--- title: "Airtable Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is Airtable the right Task Management solution for you? Explore 2243 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/146652/Airtable/reviews/" page_type: "reviews" language: "en" --- Airtable 4.6 (2243) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated September 11th, 2026 # Reviews of Airtable Ease of use 4.4 Customer Service 4.4 ## Pros and Cons in Reviews Dana K BrokerReal Estate, 2 - 10 employeesUsed the software for: More than 2 years. “I have created Bases that run my business, create invoices, track my continuing education credits, budget, CRM's, organize my home, etc. If it can go in a spreadsheet, it can become so much more in an Airtable Base.“ April 9, 2026 Cristiano F ConsultantMarketing and Advertising, Self-employedUsed the software for: 1-2 years. “There’s no simple, native way to move a full schema (tables, fields, relationships) between workspaces or to back it up, so you often end up recreating the structure by hand or relying on scripts and workarounds.“ April 14, 2026 MK Matthew K Research and development chemist and technical engineerChemicals, 11 - 50 employeesUsed the software for: 6-12 months. “I've used Airtable for analytical chemistry, quality control testing and R&D formulation work- each requiring completely different outputs, yet all benefiting from consolidation of disparate lab results into one centralized hub.“ July 25, 2026 CF Cassandra F Operations ManagerNon-Profit Organization Management, 2 - 10 employeesUsed the software for: More than 2 years. “I paid the price by losing important data after I deleted info from one view not understanding it deletes it from every view in that sheet.“ May 28, 2026 Liv P AnalystRetail, 10,001+ employeesUsed the software for: More than 2 years. “Its automation features allow teams to efficiently communicate updates to key stakeholders, reducing administrative work for project managers while keeping the broader organization informed and aligned on project progress.“ June 25, 2026 Paolo V product and yacht designDesign, Self-employedUsed the software for: I used a free trial. “Did not help much with organizing technologies, materials, or projects in a meaningful way.“ June 29, 2026 Cristiano F ConsultantMarketing and Advertising, Self-employedUsed the software for: 1-2 years. “I love how you can switch between different views (grid, calendar, gallery, kanban) and build simple interfaces on top of your data, which makes everyday work feel smooth and actually enjoyable.“ April 14, 2026 Paolo V product and yacht designDesign, Self-employedUsed the software for: I used a free trial. “Not flexible enough for deeper analysis or customized organization.“ June 29, 2026 ## Showing most helpful reviews Showing 1-25 of 2243 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Ashley T. Social Media Coordinator Hospital & Health Care Used the software for: 1-2 years ### "Great content management tool" August 6, 2026 4.0 Very user friendly and easy to navigate once you learn all the features. Great for content collaboration and very easy for everyone to access. Pros Great for project management, content calendars, content organization, and collaboration. It's easy to learn how to use and has a lot of features that are helpful with content creation. Cons It can be costly to use once you need more features and accounts added, but the base features are great to start out with. Review Source MK Matthew K. Research and development chemist and technical engineer Chemicals Used the software for: 6-12 months ### "Centralizing Lab Worflows: Utilizing Airtable as a Relational Chemical Database" July 25, 2026 5.0 The overall experience with Airtable has been a great one, overall I would say its saved me countless hours of sifting through data and having all of our data in "one" base is a lot more effective, just from a readability point of view, but also from an automation point of view. Pros I've used Airtable for analytical chemistry, quality control testing and R&D formulation work- each requiring completely different outputs, yet all benefiting from consolidation of disparate lab results into one centralized hub. What i like most is before airtable we just worked with excel and all of our data was all over the place! With airtable we now have integrated applications for sample logging, test results, calbiration, maintence etc etc. The longer i've used the product I keep thinking to myself, why didnt we use this sooner? Cons I think the learning curve for people coming from different applications can be quite steep, especially for people that have little or no knowledge to do with database systems such as sql and so forth. I would say to get the setup going you need someone with the technical know how to get you going, if you do not have this at your company, i think standard people would struggle. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Our Excel data management was getting out of hand, airtable simplified everything for us into one space. Review Source VR Verified Reviewer Marketing Retail Used the software for: 1-2 years ### "Terrible account management and hidden charges - do not use" July 30, 2025 1.0 Absolutely horrible - there is no amount of good tech that is worth dealing with this horrible account management. They do not care about customer service or their clients whatsoever. Pros The overall functionality of the tool achieves what we need it to do and the senior leadership likes the dashboard functionality Cons Horrific customer service. The worst I have ever seen. Tech team is only available via email and there is a clear language barrier causing issues in communicating programs and finding solutions. Account management is abhorrent. They are not proactive and actual blame the client for their lack of skilled account managers. When issues are escalated to senior leadership you are met with blame and rudeness. Financial processes are a mess. Late invoicing, demanding immediate payment. There is no functionality in place that prevents you from going over seats/licenses and this is by design - it allows Airtable to continually hit you with overage fees. Review Source NG Nilufar G. Administrative Aide Non-Profit Organization Management Used the software for: 2+ years ### "Airtable does it all" June 25, 2026 5.0 I use it for everything in my company -- from organizing our very large annual conference, to running several seminars, to publishing books and journals, to managing our contacts. Pros It allows me to organize and manipulate my data without having to learn how to code or speak app-specific language Cons The cost. I wish there was a different pricing model for small non-profits, instead of the customary per-user subscription Switched from [Microsoft Access](https://www.capterra.com/p/233275/Microsoft-Access/) Airtable is much more user-friendly and agile Review Source Dana K. Broker Real Estate Used the software for: 2+ years ### "The one program that I can't live without" April 9, 2026 5.0 Overall it is one of the few programs that I tend to "nerd out" over. I am always thinking "this would be better in Airtable" when I am in a spreadsheet or another database. I have created Bases that run my business, create invoices, track my continuing education credits, budget, CRM's, organize my home, etc. If it can go in a spreadsheet, it can become so much more in an Airtable Base. It is the one piece of software that I don't even think twice about renewing. And now that they have integrated AI into its capabilities, I'm even more excited to try using it for other projects. Pros I love the flexibility of Airtable. You can design the relational database of your dreams with no programming skills necessary. It's easy to use and has terrific automations that can increase the power of your data. Cons There isn't much that I don't like. The one small thing that I can think of is that when you are adding records in a table view, it would be nice if hitting Enter would automatically start a new record instead of giving the popup saying to press Shift-Enter. It especially should not erase the record if you hit Enter a second time. Switched from [monday.com AI Work Platform](https://www.capterra.com/p/147657/monday-com/) Airtable was far more flexible and customizable than Monday. It was also more intuitive for me to use. Review Source SN Sean N. LX and Technology Manager Education Management Used the software for: 2+ years ### "Still the best & most robust" July 24, 2026 5.0 Pros Still the most robust project management software/service. It can integrate to everything you need or as little as you want. Cons It has a relatively steep learning curve if you haven't used it before, especially if you haven't used any other PM SAAS before. Alternatives considered [Asana](https://www.capterra.com/p/184581/Asana-PM/)[Smartsheet](https://www.capterra.com/p/79104/Smartsheet/) Reason for choosing Airtable Robustness and integrations with other platforms Switched from [Asana](https://www.capterra.com/p/184581/Asana-PM/) Needed something more robust and Airtable was recommended to us. Review Source PB Philip B. Founder Marketing and Advertising Used the software for: 2+ years ### "Simple CRM perfect for small businesses" June 2, 2026 5.0 Seamless, I have used Airtable for 4+ years for my small online business. It connects well to my APIs like Typeform too. Pros Ease of use, setup simply in minutes. Airtable helps me manage email lists, campaigns, projects, and research. Cons It took a little time to get used to the interface, how different tables are linked together, but I quickly got the hang of it. Alternatives considered [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/) Reason for choosing Airtable Airtable felt like a more robust option to me. Review Source RV Ramesh V. Founder and CEO Information Technology and Services Used the software for: 1-2 years ### "Works just how I imagined it to be" August 23, 2026 5.0 We were forced to create our own tool outside of Airtable for signature collection which was a pain, however Airtable sends triggers for it without crashing. Gladly I do not waste 15 hours per week anymore correcting data entry mistakes in spreadsheets. Pros The dashboards have eliminated all the "update" requests I get constantly from my boss throughout the day. I did think that building the custom API for the PDF signings would be something that would totally crash the whole system but they worked perfectly. Good customer service and easy task management. Cons When trying to edit simple items (like font color) on individual records I am unable to make those changes. One of these limitations specifically, the font colors