--- title: "Airtable Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is Airtable the right Task Management solution for you? Explore 2244 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/146652/Airtable/reviews/" page_type: "reviews" language: "en" publication_date: "2026-09-29" --- Airtable 4.6 (2244) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated September 29th, 2026 # Reviews of Airtable Ease of use 4.4 Customer Service 4.4 ## Pros and Cons in Reviews Dana K BrokerReal Estate, 2 - 10 employeesUsed the software for: More than 2 years. “I have created Bases that run my business, create invoices, track my continuing education credits, budget, CRM's, organize my home, etc. If it can go in a spreadsheet, it can become so much more in an Airtable Base.“ April 9, 2026 Cristiano F ConsultantMarketing and Advertising, Self-employedUsed the software for: 1-2 years. “There’s no simple, native way to move a full schema (tables, fields, relationships) between workspaces or to back it up, so you often end up recreating the structure by hand or relying on scripts and workarounds.“ April 14, 2026 MK Matthew K Research and development chemist and technical engineerChemicals, 11 - 50 employeesUsed the software for: 6-12 months. “I've used Airtable for analytical chemistry, quality control testing and R&D formulation work- each requiring completely different outputs, yet all benefiting from consolidation of disparate lab results into one centralized hub.“ July 25, 2026 CF Cassandra F Operations ManagerNon-Profit Organization Management, 2 - 10 employeesUsed the software for: More than 2 years. “I paid the price by losing important data after I deleted info from one view not understanding it deletes it from every view in that sheet.“ May 28, 2026 Liv P AnalystRetail, 10,001+ employeesUsed the software for: More than 2 years. “Its automation features allow teams to efficiently communicate updates to key stakeholders, reducing administrative work for project managers while keeping the broader organization informed and aligned on project progress.“ June 25, 2026 Paolo V product and yacht designDesign, Self-employedUsed the software for: I used a free trial. “Did not help much with organizing technologies, materials, or projects in a meaningful way.“ June 29, 2026 Cristiano F ConsultantMarketing and Advertising, Self-employedUsed the software for: 1-2 years. “I love how you can switch between different views (grid, calendar, gallery, kanban) and build simple interfaces on top of your data, which makes everyday work feel smooth and actually enjoyable.“ April 14, 2026 Paolo V product and yacht designDesign, Self-employedUsed the software for: I used a free trial. “Not flexible enough for deeper analysis or customized organization.“ June 29, 2026 ## Showing most helpful reviews Showing 1-25 of 2244 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Ashley T. Social Media Coordinator Hospital & Health Care Used the software for: 1-2 years ### "Great content management tool" August 6, 2026 4.0 Very user friendly and easy to navigate once you learn all the features. Great for content collaboration and very easy for everyone to access. Pros Great for project management, content calendars, content organization, and collaboration. It's easy to learn how to use and has a lot of features that are helpful with content creation. Cons It can be costly to use once you need more features and accounts added, but the base features are great to start out with. Review Source Dana K. Broker Real Estate Used the software for: 2+ years ### "The one program that I can't live without" April 9, 2026 5.0 Overall it is one of the few programs that I tend to "nerd out" over. I am always thinking "this would be better in Airtable" when I am in a spreadsheet or another database. I have created Bases that run my business, create invoices, track my continuing education credits, budget, CRM's, organize my home, etc. If it can go in a spreadsheet, it can become so much more in an Airtable Base. It is the one piece of software that I don't even think twice about renewing. And now that they have integrated AI into its capabilities, I'm even more excited to try using it for other projects. Pros I love the flexibility of Airtable. You can design the relational database of your dreams with no programming skills necessary. It's easy to use and has terrific automations that can increase the power of your data. Cons There isn't much that I don't like. The one small thing that I can think of is that when you are adding records in a table view, it would be nice if hitting Enter would automatically start a new record instead of giving the popup saying to press Shift-Enter. It especially should not erase the record if you hit Enter a second time. Switched from [monday AI Work Platform](https://www.capterra.com/p/147657/monday-com/) Airtable