# TutorCruncher Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is TutorCruncher the right Tutoring solution for you? Explore 246 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/145838/TutorCruncher/reviews --- TutorCruncher 4.6 (246) [View alternatives](https://www.capterra.com/p/145838/TutorCruncher/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of TutorCruncher Ease of use 4.3 Customer Service 4.6 ## Pros and Cons in Reviews JM James M COOEducation Management, 11 - 50 employeesUsed the software for: More than 2 years. “Tutor Cruncher has helped us to clearly store and track all of our lesson delivery in one place that is clear for all of our tutors to review and then also write lesson reports for.“ July 29, 2024 SS Stephen S DirectorE-Learning, 11 - 50 employeesUsed the software for: More than 2 years. “With so many robust LMS options out there and with the poor quality from their launch of their video platform, I feel they are putting their efforts in new ways to generate revenue rather than improving the clunky experience of their current platform.“ September 24, 2024 GA Grace A DirectorEducation Management, 2 - 10 employeesUsed the software for: More than 2 years. “The ability for tutors to do their own invoicing and split payments work well and keep us below the VAT threshold.“ June 18, 2024 RG Robin G DirectorE-Learning, Self-employedUsed the software for: More than 2 years. “Thier tech-team seem to be stretched at times, bug fixes can take some time, which can be stressfull when you're waiting on a fix to resolve issues with your own business' clients.“ January 15, 2025 AY Adolfo Y General DirectorE-Learning, 2 - 10 employeesUsed the software for: More than 2 years. “It makes operating at tutoring Academy easy And provides is to report to improve the efficiency of an Academy. And provides is to report to improve the efficiency of an Academy“ August 15, 2024 CM Callie M FounderEducation Management, 2 - 10 employeesUsed the software for: More than 2 years. “There are some features that can be 'clunky' for example, the ability to integrate it with other apps to automate my operations.“ November 21, 2024 CM Callie M FounderEducation Management, 2 - 10 employeesUsed the software for: More than 2 years. “It helps me to schedule and manage my team and clients and the general running of my business.“ November 21, 2024 VS Verity S Managing DirectorPerforming Arts, 2 - 10 employeesUsed the software for: 1-2 years. “There isn’t a feature available that tracks if tutors are submitting their lesson reports late“ November 13, 2024 ## Showing most helpful reviews Showing 1-25 of 246 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use David S. COO Education Management Used the software for: 2+ years ### "95% Stoked on Tutor Cruncher " January 28, 2025 5.0 Overall it is great. Customer support is top-notch. I feel like they are also a company that is developing adapting and growing with client needs. Pros It has lots of features and supports that are custom-made for tutoring companies. Cons My one complaint is for USA-based companies there is no way for clients to pay via ACH Bank Transfers. Review Source Response from TutorCruncher January 28, 2025 Hi David, thank you so much for the lovely review! We’re delighted to hear that you’re enjoying TutorCruncher and look forward to making your experience even more seamless. If you ever have any further thoughts or questions, feel free to reach out! 😃 AB Aksel B. Tutoring Service Education Management Used the software for: 2+ years ### "TutorCruncher Review" November 13, 2024 4.0 Overall has been very helpful, allowed us to streamline our process. However, we had to write our own integrations to customize the site for our needs Pros I really like the customizability, and the amount of features offered. Pipeline is great, calendar is great, statistics/analytics that we can see is amazing Cons Sometimes it feels a bit rigid, and would like a bit more customizability. Also if more things were in the API this would be useful, I know you cannot add labels through the API so if the API was fully open this would be helpful in allowing companies have more customizability Alternatives considered [Setmore](https://www.capterra.com/p/122035/SetMore/)[Bookly](https://www.capterra.com/p/180137/Bookly/) Reason for choosing TutorCruncher TutorCruncher was the best priced, also it offered a really in depth and really specialized software for tutoring Review Source Response from TutorCruncher November 22, 2024 Hi Aksel, thank you so much for the wonderful review! We’re thrilled to hear that you’re enjoying TutorCruncher. Your feedback means the world to us, and we’ll definitely take your comments about our API into account as we continue to improve. If you ever have any additional thoughts or questions, don’t hesitate to get in touch - we’re always here to help! 