--- title: "Robin Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Robin Software - reviews, pricing plans, popular comparisons to other Scheduling products and more." source_url: "https://www.capterra.com/p/143909/Robin-Powered/" page_type: "product" language: "en" --- # Robin Software Review 2026: Features, Integrations, Pros & Cons Last updated on August 3, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Robin ## What is Robin? Workplace software to help teams organize hybrid work, reopen offices safely and manage resources like desks and meeting rooms. Robin is the first workplace platform that puts people before places. Used by businesses of all sizes to successfully manage hybrid work. Today Robin schedules meetings, desks, and people in thousands of offices around the world. Robin empowers people to choose how and where they work while providing organizations with the tools and insights needed to succeed. ## What is Robin used for? [Desk Booking](https://www.capterra.com/desk-booking-software/)[Scheduling](https://www.capterra.com/scheduling-software/)[Space Management](https://www.capterra.com/space-management-software/) Recognitions Shortlist Best ease of use Top alternative Featured Overall rating Based on 79 user reviews Reviews sentiment Positive 96% Neutral 4% Negative 0% Contact vendor for pricing Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... - Visitor Management / 2026 Our "Best of" badge program showcases products with the highest ratings... - Calendar / 2026 - Digital Workplace / 2026 - Facility Management / 2026 - Meeting / 2026 - Resource Management / 2026 - Scheduling / 2026 - Visitor Management / 2025 Our "Best of" badge program showcases products with the highest ratings... Do you work for Robin?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://robinpowered.com&name=Robin) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Robin 4.7 (79) VS. [4.7 (230)](https://www.capterra.com/p/203753/Clearooms/reviews/) Starting Price Contact vendor Starting Price $10 Usage Based, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.7 (79) Ease Of Use 4.8 (88) Value For Money 4.4 (53) Value For Money 4.7 (84) Customer Service 4.7 (59) Customer Service 4.7 (84) ## Robin alternatives [4.7 (76)](https://www.capterra.com/p/239741/Tactic/reviews/) Starting price $3.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars Highest Rated [4.9 (40)](https://www.capterra.com/p/247845/Deskfound/reviews/) Starting price $1.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [4.6 (68)](https://www.capterra.com/p/228066/Hot-Desk-Manager/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars [Archie](https://www.capterra.com/p/241184/Archie/) [4.8 (88)](https://www.capterra.com/p/241184/Archie/reviews/) Starting price $159.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/241184/Archie/) [View all alternatives](https://www.capterra.com/p/143909/Robin-Powered/alternatives/) ## FAQs about Robin Overview ### What problems does Robin solve? Robin solves hybrid workplace friction by making desk and meeting-room booking fast, showing who will be in the office, and preventing double-bookings or unused rooms through check-ins and reminders. Office managers, facilities teams, and distributed employees benefit most, especially when coordinating shared spaces, rotating schedules, and large or frequently changing teams. Answer based on 42 reviews Overview ### Which roles and teams benefit most from Robin? Robin is most used by facilities, operations, and workplace teams that manage desk booking, room scheduling, and office capacity. IT and AV administrators rely on it to support workplace technology, while project managers, coordinators, and business leaders use it to organize hybrid work, meetings, and space planning. Answer based on 78 reviews Overview ### What company size and industries is Robin built for? Robin serves enterprise and mid-market companies managing hybrid offices, while reviewer data shows its largest user group is small businesses at 45%, followed by midsize companies at 29% and enterprises at 26%. It appears most often in Marketing and Advertising at 10%, with Hospital & Health Care and Construction each at 6%. Answer based on 79 reviews Features and Usability ### What are the key features of Robin? Robin includes core workplace features for desk reservation, room booking, meeting room scheduling, and office space management. Differentiating capabilities include floor plans and maps, calendar sync with Outlook and Google Calendar, self check-in to release unused rooms, and utilization reporting for tracking space usage across offices. Answer based on 42 reviews Integrations ### Which third-party tools and platforms does Robin integrate with? Robin integrates with Microsoft Outlook, Google Calendar, Microsoft 365, Microsoft Teams, Microsoft Exchange, Google Workspace, Slack, Zoom Workplace, Okta, OneLogin, Kisi, Brivo Access, Avigilon Video Security, and BlueJeans Meetings. These connections cover calendar, collaboration, identity, access control, and video meeting platforms. Answer based on 11 reviews Getting Started and Support ### What training and onboarding options does Robin offer? Robin provides live online sessions, webinars, documentation, and videos to help teams get started. Live online sessions and webinars support guided training, while documentation offers written reference material and videos provide self-paced walkthroughs for reviewing features and setup steps. Answer based on 1 reviews Getting Started and Support ### What customer support options does Robin offer, and how do users rate the experience? Robin offers email/help desk, FAQ/forum, knowledge base, phone support, 24/7 live support, and chat. Users generally describe support as responsive, helpful, and knowledgeable, with quick issue resolution and follow-up. Some users report needing support often for scheduling