--- title: "Invoice Ninja Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Invoice Ninja Software - reviews, pricing plans, popular comparisons to other Billing and Invoicing products and more." source_url: "https://www.capterra.com/p/145215/Invoice-Ninja/" page_type: "product" language: "en" --- # Invoice Ninja Software Review 2026: Features, Integrations, Pros & Cons Last updated on July 23, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Invoice Ninja ## What is Invoice Ninja? Create. Send. Get Paid. Invoice Ninja is a leading source-code available platform for SMB’s to invoice, accept payments, track expenses & time billable-tasks. Designed for freelancers and small to medium size businesses, Invoice Ninja is a suite of apps to help you get paid. Incredibly easy to use Invoice Ninja was built to serve freelancers and business owners with a complete suite of invoicing & payment tools to advance your business. ## What is Invoice Ninja used for? [Billing and Invoicing](https://www.capterra.com/billing-and-invoicing-software/)[Recurring Billing](https://www.capterra.com/recurring-billing-software/)[Accounts Receivable](https://www.capterra.com/accounts-receivable-software/) Top alternative Featured Overall rating Based on 166 user reviews Reviews sentiment Positive 95% Neutral 2% Negative 2% Starting price $10 Flat Rate, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Invoice Ninja?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.invoiceninja.com/&name=Invoice Ninja) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Invoice Ninja 4.7 (166) VS. [4.4 (3,312)](https://www.capterra.com/p/120109/Xero/reviews/) Starting Price $10 Flat Rate, Per Month Starting Price $25 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.7 (164) Ease Of Use 4.4 (7,723) Value For Money 4.8 (142) Value For Money 4.2 (6,632) Customer Service 4.6 (125) Customer Service 4.0 (6,337) ## Invoice Ninja alternatives Highest Rated [4.7 (823)](https://www.capterra.com/p/163114/Zoho-Invoice/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.2 (2,057)](https://www.capterra.com/p/135757/NetSuite/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 85% of reviewers rated it above 4 stars [4.0 (620)](https://www.capterra.com/p/174753/Sage-50cloud/reviews/) Starting price $124.42 Per User, Per Month Pricing Options Free Trial Free Version User Rating 76% of reviewers rated it above 4 stars [QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/) [4.3 (8,489)](https://www.capterra.com/p/190778/QuickBooks-Online/reviews/) Starting price $38.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 86% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/145215/Invoice-Ninja/alternatives/) ## FAQs about Invoice Ninja Overview ### What problems does Invoice Ninja solve? Invoice Ninja solves manual invoicing, slow quote-to-payment workflows, overdue follow-ups, and scattered client billing records by automating quotes, recurring invoices, reminders, payment tracking, and client self-service portals. Freelancers, small business owners, field service teams, and agencies benefit most when they need faster billing, cleaner administration, and easier online payments. Answer based on 132 reviews Overview ### Which roles and teams benefit most from Invoice Ninja? Invoice Ninja is most used by business owners, founders, and C-suite leaders who need fast invoicing, payment tracking, and client billing oversight. Operations managers and directors use it to streamline recurring invoices and cash flow monitoring, while technical roles such as developers and system administrators support setup, integrations, and workflow automation. Answer based on 164 reviews Talk to an expert ### More questions? Ask our experts Overview ### What company size and industries is Invoice Ninja built for? Invoice Ninja is built for small businesses with global payment needs, with 94% of reviewers from small companies and Information Technology and Services leading at 18%. It also sees use in Computer Software at 10% and Internet businesses at 6%, with limited adoption among enterprise and midsize companies. Answer based on 166 reviews Features and Usability ### What are the key features of Invoice Ninja? Invoice Ninja includes core invoicing and billing tools like quotes, invoice creation, recurring invoicing, and online payments through payment gateways. Differentiator features include time tracking with task-based billing, a client portal for approvals and payments, customizable invoice templates, and self-hosting via its API-driven, open-source platform. Answer based on 114 reviews Pricing ### How much does it cost and what fees or limitations are included? Invoice Ninja starts at $10/month for the Ninja Pro