was far more flexible and customizable than Monday. It was also more intuitive for me to use. Review Source RV Ramesh V. Founder and CEO Information Technology and Services Used the software for: 1-2 years ### "Works just how I imagined it to be" August 23, 2026 5.0 We were forced to create our own tool outside of Airtable for signature collection which was a pain, however Airtable sends triggers for it without crashing. Gladly I do not waste 15 hours per week anymore correcting data entry mistakes in spreadsheets. Pros The dashboards have eliminated all the "update" requests I get constantly from my boss throughout the day. I did think that building the custom API for the PDF signings would be something that would totally crash the whole system but they worked perfectly. Good customer service and easy task management. Cons When trying to edit simple items (like font color) on individual records I am unable to make those changes. One of these limitations specifically, the font colors limitiation is probably one of the most frustrating aspects of the UI is how dated it appears and also getting through the permissions configurations with multiple tables and sub-tables took me many days. However, the documentation provided by Airtable on nested data seems basically useless. Review Source VR Verified Reviewer Marketing Retail Used the software for: 1-2 years ### "Terrible account management and hidden charges - do not use" July 30, 2025 1.0 Absolutely horrible - there is no amount of good tech that is worth dealing with this horrible account management. They do not care about customer service or their clients whatsoever. Pros The overall functionality of the tool achieves what we need it to do and the senior leadership likes the dashboard functionality Cons Horrific customer service. The worst I have ever seen. Tech team is only available via email and there is a clear language barrier causing issues in communicating programs and finding solutions. Account management is abhorrent. They are not proactive and actual blame the client for their lack of skilled account managers. When issues are escalated to senior leadership you are met with blame and rudeness. Financial processes are a mess. Late invoicing, demanding immediate payment. There is no functionality in place that prevents you from going over seats/licenses and this is by design - it allows Airtable to continually hit you with overage fees. Review Source MK Matthew K. Research and development chemist and technical engineer Chemicals Used the software for: 6-12 months ### "Centralizing Lab Worflows: Utilizing Airtable as a Relational Chemical Database" July 25, 2026 5.0 The overall experience with Airtable has been a great one, overall I would say its saved me countless hours of sifting through data and having all of our data in "one" base is a lot more effective, just from a readability point of view, but also from an automation point of view. Pros I've used Airtable for analytical chemistry, quality control testing and R&D formulation work- each requiring completely different outputs, yet all benefiting from consolidation of disparate lab results into one centralized hub. What i like most is before airtable we just worked with excel and all of our data was all over the place! With airtable we now have integrated applications for sample logging, test results, calbiration, maintence etc etc. The longer i've used the product I keep thinking to myself, why didnt we use this sooner? Cons I think the learning curve for people coming from different applications can be quite steep, especially for people that have little or no knowledge to do with database systems such as sql and so forth. I would say to get the setup going you need someone with the technical know how to get you going, if you do not have this at your company, i think standard people would struggle. Switched from [Microsoft Excel](https://www.capterra.com/p/176574/Excel/) Our Excel data management was getting out of hand, airtable simplified everything for us into one space. Review Source VR Verified Reviewer Associate Director, Evaluation Non-Profit Organization Management Used the software for: 2+ years ### "Powerful Data Platform" January 20, 2026 5.0 Pros I have become an Airtable evangelist after my organization had adopted the platform as our source of truth. As a relational database, it allows organizations to store large amounts of dynamic data in organized, reliable ways. The fact that it can be used as a no- or low-code tool makes it easily adoptable. And, with the right architecture, automations, and even scripts, it can become a powerful collaboration and project management platform. Cons The Airtable team keeps growing its features, but there is still room for growth in the types of data and visualizations that can