# Qwilr Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Qwilr the right Proposal Management solution for you? Explore 385 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/143254/Qwilr/reviews --- Qwilr 4.6 (385) [View alternatives](https://www.capterra.com/p/143254/Qwilr/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of Qwilr Ease of use 4.5 Customer Service 4.6 ## Pros and Cons in Reviews Shannon A Product EvangelistInformation Technology and Services, 11 - 50 employeesUsed the software for: Less than 6 months. “The interface is easy enough to make up for limited onboarding with the package we provided.“ December 18, 2025 WO William O BDRAccounting, 51 - 200 employeesUsed the software for: More than 2 years. “Occasionally, the navigation is clunky with updating a design.“ December 16, 2024 SF Steve F Lead Software EngineerInformation Technology and Services, 51 - 200 employeesUsed the software for: 1-2 years. “It provides us with a variety of prefabricated formats from which we can generate unique proposals for our company and its offerings.“ August 16, 2023 SJ Sales J Customer SupportMarketing and Advertising, 11 - 50 employeesUsed the software for: More than 2 years. “It has a long learning curve which is kind of discouraging.“ July 4, 2024 BW Brian W Vice President Business DevelopmentHospitality, 51 - 200 employeesUsed the software for: 1-2 years. “In a world or most companies do presentations through PowerPoint, having a web-based presentation and proposal where you can make changes on the fly that they can see immediately is wonderful.“ November 13, 2023 BW Brian W Vice President Business DevelopmentHospitality, 51 - 200 employeesUsed the software for: 1-2 years. “We have the pricing feature on there but it doesn't work the way it should for our industry.“ November 13, 2023 AS Amanda S Owner Marketing and Advertising, Self-employedUsed the software for: 6-12 months. “I loved using Qwilr for beautiful proposals and getting approved/first payment.“ July 26, 2023 Aman Preet S Developer Retail, 10,001+ employeesUsed the software for: 6-12 months. “Qwilr doesn't have right customised template as their design and templates are not upto the mark (compare to other tools) along with that it is quite expensive for long run.“ July 14, 2022 ## Showing most helpful reviews Showing 1-25 of 385 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Benjamin S. Photographer Photography Used the software for: 6-12 months ### "Transform static documents into dynamic, engaging experiences" August 8, 2023 5.0 I've been using Qwilr to create, track and plan my estimates and proposals. Pros I like that Qwilr creates engaging and flexible documents to fit my proposal needs. The program is very user friendly and blends with my brand's vision well. Cons It's pricing is a bit expensive for a single-person business. I really appreciate the product but when looking to cost cut, I've been considering other options. Alternatives considered [Canva](https://www.capterra.com/p/168956/Canva/)[Wethos](https://www.capterra.com/p/10008731/Wethos/) Reason for choosing Qwilr While I use the other products for other features, when I need to combine an estimate and visual treatment quickly, there's no option but Qwilr that I know of. Switched from [Google Slides](https://www.capterra.com/p/178686/Google-Slides/) I wanted to combine estimates and visual proposals into one document. I also like the tracking and duplication abilities. Review Source WO William O. BDR Accounting Used the software for: 2+ years ### "Great design tool for proposals" December 16, 2024 4.0 Overall, Qwilr is a great tool for document design and we've been complimented on the style and feel of our proposals. Pros Qwilr has a clean designing feature that makes it easy to update. It has a good, but not great integration with Hubspot. The block style editing is very helpful. Cons The document management. I cannot easily close all the links to past deals. Until recently we didn't set an expiration on deals. Occasionally, the navigation is clunky with updating a design. Alternatives considered [HubSpot Sales Hub](https://www.capterra.com/p/214215/HubSpot-SalesHub/) Reason for choosing Qwilr Design was superior in Qwilr compared to hubspot proposals Review Source Shannon A. Product Evangelist Information Technology and Services Used the software for: Less than 6 months ### "Decent system, easy to use" December 18, 2025 3.0 It's pretty good. The interface is easy enough to make up for limited onboarding with the package we provided. 