Ceptara

FocusMe for Outlook

5 / 5 14 reviews

Who Uses This Software?

Anyone looking to improve their ability to focus attention on personal & team objectives through the creation and management of projects and tasks.


Average Ratings

14 Reviews
  • 5 / 5
    Overall
  • 4 / 5
    Ease of Use
  • 5 / 5
    Customer Service

Product Details

  • Starting Price
    $4.00/month/user
  • Free Trial
    Yes
  • Deployment
    Installed - Windows
  • Training
    Documentation
    Webinars
  • Support
    Online

Vendor Details

  • Ceptara
  • www.ceptara.com/
  • Founded 2002
  • United States

About FocusMe for Outlook

Ceptara's FocusMe application is a Microsoft Outlook 2010-2016 add-in designed to help you and your team achieve greater focus by taming email, organizing action (mail, tasks, appointments, documents, & notes) by project, track time and billing, and facilitate collaboration via email, FocusSync and SharePoint. The tool saves you time and stress by focusing you on achieving your goals.


FocusMe for Outlook Features

  • Collaboration
  • Gantt Charts
  • Percent-Complete Tracking
  • Progress Tracking
  • Recurring Tasks
  • Task Planning
  • Task Scheduling
  • Task Tracking
  • Time Tracking

FocusMe for Outlook Reviews Recently Reviewed!

Does pretty much what I want it to do

Jul 27, 2017
4/5
Overall
3 / 5
Ease of Use
4 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money

Pros: I like the ease of creating tasks by category and I like the fact that syncronization with my mobile devices always works.

Cons: I do not like that I have to save a task before I can link it to a category. and right now I do not like the fact that i have to type a bunch of words that are irrelevant to my review because you have a 100 character minimum in a required field to describe what I least like about the software.

Great product; best support

Apr 25, 2017
5/5
Overall
4 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: Ease of use; color-coded categories (i.e. projects)

Cons: it's a bit pricey

Overall: I use Ceptara primarily for task management. It easily allows me to group tasks by project; schedule time to work on tasks and keep track of what I've worked on. The customer support is superb. Not only does our rep respond almost immediately when I send an email with a question or problem. If I don't get back on whether the problem is resolved or ongoing, our rep follows up.

Recommendations to other buyers: I would like to be able to assign a project to a new task without first having to save the task.

A must for any MS Outlook user

Dec 29, 2016
4/5
Overall
4 / 5
Ease of Use
4 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: The ability to easily move tasks around the calendar and the organization using projects.

Cons: Initial set up was a little rough and upgrades to the product or Outlook have not always been smooth.

Overall: I've been using this software for a number of years and it keeps me on track. If you are looking for a good time/task management tool, this is it.

Unparalleled project and activity tracking MS Outlook

Dec 16, 2016
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money

Comments: A few years ago I found FocusMe for Outlook -- and to this day, I continue to enjoy using the software because without question, its ability to organize and track time-related to the myriad of projects I manage is simply unrivaled. This software will change the way you work and provide you with operational tracking capabilities you never dreamed possible within your MS Outlook calendar! I particularly like the 'Time Card' feature that lets me extract and summarize project data from my calendar.

General Review 1 Sept 2016

Sep 01, 2016
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Comments: I use only a limited set of the many capabilities, but I positive benefit from the parts that I use.

Recommendations to other buyers: Please try to reduce the frequency of review requests :-)

Most Comprehensive Outlook Add-In

Aug 19, 2016
5/5
Overall
4 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Inexpensive
Comprehensive
Flexible

Cons: Waiting for Office 365 SharePoint links (coming)
Outlook tries to disable it because of load times (but its worth it)

Overall: Have been experimenting with multiple software packages that allow me the ability to incorporate the disciplines of Getting Things Done, Lean, Covey and Microsoft Project in an Outlook add-in. This is the only one I have found over the last ten years that actually works.

Recommendations to other buyers: The price makes it worth it beyound the thirty day free trial (I usally do not get around to a comprehensive evaluation in thirty days). The developer is very responsive and customer oriented, so play with it untill it suits your needs.

