail. Answer based on 83 reviews Talk to an expert ### More questions? Ask our experts Features and Usability ### What are the key features of Projectmates? Projectmates includes core construction project management features like RFI & submittals, document management, and drawings access, plus financial controls such as budget tracking, change order management, and invoice management. Differentiator features include approval workflows, client and contractor project access, mobile photo uploads, and customizable reporting for executive visibility. Answer based on 27 reviews Overview ### Is Projectmates good for construction project management? Projectmates works well for construction project management by keeping documents, approvals, costs, and team communication in one place. Owners, construction managers, and real estate teams use it across project stages, from preconstruction through closeout, though some users find scheduling and one-off project adoption less straightforward. Answer based on 25 reviews Integrations ### Which third-party tools and platforms does Projectmates integrate with? Projectmates integrates with 8 third-party tools for document signing, ERP, analytics, construction, and project management, including Docusign, JD Edwards EnterpriseOne, Lawson M3 Enterprise Management System, Microsoft Dynamics GP, Microsoft Power BI, OxBlue, PlanGrid, and Procore. Answer based on 6 reviews Getting Started and Support ### How easy is it to onboard and train a team on Projectmates? Projectmates offers in-person training, live online sessions, webinars, documentation, and videos. Most team members learn basic navigation quickly, especially regular users, and reviewers often describe it as easy to use. Admins, infrequent users, and teams adopting advanced features may need more time, with some reviewers wanting deeper video training and ongoing guidance. Answer based on 10 reviews Getting Started and Support ### What customer support options does Projectmates offer, and how do users rate the experience? Projectmates offers email/help desk, FAQ/forum, knowledge base, phone support, and chat. Users generally describe support as quick, friendly, and helpful, especially for troubleshooting and onboarding. Several mention fast email replies and effective phone assistance, while frustrations in reviews focus more on product adoption, pricing, and some inflexible workflows than support itself. Answer based on 22 reviews Features and Usability ### How easy is Projectmates to use? Projectmates feels easy to learn for many construction teams, especially after basic setup and training. Many users describe the interface as intuitive and simple for daily tasks, while some note a learning curve, extra clicks, and less-friendly desktop navigation compared with the mobile app. Answer based on 27 reviews Features and Usability ### What features does Projectmates offer? Projectmates offers core construction management features like RFIs, submittals, budgets, invoices, reports, document storage, and mobile updates. Many admin teams and capital project groups value the customization, reporting, and accounting support, while some users want stronger integrations, easier module changes, and a more consistent desktop experience. Answer based on 19 reviews ## Features AI summary Based on 28,833 Project Management reviews Capterra data shows that buyers of Project Management software rank the following features as their top priorities: - **Task Management** (**52%** of reviewers rated this feature as critical) - **Project Planning/Scheduling** (**49%**) - **Multiple Projects** (**51%**) Projectmates supports all three of the features reviewers rate most important: **Task Management**, **Project Planning/Scheduling**, and **Multiple Projects**. Together, these capabilities help businesses organize day-to-day work, map timelines and deadlines clearly, and manage several initiatives at once, allowing teams to keep projects on track and make better use of time and resources. Collaboration Tools 3.3 (8) 62.50% of 8 reviewers that rated this feature as important or highly important Provides a channel for team members to share AI models, media files, communicate, and work together Workflow Management 1.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Create, design and manage workflows for repetitive tasks Document Management 4.0 (7) 42.86% of 7 reviewers that rated this feature as important or highly important Store, manage, and track all electronic documents in a centralized location Gantt/Timeline View 4.0 (5) 40.00% of 5 reviewers that rated this feature as important or highly important Visual representation of project's schedule, sequence and duration of tasks, benchmarks and dependencies Scheduling 3.6 (5) 0.00% of 5 reviewers that rated this feature as important or highly important Plan availability and assign specific time slots for tasks and resources Milestone Tracking 3.8 (4) 50.00% of 4 reviewers that rated this feature as important or highly important Monitor task progress and planned accomplishments to better manage project status Projectmates 111 features ### All Features - 2D Drawing: Drawing and modeling designs within 2D flat dimensions - 3D Imaging: Representation of any object in 3D - Access Control: Regulate who can view information within the system - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Accounting Integration: Integrate with a third-party accounting system - Action Management: Detailed plan including steps, milestones, assignments, and timeline needed to complete a project, strategy or goal - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Activity