--- title: "smartOFFICE Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about smartOFFICE Software - reviews, pricing plans, popular comparisons to other Proposal Management products and more." source_url: "https://www.capterra.com/p/146411/SmartOffice-Online/" page_type: "product" language: "en" --- # smartOFFICE Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on September 16, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Support](#support) smartOFFICE ## What is smartOFFICE? Web-based solution that provides proposal management through invoicing, work orders, purchase orders, templates and more. ## What is smartOFFICE used for? [Proposal Management](https://www.capterra.com/proposal-management-software/)[RFP](https://www.capterra.com/rfp-software/) Top alternative Featured Overall rating Based on 0 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $150 Per User, Per Month Free trial available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for smartOFFICE?[Manage this product listing](https://www.g2.com/products/smartoffice-online/claim_requests/new?auto=true) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### smartOFFICE 0.0 VS. [4.5 (1,260)](https://www.capterra.com/p/131735/PandaDoc/reviews/) Starting Price $150 Per User, Per Month Starting Price $19 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 0.0 (0) Ease Of Use 4.4 (9,484) Value For Money 0.0 (0) Value For Money 4.3 (5,929) Customer Service 0.0 (0) Customer Service 4.3 (5,620) ## smartOFFICE alternatives Highest Rated [Docusign](https://www.capterra.com/p/121506/Docusign/) [4.7 (9,492)](https://www.capterra.com/p/121506/Docusign/reviews/) Starting price $15.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/121506/Docusign/) [Responsive, formerly RFPIO](https://www.capterra.com/p/148054/Responsive/) [4.5 (190)](https://www.capterra.com/p/148054/Responsive/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/148054/Responsive/) [WBudget](https://www.capterra.com/p/10007297/WBudget/) [4.7 (59)](https://www.capterra.com/p/10007297/WBudget/reviews/) Starting price $30.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/10007297/WBudget/) [XaitPorter](https://www.capterra.com/p/76385/XaitPorter/) [4.7 (50)](https://www.capterra.com/p/76385/XaitPorter/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/76385/XaitPorter/) ## FAQs about smartOFFICE Overview ### What company size and specific industries is smartOFFICE built for? smartOFFICE is designed for businesses of all sizes that need proposal management, including small companies, mid-market teams, and larger organizations. It suits general business operations rather than a specific industry, and supports workflows such as custom templates, payment processing, invoicing, work orders, calendar management, scheduling, and tracking. Features and Usability ### What are the key features of smartOFFICE? smartOFFICE offers project management, task management, and workflow management for organizing work, plus progress tracking and status tracking for monitoring activity. It also includes proposal generation, RFP creation, bid management, quotes/estimates, and purchase order management, along with audit trail, version control, contact management, and data import/export. Getting Started and Support ### What training and onboarding options does smartOFFICE offer? smartOFFICE provides webinars and videos for team training. Webinars support live, guided instruction, while videos offer self-paced reference for learning features and reviewing steps as needed. Getting Started and Support ### What customer support options does smartOFFICE offer? smartOFFICE provides email/help desk, FAQ/forum, phone support, and chat. These channels give users multiple ways to get assistance, though no reviewer feedback is available here to assess response times, helpfulness, or common frustrations with support interactions. ## Features AI summary Based on 236 Proposal Management reviews According to Capterra reviewers, these are the features buyers prioritize most when evaluating RFP software: - **Content Management** (**46%** of reviewers rated this feature as critical) - **Document Management** (**53%**) - **Knowledge Library** (**47%**) smartOFFICE includes other capabilities that reviewers also consider important, such as **Data Import/Export** (**43%**) and **Templates** (**37%**). These features help teams move information in and out of the system more easily, standardize proposal creation, and respond to RFPs with greater consistency and speed. Access Offers role-based access control (RBAC) allowing administrators to define roles with specific sets of permissions API Application programming interface that allows for integration with other systems/databases Audit Trail A record of all activities within the system, including user access, changes made, etc. Bid Management Share bid details, archive bids, and create bid requests to assist in bid solicitation and quote comparison Collaboration Tools Provides a channel for team members to share AI models, media files, communicate, and work together Contact Management Manage, organize, and store contact information smartOFFICE 23 features ### All Features - Access: Offers role-based access control (RBAC) allowing administrators to define roles with specific sets of permissions - API: Application programming interface that allows for integration with other systems/databases - Audit Trail: A record of all activities within the system, including user access, changes made, etc. - Bid Management: Share bid details, archive bids, and create bid requests to assist in bid solicitation and quote comparison - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Contact Management: Manage, organize, and store contact information - Content Library: Centralized repository to store content and assets - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Import/Export: Import and export data to and from software applications - Inventory Management: Track and manage inventory levels to maintain proper supply - Progress Tracking: Reporting on how each user, task or process has advanced since its initiation - Project Management: Plan and coordinate all the resources, costs and time needed to execute assignments - Proposal Generation: Create proposals based on costs of labor and materials - Purchase Order Management: Create, send, and track purchase orders and their statuses - Quotes/Estimates: Generate quotes or estimates for customers - RFP Creation: The process of creating a questionnaire and submitting it to prospective vendors. - Status Tracking: Track the status over time for a request, process, asset, or transaction - Task Management: Create, manage and track all task activities and progression - Templates: Sample files or documents that could be customized as needed or used as is - Time & Expense Tracking: Log and record hours worked and costs spent to assist in billing and invoicing - Vendor Management: Ability to track and store all vendor-related information, such as contacts, services offered, terms, etc. - Version Control: Track revisions and updates made to files and navigate between different versions - Workflow Management: Create, design and manage workflows for repetitive tasks --- ## Pricing Free Trial Free Version Basic $150.00 Per User,Per Month ## Support, customer service and training options Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.