# Page 2 | Calendly Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Page 2 - Is Calendly the right Appointment Scheduling solution for you? Explore 4124 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/148036/Calendly/reviews --- Calendly 4.7 (4124) [View alternatives](https://www.capterra.com/p/148036/Calendly/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Page 2 - Reviews of Calendly ## Showing most helpful reviews Showing 26-50 of 4124 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Kevin J. Operations Project Coordinator Environmental Services Used the software for: 2+ years ### "Get a peace of mind when planning for meetings by streamling online meeting scheduling with Calendly." July 5, 2026 5.0 Calendly has become a very useful addition to the collection of our work management tools and we use it to streamline our experience in scheduling and planning our team meetings. Since we hold most our meetings virtually, Calendly helps us to easily find the convenient time that everyone is available for us to schedule those meetings. With Calendly, we have been able to eliminate the back and forth of trying to ask everyone when they are available for a meeting since we can easily see when everyone is available. Also, Calendly makes it easy to keep all participants of the meeting alert about upcoming meeting schedules by sending them reminders and this ensures that no one misses a meeting because they forgot. Pros We work with Calendly to ensure efficient planning and scheduling our team meetings and there has been a lot to admire about it. Calendly has a very user-friendly interface that has made our meeting scheduling experience very easy and convenient. I like how easy it is to set up availability time which help us to know when everyone is available for us to schedule meetings. With Calendly automated reminders, we have been able to ensure that all participants get reminded of the time of the meeting so that they avoid missing them. Calendly provides very advanced security features which help share meeting information and files safely and also help keep all meeting schedules private to only the participants. Calendly allows seamless integration with online meeting platforms which makes scheduling our virtual meetings on those platforms very easy and quick. Cons Calendly has been working smoothly for us and we have not had any issues to deal with. It has perfectly integrated into our existing work infrastructure and we have not found any features that has not impressed us. Review Source SZK Samara Zuri K. Director of Project Controls and Finance Information Technology and Services Used the software for: 2+ years ### "Simple scheduling with real operational impact is the definition of Calendly " June 29, 2026 5.0 Calendly has become one of the tools that quietly delivers major operational value. We introduced it to simplify how meetings are planned across project teams, finance functions, leadership, clients and external stakeholders, and it has improved how we manage time and coordination. Instead of spending unnecessary effort arranging calendars and confirming availability, we now have a more efficient and predictable scheduling process that keeps projects moving and helps everyone stay aligned. The result has been better meeting attendance, faster decision cycles, fewer scheduling conflicts and more time spent on execution and financial oversight rather than administration. Pros The biggest advantage has been how effectively Calendly has eliminated scheduling friction. It has completely removed the endless back and forth emails that usually come with finding suitable meeting times by allowing our teams, clients and partners to book directly based on our real time availability. In a role where coordinating project reviews, budget discussions, governance meetings and stakeholder updates happen constantly, this automation has created incredible efficiency. Its sync with Google Calendar and Outlook ensures our schedules reflect actual workload and prevent overlapping bookings. We also appreciate how clean and uncluttered the platform is. Setting up availability, sharing booking links and managing schedules is straightforward and our clients have found it equally easy to book meetings without confusion . The onboarding experience was also excellent. Calendly's customer support team was responsive throughout the deployment and helped our team adopt features quickly across the business. Cons After using Calendly for 3years now, we genuinely have very little to criticize. The platform has been reliable and stable throughout our usage and we haven't experienced notable glitches or disruptions. It has consistently helped us to manage scheduling efficiently and remove administrative burden. At this point, it feels less like a scheduling tool and more like a personal assistant that quietly handles coordination in the background so our teams can stay focused on delivering IT projects. Review Source JK James K. Consultant Information Technology and Services Used the software for: 6-12 months ### "Finally, a booking tool that actually works with my website" April 21, 2026 5.0 As someone who relies on Calendly specifically for