30 days onboarding really only means about 3 hours total of training. We did encounter a bit of bait and switch to a few key things Qwilr cannot do, but overall content with our purchase. If you pursue the produce be overly clear with your needs and ask multiple follow-up questions. Pros Easy UI to make and send documents like Proposals, Case Studies, and ebooks. Drag and drop, save frequently used blocks, and adjust settings with simple clicks. Cons If you are in a Microsoft 365 ecosystem you'll need a third party to do most of your embedding and something like Zapier for your CRM. They are pretty vague with what the system can (and cannot) until you're locked in. Review Source Aman Preet S. Developer Retail Used the software for: 6-12 months ### "Pros and cons of Qwilr " July 14, 2022 4.0 Overall experience with Qwilr is nice and one who needs perfect quality of electronic signature and documents storage facilities. Pros Our business requirements are as such that electronic signature and documents storage should be the priority for us to look for any CRM tool (currently) and in that aspect Qwilr outraged it's competitors. Cons Qwilr doesn't have right customised template as their design and templates are not upto the mark (compare to other tools) along with that it is quite expensive for long run. Alternatives considered [QuoteWerks](https://www.capterra.com/p/135691/QuoteWerks/)[ConnectWise CPQ](https://www.capterra.com/p/160314/ConnectWise-Sell/)[Conga CPQ](https://www.capterra.com/p/216297/Conga-CPQ/) Switched from [ClientPoint](https://www.capterra.com/p/120209/ClientPoint/) Not having the good quality of digital/electronic signature as well as not durable. Review Source RC Renee C. Co-Founder Marketing and Advertising Used the software for: 1-2 years ### "Easiest Proposal Creation Tool On The Market" August 18, 2020 5.0 We are in the Advertising and video production business. We have always needed a workflow where we can get our proposals or propositions to clients fast so we can get to business. Soon as we started using Qwilr we were able to create templates of our most popular services to be able to use them for future proposals and send them out almost instantly to our prospects to take a look at and get their feedback right away. Pros The simplicity of this software is what makes it a "must-have" for agencies or businesses that need to send proposals to clients on a daily or weekly basis. I have tried countless of other software's that claim to be the same but I always end up frustrated with their User Interface that makes it hard to figure out how to change simple objects, texts, or images etc. Qwilr by far has been our best proposal tool for getting those signatures from clients and money in the bank faster! Cons At the moment there is not much I would change about Qwilr. As a designer, I would love to have the ability to make custom design changes without much code such as more click and drag design features but that's something I desire for almost every single software I use. At the end of the day this software does what it's meant to do and exceeds at it. Switched from [Proposify](https://www.capterra.com/p/133332/Proposify/) Proposify is a good tool but it's flaws is that it get's a bit overwhelming to figure out how to make certain changes as their layout is not user-friendly. This impairs our ability to be able to send out proposals to clients in a timely manner. Review Source WP Wendy P. Assistant General Manager Events Services Used the software for: 1-2 years ### "Setting Us Apart" August 18, 2020 4.0 Our overall experience with Qwilr has been wonderful. The ease of use, customizability and professional look has been a huge asset to our company. Being able to set up templates has cut down on man-hours for producing custom proposals for both our corporate and wedding clients. We have moved all of our quoting and contracts to Qwilr and are also using it for digital catalogues. We are always finding new ways to use the system for different aspects of the business. The support team is quick to respond and able to help and assist me with any questions, problems, or needs. Pros We like the image based proposals that we are able to provide for our clients. It allows us to provide our clients, wedding/corporate/rentals a modern easy to read proposal. Quotes and contracts for our team are much more automated and there is less man-hours involved and less room for human error. Cons The pricing model can be expensive and it's tough to commit to the larger user packages for a small business. This means that the work load isn't able to be spread out between the team as much as we would like. We also wish that there was more flexibility to the quote table. Alternatives considered [Proposify](https://www.capterra.com/p/133332/Proposify/) Reason for choosing Qwilr Price point and the intigrated quoting capabilities made it an easy decision. Review Source RS Ryan S. Business Development Lead Program Development