# Top 10 Airtable Alternatives of 2026 | Capterra > Explore the best Airtable alternatives offering unique features, ease of use, and pricing designed for your needs in 2026. Source: https://www.capterra.com/p/146652/Airtable/alternatives --- Top 10 Airtable Alternatives 2025 Last updated on June 11, 2025 Written by [Saumya Srivastava](https://www.capterra.com/resources/author/ssrivastava/) Writer Edited by [Parul Sharma](https://www.capterra.com/resources/author/parul-sharma/) Editor Alternatives for Airtable [4.6 (2227)](#reviews) User rating:[ 4.6 ](#reviews) Based on (2,227) reviews [Airtable](https://www.capterra.com/p/146652/Airtable/) is a top-rated brand management software solution featured in our 2024 Capterra Shortlists for [low-code development](https://www.capterra.com/low-code-development-platform-software/shortlist/?year=2024), [workflow management](https://www.capterra.com/workflow-management-software/shortlist/?year=2024), and [digital workplace management](https://www.capterra.com/digital-workplace-software/shortlist/?year=2024) tools. This cloud-based platform combines the features of a spreadsheet with database management. You can use the tool to organize and manage project data in tabular format. You can link different tables to create relationships between them and filter and sort information for project planning and reporting.  While Airtable is a comprehensive low-code development tool for handling IT projects, some users might want to consider alternatives that align more closely with their specialized business needs or cost preferences. Below, we compare the top 10 Airtable alternatives to help you expand your brand management software options. These alternatives cater to various requirements, helping you find the perfect tool to match your goals and preferences. ### How we picked the software on this list We referenced thousands of verified user reviews on our website, evaluated internet search trends, and independently researched vendor websites to identify top Airtable competitors and areas where each excels. [Notion](https://www.capterra.com/p/186596/Notion/)[4.7 (2718)](https://www.capterra.com/p/186596/Notion/reviews/) Best rated Best rated [View Profile](https://www.capterra.com/p/186596/Notion/) Starting Price: $12 per user, per month Free Trial Free Version Why we picked it Notion is known for its all-in-one interface, which combines note-taking, task management, and databases. Users can create tables, lists, boards, calendars, and galleries to organize and manage information. Notion also enables customization to create unique workflows that fit your project timelines and team alignment.  In contrast, Airtable’s spreadsheet interface makes it easy to input, organize, and visualize data. The tool accommodates various data types, such as text, numbers, attachments, and checkboxes. This flexibility allows you to tailor the data to your specific needs. Users can customize fields and views (grid, calendar, or Kanban) and build custom applications with its scripting capabilities. Pros & Cons Adapts to different workflow requirements Facilitates real-time collaboration, making it easy to work with remote team members Allows users to create and use personalized templates for various tasks and projects MP Matteo P Graphic DesignerE-Learning, 11 - 50 employeesUsed the software for: More than 2 years. “I liked Notion's flexibility in creating customized pages, databases, and templates, which allowed me to tailor it perfectly for content planning and project management.”“ October 26, 2024 Offers various features that can be overwhelming and difficult for new users to learn Slow response, especially with large databases or complex pages, affects overall productivity Requires an internet connection for most features, making it inconvenient for offline use RI Robbie I Midweight DesignerDesign, 11 - 50 employeesUsed the software for: More than 2 years. “Some of the more complex features within Notion can feel a touch hard to pick up, and resources to learn from are not made particularly clear from the get go. I think this has the potential to alienate new users who do not feel confident within the software.“ October 6, 2024 Features Task management 4.3 Task progress tracking 4.2 Document storage 4.1 AB Anastasia B Head of OperationsFinancial Services, 11 - 50 employeesUsed the software for: 1-2 years. “I work on multiple projects at any given point, and Notion allows me to isolate the tasks that are assigned to me or the tasks that are not done yet. The kanban board view makes it easy to review the progress on the different projects in daily meetings.“ September 25, 2023 AA Ann A StudentE-Learning, 1,001 - 5,000 employeesUsed the software for: 6-12 months. “I absolutely adore the overall layout Notion uses to help handling how I'm managing my tasks. I can create as many individual lists as I like or I could make as many combined lists as I'd like. It is comfortable and entirely customizable to user preference which I feel is so important in things such as time and task management. It allows room for all to find what layout works the best for their needs.“ June 22, 2023 Pricing Notion has two pricing modules and four plans, ranging from $10 per seat, per month to $20 per seat, per month when billed annually. This includes a free forever plan and a custom plan. On the other hand, Airtable’s paid plans start at $20 per seat, per month when billed annually and $24 per seat, per month when billed monthly. Notion and Airtable offer users a custom plan to add to their unique feature requirements and get a custom price. Both tools also facilitate a free plan for users to check their suitability before buying.  [Learn more about Notion](https://www.capterra.com/p/186596/Notion/) * * * [Trello](https://www.capterra.com/p/211559/Trello/)[4.5 (23509)](https://www.capterra.com/p/211559/Trello/reviews/) Best for task management Best for task management [View Profile](https://www.capterra.com/p/211559/Trello/) Starting Price: $5 per user, per month Free Trial Free Version Why we picked it User reviews on our website show that Trello offers a combination of visual organization, flexible structure, and collaborative features for task management. The checklist feature within Trello cards allows for detailed task breakdown, ensuring no task is missed and promoting accountability among team members. The board system helps organize tasks by projects or themes, providing a clear overview of each project’s progress.  