# Page 3 | TutorCruncher Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Page 3 - Is TutorCruncher the right Tutoring solution for you? Explore 246 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/145838/TutorCruncher/reviews --- TutorCruncher 4.6 (246) [View alternatives](https://www.capterra.com/p/145838/TutorCruncher/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Page 3 - Reviews of TutorCruncher ## Showing most helpful reviews Showing 51-75 of 246 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use GT Grant T. Chief Access Agent Education Management Used the software for: 6-12 months ### "A great product that’s been a huge help!" September 24, 2024 5.0 I love the product. It is very extensive, but with that comes a large learning curve. I wish there was more training and support in learning the product. Pros I love the auto invoicing and the lesson reports option. It’s an amazing product. Cons Customer service and lack of training. The time difference between the US and the UK makes it difficult to get an immediate answer. Review Source Response from TutorCruncher October 2, 2024 Hi Grant, Thank you so much for your kind words! We truly appreciate your feedback and are thrilled that you're enjoying TutorCruncher. Great news - we’ve opened an office in Chicago, so you’ll have priority support whenever you need it. Don’t hesitate to reach out! 😃 NT Nicki T. Director, KAUST Enrichment for Youth Higher Education Used the software for: 1-2 years ### "TUTORCRUNCHER MEETS ALL OUR NEEDS" September 24, 2024 5.0 From reaching out as a potential client, through the purchase, customization and training, everyone at TutorCruncher was hugely helpful in getting us up and running. Pros We are not using the full functionality, but what we do use works well for our needs. Cons We cannot do the payments through TutorCruncher. This is not your fault, as our organization insists we use Shopify for invoicing. It just causes a lot of extra work for us. :-( Review Source Response from TutorCruncher October 1, 2024 Hi Nicki, Thank you so much for your lovely review! Your feedback truly means the world to us, and we're thrilled that you're enjoying TutorCruncher. We hope you'll have the chance to try out our invoicing system in the future – it's incredibly robust and designed to save you a lot of time! Thanks again for your kind words! CO Craig O. CEO Education Management Used the software for: Less than 6 months ### "Tutorcruncher" September 24, 2024 4.0 Very very good. Could be incredible with some changes. Pros It works well. It is very well designed for what we do as a business. Cons Not having a mobile app is incredibly irritating. The addition of one would make a huge difference. Additionally, I would love to be able to customise more, particularly for the client and tutor accounts. There is too much information I don't need and then things I absolutely do need. Review Source Response from TutorCruncher October 2, 2024 Hi Craig, Thank you so much for your kind words! Your feedback means the world to us, and we’re thrilled to hear you’re enjoying TutorCruncher. If you ever have any more thoughts or questions, don’t hesitate to reach out! 😃 AY Adolfo Y. General Director E-Learning Used the software for: 2+ years ### "Great product for tutoring " August 15, 2024 5.0 TutorCruncher is an easy to use tool. TutorCruncher is an easy to use to. It makes operating at tutoring Academy easy And provides is to report to improve the efficiency of an Academy. And provides is to report to improve the efficiency of an Academy Pros Reminders and follow up. Scheduling. Customer reviews. Student reports. Cons Cannot use local credit card processing services. Review Source Response from TutorCruncher August 29, 2024 Hi Adolfo, thank you so much for the lovely review, truly made our day! We're really glad you're enjoying TutorCruncher! HG Hannah G. Company Director Education Management Used the software for: 1-2 years ### "Great software for tutor and lesson management" July 26, 2024 5.0 Pros Easy to use and effective software for managing a tuition business. Includes everything from initial contact to requesting and taking payments and paying tutors. Cons Expensive, particularly when card processing fees are added. Review Source Response from TutorCruncher August 2, 2024 Hi Hannah, your feedback means a lot to us, and we're really glad you're enjoying TutorCruncher! If you ever have any more thoughts or questions, don't hesitate to give us a shout 😃 AN Amy N. Adult Learning Manager Education Management Used the software for: 2+ years ### "Good platform for tuition bookings" July 30, 2024 5.0 Pros Ease of setting up lessons Lots of adjustable features in the settings Filtering options for different jobs/ calendar overview Lesson report options which can be viewed by clients- time saver Communications- automated lesson reminder emails Integrated with an online learning platform