--- title: "Robin Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Robin Software - reviews, pricing plans, popular comparisons to other Scheduling products and more." source_url: "https://www.capterra.com/p/143909/Robin-Powered/" page_type: "product" language: "en" publication_date: "2026-10-19" --- # Robin Software Review 2026: Features, Integrations, Pros & Cons Last updated on October 19, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Robin ## What is Robin? Workplace software to help teams organize hybrid work, reopen offices safely and manage resources like desks and meeting rooms. Robin is the first workplace platform that puts people before places. Used by businesses of all sizes to successfully manage hybrid work. Today Robin schedules meetings, desks, and people in thousands of offices around the world. Robin empowers people to choose how and where they work while providing organizations with the tools and insights needed to succeed. ## What is Robin used for? [Desk Booking](https://www.capterra.com/desk-booking-software/)[Scheduling](https://www.capterra.com/scheduling-software/)[Space Management](https://www.capterra.com/space-management-software/) Recognitions Shortlist Best ease of use Top alternative Featured Overall rating Based on 79 user reviews Reviews sentiment Positive 96% Neutral 4% Negative 0% Contact vendor for pricing Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... - Visitor Management / 2026 Our "Best of" badge program showcases products with the highest ratings... - Calendar / 2026 - Digital Workplace / 2026 - Facility Management / 2026 - Meeting / 2026 - Resource Management / 2026 - Scheduling / 2026 - Visitor Management / 2025 Our "Best of" badge program showcases products with the highest ratings... Do you work for Robin?[Manage this product listing](https://www.g2.com/products/robin/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Robin 4.7 (79) VS. [4.7 (79)](https://www.capterra.com/p/239741/Tactic/reviews/) Starting Price Contact vendor Starting Price Contact vendor Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.7 (79) Ease Of Use 4.8 (90) Value For Money 4.4 (53) Value For Money 4.8 (86) Customer Service 4.7 (59) Customer Service 4.7 (86) ## Robin alternatives [4.7 (57)](https://www.capterra.com/p/10012867/Ofisly/reviews/) Starting price $1.90 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [4.6 (68)](https://www.capterra.com/p/228066/Hot-Desk-Manager/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars Highest Rated [Archie](https://www.capterra.com/p/241184/Archie/) [4.8 (90)](https://www.capterra.com/p/241184/Archie/reviews/) Starting price $159.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/241184/Archie/) [Clearooms](https://www.capterra.com/p/203753/Clearooms/) [4.7 (232)](https://www.capterra.com/p/203753/Clearooms/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/203753/Clearooms/) [View all alternatives](https://www.capterra.com/p/143909/Robin-Powered/alternatives/) ## FAQs about Robin Overview ### What problems does Robin solve? Robin solves the scheduling conflicts and space uncertainty that arise in hybrid offices, shared workplaces, and multi-location organizations. It shows real-time desk and room availability, supports advance reservations and check-ins, maps office layouts, and connects bookings with calendars. Office managers, facilities teams, employees, and meeting organizers benefit by coordinating attendance, preventing double-bookings, reducing room squatting, and planning in-person collaboration. Answer based on 68 reviews Overview ### Which roles and teams benefit most from Robin? Robin is most used by workplace and facilities teams, including facility managers, office managers, administrators, and reception staff, who coordinate room bookings, visitor arrivals, and shared-space availability. Project and program managers use it to schedule collaboration, while IT, infrastructure, and A/V teams support meeting-room technology and workplace operations. Answer based on 78 reviews Overview ### What company size and industries is Robin built for? Robin is designed for enterprise and mid-market companies managing hybrid offices, while 45% of reviewers are small businesses. Its reviewer base is strongest in Marketing and Advertising (10%), followed by Hospital & Health Care and Construction (6% each), indicating use across office-based organizations of varied sizes. Answer based on 79 reviews Features and Usability ### What are the key features of Robin? Robin includes desk reservation and meeting room booking, supported by real-time availability, floor plans and maps, and calendar sync with Outlook and Google Calendar. Its core workplace management features also cover room displays, mobile booking, check-in/check-out, and utilization reporting for managing hybrid offices and shared spaces. Answer based on 42 reviews Integrations ### Which third-party tools and platforms does Robin integrate with? Robin integrates with Microsoft Outlook, Google Calendar, Google Workspace, Microsoft 365, Microsoft Exchange, Microsoft Teams, Slack, Zoom Workplace, Okta, OneLogin, and Rippling. It also connects with Avigilon Video Security, Brivo Access, Kisi, Microsoft Entra Verified ID, and VergeSense for access control, identity, security, and workplace sensing. Answer based on 11 reviews Getting Started and Support ### What training and onboarding options does Robin offer? Robin provides live online sessions, webinars, documentation, and videos to help teams get started. Live online sessions and webinars support guided learning, while documentation offers written reference material and videos provide self-paced walkthroughs for setup and feature review. Answer based on 1 reviews Getting Started and Support ### What customer support options does Robin offer, and how do users rate the experience? Robin offers email/help desk, FAQ/forum, a knowledge base, phone support, 24/7 live representative assistance, and chat. Users generally describe support as responsive, knowledgeable, and helpful, with follow-up when issues are