Airtable, on the other hand, is favored by users for incorporating database features to enhance project organization and tracking. The tool allows creating data tables to organize tasks, with each row representing an individual task and columns storing the relevant task description. Standard fields include task name, due date, status, assigned to, and notes. It also facilitates a Kanban view for visual workflows, a calendar view for monitoring deadlines, or a grid view for a spreadsheet overview.  Pros & Cons Helps organize tasks using boards, lists, and cards for clear project overviews Allows color-coding, label cards, and themes for personalized workflows Facilitates progress and deadline tracking for multiple projects AJ Amy J OwnerDesign, Self-employedUsed the software for: 6-12 months. “Trello is a great project management tool mostly because it's incredibly user-friendly, visually appealing (and customizable), allowing for easy task organization and collaboration using a simple card-based system.“ December 26, 2024 The free version has limitations on attachment sizes, integrations, and advanced features Trello lacks advanced features, such as Gantt charts and detailed task dependencies The interface can be confusing, especially for new users or those managing multiple projects RH Rakib H Software DeveloperInformation Technology and Services, 2 - 10 employeesUsed the software for: 1-2 years. “The free version has some limitations on attachment sizes and integrations that can be frustrating. And the mobile app, while functional, isn't quite as smooth as the desktop experience.“ May 16, 2024 Features Task management 4.4 Task progress tracking 4.2 Task scheduling 4.1 JC Jacqueline C Brand DesignerDesign, 2 - 10 employeesUsed the software for: 1-2 years. “This is one of the best features for tracking due to the checklist feature where you can really breakdown the tasks list even further and assign them to different users with their own due date.“ December 14, 2024 GU German U MarketingMarketing and Advertising, Self-employedUsed the software for: 1-2 years. “Schedule all your taks and steps of your project in separate lists and assign to team members. Collaboration is easy as you can write comments which have date and time of when they’ve been written, upload new versions of a file, and as a project manager you can monitor and receive notifications of the latest activities.“ October 6, 2022 Pricing Trello offers three pricing plans ranging from $5 to $17.50 per user per month, and the enterprise plan is available on request. Airtable also offers three pricing plans with monthly and annual billing options, starting from $20 per seat per month when billed annually. Both tools offer a free plan for users to try out the software features before committing to a monthly or annual subscription. [Learn more about Trello](https://www.capterra.com/p/211559/Trello/) * * * [4.5 (13556)](https://www.capterra.com/p/184581/Asana-PM/reviews/) Best for multiple projects Best for multiple projects Starting Price: $10.99 per user, per month Free Trial Free Version Why we picked it Reviewers on Capterra praise Asana for its task prioritization using Kanban boards. This prevents work overload by allowing individuals to see what’s most important. Its notifications on upcoming deadlines help keep track of multiple commitments. The tool provides a single view of all projects categorized by status, eliminating the need to switch between different platforms.  Airtable also stands out for its centralized project management and pivot tables for quantitative insights into project performance. Its structured approach to project management segregates information using “Workspaces,” “Bases,” and “Tables,” allowing teams to focus on their aligned projects. This approach also ensures the security of project-related documents by tailoring access to workspaces based on the required team members only. Pros & Cons Allows creating, assigning, and tracking tasks within multiple projects, enhancing organization and productivity Facilitates communication and coordination among team members, improving workflow efficiency Provides tools to monitor project progress, deadlines, and milestones effectively SJ Sachi J Sr. Digital Marketing ExecutiveInformation Technology and Services, 501 - 1,000 employeesUsed the software for: 6-12 months. “Asana is one of the popular tool for project management that offers major features like task update, file transfer, to do lists, etc.“ December 13, 2024 The interface can feel cluttered and overwhelming, especially for new users Users receive too many notifications, which can be overwhelming and distracting The premium plans are expensive, especially for small teams or startups HJ Hannah J MCOOFinancial Services, 11 - 50 employeesUsed the software for: 6-12 months. “User interface when organizing tabs and adding notes to things on the web version, is too sensitive and clicks things when you don't want them to be opened.“ December 20, 2024 Features Project planning/scheduling 4.3 Task editing 4.3 Workflow management 4.1 JO Joshua O Executive AssistantNon-Profit Organization Management, 2 - 10 employeesUsed the software for: More than 2 years. “Everyone on our staff manages numerous tasks and projects simultaneously. Asana allows us to list tasks and projects by relative priority, as well as receive notifications about deadlines. It helps us stay avoid work overload.“ July 19, 2024 CD Cassandra D DirectorPublishing, Self-employedUsed the software for: More than 2 years. “You can edit or update a task at any time and with the comments section on each task, you or team members can leave comments and updates, attach documents etc right on each task.“ June 27, 2022 Pricing Asana offers two paid plans, ranging from $10.99 to $24.99 per user, per month when billed annually and $13.49 to $30.49 per user, per month when billed monthly. On the other hand, Airtable also has a free plan and paid plans start at $20 per seat, per month when billed annually and $24 per seat, per month when billed monthly. Airtable also offers a custom plan for users to add in their unique feature requirements and get a custom price. Both tools offer a free plan for users to check the product's suitability before buying. [Learn more about Asana](https://www.capterra.com/p/184581/Asana-PM/) * * * [4.4 (15341)](https://www.capterra.com/p/19319/JIRA/reviews/) Best for commenting/notes Best for commenting/notes Starting Price: $7.91 per user, per month Free Trial Free Version Why we picked it As per our analysis, users appreciate Jira for managing and tracking issues, particularly through commenting and notes features. The tool allows adding comments on issue tickets, assigning them to individuals, and sharing them with relevant stakeholders. Users can view all tickets with comments/notes, providing a single source of truth for future issues.  