plan, while Enterprise starts at 14/month for 1–2 users and scales to 44/month for 11–20 users. A free version and 14-day free trial are available. Reviewers describe pricing as cheap, with no extra fees, and say the free version suits basic invoicing needs. Answer based on 17 reviews Integrations ### Which third-party tools and platforms does Invoice Ninja integrate with? Invoice Ninja integrates with 10 third-party tools, with payment gateway support for PayPal, Stripe, Authorize.net, Checkout.com, GoCardless, Mollie, and PayTrace. It also connects with Zapier and Make for automation, while reviewer mentions point to actiTIME for attaching tracked billable work to invoices. Answer based on 21 reviews Getting Started and Support ### What training and onboarding options does Invoice Ninja offer? Invoice Ninja provides documentation and videos to help teams get started. Documentation offers written reference material for setup and feature guidance, while videos support visual walkthroughs of key tasks and workflows. Answer based on 3 reviews Getting Started and Support ### What customer support options does Invoice Ninja offer, and how do users rate the experience? Invoice Ninja offers email/help desk, chat, a knowledge base, and FAQ/forum resources. Many users describe support as fast, helpful, and responsive, with quick replies and useful guidance. Some reviewers, however, report inconsistent issue resolution, limited direct assistance for complex problems, and frustrating experiences during migrations or billing disputes. Answer based on 35 reviews Billing ### How well does Invoice Ninja handle billing? Invoice Ninja makes billing easy for freelancers and small businesses with recurring invoices, client records, payment tracking, and online payments. Many users also like its Stripe, QuickBooks, API, and mobile support. Some teams mention limits for more complex billing setups, card charging controls, or a dated client-facing design. Answer based on 31 reviews ## Features AI summary Based on 16,165 Billing and Invoicing reviews Capterra reviewers point to these as the top priorities when choosing billing and invoicing software: - **Invoice Processing** (**53%** of reviewers rated this feature as critical) - **Invoice Creation** (**55%**) - **Quotes/Estimates** (**56%**) Invoice Ninja supports all three features that reviewers rank highest: **Invoice Processing**, **Invoice Creation**, and **Quotes/Estimates**. Together, these capabilities help businesses create invoices quickly, turn quotes into billable work more efficiently, and manage the payment cycle with better accuracy, allowing teams to handle billing tasks with less manual effort and more consistency. Invoice Processing 4.3 (14) 42.86% of 14 reviewers that rated this feature as important or highly important Creation, processing, verification, and execution of invoices till the payment is made Invoice Creation 4.5 (32) 50.00% of 32 reviewers that rated this feature as important or highly important Create invoices from scratch or have recurring invoices Quotes/Estimates 3.7 (3) 33.33% of 3 reviewers that rated this feature as important or highly important Generate quotes or estimates for customers Invoice History 4.5 (26) 50.00% of 26 reviewers that rated this feature as important or highly important Store and view prior invoices for each account/client Payment Processing 4.0 (22) 31.82% of 22 reviewers that rated this feature as important or highly important Accept, record, and reconcile financial transactions Online Invoicing 4.4 (33) 51.52% of 33 reviewers that rated this feature as important or highly important Create, send, and view electronic invoices Invoice Ninja 64 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Accounting: Built-in accounting to manage ledger, accounts payable/receivable, financial reports, etc. - Accounting Integration: Integrate with a third-party accounting system - Accounts Payable: Track money owed to a company's creditors/suppliers - Accounts Receivable: Track outstanding invoices and the money owed from clients - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Billing & Invoicing: Create, manage, and send invoices or bills to customers - Billing Portal: Gateway through which end users can view past bills and pay current invoices - Client Portal: Private online space that lets businesses securely share documents and provide information access to clients - Contact Database: Centralized database of stakeholders and their contact information such as names, address, phone number etc. - Contingency Billing: Business model where clients pay their lawyer a fee only if the case is won/settled successfully - Credit Card Processing: Accept and process credit