Used the software for: 2+ years ### "Nice Proposal Building Tool" August 18, 2020 5.0 Pros It's easy to quickly get a proposal built out and sent. I like the control it provides over acceptance and signature capturing. The splash blocks are really nice, with lots of good photos and videos that we can use as backgrounds. Style controls are also really nice, and ensure that all of our branding is consistent throughout our proposals and NDAs. We also use the quote blocks frequently and like the way those provide pricing information to our clients. Cons We typically build our initial estimates inside a spreadsheet like Google Sheets. We'd love if importing into the quote block from a spreadsheet was easier. Right now, to preserve our formatting better, we do a lot of copy and paste, and that's not optimal. It would be nice to have some additional text layout blocks as well, like tiles or multiple columns. Lastly, if we need to go through the legal process with a client, we typically end up having to convert our Qwilr document into a Word document for attorneys to review and mark up. It would be nice if there was an export feature that made this easier. Today we have to do this manually through copy-paste. Switched from [Proposify](https://www.capterra.com/p/133332/Proposify/) Proposify was less flexible than we wanted, and it was harder to keep track of conversions. Review Source GB Grant B. Chief Sales Officer Entertainment Used the software for: 6-12 months ### "Proposals, that count" August 18, 2020 5.0 Qwilr, has allowed us to greatly improve our proposal sending to clients, and better layout the pricing and items they are getting so they better understand it! Best of all they can adjust the items on their side so they can see how it would change the total price Pros We choose Qwilr over the other software we had looked at, particularly because of it's calculation tools for the total. It was the only software we found that could add discounts across multiple sections, and properly relate totals together. This allowed us to use it for our more complicated pricing structures for all the adons for our systems. Cons Better Export to PDF would be ideal, as we find it sometimes messes with the layouts a little when we try and print them! But as we mostly deal with online sends this very rarely effects us. Alternatives considered [Better Proposals](https://www.capterra.com/p/153794/Better-Proposals/)[Proposify](https://www.capterra.com/p/133332/Proposify/) Reason for choosing Qwilr Only one to have the multibox calculation tools Switched from [PandaDoc](https://www.capterra.com/p/131735/PandaDoc/) Better calculation tools within the proposal Review Source TS Tommy S. Head Director Media Production Used the software for: Less than 6 months ### "Qwilr has been a great program to streamline my business operations!" September 14, 2019 4.0 My overall experience with Qwilr has been amazing. The support team and staff have been super helpful and always happy to help and assist me with any questions, problems, or needs. I love the energy and patience given each and every time. I have overall loved my experience with Qwilr. Pros Qwilr has been an amazing software that’s boosted my business proposal presentation and overall operations workflow. I love being able to “wow” clients with my amazing proposals that allow me to really show off my work as a photographer and cinematographer. Qwilr has amazing features that really make proposals something fun, exciting, and easy! I love that Qwilr offers so many integrations with other applications and softwares I use, so my business process is completely streamlined. My favorite feature is that it syncs perfectly with Quickbooks Online Cons Qwilr offers so many great features, benefits, and components. My only feedback is the pricing model is a bit on the expensive end, and can be tough to commit to especially for a small business. I also would love if they allowed a bit more customization to fonts, colors, and overall branding within the custom blocks system. Alternatives considered [HoneyBook](https://www.capterra.com/p/162588/HoneyBook/) Reason for choosing Qwilr Qwilr seemed to offer more features at a better overall cost Switched from [Google Docs](https://www.capterra.com/p/160756/Google-Docs/) I made the switch to Qwilr from Google Docs due to a more streamlined process, with better provided features and more unique presentation. Review Source BM Brent M. CTO Computer Software Used the software for: 6-12 months ### "Great software for managing formal customer documents" August 19, 2020 5.0 This is the perfect tool to eradicate the pain of old-school document and contract management. Pros I love that Qwilr replaces the need for sending documents to customers, and