Importing users in a bulk upload Cons Attendance reports could be improved with various filters Attendance statistics the same as communication stats Sometimes too many settings which can confuse users Review Source Response from TutorCruncher August 2, 2024 Hi Amy, thank you so much for the lovely review! Your feedback means a lot to us, and we're really glad you're enjoying TutorCruncher! If you ever have any more thoughts or questions, don't hesitate to give us a shout 😃 TR Ted R. Founder Education Management Used the software for: Less than 6 months ### "TutorCruncher is great" September 24, 2024 4.0 Pros Customisation abilities, automated accounting Cons Lack of features: ie, chat system, tick multiple boxes of forms Review Source Response from TutorCruncher October 2, 2024 Hi Ted, Thank you so much for your kind words! Your feedback means the world to us, and we’re thrilled to hear you’re enjoying TutorCruncher. The in-app chat feature is coming soon so watch this space 😃 JM James M. COO Education Management Used the software for: 2+ years ### "Use of Tutor Cruncher for Online Business" July 29, 2024 4.0 Pros Tutor Cruncher has helped us to clearly store and track all of our lesson delivery in one place that is clear for all of our tutors to review and then also write lesson reports for. Cons It would be great to have better payment integrations for international currencies and also for there to be a better log of lesson durations on the attendance report button for clients to view Reason for choosing TutorCruncher Past reviews from colleagues in the sector Review Source Response from TutorCruncher August 2, 2024 Hi James, your feedback means a lot to us, we have made a note of it. We're really glad you're enjoying TutorCruncher! If you ever have any more thoughts or questions, don't hesitate to give us a shout 😃 TH Tim H. Owner Education Management Used the software for: 2+ years ### "The Administration Behind Tutoring" August 15, 2024 5.0 I would describe my overall experience with TutorCruncher to be positive and pleasant. Pros Responsive customer service and continual upgrades. Cons The time zone of the team is much different than MST. Review Source Response from TutorCruncher August 29, 2024 Hi Tim, thank you so much for the lovely review, truly made our day! We're really glad you're enjoying TutorCruncher! SB Stuart B. Tutoring Programme Manager E-Learning Used the software for: 2+ years ### "A brilliant system for helping with our administration." July 30, 2024 5.0 Pros It is very user-friendly and easy for administrators, tutors, students and clients to use. Cons Some of the functions can be a little clunky and slow. Also, at times it can be confusing how there are a few different ways to do the same task. Review Source Response from TutorCruncher August 2, 2024 Hi Stuart, thank you so much for the lovely review! Your feedback means a lot to us, and we're really glad you're enjoying TutorCruncher! If you ever have any more thoughts or questions, don't hesitate to give us a shout 😃 BY Benedict Y. Director Education Management Used the software for: 2+ years ### "TutorCruncher Review" July 30, 2024 4.0 Positive experience overall, and happy with the product. Pros Excellent for next level of tutoring company, when management of lessons and invoicing becomes too much for manual solution. Cons Can be tricky to setup initially, and fees fairly high. Review Source Response from TutorCruncher August 2, 2024 Hi Benedict, thank you so much for the lovely review! Your feedback means a lot to us, and we're really glad you're enjoying TutorCruncher! If you ever have any more thoughts or questions, don't hesitate to give us a shout 😃 CR Cristian R. Business Manager E-Learning Used the software for: 6-12 months ### "100% recommend" August 7, 2024 5.0 10/10 - overall experience as a business owner is second to none. Pros Very easy and simple to use. Staff very friendly and responsive. Cons No negatives, simple to use and very useful for my business. Review Source Response from TutorCruncher August 8, 2024 Hi Cristian, thank you so much for the lovely review, truly made our day! We're really glad you're enjoying TutorCruncher! If you ever have any more thoughts or questions, don't hesitate to give us a shout 😃 GA Grace A. Director Education Management Used the software for: 2+ years ### "Emerson Tuition" June 18, 2024 4.0 It does the job, but is clunky to use, their are often bugs and agents are not well trained enough to help and language is a barrier. Pros The ability for tutors to do their own invoicing and split payments work well and keep us below the VAT threshold. Cons The customer service is terrible. The agents try their best, but language barriers seem to be an issue. The questions don't get answered fully the first time round, there is a lot of back and forth until the agent understands what you mean, often you figure out the answer yourself in the process (by elimination) and I have been given wrong information in the past, such as that it is possible to split payment three ways - it is not!! This then caused issues with tutor payments. It would be good if this feature was available, it looks like it should be - but then it doesn't work with Stripe. Review Source Response from TutorCruncher August 2, 2024 Hi Grace, We're sorry to hear that you haven't had the best experience with our customer success team. We are constantly striving to provide our clients with the best customer service and have taken note of your feedback. We are also continually learning and building our knowledge base around how our partners, such as Stripe and Xero, work to give you the best solutions or direct you to helpful resources. If you ever have any more thoughts or questions, please don't hesitate to reach out 😃 Nicole A. IT Manager Education Management Used the software for: 6-12 months ### "Great product for Tutor companies" May 2, 2024 4.0 The Tutor Cruncher Team especially \[sensitive content hidden\] have been fabulous. They are polite and friendly and we recieve quick responses, with helpful information and guidance on how we can get the best from the system. With best practices, little tips and tricks, we can meet many of our business needs and digital transformation aspirations with Tutor Cruncher. They also pro actively contact us and offer to walk us through additional functionality which may fit our business set up. I would highly recommend Tutor Cruncher to a Tutoring Company. Pros It is clear to see that the system has been designed and developed by someone who knows the tutoring world. The functionality and features are fabulous, we got up and running really quick and the benefits it bought to our team were great. We were working quicker with less errors and better communication with our Tutors. Cons We are a small business and cant' afford to pay for the development of our bespoke processes. However, as a start up, there is so much potential for Tutor Cruncher to grow. All of our processes are not currently supported by Tutor Cruncher, however many of our business requirements are met. It is an exciting journey to be on with Tutor Cruncher, as they are open to our feedback and ideas for additional functionality for the system to be driven forward and grow as a product. I cant wait to see additional processes in the future. Reason for choosing TutorCruncher Tutor cruncher aligned closer with our business requirements. Switched from [Listen2It](https://www.capterra.com/p/232603/Listen2It/) The previous platforms were quite expensive and did not meet all our business requirements. Review Source Response from TutorCruncher May 31, 2024 Thanks for the lovely review Nicole! We look forward to continue working with you in the future :) SD Sarah D. Chief Operations Officer Education Management Used the software for: 6-12 months ### "Impacting our productivity" March 15, 2022 5.0 The team at TutorCruncher are responsive and provide support in a variety of ways. Their knowledge base is really user friendly and the team members themselves have consistently made themselves available to provide specific support and respond to queries as we have made them. I very much appreciate the collaborative approach, particularly in relation to the development of new features and system improvements. Pros TutorCruncher has made a significant difference to our activity as a business - a range of functions that have really helped us to centralise information, run and provide analytics for a range of stakeholders and have robust records for delivery, client payments and tutor payments etc. Functionality such as the creation of enrolment forms that can be embedded onto our webpages has improved customer experience significantly. Cons There are some nuances to the software that we didn't necessarily appreciate the value of in our initial set up phase, which we are now backtracking on! It would be great to have the 'availability' function track across all branches within the organisation so that branch managers can see the full picture of tutor availability. Similarly, it would be great if there could be a process of cloning/duplicating JOBS - this would be a major timesaver for the way that we use the system currently. Review Source Response from TutorCruncher July 4, 2022 Hi Sarah, Thank you so much for your lovely review! We are excited to continue working with you in the future! :) Matthew S. Cognitrell Owner and Lead Tutor E-Learning Used the software for: 1-2 years ### "Great for managing money but awkward for independent tutor scheudling" May 24, 2024 4.0 TutorCruncher is a great product that is generally well-supported and seems to be growing. My company has around 1500 hours documented in the software so far. If you are serious about creating a robust tutoring business I recommend Tutor Cruncher. If you think you may just stay independent