be seen in interfaces. More complex form features, like matrices and advanced conditional logic, could help it replace other survey tools at my organization. Switched from [Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/)[Microsoft Excel](https://www.capterra.com/p/176574/Excel/) My organization needed a more reliable way to manage our data. Review Source SN Sean N. LX and Technology Manager Education Management Used the software for: 2+ years ### "Still the best & most robust" July 24, 2026 5.0 Pros Still the most robust project management software/service. It can integrate to everything you need or as little as you want. Cons It has a relatively steep learning curve if you haven't used it before, especially if you haven't used any other PM SAAS before. Alternatives considered [Asana](https://www.capterra.com/p/184581/Asana-PM/)[Smartsheet](https://www.capterra.com/p/79104/Smartsheet/) Reason for choosing Airtable Robustness and integrations with other platforms Switched from [Asana](https://www.capterra.com/p/184581/Asana-PM/) Needed something more robust and Airtable was recommended to us. Review Source NG Nilufar G. Administrative Aide Non-Profit Organization Management Used the software for: 2+ years ### "Airtable does it all" June 25, 2026 5.0 I use it for everything in my company -- from organizing our very large annual conference, to running several seminars, to publishing books and journals, to managing our contacts. Pros It allows me to organize and manipulate my data without having to learn how to code or speak app-specific language Cons The cost. I wish there was a different pricing model for small non-profits, instead of the customary per-user subscription Switched from [Microsoft Access](https://www.capterra.com/p/233275/Microsoft-Access/) Airtable is much more user-friendly and agile Review Source DL Denis L. Customer Service Reo Transportation/Trucking/Railroad Used the software for: 6-12 months ### "airtableden" September 13, 2026 4.0 overall experience is very positive, great tool that bridges the gap between spreadsheets and databases. Pros It looks like a spreadsheet but offers much more powerful data organization and linking capabilities making it very easy for someone who is inexperienced. Cons Costs can rise quickly once your team grows and need more records, automations and advanced features. Review Source LL Lydia L. Lydia Lee Photo Photography Used the software for: 2+ years ### "A flexible database to catalog my creative work" August 6, 2026 4.0 Pros Airtable turned out really useful to organize my portfolio and my client projects as a visual database. The ability to create forms to collect my clients preferences before a session is also a real plus. Cons Getting started takes some time to adapt, especially to set up more complex bases with multiple tables linked between each other. Review Source CF Cassandra F. Operations Manager Non-Profit Organization Management Used the software for: 2+ years ### "Versatile and Powerful" May 28, 2026 5.0 Overall, I don't think my organization could properly function without a beefy, yet agile tool like Airtable. My boss asked me if our CRM could fully replace it and it was a clear "no" from me. Pros Our team uses Airtable to manage dues, track event registrations, and serve as the first stop for member management information. What makes it so valuable is the balance between flexibility and structure as it handles heaps of data while still being approachable for everyday users. I especially appreciate how customizable it is. We’ve been able to shape it around the way our organization actually works instead of forcing our processes into rigid software. It gives us visibility across multiple moving parts without feeling overly technical. Whatever project you're managing, I'm sure you could make Airtable work for you. Cons The biggest caution I’d give is that Airtable works best when users are properly trained. I jumped in assuming it functions like Excel or Google Sheets, without realizing how interconnected the data and fields really are. I paid the price by losing important data after I deleted info from one view not understanding it deletes it from every view in that sheet. Review Source IM Inga M. Sales Manager Information Technology and Services Used the software for: 2+ years ### "Project Collaboration Program of this Era" September 17, 2025 4.0 Pros Airtable not only offers project portfolio management tools but also allocates customer relationships management tools that help track sales pipelines. Cons Airtable free plan limits of 1 GB storage for attachments but I upgraded to the Business Plan which offers 100 GB space. Review Source KS Keith S. Co-Founder and Chief Executive Officer Computer Software Used the software for: 1-2 years ### "We use Airtable frequently" April 22, 2026 5.0 This has