😃 AV Amanda V. Ceo Education Management Used the software for: 2+ years ### "Moderately content " December 18, 2024 3.0 Average. It's difficult to determine if we've outgrown Tutor cruncher because our business has grown or if Tudor cruncher just doesn't have the capabilities that we need or want in a system Pros Tudor cruncher has significantly simplified our invoicing process and saved us time at the end of the month on that aspect of our business. It has also worked well for sharing tutoring needs with our teachers and tutors Cons The limitations around putting multiple parents on one account has caused a lot of headache. Additionally, the lack of clarity and consistency on the billing side has caused frustration and concerns. We've also been frustrated with the system reverting back to stripe when we have set clients up on the direct debit go cardless option and that has caused a client to be charged when they should not have been charged. Further, the ability to make adjustments to a bill once a payment order has been sent has caused us to have to pay fees multiple times because we've just had to delete the invoice and resend it and then it's confusing on the client's end because it looks like they've been billed twice. Additionally, we have locations and tutors in three cities and while many of the jobs are virtual, so open to any team member. It would be a lot nicer if we could cipher out clients and tutors by location in a different format Alternatives considered [Teachworks](https://www.capterra.com/p/233485/Teachworks/)[Acuity Scheduling](https://www.capterra.com/p/191978/Acuity-Scheduling/) Reason for choosing TutorCruncher Tutor crutcher at the time seemed to have more capabilities Switched from [Teachworks](https://www.capterra.com/p/233485/Teachworks/) We needed the ability to identify clients and tutors in different areas Review Source BR Barbara R. Office Manager Health, Wellness and Fitness Used the software for: 2+ years ### "Tutor Cruncher Review" January 16, 2025 4.0 I wish we could use it more but a lot of pre and post training operations are not doable in TC. Better that what we had before and easy to use within it's parameters. Pros everything is linked so many different ways to navigate through options Cons In general, TC can be difficult to use for training of larger numbers (up to 12 usually) and recent export option changes do not work for us. There is a lot of doubling up of work. Review Source Response from TutorCruncher January 22, 2025 Hi Barbara, thank you so much for the feedback! We will take this into account and look forward to making your experience more seamless. If you ever have any further thoughts or questions, feel free to reach out! 😃 NA Noreen A. Director Education Management Used the software for: 2+ years ### "Great overall experience" November 22, 2024 4.0 Great tutoring portal- probably the best on the market at the moment. But it's still expensive to use and not the most user friendly. Support is great. Pros It has nearly all of the features required to run a tutoring business and has helpful tutorials that I can send to clients and tutors, instead of spending time explaining to them how to use it. Cons Lots of bugs when trying to login. I and my tutors encounter these regularly. I have highlighted these to the admins but they don't seem to think there is an issue. The fees and Stripe Split payments system is very expensive and is too slow to release funds. Tutors are not happy that they have to wait 7 working days to get paid. Alternatives considered [WP EasyCart](https://www.capterra.com/p/74194/WP-EasyCart/) Reason for choosing TutorCruncher seemed to have all of the features I required, good reviews Review Source Response from TutorCruncher January 7, 2025 Hi Noreen, thank you so much for the wonderful review! We’re thrilled to hear that you’re enjoying TutorCruncher. Your feedback means the world to us, and we’ll definitely take your comments into account as we continue to improve. If you ever have any additional thoughts or questions, don’t hesitate to get in touch - we’re always here to help! 😃 CM Callie M. Founder Education Management Used the software for: 2+ years ### "Effective solution for managing your tuition business" November 21, 2024 5.0 Overall, the team are very responsive and support where they can. The roadmap for the development of Tutorcruncher is interesting and will fix some of the issues I currently have within my business. Pros I have been using Tutorcruncher for 3 years and it provides a great solution for my business. It helps me to schedule and manage my team and clients and the general running of my business. The team are really responsive to queries. Cons There are some features that can be 'clunky' for example, the ability to integrate it with other apps to automate my operations. The payment is also problematic as it isn't always clear on the invoicing what the costs are for, meaning some confusion for my accountant. Alternatives considered [TutorBird](https://www.capterra.com/p/181623/TutorBird/) Reason for choosing TutorCruncher It seemed to offer a more comprehensive solution. Review Source Response from TutorCruncher January 7, 2025 Hi Callie, thank you so much for the lovely review! Truly made our day. We’re delighted to hear that you’re enjoying TutorCruncher and look forward to making your experience even more seamless. If you ever have any further thoughts or questions, feel free to reach out! 