card transactions - Customer Accounts: Record customer information, purchase history, and other notes - Customer Statements: Reports that show customers their invoices, payments, and balance on the account - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Fields: Customize data fields to support various needs and use cases - Customizable Invoices: Invoices that can be tailored according to company's branding, payment terms and personalized information - Customizable Reports: Alter the layout and content of reports - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Dashboard: Assembly of graphs and charts for visualizing and tracking statistics/metrics - Data Import/Export: Import and export data to and from software applications - Electronic Payments: Electronically collect payments for goods or services - Email Reminders: Reminders sent via email - Expense Tracking: Monitor and record expenses such as purchases or charges incurred - Financial Management: Plan, manage, and track the financial activities of an individual or organization - For Small Businesses: Designed for small businesses - General Ledger: Centralized accounting record which tracks all financial transactions - Hourly Billing: Business model that charges based on the amount of time spent on an hourly basis - Invoice Creation: Create invoices from scratch or have recurring invoices - Invoice History: Store and view prior invoices for each account/client - Invoice Management: Captures invoice data and maintains comprehensive records for auditing and reporting purposes - Invoice Processing: Creation, processing, verification, and execution of invoices till the payment is made - Mobile Access: Access software remotely via mobile devices - Mobile App: Access the system via a mobile application - Mobile Payments: Clients can submit payments via mobile devices - Multi-Currency: Manage and handle various international currencies - Multi-Language: Manage and support multiple languages - Multi-Period Recurring Billing: Set rebilling periods, charging customers one rate annually or semi-annually, then a better rate afterward, as a subscriber benefit - Multiple Payment Options: Process payments via multiple modes directly through the application - Online Invoicing: Create, send, and view electronic invoices - Online Payments: Accept and process online payment transactions - Partial Payments: Allow customers to make a partial payment on an invoice and track remaining debt - Payment Processing: Accept, record, and reconcile financial transactions - PCI Compliance: Store, process, and transmit cardholder data in compliance with the Payment Card Industry Data Security Standard (PCI DSS) - Profit/Loss Statement: A type of financial statement used to record and report an organization's revenues, costs, and expenses over a specific amount of time - Project Billing: Business model that bills clients an amount based on the project/task/job performed - Purchasing & Receiving: Workflows that help acquire inventory, issue purchase orders and receive and store items in required quantity - Quotes/Estimates: Generate quotes or estimates for customers - Real-Time Data: Receive data and information in real time - Real-Time Reporting: Active reporting of data and metrics - Recurring Invoicing: Generate recurring invoices - Recurring/Subscription Billing: Automated process of charging customers at regular intervals for repeated access or use of a product or service - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Remote Access/Control: Access work applications remotely, for when working away from the office and/or traveling - Self Service Portal: Online portal through which end users can access the system, manage tasks, or obtain information - Subscription Management: Process of managing customer subscription lifecycle for a recurring service or a product - Task Management: Create, manage and track all task activities and progression - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Time & Expense Tracking: Log and record hours worked and costs spent to assist in billing and invoicing - Time Tracking: Measure and track time including hours worked and paid time off (PTO) - Transaction History: Record of all transactions such as purchases, deposits, withdrawals and transfers within a specific period - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 4.6 (164) 4.6 Based on 164 reviews ## Pricing Value for money 4.8 (142) Free Trial Free Version [View pricing plan details](https://www.capterra.com/p/145215/Invoice-Ninja/pricing/) Forever Free $0.00 It includes: - 1 Professional Invoices - 20 Clients + Unlimited Invoices - Auto-Billing - Automatic Currency Conversions - Brand Invoices With Company Logo - Google Analytics Integration - Invoice Alerts - Kanban Boards - Product Library Management - Real Time Invoice.Pdf Creation Ninja Pro $10.00 Flat Rate,Per Month It includes: - 10 Professional Invoices - API Integration - Auto-Billing - Automatic Currency Conversions - Branded URL Option - Brand Invoices With Company Logo - Bulk Emailing - Display Clients' E-Signature - Google Analytics Integration - Invoice Alerts - Kanban Boards - Product Library Management - Real Time Invoice.Pdf Creation - Remove Watermark - Setup Custom Settings - Unlimited Clients + Unlimited Invoices Enterprise $14.00 Flat Rate,Per Month It includes: - 10 Professional Invoices - API Integration - Attach 3rd Party Files - Auto-Billing - Automatic Currency Conversions - Branded URL Option - Brand Invoices With Company Logo - Bulk Emailing - Display Clients' E-Signature - Fully Branded Client Portal - Google Analytics Integration - Invoice Alerts - Kanban Boards - Product Library Management - Real Time Invoice.Pdf Creation - Remove Watermark - Setup Custom Settings - Unlimited Clients + Unlimited Invoices Value for money 4.8 (142) 4.8 Based on 142 reviews ## Integrations [ PayPal](https://www.capterra.com/p/207944/PayPal/)[ Stripe](https://www.capterra.com/p/123889/Stripe/)[ Zapier](https://www.capterra.com/p/130182/Zapier/)[ Make](https://www.capterra.com/p/154278/Integromat/)[ authorize.net](https://www.capterra.com/p/221412/authorizenet/)[ PayPal Enterprise Payments](https://www.capterra.com/p/213069/Braintree/)[ GoCardless](https://www.capterra.com/p/156081/GoCardless/)[ Mollie](https://www.capterra.com/p/195767/Mollie/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.6 (125) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.6 (125) 4.6 Based on 125 reviews ## User reviews Overall rating 4.7 Based on 166 reviews Filter by rating 5(136) 4(22) 3(4) 2(3) 1(1) Mentioned topic Sorted by most recent Sherkane D. CEO Airlines/Aviation ### "Absolutely perfect" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 18, 2025 I couldn't be happier. The price is nice, it is very easy to use, I can customize everything the way I want. The support is great. Really could not be more satisfied. Pros The ergonomy, the intuitivity, the design, the high level of customization, and the very helpful support service. And the fair price. Cons Nothing, I like everything. Been using for more than 3 years now so I am 100% confirming my satisfaction. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AA Alifah A. Accounts Admin Hospital & Health Care ### "Quick and simple" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 24, 2025 Really good and efficient. Love the fact that we can also receive treats with referrals. Pros To be able to invoice our clients online and receive payment immediately Cons Some of our elderly clients do not know how to use this Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor March 26, 2025 Thank you for your fabulous 5-star review! AN Anonymous User Head of infrastructure engineering Management Consulting ### "Gets the job done – essential functionality" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 January 9, 2025 Solid tool if you want to self-host, and you do not care for polished interface. Pros I really like Invoice Ninja for several reasons: Open Source: Being open source is a significant advantage, I am just sucker for it. Self-Hosted: I appreciate the option to self-host, giving me full control over my invoicing data. Low Maintenance: It requires minimal maintenance, which is a huge plus for my workflow. Customization: I can customize almost everything, tailoring the platform to fit my specific needs. Functionality: It works reasonably well for creating invoices whenever I need to. Cons There are some bugs now and then in templating and other areas that are annoying. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor January 10, 2025 Thank you very much for your fantastic review! We hope in the future we can work to earn a full 5 stars! Welcome aboard!!! BK Bridgette K. Owner Retail ### "Invoice Ninja chops the competition! " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 June 3, 2024 Pros Invoice Ninja is a wonderful software. It has several payment gateways including Stripe and paypal. The software also offers unlimited invoices and customers can even make partial payments. Cons I dont have any complaints at this time. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor June 4, 2024 Thank you very much for your feedback & 5 star review!!! BS barbera S. CEO Alternative Medicine ### "Ok software, horrible service" 3.0 Overall Rating 3.0 3.0 Ease of Use 3.0 3.0 Features 3.0 3.0 Customer Service 1.0 1.0 Likelihood to Recommend 0/10 February 3, 2024 Okay as long as it works but as soon as you need help they fail royally. Would not recommend this experience to anyone. Pros I like that I am able to create multiple businesses each woth their own invoice template logo conditions etc. Cons That it is not connected to easy online paying (aside from the expensive PayPal) The horrible customer service. They forced me to migrate to the new system, refused to answer the questions I had about the migration, made fun of me and were incredible rude via email and after migrating when my account was not recognized by the new system they refused to help me. I am a paying customer and am now not able to send out invoices for any of my businesses and their customer service refuses to help. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor February 7, 2024 Good day Barbera, we're sorry that you are having issues! We do integrate with 20 payment gateways/providers, far more options than only PayPal! Please feel free to reach out to us and we'll do out best to help! LV Luis V. Owner Logistics and Supply Chain ### "Invoice Ninja is an Asset for any Small Business " 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 January 25, 2024 Pros I liked the ease of use..The invoice sample option make the invoice creation process smooth and easy. Cons I do not like the billing at times, but it id not too bad. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor January 29, 2024 Thank you for your review and warm words of support! PM Paul M. Managing Partner Real Estate ### "Easy to use billing " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 October 28, 2023 Invoice Ninja makes it easy to keep track of delinquent Tenants Pros Auto billing Tenants and emailing statements Cons I really don't have any complaints; I find it easy to use Switched from [QuickBooks Desktop](https://www.capterra.com/p/212058/QuickBooks-Desktop-Pro/) I had too many problems with QuickBooks and the support was terrible. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor November 2, 2023 Thank you for your fantastic 5 star review of Invoice Ninja! We appreciate your feedback! Kris M. Owner Design ### "Makes my life a lot easier" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 31, 2023 Pros After 10+ years of using making invoices manually it's nice to have a program that manages your numbers layouts and clients.I choose for invoice ninja since over other software because:- it's easy to use.- open-source. I use the hosted payed solution but it's to know I still have all options just in case.- templates can fully customised is big plus.- making quotes and converting them to invoices - customer support by the forum and mail was really fast. Cons sometimes the UI or options aren't clear Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor September 4, 2023 AMAZING REVIEW! Thank you for much for your 5 star review and taking time to provide feedback on Invoice Ninja! We appreciate you! AN Anonymous User Software Development Engineer Program Development ### "Simplemente funciona muy bien" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 3.0 3.0 Likelihood to Recommend 8/10 July 25, 2023 Pros Generar y llevar control de mis facturas mensuales Cons A veces no guardaba los cambios hechos a mis facturas, como que se pegaba. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor July 26, 2023 Thank you for your fantastic review & 5 stars! We certainly work hard to provide a good product and appreciate your warm feedback! Thank you! SS Sean S. Owner Information Technology and Services ### "Invoice Ninja lives up to its name." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 10, 2023 It's been really smooth and makes my work flow easy. Pros I liked how easy it was to onboard and get going. Cons Dark mode isn't available in the react gui interface version. It is available in the Flutter gui version. Alternatives considered [FreshBooks](https://www.capterra.com/p/142390/FreshBooks/) [Square Online](https://www.capterra.com/p/275800/Square-Online/) [QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/) [Wave](https://www.capterra.com/p/178021/Wave-Apps/) [Zoho Invoice](https://www.capterra.com/p/163114/Zoho-Invoice/) Reasons for choosing Invoice Ninja Cheap startup costs, easy to oboard, self-hosted option. All pluses for me. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor July 26, 2023 Love it! Thank you for your kind words & 5 star review, we appreciate you taking the time to provide such amazing feedback! Welcome to the Invoice Ninja community! [View all Reviews](https://www.capterra.com/p/145215/Invoice-Ninja/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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