I would recommend one of the cheaper tutor management products or just using the Google suite. Pros This software is fantastic for documenting tutoring sessions and keeping track of payments from clients and to tutors. If they roll out the UK features of split disbursement and lower credit card fees using a native payment within the app to the US it will be even better. The API and API support is also excellent Cons The calendar synch is one-way and delayed. That may not be a big deal for a brick-and-mortar tutoring business using employed tutors. However for my use case (100% virtual tutoring using independent tutors using different calendars and meeting software) the lack of an effective calendar synch means many of the scheduling and availability "features" are actually in the way and confusing to clients. We can only use tutor cruncher on the "backside" of the appointment to document and charge. As an example of a feature that is desperately needed, the availability needs to be able to automatically update when a tutor schedules something on their personal calendar (similar to Google Calendar appointments). As it stands a tutor would need to constantly manage their tutor cruncher availability. It just isn't worth it for tutors who are doing this part time. Another issue is that there is currently no way to have fields that only a tutor sees but are uneditable for the tutor. I would love to communicate various poliies and information to turtors inside their TutorCrucnher accounts, but tutro custom fields are editable by the tutor. Seems like a a relatively simple function to no include. Reason for choosing TutorCruncher Best payment processing and robust API. Cost does not scale with the number of tutors. Review Source Response from TutorCruncher May 31, 2024 Hi Matthew, Thanks for taking the time to leave us such a detailed review! We're glad to hear that you've found the platform useful. We'll definitely work on making our calendars more intuitive! JA Joanne A. Director and Teacher Education Management Used the software for: Less than 6 months ### "I wish I'd signed up sooner." May 31, 2022 5.0 We have found the customer service team really helpful in enabling us to role out the use of Tutor Cruncher slowly as we were very nervous we could end up in a digital muddle. Pros I had been aware of Tutor Cruncher for over a year but thought it was expensive at first. Eventually, I found myself and my admin spending hours on tasks that were not bringing in any revenue and decided to look into it further. We took the plunge and have never looked back. Tutor Cruncher is literally saving us hours of administration time every month meaning that we can spend more time matching our clients and tutors together. The Client Pipeline feature is fantastic for tracking leads. We were losing leads before due to not having the time to do follow ups. We've also saved money in not having to have a separate mailing system to keep our clients up to date with new products and offers. If you were like us, wondering how it could make a difference, give the free one month trial a go before you get so busy chasing paper. Cons I'd love to see an improvement on being able to create sub sets of files in the uploaded documents section. Alternatives considered [TutorBird](https://www.capterra.com/p/181623/TutorBird/) Reason for choosing TutorCruncher A friend in the tutoring industry \[SENSITIVE CONTENT\] gave me her honest opinion of the software and how it had helped her grow her business. She was able to tell me the pros and cons between the two software options and why she though Tutor Bird was better. Review Source Response from TutorCruncher July 4, 2022 Thanks for the lovely review Joanne! We're delighted to hear the platform has helped you allocate your time efficiently. We look forward to continue working with you in the future :) VV Vicky V. Owner Education Management Used the software for: Less than 6 months ### "Good quality software" November 2, 2020 3.0 Good! Apart from the two improvements I wrote about, I love TutorCruncher and I think you did a great job at building it. Pros The number of options available and the fact that it simply works. Other types of software don't always work, so I was happy to see TutorCruncher does what it is supposed to do. I like the number of options and the client-student system works really well, as does the invoicing. Cons Two things: 1) The software does not work intuitively. Options are difficult to find and are not where a client expects them to be. I'd advise you to work with someone who knows about customer experience in software and who is willing to update the software with your customer in mind. As a client, the software has clearly been designed by someone who is good at building software, but who is not specialised in customer experience. 