client-facing scheduling via my website, it delivers exactly what it promises. Setting it up wasn't complicated, and once it was live, clients took to it immediately without needing any guidance from me. Customer support has been responsive whenever I've had questions, and the platform has been rock solid — no bugs or downtime that ever disrupted a booking. The value for money on the paid plan is solid given how much time it saves on both my end and my clients'. If you work with clients and want a professional, frictionless booking experience on your website, Calendly is the tool to get. Pros Honestly, the biggest win for me has been the time it saves. Before Calendly, I was going back and forth with clients just to find a meeting time, now they just click a link on my website and pick a slot that works for them. It's so easy to use that I've never had a client complain they couldn't figure it out, which says a lot. The features like automatic reminders and setting my own availability mean I rarely deal with no-shows or last-minute surprises anymore. For what you pay, the value is genuinely there, especially once you start using it daily. The platform has also been very stable, I haven't run into any bugs or technical issues that disrupted a client booking. When I was getting set up and had a couple of questions, customer support got back to me without much fuss. Being able to include information in the confirmation email also helped with sharing what clients need before our meeting. Cons The free plan is quite limited if you want more advanced features like multiple event types or deeper integrations. Some of the more useful customisation options — like removing Calendly branding or adding routing forms — are locked behind higher-tier plans, which can feel restrictive for small business owners. File sharing or sending documents alongside a booking confirmation isn't natively supported, which would be a great addition for client onboarding workflows. Alternatives considered [Doodle](https://www.capterra.com/p/142620/Doodle/)[Acuity Scheduling](https://www.capterra.com/p/191978/Acuity-Scheduling/) Reason for choosing Calendly Calendly felt the most straightforward to embed directly into my website. Acuity Scheduling seemed more geared towards service businesses with complex booking needs, and Doodle was better suited for group polling rather than one-on-one client bookings. What won me over with Calendly was how clean the booking experience looked on my site and how quickly I could get it up and running without any technical knowledge. It just made the most sense for what I needed. Review Source PH Paul H. Creative Director Design Used the software for: 2+ years ### "Calendly is a trustworthy meeting scheduling tool. A champion for streamlining virtual meetings planning experience." June 25, 2026 5.0 Calendly has helped us to have a smooth transition and make the most of our virtual meetings by making it easy for us to plan and schedule the meetings. We usually have regular team meetings to discuss our design projects and get updates and Calendly has made it easy for us to plan and set time for these meetings. It also allows us to give our clients an easy way to book appointments and schedule meetings for us to discuss our design deals. With Calendly, we have been able to do away with the inconveniences of having multiple meetings scheduled at the same time by making sure that we check the existing schedules on our calendar before going ahead and creating new schedules. Pros Calendly has played a key role in our experience of transitioning from mainly physical meetings to virtual meetings, giving an easy experience when planing and scheduling our virtual meetings. It has helped us to streamline and simplify scheduling of our virtual meetings which help us to easily set aside time for our regular meeting discussions. With Calendly, it has been easy to take charge of our calendar activities which allows us to find available time for scheduling new meetings. The user interface of Calendly is user-friendly and we are able to easily navigate it through when setting up new schedules and accessing the existing ones. It also offers very effective reminder notification features which keep us up to speed with upcoming new schedules so that we don't forget to attend the meetings. Calendly's ease of integration with multiple of our conferencing products allows us to have just one meeting scheduling tool for all our meetings even though we hold them on different products. Cons We have not seen any issues with Calendly so far and we have not had anything to dislike. Calendly has been helping us to solve the needs we brought it to solve and we have been satisfied with the experience it has given us. There has honestly been nothing to dislike or hate about Calendly. Review Source RS Radha S. Legal Assistant Legal Services Used the software for: Less than 6 months ### "Effortless Scheduling That Saves Time Every Day" April 23, 2026 5.0 My overall experience with Calendly was very positive and highly efficient, especially for day‑to‑day scheduling. Calendly consistently delivered on its core promise: making scheduling fast, simple, and friction‑free. It eliminated