that legally binding contracts can be managed in a far simpler and more elegant manner. Cons Feature development is moving forward at a good rate, but there have been a few things missing in the past (like being able to group things into folders) that are now available. There are a little niceties that need to be added but I'm confident the team is on top of them. Switched from [Proposify](https://www.capterra.com/p/133332/Proposify/) You can create a much more rich branding and customer experience in Qwilr than with a document like a PDF. Review Source SJ Sales J. Customer Support Marketing and Advertising Used the software for: 2+ years ### "A Review of Qwilr" July 4, 2024 5.0 Pros With the tool generating of proposal and signing is easier and straightforward. It's an easy to use tool which is highly flexible to meet organizations needs. Cons It has a long learning curve which is kind of discouraging. Review Source SF Steve F. Lead Software Engineer Information Technology and Services Used the software for: 1-2 years ### "Thanks to Qwilr, there is flexibility in contract management" August 16, 2023 5.0 Qwilr has been used in numerous negotiations and has been convenient and fruitful in terms of creating and discussing contracts. An unusual and potent ally has supported the business, which has facilitated transactions with clients in far-off places. It is highly recommended due to its extensive contract coverage, high quality, and scalability through periodic updates. Both the user interface and support are incredibly easy to use and pleasant to interact with. Pros I'm glad to know that I'm putting Qwilr to good use in the business world; it has the potential to set a new standard for engaging business reporting, which makes me happy. Its flexibility and ease of use, its constant updates, and its excellent alignment with contractual objectives speak to its versatility and adaptability. It provides us with a variety of prefabricated formats from which we can generate unique proposals for our company and its offerings. To motivate a request, control is crucial. Cons Despite the fact that I am aware of the software's potential and value, I am dissatisfied with its astronomical price. Review Source Laurel G. Organisational Analyst Information Services Used the software for: 6-12 months ### "Use Qwilr when you really want to wow your customers" November 16, 2016 5.0 I have tried a load of different Xero add-ons for creating proposals for customers. Finally I found Qwilr, which allows me to embed my terms and conditions, brand my business appropriately (using the exact colours) and even upload my own branding images to pepper throughout the proposal. Because I do LOADS of video work, I also am able to include video summaries about the service or product my customers are buying directly into the proposal. I also use images to diagram processes or other bits and pieces throughout the proposal. I like the structure of Qwilr, as it allows me to use different formatting for sections and include ALL of the relevant information (I used to direct people back to the website or have to take them away from the proposal to do this before). You could include frequently asked questions or outline your process and inclusions/exclusions very clearly. The quote module still needs work to suit the vast variety of needs business owners have when they are quoting. However I think there are enough workarounds to make it applicable to any business owner providing a service or product. Review Source RP Richa P. Business Manager Civil Engineering Used the software for: 1-2 years ### "Good tool for marketing and quick quoting" January 21, 2024 5.0 quite satisfactory, will surely keep using it Pros Ease of sharing, looks and easy to update pages Cons I find a few difficulties with formatting when printing pages as PDF Reason for choosing Qwilr good functionality and easy to share the pages with clients Review Source Amy M. VP Sales & Marketing Computer Software Used the software for: 1-2 years ### "Best way to create live webpage proposals, instead of static PDFs" December 24, 2019 5.0 I am overall happy with my experience using Quilr. My clients are impressed by how professional and branded the proposals are, and I like having them all saved online - rather than keeping track of endless versions. It's easier to keep multiple stake-holders on the same "page" rather than on the same "file". Pros I liked the ability to send/review live proposals online with clients - rather then sending them a PDF. During negotiations, we can make changes to the proposal and update them live. That way all parties have the latest version online - rather than resending and tracking iterations of static docs and versions. Cons I find it somewhat