issues and say certain interactions were less helpful. Answer based on 22 reviews Office space management ### How well does Robin handle office space management? Robin makes desk booking, room scheduling, and office maps easy for many hybrid teams and shared workplaces. Employees and administrators like the visibility into who is onsite and which spaces are available, though some users find map setup, multi-day booking, and certain admin notifications less intuitive. Answer based on 39 reviews ## Features AI summary Based on 16,719 Scheduling reviews Capterra data shows that buyers of scheduling software rank the following features as their top priorities: - **Real-time Scheduling** (**52%** of reviewers rated this feature as critical) - **Booking Management** (**56%**) - **Calendar Management** (**53%**) Robin supports all three of the features reviewers rate most highly: **Real-time Scheduling**, **Booking Management**, and **Calendar Management**. Together, these capabilities help businesses coordinate availability, manage reservations accurately, and keep calendars up to date, allowing teams to schedule work more efficiently and reduce conflicts. Booking Management 4.9 (16) 100.00% of 16 reviewers that rated this feature as important or highly important Create, update, and manage bookings, itineraries, and reservations Online Booking 4.8 (18) 94.44% of 18 reviewers that rated this feature as important or highly important Book meetings and appointments through a website or digital platform Mobile Access 4.5 (8) 100.00% of 8 reviewers that rated this feature as important or highly important Access software remotely via mobile devices Calendar Sync 4.5 (6) 83.33% of 6 reviewers that rated this feature as important or highly important Synchronize with other calendars to view mutual availability and schedules Desk Reservation 4.7 (13) 92.31% of 13 reviewers that rated this feature as important or highly important Reserve a desk space that is available Desk Availability Schedule 4.6 (11) 81.82% of 11 reviewers that rated this feature as important or highly important A calendar or map that shows occupied and available desks Robin 81 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - AI Copilot: A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Asset Lifecycle Management: Manage assets throughout their lifecycle to optimize profit - Assignment Management: Assign issues and tasks based on availability or required skills - Attendee Management: Process of managing, tracking, and communicating with individuals who are registered to attend an event - Automated Scheduling: Automatically create schedules based on business needs or employee availability and qualifications - Availability Indicator: Indication whether a resource is available or protected from allocation - Availability Management: Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients - Badge Management: Create, manage, and print wearable badges - Booking Management: Create, update, and manage bookings, itineraries, and reservations - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Calendar Sync: Synchronize with other calendars to view mutual availability and schedules - Capacity Management: Monitor service demand and performance to plan for adequate resources that meet business needs - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Commercial Properties: Designed to serve commercial properties - Communication Management: Manage and track all internal and external communication conducted via calls, email, text, or chat - Compliance Management: Track and manage adherence to policies for any service, product, process, or supplier - Contact Management: Manage, organize, and store contact information - Customer Database: A collection of customer information such as contact details, demographics, previous interactions, etc. - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Reports: Alter the layout and content of reports - Data Import/Export: Import and export data to and from software applications - Desk Availability Schedule: A calendar or map that shows occupied and available desks - Desk Reservation: Reserve a desk space that is available - Digital Signage: Digital displays use technologies such as LCD, LED, projection and e-paper - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Email Management: Manage, store and organize emails within the system or via third-party apps - Employee Directory: Access names, contact information, and roles of employees in a centralized repository - Employee Scheduling: Assign working shifts or tasks to employees based on their availability - Equipment Management: Monitor and maintain equipment used to manufacture and deploy products and services, and to reallocate assets where needed - Event Scheduling: Plan an event's time and location - Facility Scheduling: Schedule facilities, such as athletic fields, venues, and convention centers based on their availability - Fixed Asset Management: Centralized database to track details of fixed assets such as depreciation and maintenance scheduling/history - Floor Plans & Maps: Actual floor locations and directions with the virtual floor map to reflect a realistic view of the floor during the virtual tour - For Offices: Designed to be used in offices - For Retail: For Retail Stores - Forecasting: Form predictions based on past and present data/trends - Generative AI: Use AI to generate content in the form of text, images, videos, etc. - Group Scheduling: Automatically find mutually available meeting time slots across multiple calendars - Internal Meetings: For use in meetings within the company - Live Chat: Ability to chat online in real time - Mobile Access: Access software remotely via mobile devices - Mobile Alerts: Notifications via mobile devices - Mobile App: Access the system via a mobile application - Multi-Location: Manage and support multiple locations - Occupancy Management: Manage, track & record the usage and occupancy of physical spaces such as apartments, offices or meeting room - Online Booking: Book meetings and appointments through a website or digital platform - Pre-Registration: Manage the pre-registration process - Real-time Scheduling: Based on availability, instantly confirm or deny a request when a new booking is made - Real-Time Updates: Receive system updates as soon as any changes are made - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Reporting/Analytics: View and track pertinent metrics to find patterns and gain insights from data - Reporting/Project Tracking: Track task progress, milestones, delays, or other key information and generate reports on them for evaluation - Reservations Management: Manage the entire lifecycle of a reservation, from the initial booking to the actual service or event - Resource Management: Process of planning, scheduling and executing the optimal and effective use of human capital across projects - Role-Based Permissions: Set & manage permission levels based on user roles and restrict access to only authorized individuals - Room Availability Schedule: A calendar that shows when rooms are occupied and available - Room Booking: Reserve available meeting space to avoid conflicts and to inform everyone involved on where their meetings will be held - Scheduling: Plan availability and assign specific time slots for tasks and resources - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Self Check-In/Check-Out: Check-in and out via a mobile device or kiosk - Self Service Portal: Online portal through which end users can access the system, manage tasks, or obtain information - Single Sign On: Allow users to access multiple services after entering their login credentials once - Space Management: Manage occupancy and space utilization in facilities and buildings - Space Reservation: Manage the reservation of workspaces - SSL Security: Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access - Tagging: Attach digital tags to documents and assets for identification, search, or monitoring purposes - Task Management: Create, manage and track all task activities and progression - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Usage Tracking/Analytics: Track and interpret metrics on the usage of company resources - User Management: Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks - Utilization Reporting: Track the frequency of asset usage - Vendor Management: Ability to track and store all vendor-related information, such as contacts, services offered, terms, etc. - Visitor Management: Allow organizations to streamline the check-in process for visitors. - Visitor Tracking: Track visitors and purpose of visits - Visual Analytics: Interact with data visualization elements, such as charts and graphs, to drill down into data - Wayfinding: Process of understanding one's position in a physical space via planned routes, signs, colors and images --- Get Advice We can help you find the software with the features you need. Features 4.5 (79) 4.5 Based on 79 reviews ## Pricing Value for money 4.4 (53) Free Trial [View pricing plan details](https://www.capterra.com/p/143909/Robin-Powered/pricing/) Desk and room booking Custom quote available It includes: - End-to-end desk and room management - In-office scheduling, wayfinding and announcements - Essential workplace analytics and occupancy data - Hot desking, hoteling & flexible seating - Room schedule management & policies - Interactive office maps - Room density, duration & recapture reports - Access control data CSV upload - Data exports - Custom dashboards & reports Value for money 4.4 (53) 4.4 Based on 53 reviews ## Integrations [ Slack](https://www.capterra.com/p/135003/Slack/)[ Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[ Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/)[ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[ Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[ Rippling](https://www.capterra.com/p/172127/Rippling/)[ Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.7 (59) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.7 (59) 4.7 Based on 59 reviews ## User reviews Overall rating 4.7 Based on 79 reviews Filter by rating 5(58) 4(18) 3(3) 2(0) 1(0) Mentioned topic Sorted by most recent CZ Chao Z. Software Developer E-Learning ### "Smart Office Management with Hassle-Free Setup" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 March 24, 2026 It's easy to see the map, navigate and book a desk for the selected time. 5 stars deserved because I have not run into any issue except that admin setting doesn't allow me to book a desk 2 month ahead. Pros It's easy to view the office map and book a desk for the time I want. I can also see who will be in office that day and plan, with just the browser, no software setup. Cons I thought I would be able to book any time I want but I only could book within 2 months, turns out it's an admin setting. It's sort of useless to book a meeting room because I would just do that just Gmail. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AA Ahmed A. freelancer Program Development ### "My review Robin" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 April 23, 2025 Robin is a cloud-based scheduling solution that caters to businesses across various industries such as real estate, consumer electronics, marketing, advertising, finance, information technology and at the mid-market and enterprise level. Key features include automated scheduling, group scheduling, room booking management and multi-location support. Robin offers space management functionality that provides users with real-time office maps and workplace analytics. Users can also set up digital signage for meeting rooms in various devices that include tablets and televisions. Additionally, it features resource utilization reporting, attendee management and online booking functionalities. The solution offers mobile applications for iOS and Android devices Pros \-Easy to integrate with the most popular calendaring platforms - Outlook, Google, etc. Now Robin is iterating and adding interesting space management features to compliment their desk booking module -The ease of use when using Robin is the best part. We use it to book desks within our office due to the pandemic, and it has been a great asset Cons \-If I forget to check in when I get to the room, it will cancel out my reservation -We use Webex for our company meetings and there is no videoconferencing link for zoom Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. LM Lawrence M. Owner Construction ### "Some of the best software I’ve used in years " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 23, 2025 When I used it I the legal AI feature just blew me away it seem like it was just spot on from point A to B.. Pros The software was cutting edge technology really fast and reliable most companies software was just not cutting it but I must say that it was very good 😊 Cons I don’t have any problems with it the software is just great believe me if it was a problem in any way I would have been the first to say that!! Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. PD Pat D. Sr. Director, Finance Hospital & Health Care ### "Allow Your Workforce to Collaborate With Each Other On Their Timeline" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 6/10 March 24, 2025 I think Robin is great at what they do and makes it super easy for our team to book space. Pros Robin makes it easy for our remote workforce to stay connected and meet in person together Cons Robin isn't used as much as it used to be so sometimes not worth the price Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. BH Brandon H. Staffer Individual & Family Services ### "Robin review " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 24, 2025 overall had an amazing experience. would definitely recommend to future employers Pros just how easy the system is and how we use it for better performance Cons meeting rooms is what i like the least of it Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. ML Maddie L. Executive Assistant Legal Services ### "Robin has been amazing and easy to use for my organization" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 21, 2025 my overall experience with Robin has been very positive, super helpful for our organization and will be used for the long run as we are in a hybrid office setting. Pros love the ease of use on Robin for booking a desk, seeing who is the office, adding any guests to visit our offices. It helps keep our organization organized with people coming in and out of the office. Cons no cons for me so far. Everything has been so easy to use with my colleagues Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. IA Ibrahim A. Quality Engineer Mechanical or Industrial Engineering ### "useful tool for workplace scheduling" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 6/10 March 19, 2025 Pros the interface and calendar integraion help booking rooms and managing spaces very easy. It is useful to have availability of rooms in real time. Cons it is a third party app to keep track of since we have other platforms for hybrid meetings. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. JS Jelfry S. QA trainer Airlines/Aviation ### "Robin for your meeting management" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 18, 2025 My experience has been awesome, i can complain at all, the way they made everything so easy is perfect. Pros I have been using Robin for almost a year now and what i like the most is how easy to set up appointments and rooms scheduling, we just a few clicks i can reserve any room available for a meeting. Cons An option to send notifications to all users would be fantastic. Options like direct messages or emails related to the meeting, for those time when a last time meeting is up. Switched from [Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/) It was a decision made by the TI team, but it was a great one actually. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AP Andrew P. Client Service Representative Outsourcing/Offshoring ### "User friendly" 3.0 Overall Rating 3.0 3.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 5/10 March 15, 2025 very easy to use. user friendly. I can recommend using Robin to make easy booking in their onsite office seats. Pros Easy to use, and book a seat in our onsite office. Cons user friendly, can easy book seats for onsite offices Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AN Anonymous User Account Coordinator Pharmaceuticals ### "Can't Go Wrong with Robin!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 14, 2025 My overall experience with Robin has been pleasant. It's easy to maneuver and reliable. Pros I use Robin for my current company I work for. Our office was just recently renovated to a smaller space and we are required to book our desks whenever we come into office using Robin. Robin is very easy to access and use. It makes it easy to find a spot that's open and easy to book it. Another great thing about Robin is if you end up booking out in advance, it will send you a reminder the day prior of your booked seat. Cons I don't have any bad things to say about Robin. It's pretty self explanatory and easy to access on your own without much guidance. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor March 19, 2025 Thanks so much for sharing your thoughts! [View all Reviews](https://www.capterra.com/p/143909/Robin-Powered/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Popular comparisons [Archie vs Robin](https://www.capterra.com/compare/143909-241184/Robin-Powered-vs-Archie) [Clearooms vs Robin](https://www.capterra.com/compare/143909-203753/Robin-Powered-vs-Clearooms)