However, many users find Airtable a more effective collaboration tool that allows multiple users to collaborate on the same database. They can leave comments and assign tasks simultaneously, facilitating a dynamic environment that keeps everyone informed and promotes efficient teamwork. Pros & Cons Offers comprehensive tools for planning, tracking, and managing projects Allows teams to tailor workflows to fit specific project needs, enhancing flexibility and efficiency Seamlessly integrates with various tools, such as Confluence, Slack, and Bitbucket, improving collaboration and productivity sk sarvesh k cyberseurity engineerComputer & Network Security, 51 - 200 employeesUsed the software for: 6-12 months. “Jira is a very comprehensive solution for project management with effective customizability and integration with other tools to track specific issues or problems and help to mitigate.“ November 15, 2024 Jira can be sluggish and experience lag, especially with large projects or datasets Jira requires significant time and effort to learn, especially for new users The pricing model can be expensive, making it less accessible for smaller teams or startups DI Dennis I Account ManagerChemicals, 10,001+ employeesUsed the software for: 1-2 years. “Jira may experience occasional lapses in performance and lags when managing large projects with numerous users, tasks, and workflows.“ January 13, 2025 Features Task management 4.2 Task editing 4.2 Prioritization 4.0 AA Alan A Technical LeadInformation Technology and Services, 11 - 50 employeesUsed the software for: More than 2 years. “The Scrum and Kanban boards allow for easy visualization of workflows, promoting transparency and collaboration. Sprint planning and backlog management features help teams prioritize tasks effectively and adapt to changing requirements.“ September 24, 2024 Nitish R Automation EngineerInformation Technology and Services, 10,001+ employeesUsed the software for: 1-2 years. “Assigning priority to a task/issue in Jira is very helpful and important feature. It helps in identifying the critical tasks which needs to completed first. Assigned priority of an issue/task also helps the team leads/managers assign urgent tasks to their team first and it also helps team member in picking any task from the dashboard.“ May 28, 2022 Pricing Jira’s pricing starts at $8.60 per user, per month (when billed monthly) for up to 100 users. Jira offers a 7-day free trial for all its paid plans and a forever-free plan. On the other hand, Airtable starts at $20 per seat, per month, with an annual billing option that offers a free forever plan for users to explore its features. [Learn more about Jira](https://www.capterra.com/p/19319/JIRA/) * * * [Baserow](https://www.capterra.com/p/10006630/Baserow/)[4.7 (69)](https://www.capterra.com/p/10006630/Baserow/reviews/) Best for prioritization Best for prioritization [View Profile](https://www.capterra.com/p/10006630/Baserow/) Starting Price: Contact Vendor Free Trial Free Version Why we picked it Users see Baserow as an effective solution for customizing the database layout with tasks tailored to specific team needs. Users can add custom fields for priority levels, due dates, project categories, or any other criteria relevant to the team’s workflow. The relational database feature allows users to summarize tasks and generate reports to understand which tasks take the longest, which projects are at risk, and where resources should be focused. This data-driven approach simplifies task prioritization. However, users praise Airtable for its diverse views, including calendars, boards, and charts, that allow efficient project tracking and management. Users can visualize the data differently to highlight deadlines or urgencies and set priorities accordingly. The tool offers templates for planning tasks and eliminating ad-hoc changes, promoting a standardized workflow.  Pros & Cons Allows for self-hosting and community contributions through an open-source platform Allows creating web applications without writing code Offers affordable pricing, making it accessible for small-and-midsized-organizations VB Volker B FounderInformation Technology and Services, Self-employedUsed the software for: I used a free trial. “The intuitive interface makes it a breeze to create databases and start working on projects right away, even without advanced technical skills.“ April 23, 2024 Lacks features like grouping, count, roll-up functions, and webhooks Load times can be slow, affecting user experience Lacks a rich text field like HTML or Markdown AZ Alexander Z founderReal Estate, 2 - 10 employeesUsed the software for: Less than 6 months. “Baserow still does not allow copying bases.“ May 11, 2023 Features Data storage management 4.1 Access control/permission 3.9 Backup and recovery 3.7 RL Renaud L CEORenewables & Environment, 2 - 10 employeesUsed the software for: Less than 6 months. “Easily storing data is the main feature (for me) of Baserow. It can be a great competitive advantage if those data can be secured with autentification level.“ April 24, 2024 Samuel K Software developerInformation Technology and Services, 201 - 500 employeesUsed the software for: 1-2 years. “Within Baserow, the task management feature goes beyond the written work amd actually provides a simple way to ensure there is team collaboration and task delegation with upto date deadlines and status tracking of both thetask and assignee and the Lead.“ May 16, 2023 Pricing Baserow offers pricing plans ranging from $10 to $20 per user, per month when billed annually. To help users explore its features, Baserow provides a free forever plan and a free trial for its advanced plan. Airtable, on the other hand, starts at $20 per seat, per month, with an annual billing option. Airtable also offers a free forever plan for users to explore its features. [Learn more about Baserow](https://www.capterra.com/p/10006630/Baserow/) * * * [4.6 (5827)](https://www.capterra.com/p/147657/monday-com/reviews/) Best for activity dashboard Best for activity dashboard Starting Price: $9 per user, per month Free Trial Free Version Why we picked it monday.com’s activity dashboard feature allows users to track and monitor changes and actions happening within the project boards. It provides a comprehensive log of user actions, providing insights into activity time stamps. The tool allows adding comments and mentions on the board to update team members with real-time notifications. On the other hand, Airtable is praised for its shared databases and commenting features, which support team interaction and on-time updates. The tool facilitates project management and client relationship management within the same platform, allowing users to track and visualize task changes and client interactions. Pros & Cons Allows users to track project progress, deadlines, and milestones effectively Provides comprehensive tools for managing, assigning, and monitoring tasks efficiently Facilitates team collaboration with features, such as file sharing, comments, mentions, and real-time updates CE Christian E Co-FounderMarketing and Advertising, 11 - 50 employeesUsed the software for: More than 2 years. “We like using Monday for Project Management for ongoing projects. When we have projects in the pipeline that use multiple tasks and applications, Monday.com is the best in the business to manage it.