the back‑and‑forth emails that often slow down meetings, allowing others to instantly book time based on real availability. Setup was straightforward, and the booking experience felt clean and professional for both the organizer and the invitee. The calendar integrations worked reliably, keeping schedules accurate and preventing double‑bookings. Features like buffers between meetings, time‑zone awareness, and automated notifications helped maintain control without adding complexity. For individual use, Calendly felt almost effortless, and even for small teams, it significantly reduced coordination work. Where the experience was slightly limited was in advanced customization and team functionality, particularly on lower‑tier plans. Teams requiring complex workflows, branding control, or advanced automation would likely need to upgrade to fully meet their needs. That said, these limitations didn’t detract from the tool’s effectiveness for its primary purpose. Overall, I found Calendly to be a well‑designed, reliable productivity tool that delivers immediate value. It excels at simplifying scheduling and fits seamlessly into daily workflows, making it especially useful for professionals who schedule meetings frequently. Pros What I liked most about Calendly was how simple, efficient, and time‑saving it made scheduling. In particular: Eliminates back‑and‑forth emails – Calendly removes the need for long scheduling chains by letting others choose from available time slots instantly. Easy to use for both sides – Setting up availability is straightforward, and invitees don’t need an account to book a meeting. Seamless calendar integration – Real‑time syncing with calendars (like Outlook or Google Calendar) prevents double‑booking and keeps schedules accurate. Professional and polished experience – Booking links feel clean and professional, which reflects well on the organizer. Flexible scheduling rules – Buffers, meeting limits, time zones, and different meeting types are easy to manage without complexity. Works well across teams – Useful for both individual scheduling and team or group meetings. Overall, the biggest strength of Calendly is how it removes friction from scheduling while staying intuitive and reliable. It’s a small tool that delivers outsized productivity benefits in day‑to‑day work. Cons What I liked least about Calendly was that some of its most useful features are locked behind paid tiers, which can feel limiting for power users or teams. In particular: Limited functionality on the free plan – Features like multiple event types, advanced scheduling rules, branding customization, and integrations are restricted unless you upgrade. Customization constraints – While Calendly is clean and professional, options to fully customize the booking page or workflows are fairly basic. Team scheduling can get complex – For round‑robin, collective availability, or larger teams, setup and management can feel less intuitive and requires higher‑tier plans. Dependence on perfect calendar hygiene – If connected calendars aren’t well maintained, scheduling issues can still occur, which puts responsibility back on the user. Notifications can feel rigid – Email reminders and follow‑ups are useful but not as flexible or customizable as dedicated automation tools. Overall, the drawbacks were mostly about depth rather than quality. Calendly does its core job extremely well, but users who need advanced customization, automation, or team‑level control may find themselves needing to upgrade sooner than expected. Review Source OG Olivia G. Cleaning Real Estate Used the software for: I used a free trial ### "A Must-Have Tool for Streamlining Client Bookings" April 13, 2026 5.0 Pros What I liked most about Calendly is how simple and efficient it makes the entire booking process—for both us and our clients. From our side, it eliminates the constant back-and-forth of trying to find a time that works. We can set our availability once, customize different meeting types (like consultations, walkthroughs, or onboarding calls), and then just send a link. That alone saves a ton of time and keeps things organized. On the client side, it creates a really clean, professional experience. They can instantly see available time slots, book what works best for them, and get automatic confirmations and reminders. It removes friction, which is huge—especially when you’re trying to convert leads quickly or make it easy for someone to take the next step. Another big advantage is the ability to integrate payments directly into the booking process. For example, if we’re charging for consultations, clients can book and pay in one step, which cuts down on no-shows and streamlines everything on the backend. It also integrates well with calendars like Google Calendar, so everything syncs automatically and prevents double bookings. Plus, the ability to create buffers between meetings, set limits, and automate reminders helps keep our schedule manageable without having to think about it constantly. Overall, it takes something that can be chaotic—scheduling—and turns it into a smooth, automated system that saves time, improves professionalism, and helps move business forward faster. Cons