2) Translations. These options are horrible. There are many words one can translate in TutorCruncher, but once I did, the original English terms appeared on the invoices, still. When I asked about this, \[SENSITIVE CONTENT HIDDEN\] told me the translations are just there 'for you'. For me? I don't get why it works like this. I'd advise you to either a) make sure the translated terms appear throughout TutorCruncher as well as - most importantly! - on the invoice to the client's customers, so that the client won't have to build a new invoice using Moustache. And b), I'd also be interested to work with you to translate the software to Dutch or other European languages. In that way, your clients won't have to translate at all, and it will provide you with the opportunity to start selling the software here in the Netherlands (as there is no Dutch software available atm). Switched from [Teachworks](https://www.capterra.com/p/233485/Teachworks/) I wanted clients to be able to pay right away for the tuition, maybe through iDEAL (the Dutch way of making payments), and even though it has proven to be a hassle to organise this, I think it must be possible in TutorCruncher. Review Source Response from TutorCruncher November 3, 2020 Hi Vicky, Thanks so much for your review! It is really great to hear that you are enjoying using our system. With regards to the translation part of our system, there seems to be a bit of confusion. Our translations work for end users only (clients, tutors, student), which is why you will not be be able to see these changes on your admin profile. We are always working to improve our system, so we would be very happy to get in touch with you and get a bit more feedback about what we could do to improve our translations and the easy of use of the system! Please feel free to write us a quick email. AG Andrew G. Tutor Director Education Management Used the software for: 1-2 years ### "Game changing if you run a tutor agency in the UK" June 3, 2024 5.0 Excellent. I have met several members of the team and the support is very responsive. I am set on using this software now and pleased to see the innovations taking place and know they have ambitious future plans and are keen to listen to user feedback and ideas. Many thanks! Pros Once set up and you have got your head around all the functionality the basic day to day processes are very simple. You get great weekly analytics summaries of how the business is progressing (although a monthly summary email would be also really useful!) and the invoicing system works well for tutors and parents. Cons Some of the analytics on the dashboard could be more detailed. I would like the option to view turnover and profit figures inclusive of the Stripe fees. Plus the ability to clearly compare a certain period this year with last year's data to aid analysing business progress. (like Xero offers). Finally if there was a way to add a business forecasting feature to see how the business does against projections would also be really useful and save me time and expense having to do all this manually outside of the platform on spreadsheets. Review Source Response from TutorCruncher June 11, 2024 Hi Andrew, your feedback means a lot to us, and we're really glad you're enjoying TutorCruncher! If you ever have any more thoughts or questions, don't hesitate to give us a shout 😃 PB Pascal B. Owner Education Management Used the software for: Less than 6 months ### "Tutoring software review" July 21, 2022 5.0 Overall experience is really good. The support team is always available and very responsive. And for the price, TutorCruncher is an amazing investment. All the other softwares that I found online were way more expensive, either charging based on the number of tutors, or wouldn't have all the functions needed. I found that TutorCruncher was the best because it had all the functions I was looking for being a tutoring company with booking, scheduling, tracking, and accounting all becoming automated. It is an amazing software for tutoring companies. Pros The best part of TutorCruncher is the accounting. The automatic charging of clients through card payments, along with the auto generated invoice works really well. Clients only have to put in their card once, and after they are automatically charged by the system. The mass emails also is great because it eliminates tedious emails to clients that one would have to send manually, and keeps clients in the loop/up to date. The tracking of how much each tutor needs to be paid works really well so tutors can be paid at the end of the week/month, or whatever time frame. Cons The integration was a little difficult, just making sure everyone adjusted to a new system with accounts and booking lessons. It was a big change. However, it is totally worth it because once you transition totally to TutorCruncher, it works really well on a large scale. There are some bugs in the software that can be annoying, but TutorCruncher's customer service is very helpful in resolving issues. Review