😃 NN Nicholas N. Director of Growth Education Management Used the software for: 6-12 months ### "Love Cruncher, Would Recommend" November 12, 2024 5.0 Very very positive. They held our hand the whole way through our onboarding process. \[sensitive content hidden\] went so above and beyond for us, with full honesty every step of the way. Pros I love the transpareny on what is and is not possible. There's too much overpromising in the software space. What it can do, it does the best. Cons There are some functions, like auto compatibility to outside websites that we have been able to manage through third party vendors, but it would be better if everything was in house. Alternatives considered [Teachworks](https://www.capterra.com/p/233485/Teachworks/)[TutorBird](https://www.capterra.com/p/181623/TutorBird/) Reason for choosing TutorCruncher The onboarding process. We were helped to manage our huge company to the new system like we mattered to Cruncher. Switched from [Mindbody](https://www.capterra.com/p/40229/MINDBODY/) It was too big a project to create something from scratch. Review Source Response from TutorCruncher November 22, 2024 Hi Nicholas, thank you so much for the lovely review! Truly made our day. We’re delighted to hear that you’re enjoying TutorCruncher and look forward to making your experience even more seamless. If you ever have any further thoughts or questions, feel free to reach out! 😃 SS Stephen S. Director E-Learning Used the software for: 2+ years ### "TutorCruncher had a great idea, but the future looks shaky. " September 24, 2024 3.0 TutorCruncher seems to be a small company that is spreading themselves too thin. Their main platform has great potential, but it either works for you or it doesn't. There is no customization unless you hire a developer, but then you have to pay around $200 a month to be able to access whitelabeling and custom CSS. Currently the company is looking to add additional features without fixing old issues that are making their system outdated. We are looking for other options. Pros TutorCruncher is a robust platform with a primary focus of supporting tutoring businesses in the UK. Although our business is located in the US, the platform still does a great job with managing some of the basics. With TutorCruncher, you can offer private and group classes online or in person. You can also automate sending out links (using 3rd part conferencing platforms) for upcoming sessions. You can easily bill your clients and tally up payments for tutors and trainers. Cons TutorCruncher has made it very very apparent that they are focused on increasing revenue. With several of their last updates, you can see that additional charges are going to be added. For example, you can white label the platform, but you have to pay $100 a month for the domain and now they want another $100 to utilize custom CSS... Really???? And the problem is that it is not intuitive whitelabeling.. .you need a coder to get this set up and continue to maintain for you. The next part that has been a massive fail is their attempt to offer a video platform with recorded sessions for students. Their system has been slow, buggy and more expensive than other proven technologies... Instead, they should focus on ALLOWING their integrated video platforms to easy share video recording access... THat would be a huge win for their customers. Everything that is added is based on the UK, so they add new features that really are relevant to the tax system in the UK. (from billing and payment perspective) Now they are thinking about adding in an LMS... Personally this is too little too late. With so many robust LMS options out there and with the poor quality from their launch of their video platform, I feel they are putting their efforts in new ways to generate revenue rather than improving the clunky experience of their current platform. Customer service is poor. If I ever have an issue, I am either told it is a feature that is coming, but never does, or that I need a developer to figure it out. Alternatives considered [Teachworks](https://www.capterra.com/p/233485/Teachworks/) Reason for choosing TutorCruncher TutorCruncher looked a bit more professional and had a closer setup to what we were using prior to switching. Review Source Response from TutorCruncher October 2, 2024 Hi Stephen, thank you for taking the time to share your detailed feedback. We hear your frustration about the additional charges, like for white labeling and custom CSS. While there is an extra cost associated with these advanced customizations, we’ve set these fees to cover the additional resources and support involved in offering them while keeping the core TutorCruncher platform functional and affordable for all users. We're also actively working to improve the accessibility of lesson recordings through our integrated video platforms and are prioritizing integrating with an LMS before creating our own to offer useful, streamlined tools for users. Lastly, we sincerely apologise for the customer service issues you've experienced and will use your feedback to further improve our services. If you ever have any more thoughts or questions, don’t hesitate to reach out! 