# Planday Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Planday Software - reviews, pricing plans, popular comparisons to other Human Resources products and more. Source: https://www.capterra.com/p/145648/Planday --- # Planday Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider’s website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Planday ## What is Planday? At Planday our aim is simple: to make running your shift-based business easier. With our innovative employees scheduling solution, we have saved over 400,000 happy customers 80% in admin time and 5% in staffing costs. Manage employee schedules, time sheets, and payroll all in one place, so you can get back to running your business faster. Book a demo or try it for free to see what Planday can do for you and your business. ## What is Planday used for? [Employee Scheduling](https://www.capterra.com/employee-scheduling-software/)[Scheduling](https://www.capterra.com/scheduling-software/)[Human Resources](https://www.capterra.com/human-resource-software/) Top alternative Featured Overall rating Based on 58 user reviews Reviews sentiment Positive 81% Neutral 12% Negative 7% Starting price €2.49 Per User, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Planday?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.planday.com/&name=Planday) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Planday 4.3 (58) VS. [4.4 (1,234)](https://www.capterra.com/p/130949/Paycom/reviews/) Starting Price €2.49 Per User, Per Month Starting Price Contact vendor Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.4 (53) Ease Of Use 4.4 (1,221) Value For Money 4.2 (38) Value For Money 4.3 (885) Customer Service 4.5 (45) Customer Service 4.3 (943) ## Planday alternatives [4.4 (2,960)](https://www.capterra.com/p/76113/Wrike/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars [4.6 (1,440)](https://www.capterra.com/p/127994/Jobber/reviews/) Starting price $39.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [4.5 (1,287)](https://www.capterra.com/p/121248/When-I-Work/reviews/) Starting price $2.50 Per User, Per Month Pricing Options Free Trial Free Version User Rating 90% of reviewers rated it above 4 stars Highest Rated [4.6 (5,137)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting price $29.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/145648/Planday/alternatives/) ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Payroll Management 4.0 (5) 80.00% of 5 reviewers that rated this feature as important or highly important Manage employee salary processes, data, taxes, and records administration efficiently Employee Database 4.8 (4) 50.00% of 4 reviewers that rated this feature as important or highly important Electronic storage of staff/employee contact information and job status in a centralized repository Mobile Access 5.0 (4) 75.00% of 4 reviewers that rated this feature as important or highly important Access software remotely via mobile devices Calendar Management 5.0 (3) 66.67% of 3 reviewers that rated this feature as important or highly important Track and manage schedules and meetings via an integrated calendar Availability Management 5.0 (2) 100.00% of 2 reviewers that rated this feature as important or highly important Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients Employee Profiles 4.0 (2) 50.00% of 2 reviewers that rated this feature as important or highly important Centralized storage for employee data, records, and performance metrics Planday 69 features Define levels of authorization for access to specific files or systems Dashboard to view the status of ongoing processes, identify current incidents and track past activities Track and document all activities across devices, networks, and other systems Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Manage the process of evaluating documents or requests submitted for approval Manage attendance for classes, shifts, meetings, or events Track the attendance of specific individuals or groups Automatically create schedules based on business needs or employee availability and qualifications Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients Create budgets based on historical data and future projections Track and manage schedules and meetings via an integrated calendar Track employees' arrival and departure timings for payroll purposes Provides a channel for team members to share media files, communicate, and work together Manage and track all internal and external communication conducted via calls, email, text, or chat Track and manage adherence to policies for any service, product, process, or supplier Import and export data to and from software applications Assemble applications and processes by dragging over and arranging pre-built components Digitally sign online documents Manage, store and organize emails within the system or via third-party apps Electronic storage of staff/employee contact information and job status in a centralized repository Track employee schedules, availability, and performance across projects and tasks Centralized storage for employee data, records, and performance metrics Assign working shifts or tasks to employees based on their availability Gateway through which employees can access the system Track and measure time worked for employees Form predictions based on past and present data/trends Automatically find mutually available meeting time slots across multiple calendars Automates core HR functions such as talent management, employee evaluation and learning management Report on the allocation and distribution of labor costs across projects Predict labor requirements based on past and present data/trends Manage and track employee attendance Communicate using messages within the system Access software remotely via mobile devices Notifications via mobile devices Access the system via a mobile application Manage and support multiple