“ January 12, 2025 A large number of functions can make the platform somewhat complex to use The platform is expensive, especially for smaller teams or businesses Advanced features, such as automation and integrations, are only available in higher-priced plans KK Kayla K Marketing managerInformation Technology and Services, 201 - 500 employeesUsed the software for: 1-2 years. “I also think the board and workflow can be difficult for more detailed projects like social posts.“ January 13, 2025 Features Task management 4.3 Task scheduling 4.3 Project planning 4.3 Tichaona Redemptor R Chief information officerInformation Technology and Services, 2 - 10 employeesUsed the software for: I used a free trial. “Some of the things I like about multiple projects in monday.com is that It allows you to choose from different project views, such as table, timeline, kanban, calendar, or chart.“ February 12, 2024 EN Emma N Incident Management and Resilience specialistManagement Consulting, 2 - 10 employeesUsed the software for: 6-12 months. “The ability to see and review my teams work alongside mine and also tag them in the work and also store separate files for the various tasks in one place for the whole team to see is ideal.“ March 13, 2024 Pricing monday.com has four pricing options (including a custom plan) with monthly and annual billing cycles, ranging from $9 to $19 per user, per month when billed annually. Airtable, on the other hand, provides three pricing plans (including a customer plan) starting at $20 per seat, per month when billed annually. Both tools offer a forever-free plan for users to try their features and assess suitability before signing up for a paid plan.  [Learn more about monday.com](https://www.capterra.com/p/147657/monday-com/) * * * [ClickUp](https://www.capterra.com/p/158833/ClickUp/)[4.6 (4575)](https://www.capterra.com/p/158833/ClickUp/reviews/) Best free Best free [View Profile](https://www.capterra.com/p/158833/ClickUp/) Starting Price: $10 per user, per month Free Trial Free Version Why we picked it ClickUp’s free plan serves as a starting point for individuals and small teams looking to improve their IT project management operations. The plan offers unlimited free plan members, allowing collaboration without any user limits. It allows them to create unlimited tasks within projects using Kanban Boards. Users can also leverage the real-time document editing and sharing capabilities to brainstorm or provide feedback. Its two-factor authentication feature adds a layer of security to protect the project data from unauthorized access. The plan also offers up to 100MB of storage for project-related documents and notes.  Airtable’s free plan is also a good starting point for teams looking to organize and manage their project data. Users can create unlimited databases (bases in Airtable) to separate projects, teams, and information. Each base can hold up to 1,000 spreadsheet records in the free plan. The plan also allows inviting up to five editors to collaborate on the bases and provide feedback. With the free plan, each base allows 1GB of storage for file attachments, such as images, documents, or PPTs. Users can run up to 100 automation rules per base for workflow triggers. Pros & Cons Provides comprehensive tools for planning, executing, and tracking projects Gives the ability to tailor the workspace to fit specific workflows and preferences Facilitates comments, mentions, and real-time chat for effective team communication MD Martin D Managing DirectorMarketing and Advertising, 2 - 10 employeesUsed the software for: 6-12 months. “I'd previously mapped out my core processes, and it was intuitive to put them into projects and tasks and assign times etc. When everything was set up and out of my head ClickUp felt like it could manage everything and as I worked, I updated, so everything was visibly on track (or not) and nothing was forgotten.“ November 15, 2024 The interface is cluttered with too many features, making it hard to use Users find it difficult to navigate and understand the platform initially Managing tasks and subtasks can be difficult and confusing PZ Peter Z Project ManagerComputer Games, 2 - 10 employeesUsed the software for: More than 2 years. “At times ClickUp just feels too heavy, in my opinion some of the features that are there are nice but for most of the time we haven't used them, they felt rather unnecessary and just bloated the UI.“ October 30, 2024 Features Task management 4.3 Customizable fields 4.0 Calendar management 3.8 Riccardo R ProgrammerComputer Software, Self-employedUsed the software for: I used a free trial. “Users can collaborate with their team members seamlessly through comments, file attachments, and activity tracking, even when they are not at their desks.“ July 29, 2023 BB Bridgette B Manager of EducationMuseums and Institutions, 51 - 200 employeesUsed the software for: 1-2 years. “Workflow management helps us streamline our project management process. For instance, we set up a custom workflow for educational programs starting from ideation to facilitating. Each tasks is clearly defined and assigned to staff with deadlines.“ June 23, 2024 Pricing ClickUp pricing plans start at $7 per user, per month, and go up to $12 per user, per month when billed annually. Its customizable options are tailored to enterprise needs. Airtable also offers three plans starting at $20 per seat, per month and going up to $45 per seat, per month when billed annually. For users seeking affordability and flexibility, both are budget-friendly options with free plans and diverse pricing structures to cater to individual and business requirements. [Learn more about ClickUp](https://www.capterra.com/p/158833/ClickUp/) * * * [Basecamp](https://www.capterra.com/p/56808/Basecamp/)[4.3 (14410)](https://www.capterra.com/p/56808/Basecamp/reviews/) Best for small business Best for small business [View Profile](https://www.capterra.com/p/56808/Basecamp/) Starting Price: $15 per user, per month Free Trial Free Version Why we picked it Users find Basecamp easy to learn and intuitive, especially for new and small teams with limited technical knowledge. A user-friendly interface is crucial for small businesses that may lack dedicated IT support. Basecamp’s starting price is also competitive and adaptable to different budgets.  