prevented our team from losing links in everyone’s messy inbox. Although, there may be better ways to design the interface and feel at times like it is a little cumbersome, this program does bring some semblance of order to our chaotic processes. Pros I enjoyed the switch to be able to flip back and forth between grid view and gallery view on the swap button, so my older guys could see how they would go with it in a practice setting. I was impressed with how well the AI tool build off of my initial prompt and created a proper starting point for me, it also looked fairly good. Cons The mobile app next to it is slow when many records are there in the loading. Automation Scripting, too many technical terms things normal people could never learn for themselves. Review Source MM Michele M. Team Coordinator Telecommunications Used the software for: 2+ years ### "Airtable in Telecommunications Industry Project Portfolio Management " August 14, 2025 5.0 Pros Airtable is the best tool for planning, tracking and managing projects and tasks automatically. I like my iOS mobile Airtable application since it is easy to use unlike all the other alternatives that I have ever tried. Cons I have used Airtable for more than three years now and I have not noticed even a slight error when streamlining PPM. Review Source EAJ Esami Allan J. Web Developer Information Technology and Services Used the software for: 2+ years ### "Completely Indispensable Tool with Customizable Fields ." July 17, 2025 5.0 Overall Airtable is easy to use and highly customizable .The drag and drop interface allow quick organization and effortless visualization of data. Pros I have found Airtable flexible and easy to use without needing technical skills. Excellently support views like Grid,Calendar.Kanban and Gannt chart that give one options to choose .Sort data automatically.Easy to manage projects,organize data and collaborate in real time . Cons The data storage for Airtable needs a big improvements with large datasets and the API calls per second are insufficient . Review Source IS Ignacio S. Real Estate Agent Real Estate Used the software for: 2+ years ### "Versatile database for property and client management." October 13, 2025 5.0 Listings, client data, and follow-ups were kept at the forefront and up-to-date, project collaboration was improved with clear deadlines, and agents were able to rapidly re-prioritize and transfer, losing fewer opportunities and gaining greater client satisfaction. Pros Spreadsheet-like workspace keeps listings, contacts, deals, and follow-ups organized with detailed calendar and kanban views; real-time collaboration allows agents and assistants to see tasks, deals, and updates across unrelated properties and partner teams. Cons Advanced relational and reporting capabilities need precise configuration, and multi-user, high-volume implementations can bog down at scale or require additional permission management for secure deal tracking. Review Source JE Jessica E. Director of Operations E-Learning Used the software for: 2+ years ### "Easy to use database organization" December 22, 2025 4.0 Easy and helpful when in need of overall database organization. I probably don’t even know all the functionality possible with it! Pros I like the flexibility to build out my databases to fit my needs. I appreciate the way it interacts with other platforms. Cons It’s not really Airtables fault, because we are using it for a function that it isn’t actually designed for, but I wish I could more easily see one persons record at a time rather than as a whole table. Review Source DO Darlington O. Senior Associate Law Practice Used the software for: 2+ years ### "A Powerful And Intuitive Platform " June 24, 2025 5.0 Airtable is a seamless platform to build your business needs. The data tab gives you full scope access to a relational database, in a familiar spreadsheet like interface to start with. Pros I like it because it is a no-code app. I love the real-time collaborations. It is easy to update everyone in real-time. I am able to build excellent apps and use them for integrations. Cons Exporting data can be cumbersome and not intuitive. The mobile app needs some love, as it takes a lot of taps to get to the data/tables you use most often — let me favorite tables! And most of all, the inability to merge fields is a huge blind spot. Review Source RG Rob G. Ceo Wholesale Used the software for: 1-2 years ### "Great choice " January 18, 2026 5.0 Pros Very fast implementation time to existing workflows. Zero training needed, intuitive and easy for staff to use out of the gate Cons Would love to see more templates of example use cases. Im sure it's more powerful than were even using today. Review Source David V. Lead Developer Information Technology and Services Used the software for: Less than 6 months ### "Powerful, Flexible, but Not a Good Fit For Our Team" January 26, 2026 4.0 We were impressed and had expectations for streamlining a lot of our workflows, but ended up using Accelo. Airtable has a lot of flexibility, but for a smaller team like ours, it just didn't fit our use case. Pros I was impressed most with Airtable's database. The ability to create custom views and link assets across multiple tables is something our team uses constantly for project management. Cons For about half our team, the learning curve was just too steep and ultimately led us to use other project management tools. We ended up with a few team members working longer to maintain our setup which only cost more time vs. efficiency. Review Source SS Scott S. Project Manager Human Resources Used the software for: 1-2 years ### "managing projects and internal data" January 4, 2026 5.0 Airtable helped us manage HR projects and internal data more efficiently. It combines the flexibility of spreadsheets with more advanced features, which made tracking much easier. Pros The interface is clean and intuitive. Views, filters, and automation options are very helpful for project tracking. It’s flexible enough to adapt to different workflows. Cons Some advanced features require higher plans, and new users may need a bit of time to understand all the possibilities. Review Source RH Ryan H. Social Media Manager Information Technology and Services Used the software for: 2+ years ### "Taking notes and organizing activities aren't the only uses for Airtable" March 15, 2025 5.0 My workflow has improved dramatically. I made a page on Airtable to document all the endpoints and code samples while developing a new API, and made sure to share the link with the team. Development progressed more rapidly because information was widely accessible to all. The ability to see everything in one place was a huge improvement; it’s also incredibly adaptable, easy to use and packed with capabilities that meet our requirements. Pros Meetings, documentation, databases, frontends and backends are the constant in my life. I have all my information spread out in a thousand places: notes, documents, tasks and codes. Airtable has been a complete workspace, not just an app to take notes or manage tasks for me. I can create pages, databases, boards, lists... anything. What I need, I can do: pages, databases, boards, lists, whatever. From team sprints to technical documentation, this has helped me keep everything in one place as a developer. Also, the code integration is great: I can embed blocks of code in your notes and see them with the right syntax highlighting. Cons The mobile version lacks the capabilities of the desktop version, but still works well enough. Compared to using a computer, checking something quickly on my phone can be a little painful sometimes. Review Source CI Chimdira I. Legal operations Associate Legal Services Used the software for: 1-2 years ### "Review of Airtable" July 14, 2025 5.0 overrall airtable is great, it is super helpful to me to use to gauge my performance with the data it provides, however at times it can be super slow to update. Pros It is awesome, i work in a target based job and it updates my performance every ten minutes which is awesome, I can also easily assign myself work Cons It has glitches alot, sometimes there are bugs that go unfixed for a while which can be confusing for me that relies on its data to gauge my performance Review Source AS Andre S. Operations assistant Consumer Services Used the software for: 2+ years ### "Learning Airtable " April 22, 2025 5.0 At first Airtable as a standard data collection platform, but as our projects progressed I had to learn how to use all the functions, especially how to build projects inside of Airtable. Pros It's a very powerful platform. I never imagined I can use/ intergrate so many other tools into one space and manage it. Cons Learning how to build anything inside of Airtable was my biggest challenge, but after doing research about what I want to achieve, and chatting to forums I was able to reach my goals. Review Source MW Mikey W. Owner Operator Information Technology and Services Used the software for: 1-2 years ### "The enjoyment my eyes get on a well designed page" January 30, 2026 5.0 The enjoyment my eyes get on a well designed page. It's like Excel with a facelift. I can change it to suit my needs and have used it for several different ideas. Pros The free version is more than enough. I love the colouring and full customisability. Great across all genres. Cons Sometimes it would freeze when saving, but eventually it would work and no data was lost. Maybe the colour palette could do with more range. Review Source ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Talk to a Capterra advisor for free and get results within 15 minutes.