😃 SL Sarah L. Director Education Management Used the software for: 2+ years ### "Great system to use" September 25, 2024 5.0 Very positive! We’re really glad we found it. Pros Simplicity, easy to find info, automation, integration with other software Cons I wish I could choose more than just paying client to receive some info I send out. Alternatives considered [TutorBird](https://www.capterra.com/p/181623/TutorBird/) Reason for choosing TutorCruncher Seemed better for growth of business overall Switched from [Zoho One](https://www.capterra.com/p/166175/Zoho-One/) I still have ptsd from Zoho. It was awful, siloed functionality, nothing connected Review Source Response from TutorCruncher October 24, 2024 Hi Sarah, thank you so much for the lovely review! We’re delighted to hear that you’re enjoying TutorCruncher and look forward to making your experience even more seamless. If you ever have any further thoughts or questions, feel free to reach out! 😃 PS Pierre S. Director E-Learning Used the software for: 2+ years ### "Solid tutor management software for most of our business needs" September 25, 2024 4.0 A nice group of people and a solid product but a few key areas still need improvement Pros Tailored to UK regulations and fairly flexible. Can be customised to suit your needs. Does everything you need it to manage a tuition business Cons Business analytics functions are severely lacking. They've supposedly been "in progress" since we started using Tutorcruncher 4 years ago and still nothing has changed Switched from [TutorBird](https://www.capterra.com/p/181623/TutorBird/) TC offers better functionality and is more tailored to UK market Review Source Response from TutorCruncher October 24, 2024 Hi Pierre, thank you so much for the lovely review! We’re delighted to hear that you’re enjoying TutorCruncher and look forward to making your experience even more seamless. If you ever have any further thoughts or questions, feel free to reach out! 😃 GM Genevieve M. Owner Education Management Used the software for: Less than 6 months ### "TutorCruncher Review" September 24, 2024 4.0 Mostly good, however it is very difficult to learn all of the features and navigate the platform. Good amount of support from the team. Pros Easy to see calendar for tutors and create jobs Cons Difficult to navigate as so many features and takes a lot of time to learn. Difficulty implementing plugins/sockets- customer enquiry form on website is not editable/does not work other than the basic version. Alternatives considered [TutorBird](https://www.capterra.com/p/181623/TutorBird/) Reason for choosing TutorCruncher Less expensive when you factor in multiple tutors Review Source Response from TutorCruncher October 2, 2024 Hi Genevieve, thank you so much for your kind words! Your feedback means the world to us, and we’re thrilled to hear you’re enjoying TutorCruncher. If you ever have any more thoughts or questions, don’t hesitate to reach out! 😃 JF Joseph F. Managing Director Education Management Used the software for: 2+ years ### "Review By Imperium Education " July 25, 2024 5.0 Very happy with it so far and will continue to use. Pros Easy to use, works on mobile, can select clients easily. Cons Cost could be slightly cheaper. Dashboard of hour delivery could be clearerm Alternatives considered [GMDH Streamline](https://www.capterra.com/p/168356/GMDH-Streamline/) Reason for choosing TutorCruncher Ease of use and positive recommendations by others Review Source Response from TutorCruncher August 2, 2024 Hi Joseph, thank you so much for the lovely review! Your feedback means a lot to us, and we're really glad you're enjoying TutorCruncher! If you ever have any more thoughts or questions, don't hesitate to give us a shout 😃 RE Ronshea E. CEO Education Management Used the software for: 1-2 years ### "Amazing customer support and system overall!" December 6, 2021 5.0 The business is simply much easier to manage with TutorCruncher! Everything is basically all in one place and affordable for a startup company! Most importantly, TutorCruncher continues to upgrade and implement new innovative features which are key to keeping up with and staying ahead of the ever-evolving tutoring industry. Thanks, TutorCruncher for being the best in the game! Pros I can't stress how pleased I am with the TutorCruncher system. We are a fairly new tutoring company