However, some users find Airtable an affordable option with a broader range of IT project management features. These include customizable views to manage complex projects and detailed information and databases for organizing IT inventory, custom data, and other critical information. This and the price point make Airtable an ideal option for small teams looking to enhance their IT project management. Pros & Cons Allows monitoring of project progress, deadlines, and milestones Supports effective teamwork through shared workspaces and communication tools Gives the ability to create, assign, and track tasks efficiently Leah N Executive AssistantFinancial Services, 10,001+ employeesUsed the software for: 1-2 years. “Basecamp is a time saver, I rarely miss deadlines to my projects, always finish on time as this software keeps my projects organized and all my work eg plans, notes etc are kept in one central location.“ November 28, 2023 Basecamp lacks advanced project management features compared to other tools, making it less suitable for complex projects The user interface can be challenging to navigate, especially for new users or those unfamiliar with project management tools The platform generates a large number of email notifications, which can overwhelm users' inboxes AW Alexandra W Senior staff engineerInternational Trade and Development, 51 - 200 employeesUsed the software for: Less than 6 months. “The only concern is that it lacks some advanced features that larger teams might need for complex projects.“ September 9, 2024 Features Collaboration 4.1 Task management 4.0 Task scheduling 3.9 Donatien B Full Stack DeveloperComputer & Network Security, 11 - 50 employeesUsed the software for: 1-2 years. “BaseCamp allows you to automatically search for updates or manually update the application so that you can be aware of new features added and errors corrected by the new version, and in terms of project management, once a change is made on a project X with its participants X can see these changes live.“ January 16, 2023 SP Stanko P Web DewloperInformation Services, 2 - 10 employeesUsed the software for: Less than 6 months. “Monitoring the progress of tasks easily and transparently, enabling clear visualization of the status, commenting and transparency for successful project management.“ July 4, 2023 Pricing Basecamp offers pricing plans ranging from $15 per user per month when billed monthly to $299 per month when billed annually. Basecamp also provides a 75-day free trial for its pro-unlimited plan. In contrast, Airtable’s pricing starts at $20 per seat per month when billed annually. Both tools offer a free plan for users to try out the software features before committing to a monthly or annual subscription. [Learn more about Basecamp](https://www.capterra.com/p/56808/Basecamp/) * * * [4.5 (3491)](https://www.capterra.com/p/79104/Smartsheet/reviews/) Best value for money Best value for money Starting Price: $12 per user, per month Free Trial Free Version Why we picked it Our review analysis reveals users appreciate Smartsheet for its flexibility, which allows for easy project tracking, scheduling, and automated reminders. The tool’s real-time collaboration features, such as comments and notes, further enhance teamwork and keep projects on track. Smartsheet also excels in multiple project management, providing a centralized dashboard for a clear overview of all projects within a single window.  However, many believe Airtable excels in several key areas. Users find Airtable more intuitive, versatile, and customizable, making it adaptable to various business needs. Users can leverage the customizable fields to tailor the workflow for their specific IT project needs. Airtable also excels in project planning, providing templates to save time and ensure standardization across projects. Pros & Cons Provides comprehensive tools for planning, tracking, and managing projects Allows real-time updates, commenting, file sharing, and team collaboration Automates workflows, reminders, and notifications to streamline processes MB Manish B Chartered AccountantFinancial Services, Self-employedUsed the software for: More than 2 years. “I can create various types of sheets to track tasks, budgets, and resources, making it a versatile tool for project management.“ November 27, 2024 New users find it challenging to learn and navigate the platform Users report slowness and lag, particularly with large datasets or complex features Many users find Smartsheet expensive, especially for small teams or individual users MH Megan H Product ManagerHospital & Health Care, 5,001 - 10,000 employeesUsed the software for: 1-2 years. “I found it confusing to modify the sheets in the way I wanted at times, filtering was not as intuitive and sometimes my edits did not save.“ November 24, 2024 Features Project planning 4.4 Task management 4.3 Task progress 4.1 EN Edmond N Research Project Support CoordinatorResearch, 51 - 200 employeesUsed the software for: 6-12 months. “The Commenting/Notes functionality in Smartsheet improves collaboration by enabling team members to offer immediate input, exchange updates, and record decisions right within tasks.“ August 17, 2024 Sherry B Business Process Improvement AnalystMedical Devices, 51 - 200 employeesUsed the software for: 1-2 years. “One of my favorite features. I can easily set up a sheet based on the requirements of the project, as no 2 projects are the same. I have the "user" fields on the far left side (so when they come to edit everything is easy to access). And any internal fields are to the right, text fields are highlighted, and all formulas have a blue text. This is a visual for myself any my Director so we can best manage the sheets.