Source Response from TutorCruncher August 2, 2022 Hi Pascal, Thanks for taking the time to leave us such a detailed review! Glad to hear the accounting features within the platform have helped manage your business. We look forward to continue working with you in the future. EG Emily G. Office manager Education Management Used the software for: 1-2 years ### "Brilliant Software " June 13, 2024 5.0 Brilliant system. Fast & efficient with a good support team Pros The transparency for the clients, tutors & ourselves. Our clients & tutors find it easy to use. Payment system works well, have had positive reviews from clients. Cons When viewing the tutors list, it would be helpful if they were alphabetically ordered Review Source Response from TutorCruncher August 2, 2024 Hi Emily, your feedback means a lot to us, and we're really glad you're enjoying TutorCruncher! If you ever have any more thoughts or questions, don't hesitate to give us a shout 😃 ST Syed T. CEO E-Learning Used the software for: Less than 6 months ### "Canonical Tutors " May 27, 2023 5.0 Benefits:Accounting Automatic PaymentsAnalytics User Management Pros Accounting Automatic PaymentsAnalytics User Management Cons HTML required for full customisationOverlaps in scheduling when tutors set availability. Alternatives considered [TutorBird](https://www.capterra.com/p/181623/TutorBird/) Reason for choosing TutorCruncher Complete solution-Split payment option which complies with UK law Review Source Response from TutorCruncher June 3, 2024 Hi Syed, thank you so much for your valued feedback. We're thrilled to hear that you're happy with the system. AP Andrew P. Lead Tutor E-Learning Used the software for: 2+ years ### "Essential for the running of my business" June 4, 2024 5.0 Excellent. It's such a well built product. Pros TutorCruncher makes my scheduling, invoicing and collecting payment seamless for me and my team of tutors. It saves me hours every week. Cons It's a minor thing, but some things, such as marking lessons complete take too many clicks. Switched from [TutorBird](https://www.capterra.com/p/181623/TutorBird/) Incompatible with UK laws and regulations regarding payment for UK tutors. Also much better for companies with more tutors on the books Review Source Response from TutorCruncher June 11, 2024 Hi Andrew, thank you so much for the lovely review and we're really glad you're enjoying TutorCruncher! If you ever have any more thoughts or questions, don't hesitate to give us a shout 😃 AK Alana K. Founder and Director Education Management Used the software for: 1-2 years ### "A simple and effective tutoring management system" June 7, 2024 5.0 We have had a very positive experience with TutorCruncher, with positive feedback from our tutors and clients too. It has allowed us to manage the lessons that take place, the ones that are rescheduled and the ones that are cancelled. All users are notified and it has streamlined our invoicing process. Pros TutorCruncher has streamlined my business by ensuring that all lessons are clearly accounted for, and that parents are able to review feedback in a timely manner. Cons A bulk import of tutors and clients would be an incredible feature to save time for users. Unfortunately this has not been available and it has been very time consuming adding multiple students, clients and tutors to the system. Review Source Response from TutorCruncher June 11, 2024 Thanks for the lovely review Alana! You can bulk import your clients, tutors, and students using the import function found under System > Import. If you have any more thoughts or questions, don't hesitate to give us a shout 😄 DT Darren T. Programme Supervisor Education Management Used the software for: 1-2 years ### "Recent bugs " May 24, 2024 4.0 We recently experienced some bugs in creating a new tutor profile. We hired a few tutors in March and created the accounts of Tutorcrunch for them. However, all of the new accounts registered in March have disappeared suddenly without any record/history left behind. We know there is a function in TC to check the history of any action. But those affected accounts have disappeared and no record. They just liked not being created. Those tutors have to re-do the setup to their account. This is quite inconvenient for them. Pros The tutors' availbility is amazing for communicating with tutors in different time zones. Cons 1\. The calendar only shows one time zone, we need to switch every time in the setting. 2. If the calendar can be default set as showing 00:00-23:59, it would be best, because we need to manually press something to show more time on the calendar. Review Source Response from TutorCruncher May 31, 2024 Hi Darren, thanks for taking the time to leave us such a detailed review! We're glad to hear that you've found the platform useful. We'll definitely work on making our calendars as well as the system as a whole more streamlined. Similar Products Featured