limitiation is probably one of the most frustrating aspects of the UI is how dated it appears and also getting through the permissions configurations with multiple tables and sub-tables took me many days. However, the documentation provided by Airtable on nested data seems basically useless. Review Source VT Vianney T. Staff Engineer Computer Software Used the software for: 2+ years ### "Just organize information" July 23, 2026 5.0 Pros I appreciate Airtable because it helps me centralize several types of data (projects, contacts, tracking) in a single tool. It is quite efficient with large databases. It helps me avoid using several different software programs. Cons The free version is limited in data volume. The price of the paid plans can become high depending on the usage. It requires a good internet connection to be used comfortably. Review Source LL Lydia L. Lydia Lee Photo Photography Used the software for: 2+ years ### "A flexible database to catalog my creative work" August 6, 2026 4.0 Pros Airtable turned out really useful to organize my portfolio and my client projects as a visual database. The ability to create forms to collect my clients preferences before a session is also a real plus. Cons Getting started takes some time to adapt, especially to set up more complex bases with multiple tables linked between each other. Review Source SW Stephen W. Computer Aided Design Engineer Printing Used the software for: 2+ years ### "Comprehensive PM/TM and Project Collaboration Software " October 4, 2025 5.0 Collaborating on projects help save time by allowing remote teams in my organization to work together from anywhere. Pros Airtable automates over 85% of manual business processes ranging from project management, task management and content marketing - this is the best thing that I like most so far. Cons Ever since I started using Airtable to plan, track and manage projects, I have never come across an issue that lasted for over 24 hours unresolved. Review Source HM Harsh M. COO Chemicals Used the software for: 1-2 years ### "Forever and always a fan of Airtable" September 15, 2025 5.0 I can create new projects for my staff to work on with minimal effort, each with its own dashboard, calendar and member interactions. Pros Easy to customize my notifications for messages and tasks. It’s summary feature provides a quick overview of key events that have occurred during my absence. Cons There is nothing I don’t like about this platform. It’s well suited for our project efficiency when dealing with multiple people in one place. Review Source KS Keith S. Co-Founder and Chief Executive Officer Computer Software Used the software for: 1-2 years ### "We use Airtable frequently" April 22, 2026 5.0 This has prevented our team from losing links in everyone’s messy inbox. Although, there may be better ways to design the interface and feel at times like it is a little cumbersome, this program does bring some semblance of order to our chaotic processes. Pros I enjoyed the switch to be able to flip back and forth between grid view and gallery view on the swap button, so my older guys could see how they would go with it in a practice setting. I was impressed with how well the AI tool build off of my initial prompt and created a proper starting point for me, it also looked fairly good. Cons The mobile app next to it is slow when many records are there in the loading. Automation Scripting, too many technical terms things normal people could never learn for themselves. Review Source GL Gail L. Project Manager Construction Used the software for: 1-2 years ### "Makes data work more flexible,give it a try" June 27, 2026 5.0 Pros What i like most about Airtable is how it blends database power with ease of use.I also like how it scales well into project management with linked records and automation that keeps everything connected. Cons At the moment I can’t think of any negativity towards Airtable since everything I needed with it was delivered. Review Source VR Verified Reviewer VP Marketing Computer Software Used the software for: 1-2 years ### "Ok project management tool" July 4, 2026 4.0 Pros We used Airtable for a while with our marketing agency. Overall, it was a usefull tool that helped us manage and monitor various projects, speadsheets, and more Cons Airtable is clunky and hard to manage large amounts of data. The customtization options for some seemingly basic items could be better Review Source MS Mercedes S. social operations Hospitality Used the software for: 2+ years ### "Airtable for Social" February 8, 2026 5.0 Pros Ease of use, project management, project collaboration, tracking, and artifact handling. Building robust editorial calendars, content tracking, and publishing. Cons Onboarding teams and getting them used to using a new tool. Folks breaking filters, coding, and views. Review Source JE Jessica E. Director of Operations E-Learning Used the software for: 2+ years ### "Easy to use database organization" December 22, 2025 4.0 Easy and helpful when in need of overall database organization. I probably don’t even know all the functionality possible with it! Pros I like the flexibility to build out my databases to fit my needs. I appreciate the way it interacts with other platforms. Cons It’s not really Airtables fault, because we are using it for a function that it isn’t actually designed