Tracking: Track and document all activities across devices, networks, and other systems - Add & Edit Photos: Take, upload, and/or edit photos in a system (i.e. rotate, add lines/shapes, captions, etc.) - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - Annotations: Highlight content and/or make notations about parts of content - API: Application programming interface that allows for integration with other systems/databases - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Assignment Management: Assign issues and tasks based on availability or required skills - Audit Trail: A record of all activities within the system, including user access, changes made, etc. - Bid Management: Share bid details, archive bids, and create bid requests to assist in bid solicitation and quote comparison - Billing & Invoicing: Create, manage, and send invoices or bills to customers - BIM Modeling: 3D design and modeling tool enabling a virtual information model - Budget Control: Manage and monitor spending to align with the financial constraints or goals - Budget Management: Forecast, allocate funds, organize financial resources and report & analyze project's income and expenditure - Budget Tracking: Track actual spending to ensure it's in line with the planned budget - Budgeting/Forecasting: Create budgets based on historical data and future projections - Building Information Model: 3D design and modeling tool enabling a virtual information model - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Cash Management: Process of managing an organization's cash resources, including cash on hand, investments, and bank account balances - Categorization/Grouping: Organize and group data or items based on various criteria - Change Order Management: Tracks all change orders submitted across projects and updates the budget to reflect the most recent costs - Client Portal: Private online space that lets businesses securely share documents and provide information access to clients - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Commenting/Notes: Leave comments and notes on documents for others to view - Commercial: Specialized for organizations who focus on commercial projects and processes - Communication Management: Manage and track all internal and external communication conducted via calls, email, text, or chat - Compliance Management: Track and manage adherence to policies for any service, product, process, or supplier - Contract/License Management: Track, store, and access client contracts or licenses - Cost Estimating: Forecast the cost and resources required to complete a project - Customizable Fields: Customize data fields to support various needs and use cases - Customizable Forms: Customize contracts and forms to collect specific information - Customizable Reports: Alter the layout and content of reports - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Import/Export: Import and export data to and from software applications - Data Synchronization: Synchronizing data between two or more devices/systems and automatically updating changes to maintain consistency - Design Management: Collaborate on creating a product by sharing and adjusting designs through a shared portal - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Storage: Store and organize documents in a centralized system - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Feedback Management: Collecting, analyzing, and utilizing feedback from users or customers to improve a product or service - File Sharing: Public or private sharing of digital files such as documents, audio/video, images, and more - Financial Analysis: Evaluate units, projects, budgets, and other finance-related data to gauge their performance and potential risk - Financial Management: Plan, manage, and track the financial activities of an individual or organization - For AEC Industry: Primarily serving architecture, engineering, and construction industry professionals - For Commercial Real Estate: For commercial properties such as office buildings, medical centers, malls, hotels, retail stores and other public buildings - Forecasting: Form predictions based on past and present data/trends - Forms Creation & Design: Create and design new forms from scratch using templates and design tools, or scan and convert existing forms into the system - Gantt/Timeline View: Visual representation of project's schedule, sequence and duration of tasks, benchmarks and dependencies - Idea Management: Create, collect, discuss, improve, and evaluate insights or alternative thinking before starting projects - Image Capture: Process images and automatically scan for data - Inspection Checklists: Create checklists and to-do lists that can be marked during inspection - Inspection Management: Track and manage inspections for worksites, vehicles, and/or equipment to remain compliant with industry standards - Invoice Management: Captures invoice data and maintains comprehensive records for auditing and reporting purposes - Issue Management: Identify and respond to unexpected problems or failures (ie. "negative events") - Issue Tracking: Record and follow the progress of every issue - Job Costing: Calculate total itemized costs, including initial costs and any changes - Key Performance Indicators: Quantifiable metrics to track objectives, gauge milestones, and evaluate the success of a particular activity - Milestone Tracking: Monitor task progress and planned accomplishments to better manage project status - Mobile Access: Access software remotely via mobile devices - Mobile App: Access the system via a mobile application - Multi-Channel Communication: Allows