difficult to add new sections to templates. For example, if I am using one template but want to add a unique section that I saw from a different template, it takes me a while to recreate it from scratch. Would like the ability to cut/paste from different templates. Reason for choosing Qwilr I found Qwilr made adding line items / pricing / quantities easier to worth with. Review Source DY Derek Y. business development manager Transportation/Trucking/Railroad Used the software for: 1-2 years ### "Proposals that close!" August 25, 2020 5.0 Great experience from the initial outreach with \[SENSITIVE CONTENT HIDDEN\] to the support received as a client. The webinars are also helpful. Pros Ease of use. Being a small firm, it can be difficult to get time with my marketing team for projects. Qwilr was chosen because of the ability for people who don't have the graphic design chops to turn out beautiful landing pages. Price. Significantly less expensive than their competitors which aren't as user friendly. Cons There are some limitations to content blocks that I'm trying to work through but thats it. Alternatives considered [Proposify](https://www.capterra.com/p/133332/Proposify/)[PandaDoc](https://www.capterra.com/p/131735/PandaDoc/) Reason for choosing Qwilr price and ease of use Review Source DH Dominique H. Visual Brand Strategist Marketing and Advertising Used the software for: Less than 6 months ### "QWILR! WHERE HAVE YOU BEEN ALL MY LIFE??!! :D" November 15, 2016 5.0 As a visual brand strategist, I have many clients that require a proposal for larger projects and websites that my team and I create for my clients. Creating the proposal, although a creative process I enjoy, was INSANELY frustrating with creating pdf, emailing them and editing them all over again. I'm really thankful to have been introduced to Qwilr based on the webpage capabilities that it offers. And because it's web-based, the integrations of using video and other embeddable capabilities lends itself to a more creative and "DYNAMIK" proposal for us. THAT is GOLD for us! The automations and integrations make the whole platform that much more amazing and time efficient. With a few tweaks to the Quickbooks integration, it will make Qwilr PERFECT for me (and maybe some other quickbooks users as well). NONETHELESS, Qwilr is still a prime choice for my company. Even much so that I've integrated it into the proposal portion of our sales process. Amazing job guys and I can't wait to see how Qwilr will help execute many client proposals for our clients moving forward. Pros Love the automation aspect of when prospects have accepted a project. Love the analytics to let us know what parts they have focused on the most. Love the integration possibilities and the dynamic qualities of having a web-based proposal instead of a pdf/paper style of communication via email. Cons The only thing that I don't like, at the moment, is the aspect of how Qwilr communicated with Quickbooks with the line items and product/service categories. Currently Qwilr inserts each line item into Qwilr as one default product/service and everyone has their own setup, based on their particular company, in quickbooks. So the one size fits all communication doesn't work in this case. Furthermore, once that data has been setup in the Quickbooks invoice, you cannot change any product/service details without the WHOLE LINE being erased. Even if you wanted to create a grouped service offering, you can't without just creating the invoice manually from scratch to achieve what you need. This then erases the benefit of the integration in the 1st place. So if this can be worked on in more detail for Quickbooks (maybe Xero customers might have this problem as well), that would be SO AMAZING and make my Qwilr experience complete! :D Review Source BM Billy M. Media Strategist Media Production Used the software for: 1-2 years ### "Beautiful, Modern Presentation With Plenty Of Functionality" August 2, 2019 5.0 I've enjoyed QWILR so much I brought it with me to my new company. It makes for ease and elegance in proposal writing and communicating with prospects. Pros I love the look and the feel, but most of all QWILR functions in every way I need. From quickly building from one of my own templates to getting a simple signature for my terms and conditions, QWILR makes proposal building fun and easy. Cons The price was a challenge at first. I had to sell the program on colleagues before I could use it myself to minimize the expense. I would like to see a feature wherein documented chat/negotiations could be stored for the back in forth. Perhaps a block that allows for feedback when it's necessary. Review Source RB Rhonda B. Chief Operations Officer Marketing and Advertising Used the software