and this tutor management system has allowed us to present our company in a very professional way. From the tutor profile listings on our website, email reminders, one-click links (LessonSpace) down to the Transfer Wise payment / Accounting system, we are very happy with how we were able to create and integrate the system and make it our own. Cons There was a bit of a learning curve at first, but the videos help out a great deal. Batch scheduling can be super time-consuming. I wish there was a way to import an excel spreadsheet of client/student's name, date, and times especially if it's the same students and times for the entire school year. It would be great to offer the learning path, electronic assignments, and test because it would save us time and resources from having to go out of the TutorCruncher software for those necessary features. Alternatives considered [TutorBird](https://www.capterra.com/p/181623/TutorBird/) Reason for choosing TutorCruncher Affordable, free trial, and the free version where we are able to try it out first. Review Source Response from TutorCruncher January 6, 2022 Hi Ronshea, Thank you so much for your lovely review! It's great to hear that the platform has helped your new tutoring company. We are excited to continue working with you in the future! :) ST Sandra T. Tutoring E-Learning Used the software for: 6-12 months ### "Tutorcruncher - an excellent tutoring solution " November 11, 2024 5.0 It was a breeze to use. Information on each tutor and student was easy to both input and recall. The accounting system is excellent. The whole package is really user friendly. Pros Such an easy system to use. Everything is there at the touch of a button and it is easy to keep track of what each tutor and learner are doing. Cons I couldnt fault Tutorcruncher to be honest. Once I had worked out what each section could do and linked to I found the whole set up really easy. Review Source Response from TutorCruncher November 22, 2024 Hi Sandra, thank you so much for the lovely review! Truly made our day. We’re delighted to hear that you’re enjoying TutorCruncher and look forward to making your experience even more seamless. If you ever have any further thoughts or questions, feel free to reach out! 😃 TM Tahir M. Tutor Education Management Used the software for: 2+ years ### "Amazing and easy to use" February 3, 2025 5.0 My admin team really enjoys managing tutorcruncher and anyone get trained on how to use it as it is pretty simple. Pros Really easy and straight forward to keep track of accounts. Cons Everything seems well and easy to manage. Review Source Response from TutorCruncher February 10, 2025 Hi Tahir, thank you so much for the lovely review! Truly made our day 🥳 ZI Zeeshan I. Director Education Management Used the software for: 6-12 months ### "Highly recommend for tutors and businesses alike" October 15, 2024 5.0 Very positive. Issues addressed quickly and efficiently. Pros Easy to use, with a plethora of features designed to make admin as easy as possible. Automated invoicing with Stripe support, integrated lesson spaces, lesson reminders and admin areas. Easy to access support from the developers Cons Nothing to mention - does everything we need it to do, and developers happy to take on suggestions. Review Source Response from TutorCruncher November 22, 2024 Hi Zeeshan, thank you so much for the lovely review! We’re delighted to hear that you’re enjoying TutorCruncher and look forward to making your experience even more seamless. If you ever have any further thoughts or questions, feel free to reach out! 😃 PF Peter F. Proprietor Education Management Used the software for: 1-2 years ### "TutorCruncher experience" September 25, 2024 5.0 TutorCruncher is an excellent package for handling client payments. When problems have arisen they have been remedied promptly. Pros Very quick and easy to use with extensive help library. Tutors find found it simple to use, even those are not tech savvy. Queries are dealt with promptly by a very helpful team. Cons I do not have any major criticisms about TutorCruncher. Review Source Response from TutorCruncher October 2, 2024 Hi Peter, thank you so much for your kind words! Your feedback means the world to us, and we’re thrilled to hear you’re enjoying TutorCruncher. If you ever have any more thoughts or questions, don’t hesitate to reach out! 😃 VJ Varjodh J. Tutor Education Management Used the software for: 2+ years ### "Best CRM system for Tuition companies" September 24, 2024 5.0 Great CRM and payment system. The only one that is compliment in UK too. Pros It takes into account all aspects of your tutoring company Cons There are some features that are missing that I would like to see. Review Source Response from TutorCruncher October 2, 2024 Hi Varjodh, thank you so much for the lovely review! We’re delighted to hear that you’re enjoying TutorCruncher and look forward to making your experience even more seamless. If you ever have any further thoughts or questions, feel free to reach out! 