communication with customers or users via multiple channels such as phone, email, live chat, etc. - Multiple Projects: Ability to handle several projects simultaneously - Portfolio Management: Overview of all programs that help compare initiatives, align projects with strategic goals and identify risk - Prioritization: Arrange tasks based on the level of priority or urgency - Productivity Analysis: Statistical data that helps identify improvement areas, delays or interruptions, and output of an employee - Progress Tracking: Reporting on how each user, task or process has advanced since its initiation - Project Accounting: Manage and track financials on a project-to-project basis - Project Management: Plan and coordinate all the resources, costs and time needed to execute assignments - Project Planning: Organize and schedule projects - Project Planning/Scheduling: Defining the project's scope, deliverables, schedules, resources, budget, critical path, dependencies and constraints - Project Time Tracking: Measure time to completion or hours worked for projects - Project Tracking: Monitor the progress of projects from start to finish - Project Workflow: Create, manage, or update project workflows. - Projections: Estimate or forecast of a future scenario based on the study of present trends - Proposal Management: Creating, submitting, and tracking a sales proposal or bid submitted in response to a request for proposal. - Punchlist/QA Walk Management: Create and conduct walkthroughs for inspection - Purchase Order Management: Create, send, and track purchase orders and their statuses - Real-Time Data: Receive data and information in real time - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Real-Time Reporting: Active reporting of data and metrics - Real-Time Updates: Receive system updates as soon as any changes are made - Recurring Tasks: Set the frequency of a task's occurrence - Recurring/Subscription Billing: Automated process of charging customers at regular intervals for repeated access or use of a product or service - Remote Support: Provide support to your customers and employees remotely over a shared network - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Project Tracking: Track task progress, milestones, delays, or other key information and generate reports on them for evaluation - RFI & Submittals: Organizes and stores history of RFIs (request for information) & submittals, tracks date/time and whether a response has been received - RFP Management: Manage and process incoming documents detailing requests for proposals - Risk Assessment: Initiate collection and analysis of known risks - Risk Management: Process of identifying, evaluating, mitigating, addressing and reporting on potential risks or uncertainties - Scheduling: Plan availability and assign specific time slots for tasks and resources - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Side-by-Side Comparison: Compare two documents or content pieces side by side - Status Tracking: Track the status over time for a request, process, asset, or transaction - Subcontractor Monitoring: Ensure subcontractors are working safely on client sites and document audits/inspections for reference. - Supplier Management: Manage all supplier data and operations - Tagging: Attach digital tags to documents and assets for identification, search, or monitoring purposes - Task Management: Create, manage and track all task activities and progression - Task Progress Tracking: Track the status and progress of tasks - Task Scheduling: Track and manage the scheduling of tasks - Third-Party Integration: Addition of necessary external data, applications, tools, or features - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - User Management: Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks - Version Control: Track revisions and updates made to files and navigate between different versions - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 4.0 (62) 4.0 Based on 62 reviews ## Pricing Value for money 3.6 (27) ### Starting price Free trial not available Value for money 3.6 (27) 3.6 Based on 27 reviews ## Integrations [ Docusign](https://www.capterra.com/p/121506/Docusign/)[ Procore](https://www.capterra.com/p/56250/Procore/)[ Microsoft Power BI](https://www.capterra.com/p/176586/Power-BI/)[ JD Edwards EnterpriseOne](https://www.capterra.com/p/212037/JD-Edwards-EnterpriseOne/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.6 (60) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.6 (60) 4.6 Based on 60 reviews ## User reviews Overall rating 4.2 Based on 83 reviews Filter by rating 5(37) 4(32) 3(9) 2(2) 1(3) Mentioned topic Sorted by most recent VO Volkan O. Production Manager Textiles ### "I was able to adapt my projects to my needs" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 November 9, 2022 Pros I have benefited a lot from customizable templates for projects. Cons There is nothing serious that I dislike. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JS Juan S. Arch Arts and Crafts ### "Run as fast as you can" 1.0 Overall Rating 1.0 1.0 Ease of Use 1.0 1.0 Features 1.0 1.0 Customer Service 1.0 1.0 Likelihood to Recommend 0/10 October 26, 2022 It is a nightmare to use, interphase, wording, everything is horrible Pros There are no pros on this "unfirendliest user" experience Cons Everything is impossible to use without a 3 mont training... Get Procore.... Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. GG Gregory G. Project Coordinator Construction ### "New User" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 2, 2021 Pros Ease of use. Cross-over functionality. Graphical data and multi-format options. Cons So far have not run into any cons. Pretty easy to learn the ins and outs. Review source Vendor Referred: This reviewer was invited by the software vendor to submit an honest review. JS Jay S. Plant Engineer II Utilities ### "Why can't I search everything? " 3.0 Overall Rating 3.0 3.0 Ease of Use 2.0 2.0 Features 2.0 2.0 Customer Service 0.0 0.0 Likelihood to Recommend 0/10 October 1, 2021 Pros Storage for Documents, photos, RFIs, Change orders. Cons I can't search the whole project or all projects for the information I'm looking for. People are too free in where things are stored. Would be nice if revised submitts could be noted as being a complete or partial document resubmittal. Review source Vendor Referred: This reviewer was invited by the software vendor to submit an honest review. LW Lisa W. Construction Manager Construction ### "Many similar products in use" 3.0 Overall Rating 3.0 3.0 Ease of Use 2.0 2.0 Features 3.0 3.0 Customer Service 3.0 3.0 Likelihood to Recommend 3/10 October 1, 2021 We just rolled it out this week. It’s kind of early to be evaluating it. Pros We use AIM SAP and other reporting software and I am skilled in Prolog and similar products. It all appears to be the same functionality to me Cons I probably won’t have many projects that will require me to use this but I’m sure it’s fine. Review source Vendor Referred: This reviewer was invited by the software vendor to submit an honest review. LW LeaAnna W. Pre Construction Coordinator Construction ### "Awesome Program!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 1, 2021 I love their customer service. I am constantly emailing questions and always get back a friendly timely helpful response :) Pros I love how configurable this program is! You are able to really 'Make it your own' which is perfect for different types of industries and Project Management styles! Cons I wish the reporting was a bit better. You are able to report off of a lot of the information but combining different module information requires additional fees. Dashboard reports are very basic and not sharable. Review source Vendor Referred: This reviewer was invited by the software vendor to submit an honest review. RT Ralph T. Field Construction Manager Construction ### "Great tool, user friendly with intuitive structure" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 9/10 October 1, 2021 Pros It simply was easy to use. Had never used the project as every job seems to have their own version i.e. EPM, FACTS, Orbit. I was able to continue with inputs in the manner that was set up for the project an had no trouble maintaining the file structure. Cons There could be some sign in shortcuts but other than that very intuitive. Review source Vendor Referred: This reviewer was invited by the software vendor to submit an honest review. PM Paul M. Project Manager Construction ### "PM review" 3.0 Overall Rating 3.0 3.0 Ease of Use 3.0 3.0 Features 2.0 2.0 Customer Service 0.0 0.0 Likelihood to Recommend 2/10 September 30, 2021 We use it with one of our clients under their projects. We looked into getting it and it is very expensive and not reasonably priced. We use Plangrid for our projects because the pricing is much more reasonable and it's scalable for each user. Pros The iphone app is pretty easy and intuitive. The online computer version is the exact oppposite Cons The online computer version is not very intuitive. Review source Vendor Referred: This reviewer was invited by the software vendor to submit an honest review. MC Michael C. Vice President Construction ### "Far too pricy" 3.0 Overall Rating 3.0 3.0 Ease of Use 3.0 3.0 Features 4.0 4.0 Customer Service 3.0 3.0 Likelihood to Recommend 0/10 September 30, 2021 We have roughly 15 users now which have all been set up this year. The system works well enough, but not as well as other similar programs we use. We are forced to use this program by one of our major clients, otherwise we would not be doing so. Pros It is slightly intuitive. Not enough but it is simple enough for most of our team to navigate after little training. Cons The annual license was far too expensive for its worth when it was $600. Now, without notice that fee has been raised to $695, plus a $100 setup fee has been tacked on as well. Reasons for choosing Projectmates If we had the choice, we would not have done so. Review source Vendor Referred: This reviewer was invited by the software vendor to submit an honest review. LO Luke O. Senior Engineer Telecommunications ### "Run Away As Fast as You Can" 1.0 Overall Rating 1.0 1.0 Ease of Use 1.0 1.0 Features 1.0 1.0 Customer Service 0.0 0.0 Likelihood to Recommend 0/10 September 30, 2021 Cumbersome, frustrating, time consuming, make busy work, Pros I like nothing about this software. You need a computer science college degree to use it. I hate the tool and dreaded anytime I had to use it to update anything. Does not work as advertised to make your life easier and cut down eliminate emails. IT actually increased the amount of emails because the same managers that promoted the tool for reporting, apparently don't use it or understand it either. Cons I would recommend not using, but Management was sold a bill of goods and has figured out that the way up the corporate ladder is to create a tool for subordinates to use as a resume builder, regardless if the tool actually works or saves time and money. Review source Vendor Referred: This reviewer was invited by the software vendor to submit an honest review. [View all Reviews](https://www.capterra.com/p/142688/Projectmates/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.