Best add on ever!

Aug 04, 2016
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: I love the ability to stay organized with all of the email I receive. It is so easy to drop the ball on an item if you do not have a system to keep you organized. Customer support is the best I have ever experienced with any software product.

Cons: If there is a crash outlook will automatically disable the add in.

Overall: I have been using Ceptara software now for several years now and I cannot imagine working without out it.

Excellent Software

Jul 15, 2016
5/5
Overall
3 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
4 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Pros: The feature set is extremely comprehensive. It really helps me to stay on top of the many projects that I handle. The trouble free synchronization with Pocket Informant makes this software a keeper.

Cons: I must admit that I am not fond of the yearly billing, but I suppose that is the wave of the future. The earlier versions of FocusMe were quite buggy, but now the kinks have been largely worked out of it.

Overall: It requires a bit of a learning curve to learn how ot use the software to its fullest. It is the only solution that works with Outlook, GTD, and Pocket Informant.

Recommendations to other buyers: I would love it if you would offer your custormers discounts for signing up for multiple years. This will certainly encourage you loyal customers to support your software for years to come.

Robert Platt Review July 2016

Jul 03, 2016
4/5
Overall
4 / 5
Ease of Use
4 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Comments: I have been using the software since early iterations and have seen a substantial improvement over the years. I don't use all the features since they are not all applicable, but I get good use out of the components that I do use. I'm still learning about the possibilities and I find the regular tutorial emails very useful. These have already changed the way I use the software. All in all I'm very happy with the product.

I Love This Tool!

Jun 23, 2016
4/5
Overall
5 / 5
Ease of Use
4 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: 9.0/10 Not
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Pros: Project alignment of tasks and calendar items. Processing mail into the 5Ds (Do, Delegate, Delete, Defer, and Drawer/File). Tracking of time and effort for generating client bills and knowing where you spend your time.

Cons: Not very compatible with my Android phone apps, but workable.

Overall: Easy to install. Once installed, allowed me to manage my life in projects that repreesnt how I sub-divide my time.

Recommendations to other buyers: I wasn't an advocate at the outset. You do need to adapt to the processing model, but it's well worth it.

Been a raving fan for years. Wrote a book on time & this is how I measure my time!

Jun 17, 2016
5/5
Overall
4 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Dynamic and super easy to use

Cons: Wish it was on more than Outlook platform and on my iphone

Overall: I am a time management expert and this IS the daily tool I utilize to measure the effectiveness. Can't recommend it highly enough

Making EMail functional

Jun 07, 2016
5/5
Overall
4 / 5
Ease of Use
5 / 5
Customer Support

Comments: Using FocusMe has allowed me the opportunity to take my email to the next level. No longer do I have email sitting in my inbox for weeks on end and i have to take time out to archive, move or respond only to find out that I need to find that message for some reason later. FocusMe is that one tool that every MS Outlook user should have so that you can take control over your email and not the other way around. Tracking, Archiving, Inbox cleaning are just a few of the features that FocusMe provides. This addon is a must for every user and not just the corporate power user.

Tried them all for years.... nothing else comes even close to FocusMe for Outlook

May 10, 2016
5/5
Overall
5 / 5
Ease of Use
5 / 5
Customer Support

Comments: The built-in functionality, power, and capabilities can be a real life-changer in terms of organization, access to data, and powerful processing of personal management data.

Save time ...

Mar 29, 2016
5/5
Overall
4 / 5
Ease of Use
5 / 5
Customer Support

Comments: The product saves me time!

Zero inbox (5D) email is a great concept that is facilitated by the Ceptara tools. This enables categorizing, filing and converting email to calendar events with a right mouse click.

Using the project features, project time, mileage traveled and time cards are all facilitated in Outlook. Simple to use features enable Outlook information to be exported to .CSV so that invoice backup can be generated as well as travel expense reports.

Support from Ceptara has been outstanding. We had software issues due to operating system and Outlook version upgrades and these were quickly handled.