locations Book meetings and appointments through a website or digital platform Track/log the amount of time employees worked per job using a timer Manage and record overtime hours for hourly employees Manage employee salary processes, data, taxes, and records administration efficiently A set of indicators that tracks the performance of networks, applications, systems, teams, etc. Receive data and information in real time Notifications that are delivered to users as soon as an event occurs Active reporting of data and metrics Receive system updates as soon as any changes are made Timed notification for any upcoming task, deadline, appointment, or activity Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data Assign and distribute work schedules to individual employees or teams within an organization Plan availability and assign specific time slots for tasks and resources Online portal through which end users can access the system, manage tasks, or obtain information Facilitate the scheduling and coordination of employee shifts Schedule shifts via online calendars and available employees Managing and trading shift details between employees Track and manage sick leave time Track employee skills, competencies, training & qualifications Send messages via SMS Create, manage and track all task activities and progression Track and manage the scheduling of tasks Set up connections to third-party platforms to improve business processes Track and manage employee's work hours to improve payroll accuracy Tools that allow employees to request/schedule time off Measure and track time including hours worked and paid time off (PTO) Track the amount of time spent on a job or task Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks Request, track, and manage time off requests and vacation time Utilize third party services to cover unforeseen labor needs A set of processes to optimize the productivity of its employees Get Advice We can help you find the software with the features you need. Features 4.2 (44) 4.2 Based on 44 reviews ## Pricing Value for money 4.2 (38) Free Trial [View pricing plan details](https://www.capterra.com/p/145648/Planday/pricing/) Starter €2.49 Per User,Per Month It includes: - 1 Department - Centralised Administrative Dashboard - Core Scheduling - Employee Availability - Employee Mobile App - Employee Shift-Trade - People Management - Schedule Templates - Working Time Rules Plus €4.49 Per User,Per Month It includes: - 5+ Departments - Contracted Hours - Contracts - Custom Fields - Documents - Payslips - Revenue - Skills - Vacation / Leave / Supplements Pro €6.49 Per User,Per Month It includes: - Auto-Schedule - Planning Metrics Value for money 4.2 (38) 4.2 Based on 38 reviews ## Integrations [ Google Analytics 360](https://www.capterra.com/p/177042/Google-Analytics/)[ ADP Workforce Now](https://www.capterra.com/p/155895/WorkforceNow/)[ Xero](https://www.capterra.com/p/120109/Xero/)[ Zapier](https://www.capterra.com/p/130182/Zapier/)[ QuickBooks Online Advanced](https://www.capterra.com/p/189398/QuickBooks-Online/)[ Lightspeed Retail](https://www.capterra.com/p/120491/Lightspeed-Retail/)[ Sage 50 Accounting](https://www.capterra.com/p/174753/Sage-50cloud/)[ Lavu](https://www.capterra.com/p/118828/Lavu/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.5 (45) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.5 (45) 4.5 Based on 45 reviews ## User reviews Overall rating 4.3 Based on 58 reviews Filter by rating 5(35) 4(12) 3(7) 2(1) 1(3) Mentioned topic Sorted by most recent SK Sam K. Project Manager Food Production ### "Simple to use but surprisingly complex in function" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 January 30, 2026 We have used Planday since 2019. Before then we used clocking in cards (which get/ damaged) and people forget to bring them to work etc. We also worked from paper rota's which could be lost/ damaged/ not looked at in time. With Planday it is all on your phone so it is much easier for everyone to know what is going on and remember to clock in and out and check rotas. Pros It is a simple solution for shift management. In our induction it takes minutes to show new members of staff the clocking in and out process and where to see their shifts, or if there are any available shifts they can pick up. I do the payroll within the business and it is simple to pull reports in order to get this done quickly. It also allows you to see things such as your retention rate and monitor time in lieu. We also use the email system within it as our main team communication avoiding using personal emails or setting up work emails for all staff. I have flagged issues with them before and these get acknowledged quickly and fixed or explained as to why it works that way. Cons The app has less functionality than the computer log in, but that is to be expected. Things like booking holidays I would recommend my staff to sit down and use the web version as opposed to the app. But bar that no issues at all. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Mark Alexander Joel I. Owner Hospitality ### "A practical scheduling tool that supports daily team planning" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 26, 2026 Overall, PlanDay has been a useful and reliable tool for workforce planning. Once the team is familiar with the system, it supports efficient scheduling, clear communication, and better control over staffing and payroll processes. It’s a solid choice for teams looking to improve structure and collaboration in their daily planning. Pros PlanDay offers good value for money for businesses that need a clear and structured way to handle scheduling and payroll preparation. The scheduling tools are straightforward and make it easy to plan shifts, adjust staffing levels, and keep track of worked hours. Cons There is a noticeable learning curve in the beginning, especially for users who are new to digital scheduling tools. Occasionally, minor bugs or system issues appear, which can be frustrating during busy planning periods. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AV Ashief V. Kitchen helper Hospitality ### "Amazing product" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 3/10 November 1, 2024 Pros Ease of access and usage and very convenient to maintain a contact with hr team Cons Everything is better and not least liked so far i used Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JB Jodie B. Business Manager Leisure, Travel & Tourism ### "Don't get tied in" 1.0 Overall Rating 1.0 1.0 Ease of Use 1.0 1.0 Features 1.0 1.0 Customer Service 1.0 1.0 Likelihood to Recommend 0/10 November 30, 2023 Totally disappointed with their complete lack of customer care. Some systems trust they are good enough and don't tie you in with a contract but instead have a rolling month by month contract. PlanDay ties you in from the moment you are in discussions with them and it's a minimum 12 month contract, which they do not let you out of, even if you have told them you don't want to go ahead 6 weeks before it even begins. Pros We liked the sales person. He was very aimable and helpful Cons Charging us for what we did not use. We signed a contract but our staff subsequently told us they already used PlanDay in other jobs and it was nto good. We cancelled 6 weeks before the contract was due to start but they charged us for 12 months anyway. We asked to speak to a senior manager. Instead they set up a Direct Debit to take the full amount of money in one go, without our permission. Outrageous behaviour. If they had had a better system, we would not have cancelled. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. IG Ivar G. Manager Hospitality ### "Best functionality, but what's with the lagging??" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 7/10 November 16, 2023 So-so. There's no better functionality on the market but the loading times are horrible. Pros I researched vigorously for the best scheduling app for our restaurant chain and Planday has the largest set of functionalities that cover all our needs. Cons The mobile app has long loading times. Our employees have iPhones and are used to swifting through mobile mobile apps with high speed. But this app sometimes loads 30 seconds, even 45 seconds while opening the app. We have contacted support, it has gone a little bit better, but employees still think it's a very slow app. Switched from [Parim](https://www.capterra.com/p/135487/PARiM-Software/) Planday has better functionality than PARiM Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AC andreea c. Front of House Manager Hospitality ### "Great product" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 31, 2023 Pros I have been using Planday from two years and I wouldn’t change it with another product. It is accurate easy to use and multi tasking . Cons I don’t think there is something I dislike Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. FB Faical B. Coordinator Education Management ### "Easy Build Employee Schedule" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 6/10 February 18, 2021 Honestly, Planday gets the job done. Pros I can manage empoyees from different departments in one view. Cons Making reports and printing schedueles should be more intuitive. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. DW Dominik W. Bioladen Retail ### "Wegen Kündigung Zugang gesperrt" 1.0 Overall Rating 1.0 1.0 Ease of Use 3.0 3.0 Features 3.0 3.0 Customer Service 1.0 1.0 Likelihood to Recommend 0/10 February 16, 2021 Pros Leider nur die Möglichkeit die Arbeitszeiten der Mitarbeiter zu erfassen Cons Kündigung zum Dienst abgeschickt und der Zugang zum Portal wurde sofort blockiert. Unzählige E-Mails gesendet und bis heute keine Antwort bekommen. Keine Ahnung was man davon halten, außer, lasst die Finger von dieser Firma Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. EJ Ellie J. Retail manager Leisure, Travel & Tourism ### "Using planday" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 9, 2021 Really great experience easy to use app and it’s handy to have the desktop version too Pros Really easy to use, great layout so it’s very clear for staff members to use. The swap shift feature is a great addition. Cons the only downside to this app is that some features can only be done on the desk top website such as requesting holidays Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. KM Karen M. Owner Hospitality ### "Employee Scheduling Software" 3.0 Overall Rating 3.0 3.0 Ease of Use 5.0 5.0 Features 3.0 3.0 Customer Service 0.0 0.0 Likelihood to Recommend 3/10 February 20, 2020 I used the software more or less successfully for one year but then realized that not all of my employees were able to manage with it. Unfortunately, I was not able to get everyone on board with using it properly. Also, it wasn't really set up to handle the type of work (tours) I was offering to my employees. It would be much better for strictly shift work where each shift was stand alone. My tours can be multi day which didn't connect too well together. Pros Ease of use, employee set up, interactive communication with employees, visual information that is calendar based, employees can be divided into groups by job skills so that shifts can be offered to the people with the correct skills for the job. Cons A year long contract that you are locked into with no warning that it is up for renewal. Some forms of communication (but not all) with employees is cumbersome and makes more work for the administrators. Reasons for choosing Planday Interactive communication, not static information Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/145648/Planday/reviews/) Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider's website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/)