resolved. Some users report needing repeated assistance for scheduling problems or finding individual support interactions less helpful. Answer based on 22 reviews Office space management ### How well does Robin manage office space and desk booking? Robin makes desk and workspace booking easy for hybrid offices with interactive maps, availability views, colleague visibility, and support for meeting rooms, parking, and guests. Employees and office managers value planning ahead and managing shared seating, although some users find multi-day booking, crowded menus, map design, and switching between office locations less intuitive. Answer based on 39 reviews ## See trending topics mentioning Robin [What desk booking software is easy enough for employees in a hybrid office to reserve a hot desk on the days they come in?](https://www.capterra.com/facility-management-software/trending-topics/what-desk-booking-software-is-easy-enough-for-employees-in-a-hybrid-office-to-reserve-a/) Last updated on October 26, 2026 ### What desk booking software is easy enough for employees in a hybrid office to reserve a hot desk on the days they come in? Answered by Capterra Research Analyst Team [How can office staff reserve meeting rooms themselves with software that is simple to use?](https://www.capterra.com/facility-management-software/trending-topics/how-can-office-staff-reserve-meeting-rooms-themselves-with-software-that-is-simple-to-use/) Last updated on October 26, 2026 ### How can office staff reserve meeting rooms themselves with software that is simple to use? Answered by Capterra Research Analyst Team ## Features AI summary Based on 16,930 Scheduling reviews Capterra data shows that buyers of scheduling software rank the following features as their top priorities: - **Real-time Scheduling** (**52%** of reviewers rated this feature as critical) - **Booking Management** (**56%**) - **Calendar Management** (**53%**) Robin supports all three features that reviewers rate most highly: **Real-time Scheduling**, **Booking Management**, and **Calendar Management**. Together, these capabilities help businesses coordinate availability as it changes, manage reservations more accurately, and keep calendars organized in one place, allowing teams to schedule work with fewer conflicts and better day-to-day efficiency. Booking Management 4.9 (16) 100.00% of 16 reviewers that rated this feature as important or highly important Create, update, and manage bookings, itineraries, and reservations Mobile Access 4.5 (8) 100.00% of 8 reviewers that rated this feature as important or highly important Access software remotely via mobile devices Online Booking 4.8 (18) 94.44% of 18 reviewers that rated this feature as important or highly important Book meetings and appointments through a website or digital platform Calendar Sync 4.5 (6) 83.33% of 6 reviewers that rated this feature as important or highly important Synchronize with other calendars to view mutual availability and schedules Desk Reservation 4.7 (13) 92.31% of 13 reviewers that rated this feature as important or highly important Reserve a desk space that is available Desk Availability Schedule 4.6 (11) 81.82% of 11 reviewers that rated this feature as important or highly important A calendar or map that shows occupied and available desks Robin 81 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - AI Copilot: A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Asset Lifecycle Management: Manage assets throughout their lifecycle to optimize profit - Assignment Management: Assign issues and tasks based on availability or required skills - Attendee Management: Process of managing, tracking, and communicating with individuals who are registered to attend an event - Automated Scheduling: Automatically create schedules based on business needs or employee availability and qualifications - Availability Indicator: Indication whether a resource is available or protected from allocation - Availability Management: Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients - Badge Management: Create, manage, and print wearable badges - Booking Management: Create, update, and manage bookings, itineraries, and reservations - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Calendar Sync: Synchronize with other calendars to view mutual availability and schedules - Capacity Management: Monitor service demand and performance to plan for adequate resources that meet business needs - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Commercial Properties: Designed to serve commercial properties - Communication Management: Manage and track all internal and external communication conducted via calls, email, text, or chat - Compliance Management: Track and manage adherence to policies for any service, product, process, or supplier - Contact Management: Manage, organize, and store contact information - Customer Database: A collection of customer information such as contact details, demographics, previous interactions, etc. - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Reports: Alter the layout and content of reports - Data Import/Export: Import and export data to and from software applications - Desk Availability Schedule: A calendar or map that shows occupied and available desks - Desk Reservation: Reserve a desk space that is available - Digital Signage: Digital displays use technologies such as LCD, LED, projection and e-paper - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Email Management: Manage, store and organize emails within the system or via third-party apps - Employee Directory: Access names, contact information, and roles of employees in a centralized repository - Employee Scheduling: Assign working shifts or tasks to employees based on their availability - Equipment Management: Monitor and maintain equipment used to manufacture and deploy products and services, and to reallocate assets where needed - Event Scheduling: Plan an event's time and location - Facility Scheduling: Schedule facilities, such as athletic fields, venues, and convention centers based on their availability - Fixed Asset Management: Centralized database to track details of fixed assets such as depreciation and maintenance scheduling/history - Floor Plans & Maps: Actual floor locations and directions with the virtual floor map to reflect a realistic view of the floor during the virtual tour - For Offices: Designed to be used in offices - For Retail: For Retail Stores - Forecasting: Form predictions based on past and present data/trends - Generative AI: Use AI to generate content in the form of text, images, videos, etc. - Group Scheduling: Automatically find mutually available meeting time slots across multiple calendars - Internal Meetings: For use in meetings within the company - Live Chat: Ability to chat online in real time - Mobile Access: Access software remotely via mobile devices - Mobile Alerts: Notifications via mobile devices - Mobile App: Access the system via a mobile application - Multi-Location: Manage and support multiple locations - Occupancy Management: Manage, track & record the usage and occupancy of physical spaces such as apartments, offices or meeting room - Online Booking: Book meetings and appointments through a website or digital platform - Pre-Registration: Manage the pre-registration process - Real-time Scheduling: Based on availability, instantly confirm or deny a request when a new booking is made - Real-Time Updates: Receive system updates as soon as any changes are made - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Reporting/Project Tracking: Track task progress, milestones, delays, or other key information and generate reports on them for evaluation - Reservations Management: Manage the entire lifecycle of a reservation, from the initial booking to the actual service or event - Resource Management: Process of planning, scheduling and executing the optimal and effective use of human capital across projects - Role-Based Permissions: Set & manage permission levels based on user roles and restrict access to only authorized individuals - Room Availability Schedule: A calendar that shows when rooms are occupied and available - Room Booking: Reserve available meeting space to avoid conflicts and to inform everyone involved on where their meetings will be held - Scheduling: Plan availability and assign specific time slots for tasks and resources - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Self Check-In/Check-Out: Check-in and out via a mobile device or kiosk - Self Service Portal: Online portal through which end users can access the system, manage tasks, or obtain information - Single Sign On: Allow users to access multiple services after entering their login credentials once - Space Management: Manage occupancy and space utilization in facilities and buildings - Space Reservation: Manage the reservation of workspaces - SSL Security: Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access - Tagging: Attach digital tags to documents and assets for identification, search, or monitoring purposes - Task Management: Create, manage and track all task activities and progression - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Usage Tracking/Analytics: Track and interpret metrics on the usage of company resources - User Management: Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks - Utilization Reporting: Track the frequency of asset usage - Vendor Management: Ability to track and store all vendor-related information, such as contacts, services offered, terms, etc. - Visitor Management: Allow organizations to streamline the check-in process for visitors. - Visitor Tracking: Track visitors and purpose of visits - Visual Analytics: Interact with data visualization elements, such as charts and graphs, to drill down into data - Wayfinding: Process of understanding one's position in a physical space via planned routes, signs, colors and images --- Get Advice We can help you find the software with the features you need. Features 4.5 (79) 4.5 Based on 79 reviews ## Pricing Value for money 4.4 (53) Free Trial [View pricing plan details](https://www.capterra.com/p/143909/Robin-Powered/pricing/) Desk and room booking Custom quote available It includes: - End-to-end desk and room management - In-office scheduling, wayfinding and announcements - Essential workplace analytics and occupancy data - Hot desking, hoteling & flexible seating - Room schedule management & policies - Interactive office maps - Room density, duration & recapture reports - Access control data CSV upload - Data exports - Custom dashboards & reports Value for money 4.4 (53) 4.4 Based on 53 reviews ## Integrations [ Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[ Slack](https://www.capterra.com/p/135003/Slack/)[ Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/)[ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[ Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[ Rippling](https://www.capterra.com/p/172127/Rippling/)[ Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.7 (59) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.7 (59) 4.7 Based on 59 reviews ## User reviews Overall rating 4.7 Based on 79 reviews Filter by rating Counts reflect reviews available in this feed. 5(58) 4(18) 3(3) 2(0) 1(0) Mentioned topic Recent reviews first, then most helpful chao Z. Software Developer Used the software for: 3-5 years ### "Smart Office Management with Hassle-Free Setup" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 March 26, 2026 It's easy to see the map, navigate and book a desk for the selected time. 5 stars deserved because I have not run into any issue except that admin setting doesn't allow me to book a desk 2 month ahead. Pros It's easy to view the office map and book a desk for the time I want. I can also see who will be in office that day and plan, with just the browser, no software setup. Cons I thought I would be able to book any time I want but I only could book within 2 months, turns out it's an admin setting. It's sort of useless to book a meeting room because I would just do that just Gmail. Paul D. creative services director Used the software for: 1-3 years ### "Using