“ June 23, 2023 Pricing Smartsheet has two pricing plans, starting from $9 per member, per month and going up to $19 per member, per month when billed annually. It also offers two custom plans with pricing available upon request and a 30-day free trial, allowing users to explore its features before committing. On the other hand, Airtable’s pricing begins at $20 per seat, per month when billed annually. Airtable stands out with its forever-free plan, while Smartsheet gains an advantage with its two custom plans. [Learn more about Smartsheet](https://www.capterra.com/p/79104/Smartsheet/) * * * [4.4 (2952)](https://www.capterra.com/p/76113/Wrike/reviews/) Best ease of use Best ease of use Starting Price: $10 per user, per month Free Trial Free Version Why we picked it According to our analysis, users appreciate Wrike’s intuitive interface, which highlights its modern design and simple navigation. Users can smoothly transition from other project management tools to Wrike, resulting in a seamless onboarding experience. Besides the look and feel, Wrike’s extensive customization and feature set contribute to a steeper learning curve for some users.  On the other hand, Airtable is easy to access for those without deep technical knowledge. Its spreadsheet-style interface is familiar to many and eases the learning curve. Users also highlighted that they could quickly get up and running with the tool. The tool combines the spreadsheet with a relational database, making it easy to use and capable of handling complex tasks. Pros & Cons Allows users to tailor dashboards, workflows, and reports to specific needs Facilitates team collaboration with real-time updates, file sharing, integrated communication, and collaborative editing Offers a robust suite of project management tools, including Gantt charts, time management, resource planning, time tracking, and reporting KW Krzysztof W Marketing Communication ManagerAccounting, 51 - 200 employeesUsed the software for: More than 2 years. “Using Wrike, we can easily track, process and evaluate all process events at our organisation including delivery time, quality and customer satisfaction.“ March 22, 2023 Limited customization when generating specific reports The mobile app lacks the functionality and performance of the desktop version It can be expensive, especially for smaller teams or businesses with a limited budget Ian G Director of Implementation ServicesE-Learning, 201 - 500 employeesUsed the software for: 1-2 years. “The UI for creating custom reports and adding custom fields is overly complicated IMO, especially when it comes to filtering for specific date or other data ranges.“ March 7, 2023 Features Task management 4.5 Project planning 4.3 Task scheduling 4.2 Laura H Human Resources GeneralistHospital & Health Care, 1,001 - 5,000 employeesUsed the software for: More than 2 years. “By using dashboards to communicate our progress to key stakeholders, we are able to make better use of meeting time by devoting less to reporting progress and more to making decisions.“ March 6, 2023 Jennifer W Human Resources GeneralistHospital & Health Care, 10,001+ employeesUsed the software for: 1-2 years. “My favorite feature of Wrike is how customizable it is; you can design your own dashboards, folder structures, and more to suit your own workflow.“ September 11, 2023 Pricing Wrike’s pricing starts at $10 per user, per month and goes up to $25 per user, per month for its premium plan when billed monthly. It also offers a free forever plan, a 14-day free trial, and two custom plans. On the other hand, Airtable’s pricing starts at $20 per set, per month when billed annually. Additionally, Airtable provides a forever-free plan and a 7-day free trial, making it an accessible choice for users who need essential design tools without committing to a paid plan. [Learn more about Wrike](https://www.capterra.com/p/76113/Wrike/) * * * ## Top Airtable alternatives at a glance Vendor User Rating Starting Price [Notion](https://www.capterra.com/p/186596/Notion/)[4.7 (2718)](https://www.capterra.com/p/186596/Notion/reviews/) $12.00 per user, per month [Trello](https://www.capterra.com/p/211559/Trello/)[4.5 (23509)](https://www.capterra.com/p/211559/Trello/reviews/) $5.00 per user, per month [4.5 (13556)](https://www.capterra.com/p/184581/Asana-PM/reviews/) $10.99 per user, per month [4.4 (15341)](https://www.capterra.com/p/19319/JIRA/reviews/) $7.91 per user, per month [Baserow](https://www.capterra.com/p/10006630/Baserow/)[4.7 (69)](https://www.capterra.com/p/10006630/Baserow/reviews/) Not provided by vendor [4.6 (5827)](https://www.capterra.com/p/147657/monday-com/reviews/) $9.00 per user, per month [ClickUp](https://www.capterra.com/p/158833/ClickUp/)[4.6 (4575)](https://www.capterra.com/p/158833/ClickUp/reviews/) $10.00 per user, per month [Basecamp](https://www.capterra.com/p/56808/Basecamp/)[4.3 (14410)](https://www.capterra.com/p/56808/Basecamp/reviews/) $15.00 per user, per month [4.5 (3491)](https://www.capterra.com/p/79104/Smartsheet/reviews/) $12.00 per user, per month [4.4 (2952)](https://www.capterra.com/p/76113/Wrike/reviews/) $10.00 per user, per month ## Our methodology Our independent and objective research is based on market demand signals along with an analysis of our proprietary data, including product information and verified user ratings and reviews, as of January 2025. **To be eligible, products had to meet at least one of the following criteria:** - Demonstrate popular demand as an Airtable alternative based on online search trends, explicitly comparing the two systems.  - Appear as one of the most frequently mentioned products in Capterra reviews in relation to Airtable, either as a competitor they also considered in their software search, or as an alternative they switched to.  - Be one of the highest-rated Airtable competitors  **The selected products also met these requirements:** - Must have at least 20 published reviews in the past 2 years as of the analysis period.  - Demonstrate U.S. market presence based on factors such as the availability of U.S.-based reviews and product website research.  - In certain cases, depending on the product we’re considering alternatives for, we may expand our selection criteria based on our market insights to ensure we’re providing the best options for buyers. After selecting products, we used user ratings to determine each of the listed “best for” distinctions. We took the highest-rated products for each of those “best for” distinctions unless that product already appeared on our list. In these cases, we featured the next highest-rated product to avoid repetition.  