😃 MB Marie B. Business owner Education Management Used the software for: Less than 6 months ### "A gamechanger for my business" October 3, 2024 5.0 Positive and help with all problems I have had. Pros I could not run the business without it. Makes client management and payments seamless. Cons It is not always intuitive on how to use and requires a bit of navigating. Review Source Response from TutorCruncher October 24, 2024 Hi Marie, thank you so much for the lovely review! We’re delighted to hear that you’re enjoying TutorCruncher and look forward to making your experience even more seamless. If you ever have any further thoughts or questions, feel free to reach out! 😃 AA Amia A. Tutor Education Management Used the software for: 2+ years ### "Tutorcruncher is great!" September 5, 2024 5.0 My experience has been great. Tutorcrcuncher has covered a lot of my tutoring business needs. Pros Tutorcruncher is easy to use and a great powerhouse to running a tutoring business. Cons I do not like the amount of time it may take to speak with someone about any concerns. Review Source Response from TutorCruncher September 19, 2024 Hi Amia, thank you so much for the lovely review! Your feedback means a lot to us, and we're really glad you're enjoying TutorCruncher! If you ever have any more thoughts or questions, don't hesitate to give us a shout 😃 PS Pauline S. Principal Director Education Management Used the software for: 6-12 months ### "Happy Business Owner " August 23, 2024 5.0 Fantastic overall. Love all the features to make life simple. Pros Makes life simple. Works out hours and pay for tutors and parents immediately. Cons It can be clunky at times especially during periods of maintenance. Review Source Response from TutorCruncher August 29, 2024 Hi Pauline, thank you so much for the lovely review! Your feedback means a lot to us, and we're really glad you're enjoying TutorCruncher! If you ever have any more thoughts or questions, don't hesitate to give us a shout 😃 HD Hannah D. Careers Mentoring service Higher Education Used the software for: 6-12 months ### "Really impressive system/support" September 24, 2024 5.0 Really flawless. Made our work so much easier e.g. lots of handy tools like SMS reminders that boosted attendance Pros How helpful our designated client manager was. Always really prompt in her responses and support! Cons N/A Review Source Response from TutorCruncher October 2, 2024 Hi Hannah, thank you so much for the lovely review! This truly made my day 😊 I'm always here if you need any support - just give me a shout! RH Richard H. CFO Information Technology and Services Used the software for: 1-2 years ### "Simplicity" July 25, 2024 4.0 Pros Ease of use and functionality of the service Cons Ability to navigate around the website. Review Source Response from TutorCruncher August 2, 2024 Hi Richard, thank you so much for the lovely review! If you ever have any more thoughts or questions, don't hesitate to give us a shout 😃 PY Posy Y. Administrative and Operations Executive Education Management Used the software for: 1-2 years ### "Review of using TutorCruncher" May 24, 2024 4.0 Pros 1\. Efficient Tutor Management: Provides a centralized platform for managing tutors, Their availability allows us to easily assign tutors to students based on their expertise and availability, ensuring efficient scheduling and reducing administrative overhead. Streamlined Communication: Facilitates effective communication between tutors, students, and parents. They will send class reminder daily, share resources, and provide feedback directly through the platform, enhancing collaboration and keeping all relevant parties informed. Customization and Scalability: Highly customizable, allowing us to tailor the specific tutoring needs. Cons Limited Customization for Advanced Needs:There may be limitations when it comes to advanced or highly specific requirements. Some of the requirements can't be set to the platform. Technical problem: There is maintenance when I use the platform, sometimes is disturbs my work and I need to wait until maintenance has finished. Review Source Response from TutorCruncher May 31, 2024 Hi Posy, thank you so much for your valued feedback. We're thrilled to hear that you're happy with the system and look forward to continue working with you! :) LT Lauren T. Administration Manager Education Management Used the software for: 1-2 years ### "TutorCruncher" June 20, 2024 4.0 Pros Easy to upload new clients to the scheduling calendar. Cons When you need to delete students on calendars when they have not been 'repeated' when scheduling. Time consuming deleting individual sessions on the calendar. Review Source Response from TutorCruncher August 2, 2024 Hi Lauren, your feedback means a lot to us, and we're really glad you're enjoying TutorCruncher! If you ever have any more thoughts or questions, don't hesitate to give us a shout 😃 Similar Products Featured