Robin in the Professional Services world" 5.0 November 10, 2023 Pros We are a global firm that has offices in over 10 countries. So having a centralized app to book meeting rooms, office/desk space is crucial. Since remote work is a large part of our business now, coming into the office for a day or two we need access to open desks/offices for planning purposes. The user interface is nice and clean, easy to use. Cons I would say the name of the app doesn't really convey the purpose of what it does or the functionality. EM Engineering Manager Engineering Manager Used the software for: 1-3 years ### "A perfect product in this Hybrid Environment Setup" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 7, 2023 Pros Robin provided great functionality to make desk reservation and helps finding the designated seats for particular teams in office. It also gives a great projection on who all are going to be available to plan some in person catchups with the peers. Cons I liked the feature of Check-in but probably Robin options but people coming in different shift miss to mark the check-in on time and their seats usually get released . Freddy P. Facility Manager Used the software for: I used a free trial ### "Product falls short due to price point." 3.0 February 7, 2023 Solved the problem of locating people and assets in our facilities. Pros The UI is well designed. Responsive, easy to use. Cons Importing floor plans is a real issue. In the event our facility underwent a renovation, you have to redo all the work you did in the first place. Re-assign desks and employee locations, etc. AA AV Architect AV Architect Used the software for: 3-5 years ### "Best Scheduling Display Software there is" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 27, 2020 We just moved into new office and one of the main problems of our users is to find the new meeting rooms. With robin ipads next to each conference room, they'll find it easier. Also, the maps feature is helping them a lot - we have displays in the hallway that show them their way. Pros Robin has the general best look and feel of all the apps we tried. Zoom, Teem, everything felt just emotionless, but Robin is really fun to use. The folks there really put an emphasis on user experience. Our coworkers are happy to use it because it doesn't feel like another stupid corporate software. To optimize meeting room utilization, we enabled "abandoned meeting protection" - our users have to checkin, otherwise the room will be freed again. That's one of the best features in my opinion. Cons We have dozens of ipads to roll out some days, also in different offices - I was a bit disappointed that I couldn't configure robin on multiple individual ipads using MDM - or perhaps I haven't understood how. SC Sr. Collaboration Engineer Sr. Collaboration Engineer Used the software for: 3-5 years ### "Robin Check-In and Kiosks" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 August 25, 2020 Of of the biggest problems we solved with Robin was data-driven decisions when expanding existing spaces or building new ones. We used the data gathered from Robin to make informed decisions on how many rooms and what size to build to better serve our employees. Pros In our organization, our primary use case for Robin was conference room check-in. The thing I like the most about this product is the way it updates. We don't have to manage that using our MDM software. The software automatically updates to the latest version when it launches. Cons While our team uses the kiosk application I think the design can seem less polished than others. It is also not true to scale like other software on the market. I think this is a fairly new product for Robin and probably a lesser used product that other companies. It does work well and I've seen improvements in the latest iteration. Patrick D. Sr. Director, Finance Used the software for: 3-5 years ### "Allow Your Workforce to Collaborate With Each Other On Their Timeline" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 6/10 March 26, 2025 I think Robin is great at what they do and makes it super easy for our team to book space. Pros Robin makes it easy for our remote workforce to stay connected and meet in person together Cons Robin isn't used as much as it used to be so sometimes not worth the price SD Software developer Software developer Used the software for: Less than 1 year ### "Excellent product " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 3/10 February 27, 2025 Really nice. Would buy it again and be a regular user Pros Its excellent quality and easy to use feature Cons Its little costly and can improve a bit for user Rachel W. Project Manager Used the software for: Less than 1 year ### "Way easier to setup than I thought, great analytics for those data nerds." 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 3.0 3.0 Customer Service 5.0 5.0 Likelihood to Recommend 7/10 May 10, 2018 The ability to quickly book rooms right outside of a conference room is great. Able to see what rooms are available, for how long, and what ones are in use and by whom. I think it helps get the most out of our meeting spaces. Pros Easy setup Analytics Clean interface Friendly customer support Additional features seem to be added often. Cons Chrome extension for Google calendar, logs out after awhile so makes using it a pain. To get the most out of it, I'd need staff to login to the Robin website not ideal with my group of users. Josiah S. Digital Lead Used the software for: 1-3 years ### "Easy, Fast, Efficient" 5.0 November 23, 2020 Pros Robin is such an effective tool in our industry and seamlessly integrates our shared coworking space to ensure bookings are smooth, consistent, and accurate. There has never been any downsides to the software. Cons I've experienced no notable functions or features of Robin that I dislike. [View all Reviews](https://www.capterra.com/p/143909/Robin-Powered/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Popular comparisons [Archie vs Robin](https://www.capterra.com/compare/143909-241184/Robin-Powered-vs-Archie)