for, but I wish I could more easily see one persons record at a time rather than as a whole table. Review Source FJ Francesca J. Manager Music Used the software for: 1-2 years ### "Helpful for Keeping Things Organized" March 16, 2026 4.0 Overall, my experience with Airtable has been positive. It’s a great tool for organizing and tracking information, and the flexibility makes it useful for a wide range of tasks. Once you get familiar with how it works, it becomes a really helpful way to keep things structured and easy to manage. Pros What I like most about Airtable is how flexible and easy it is to organize information. It works like a spreadsheet but has the structure of a database, which makes it simple to track and manage different types of data in one place. I also like how customizable it is—you can create views, filters, and layouts that make the information easier to understand and work with. Cons What I like least about Airtable is that some of the more advanced features can take time to learn. While the basics are easy to use, setting up more complex workflows or automations can feel a bit confusing at first. It can take some trial and error to fully understand how to use all of the features effectively. Review Source SH Spencer H. Software Developer Information Technology and Services Used the software for: 1-2 years ### "The powerhouse for organizing and elevating your projects" June 21, 2026 5.0 Pros I like the variety of visualization tools and project views available in Airtable, which make data analytics much simpler than in a spreadsheet and remove Notion's storage limits. Cons Airtable can't replace big SQL programs available out there but can be a real advantage for non-coder app builders. Its automation capabilities are somewhat limited, requiring you to deal with Zapier or another automation platform. Review Source MO Madeline O. Program Manager Non-Profit Organization Management Used the software for: 1-2 years ### "Amazed with Airtable" August 4, 2025 5.0 Pros Airtable is so user-friendly and customizable. I am amazed what has been possible using the free version. I am so impressed. I used it as a CRM and it changed my business. Cons Onboarding others was a bit challenging because it was a new yet powerful product. It was not as collaborative as I needed. Review Source PA Patrice A. Assistant Design Used the software for: 6-12 months ### "It’s a simpler" September 16, 2025 5.0 Pros Airtable has become one of the main powerhouses of our organization. It is more simple than Excel when it comes to organize, track and connect every moving piece of operations. Cons The start was a bit complicated and confusing, but when I begin to explore it I understood the potential of Airtable. So my only complaint will be the handling at beginning. Review Source SA Saqib A. Lead Developer Information Technology and Services Used the software for: 1-2 years ### "A Flexible and UX Friendly tool to organise your work" June 27, 2025 5.0 Overall, we have excellent experience with Airtable, which helps our organisation manage projects without feeling overwhelmed. Pros It is extremely helpful to automate the business workload, and it's super easy to use and feels like a mix between a spreadsheet and a database. very innovative solution for the business for the automation and data in one place. Cons Some of the features are locked behind the paid plan, which can limit the ability of the small team who are progressing in the business and can't afford the paid plan. Review Source MH Miles H. Product Analyst Business Supplies and Equipment Used the software for: 1-2 years ### "Great hybrid between spreadsheet and database." July 8, 2025 4.0 This has helped me to replace messy Excel sheets, to have tables that are easier to filter and share to everyone. I created a mini product database that the marketing team actually uses. Pros Airtable is spreadsheet familiar but packs light weight database functionality What I like even more is adding linked records between product specs and supplier profiles, this is zero-cost in terms of visual and gives structure to your product data. Cons For anything more complex, it leaves much to be desired, and having multiple large bases hits the limits of the free plan very quickly. Review Source EH Emily H. Marketing and Technology Real Estate Used the software for: 2+ years ### "Airtable is a must" May 27, 2025 5.0 We have used Airtable for several years for our core data and workflows. It has a lot of integrations and we use it to automate processes. Pros Airtable is a great tool for managing workflows and our core databases. It has a beautiful user experience. Cons I can't think of anything, Airtable has been great to use. They are constantly improving core features. Review Source LB Lindsay B. Social Media Manager Restaurants Used the software for: 6-12 months ### "Airtable Handle a Lot of Info" June 11, 2025 5.0 Pros Airtable is like spreadsheets but not boring. Being able to link element or database items between tables is handy when I need to have remarks with a lot of different pieces of content and deadlines. Cons There’s a little learning curve at the beginning, and if you wanna use the good features you kinda have to go for the paid plan. Review Source ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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