Some “best for” distinctions are based on reviews for attributes, such as overall rating, value for money, ease of use, customer service, and functionality. Other distinctions are based on the most important features in the software category, according to user ratings within two years of our research process. **In our descriptions of each featured product, we include the following details:** **Review excerpts**: Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, sentiment, topic coverage, and thematic relevance. Excerpts represent user opinion and do not represent the views of, nor constitute, an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar. **Key features**: Our research team analyzed verified business management reviews on Capterra (as of January 2025) to identify the features that users value the most in each of the listed tools. Features that received the highest rating were then included in the list. ## Airtable overview ### What is Airtable? Airtable is a low-code development platform that allows developers to manage software and product development projects through its spreadsheet-like interface. However, you can also use it for other aspects of project management, such as branded marketing campaigns or business process implementation. Airtable’s Kanban view allows you to create visual boards with columns representing different stages of a project workflow, such as undergoing, delayed, or completed. Each row represents a task, which you can drag and drop between columns to visualize status and timelines. The tool’s Gantt Charts also help create project timelines using formulas and linked records Using Airtable, you can create tasks with fields such as task name, assignee, due date, priority, and status. The status field visualizes the task and overall project progress. The tool enables linking tasks to show dependencies and set reminders to update team members about upcoming deadlines. Airtable’s workflow automation feature automatically updates task statuses, assigns tasks based on criteria, and sends notifications.  **Key features of Airtable:** Airtable offers several features to help project managers with sales, marketing, and brand management initiatives. Out of all the features, the following are highly rated by users on our website: - **Task management:** Create rows and columns in a Kanban board representing tasks and their stages. Assign tasks to specific team members and set due dates to keep track of deadlines. Drag and drop tasks between columns to change their progress, and create checklists within tasks to break down complex projects into smaller, manageable steps. Airtable’s task management feature has earned a high rating of 4.69/5.\* - **Progress tracking**: Add custom fields to track the status of your tasks or projects and use dropdown lists to define statuses such as “To do,” “In progress,” “In review,” and “Done.” The tool allows creation of dependencies between tasks, indicating that the prior task must be completed before the next begins. The boards help visualize the critical path and identify potential bottlenecks in your workflow. You can also use progress bars to track completion by manual or automated percentage updates. This feature is a favorite among users, receiving an effective rating of 4.64/5.\* - **Workflow configuration:** Automate workflow paths based on specific triggers to perform actions such as creating new records, updating records, sending notifications, or integrating with other business tools. Add conditions to your workflows to ensure actions are triggered when a specific criterion is met. This feature has been rated 4.62/5,\* reflecting its usefulness and simplicity. _\*Our research team analyzed verified reviews of Airtable on Capterra (as of January 2025) to identify the features that users value the most in this tool. Features that received the highest rating were then included here._ ### What to look for in Airtable alternatives? When exploring Airtable alternatives, focusing on the most important aspects can help you find the perfect tool for your brand management needs. Here are the top three considerations: - **Assess all features:** Evaluate the features offered by alternatives, such as asset management, workflow management, and collaboration. You should look for platforms that enable the storage and organization of business data and streamline workflows to track and optimize progress. The platform should facilitate easy collaboration among team members using shared workspaces, comments, and real-time editing.  - **Evaluate user-friendliness**: An intuitive interface is essential when choosing an Airtable alternative for brand management. The platform should be easy to navigate and understand, even for inexperienced users. Its features should also be intuitive to minimize the learning curve. The platform should also offer flexibility to customize workflows, dashboards, and views to fit specific brand management needs.  - **Consider your budget**: Consider different pricing models, such as per user, per seat, and usage-based, and select a plan that fits your budget. Look for platforms that offer free trials or demos to allow you to test the software and evaluate its suitability for your unique business needs.  ## Which Airtable alternative should you choose?   Choosing the right Airtable alternative depends on what you need from your brand management tool. Whether you’re looking for advanced workflows, affordability, or beginner-friendly options, there’s a solution tailored to your specific goals. Below, we’ve highlighted the best alternatives to Airtable, with recommendations based on key strengths to help you find the perfect fit for your business needs. - **If you need an advanced project management tool for your IT projects**, Notion is the best option. It offers advanced collaboration, customization, and reporting capabilities. - **For handling an extensive project portfolio**, Asana is ideal. It excels at managing multiple projects using Kanban boards and dedicated workspaces.  - **If your focus is on collaboration with remote teams**, Jira is a great choice. Its robust commenting and notes features keep everyone updated on critical information.  - **For an interactive dashboard with real-time activity tracking**, monday.com is perfect with its comprehensive log of user actions, providing insights into activity time stamps. - **If affordability is your priority**, Smartsheet provides essential project management tools for your IT projects at a fraction of the cost, making it a budget-friendly alternative. - **If you want free software** to try out the features, ClickUp is a good choice, especially for workspaces requiring two-factor authentication to protect data accessibility.  - **For beginner-friendly tools,** Wrike and Basecamp are effective options, offering intuitive interfaces and easy-to-use features. - **If you want seamless task management and prioritization,** Trello and Baserow are the best fit. They ensure no task is missed and promote accountability among team members. ## FAQs What is a competitor to Airtable? Smartsheet, ClickUp, Notion, and monday.com are some of Airtable's closest competitors. Similar to Airtable, these tools combine project management, document collaboration, and customizable workflows. In terms of pricing, when billed annually, Smartsheet starts from $9 per member, per month, ClickUp begins at $7 per user, per month, Notion begins from $10 per seat, per month, and monday.com from $9 per user, per month. What is the Google equivalent of Airtable? The closest equivalent to Airtable is Google Sheets, as both have a spreadsheet-like interface for organizing and managing data with sorting, filtering, and custom formulas. Airtable goes beyond a simple spreadsheet by offering record linking between tables and allowing users to create custom workflows for unique project requirements. Is there a Microsoft equivalent to Airtable? Microsoft Lists, Excel, Power BI, and SharePoint are the closest equivalents to Airtable. All these tools enable data management via Spreadsheets. However, Microsoft Lists is the closest match as it allows for tracking issues, managing tasks, and collaborating with team members. Is ClickUp better than Airtable? ClickUp is a dedicated project management tool that focuses on task management, collaboration, and agile methodologies. Similar to Airtable, ClickUp also offers sprints, Gantt charts, and time-tracking features for tracking team productivity. This makes it a suitable alternative to Airtable at a similar price range of $7 to $12 per user per month when billed annually. Is Airtable just Excel? Excel is primarily a spreadsheet software for calculations, data analysis, and basic data management using charts, formulas, and pivot tables. Airtable, on the other hand, goes beyond spreadsheets by combining data management with project management and collaboration. Is Airtable better than Notion? Airtable excels in managing and organizing structured data and managing projects. On the other hand, Notion combines note-taking, project management, and databases. However, both tools are intuitive and offer robust feature sets. Talking about their pricing, Airtable starts at $20 per seat per month when billed annually, and Notion starts at $10 per seat per month when billed annually. What companies use Airtable? Airtable is used by various companies handling IT projects on a day-to-day basis. However, being a versatile tool, Airtable can also handle other projects such as events, marketing, product development, and construction. Does Airtable integrate with other tools? Yes, Airtable integrates with various business applications, such as file management, sales automation, social networking, customer relationship management, payments, and communication. What is the best free Airtable alternative? ClickUp is the best free alternative to Airtable. It provides a comprehensive feature set that allows you to determine whether it enhances your project management operations while saving time and money. Which Airtable alternative is best for automation and integrations? ClickUp is one of the best options on this list with its robust automation features. You can automate almost any task with your workflow. Its automation features are highly customizable, enabling you to create complex rules and triggers to streamline processes. It also offers various integration options with popular business applications. [Saumya Srivastava](https://www.capterra.com/resources/author/ssrivastava/) Saumya Srivastava is a writer at Capterra. She provides insights to help small and midsize businesses identify the right software for their needs by analyzing over 550,000 Capterra user reviews and nearly 48,000 interactions between Capterra software advisors and buyers. Prior to Capterra, Saumya wrote content related to educational and advertising domains. [Parul Sharma](https://www.capterra.com/resources/author/parul-sharma/) Parul Sharma is a content editor at Capterra with expertise in curating content for various niches, including SaaS, digital marketing, and search engine optimization. With over half a decade of experience in content writing and editing, Parul has the expertise to simplify complex terms into engaging, valuable content for targeted audiences. She completed her graduation and post-graduation in English literature from Delhi University and was awarded the Dr. Asha Sahni Memorial Award for being the... Related reading Table of Contents - [Notion](#Notion) - [Trello](#Trello) - [Asana](#Asana-PM) - [Jira](#JIRA) - [Baserow](#Baserow) - [monday.com](#monday-com) - [ClickUp](#ClickUp) - [Basecamp](#Basecamp) - [Smartsheet](#Smartsheet) - [Wrike](#Wrike) - [Top Airtable alternatives at a glance](#top-airtable-alternatives-at-a-glance) - [Our methodology](#our-methodology) - [Airtable overview](#airtable-overview) - [Which Airtable alternative should you choose?](#which-airtable-alternative-should-you-choose) - [FAQs](#faqs) ## Software Found In - [Lead Management Software](https://www.capterra.com/lead-management-software/) - [Content Marketing Software](https://www.capterra.com/content-marketing-software/) - [Workflow Management Software](https://www.capterra.com/workflow-management-software/) - [Project Portfolio Management Software](https://www.capterra.com/project-portfolio-management-software/) - [Collaboration Software](https://www.capterra.com/collaboration-software/) - [Real Estate CRM Software](https://www.capterra.com/real-estate-crm-software/) - [Resource Management Software](https://www.capterra.com/resource-management-software/) - [CRM Software](https://www.capterra.com/customer-relationship-management-software/) - [Project Management Software](https://www.capterra.com/project-management-software/) - [Database Software](https://www.capterra.com/database-management-software/) - [Content Management Software](https://www.capterra.com/content-management-software/) - [Nonprofit Project Management Software](https://www.capterra.com/project-management-software-for-nonprofits-software/) - [Marketing Planning Software](https://www.capterra.com/marketing-planning-software/) - [Data Management Software](https://www.capterra.com/data-management-software/) - [Digital Asset Management Software](https://www.capterra.com/digital-asset-management-software/) - [Online CRM Software](https://www.capterra.com/online-crm-software/) - [Strategic Planning Software](https://www.capterra.com/strategic-planning-software/) - [Task Management Software](https://www.capterra.com/task-management-software/) - [Contact Management Software](https://www.capterra.com/contact-management-software/) - [Product Management Software](https://www.capterra.com/product-management-software/)