for: 2+ years ### "Basic Proposal Templates and Content Management" June 8, 2023 5.0 Overall, our team has had a good experience with Qwilr. Pros Qwilr is easy to use and no frills which suits our team's needs. It's easy to create proposals from templates and set up templates. Cons Customization of proposals can be challenging. There is a learning curve for understanding how to edit and use blocks. Alternatives considered [PandaDoc](https://www.capterra.com/p/131735/PandaDoc/) Reason for choosing Qwilr Ease of use and price. Review Source Jeeva S. Principal Information Technology and Services Used the software for: 1-2 years ### "Qwilr sas Changed how we do Proposals" October 12, 2015 5.0 We use Qwilr to send out and track our proposals. We started using Qwilr to make great looking proposals, we stayed on for the strong analytics and the ability to build up your own library of standard sections the team can just 'drop in' without having to re-invent the wheel every time. Helix is a Boutique software consultancy firm, as such we have a high bar for the software tools we use. Qwilr meets this expectation and then some. Fanatical support and perfect execution. It's about time we had slick documents made for the web. I can't recommend Qwilr enough. Great work guys. Pros Great support, and the ability to make beautiful docs, even if your design skills still haven't improved from your word art days. Review Source DM Danielle M. Partner Design Used the software for: 6-12 months ### "Easy for Everyone" July 23, 2019 5.0 Qwilr is by far the best system we've used for estimates. It's live-flexibility allows quick changes that have resulted in quicker response times. It's template and cloning features have also saved lots of time in development. We're getting estimates out in 24 hours versus a week. Pros I really appreciate that Qwilr has a built-in approval and payment system. I've eliminated two other systems with the addition of Qwilr, and saved our small studio thousands of dollars. I also appreciate the ability to track estimate views. It really helps with client management. Cons The greatest challenge we continue to have is formatting. There are limitations to the actual estimate portion, and we've had to create separate sections for timelines, which can be redundant and inconvenient. Review Source David B. Sales Development Accounting Used the software for: 6-12 months ### "Great for finding emails for prospects" April 12, 2017 5.0 Qwilr makes it really easy to find a prospect's valid email by taking in their first/last name and domain. It gives you a list of potential combinations of those parts and makes it really easy to find the email. Pros Very easy to use. Combine it with Gmail to get the most from the platform. Cons Your text input will disappear if you switch windows at all. Review Source VR Verified Reviewer Digital Director Information Technology and Services Used the software for: 1-2 years ### "Must have for creative businesses" August 10, 2018 5.0 Pros \- support is off the charts, always really friendly and helpful - there’s a great balance between having options, but not too many to waste innecessary formatting time - intuitive and easy to use - allows you to save elements and clone entire templates, again saving you time - clients love the layout.. it’s dodferent/stands out and looks so professional Cons \- the filing structure is limited with only “live” and “archived” files. I would prefer to organise them other ways. Review Source SL Scott L. Founder Consumer Services Used the software for: 1-2 years ### "Amazing Software for Quotes" July 11, 2019 5.0 Amazing overall experience and a critical part of our business. Pros This software helped me win a large amount of deals and I am constantly told that they are "the best proposals they have ever seen". Additionally, it saves us a ton of time on developing the proposals. Cons There are no major negatives about the Qwilr. Some recommendations for additional features would be the ability to include Gaant Charts and more formatting options. However, they continue to innovate and release new features frequently. Review Source Amelia K. COO Entertainment Used the software for: 2+ years ### "Qwilr is great! " April 8, 2020 5.0 Pros We use Qwilr for all our aftontickets.com proposals we send out. It is easy to use and had greatly improved the appearance of the proposals we deliver to clients. Cons Some of the editing tools are clunky, but once you get the hang of creating your document it is easy to use. Review Source Similar Products Featured ## Related categories [Proposal Management](https://www.capterra.com/proposal-management-software/)[Quoting](https://www.capterra.com/quoting-software/)[CPQ](https://www.capterra.com/cpq-software/)