There honestly aren’t many major downsides to using Calendly, but if I had to point out a few minor ones, they’re pretty small in the grand scheme of things. Some of the more advanced features—like deeper customization or automation—are only available on the paid plans, but for most basic scheduling needs, the standard features work really well. There can also be a slight learning curve when setting up more detailed workflows or multiple event types, but once everything is configured, it runs very smoothly. Other than that, customization is somewhat limited if you’re looking for a fully branded, built-from-scratch experience—but for what it’s designed to do, it still looks clean and professional. Overall, the “cons” are pretty minimal and don’t take away from how effective and time-saving the platform is. Review Source CUJ Chris U J. Bookkeeper and Administrative Support Accounting Used the software for: 2+ years ### "A practical way to manage meetings and availability" March 24, 2026 4.0 As a remote bookkeeper working with multiple clients across different industries, Calendly has become a regular part of how I manage communication and scheduling. It allows me to handle booking in a more structured and professional way without adding extra administrative work. Instead of manually coordinating schedules, I simply send a booking link for specific services—whether it’s a monthly reconciliation review or a year-end tax preparation meeting. This saves time and also help sets clear expectations for both myself and my clients. It works well reliably with Google Calendar, so my schedule stays up to date without needing constant checking. Different Event Types also help keep meetings structured without making the process complicated. This becomes especially helpful during busier periods like month-end or tax season. While the initial setup requires some effort to align with different service offerings, the long-term efficiency gain is significant. Calendly is a reliable and practical scheduling tool that improves both workflow efficiency and client experience. It feels like a solid 4.5 for how much time and effort it saves. Pros Calendly has significantly reduced the time I spend coordinating schedules with clients. What used to take multiple emails can now be handled in a single booking link. I use a couple of different Event Types depending on the situation, such as short calls or longer meetings. I can also create structured event types tailored to my services -like client onboarding calls, monthly bookkeeping reviews, and tax consultation sessions, which helps standardize my client communication. The availability settings are flexible enough to match workload. I can control working hours, add buffer time between meetings so my day feels less packed, and prevent overbooking during busy periods. The Google Calendar connection is the part I rely on most. Once it’s set up, availability updates automatically based on my calendar, so I don’t really need to manage time slots manually. Keeping my working hours defined also helps make sure clients only see appropriate time options. The Workflows feature sends automatic email reminders before meetings, which I set to go out 24 hours and 1 hour before the call. These reminders have significantly reduced no-shows, which is important when managing multiple clients. The confirmation email after booking also helps keep everything clear without extra follow-up. Cons The Invitee Questions section works fine for basic details like name and email, but I sometimes need more context before a call depending on the client. The customization options feel a bit limited when trying to tailor intake questions for different Event Types. The basic setup is simple, but adjusting more detailed Availability rules or fine-tuning how time slots appear on the Scheduling Page can take some trial and error to get everything set up the way want. Time zone handling is generally reliable, but I've had a few cases where clients were confused, so I still find myself double-checking with certain clients. It would have been even more convenient if it offered a direct integration with accounting tools like Quickbooks. Review Source AD Alexandre D. Secretary General Information Technology and Services Used the software for: 2+ years ### "Quick and easy scheduling for busy teams." June 26, 2026 5.0 We are using Calendly and it takes care of 99% of our scheduling needs, making it easier to schedule appointments with outside parties and other teams in our Administrative department. It does have some minor bugs and lacks some functionality such as being able to share files with participants, but its simplicity and ability to sync with our calendars make up for these. Overall, the platform offers good value for money, particularly given the wide range of scheduling needs and the size of our IT company. Pros The process of setting up a meeting with clients, vendors, or internal teams has been greatly streamlined with Calendly, cutting down the back-and-forth emails. I really like the option of setting specific availability time so that I don't double book myself. Since it integrates with Google Calendar, I have everything synced, and the options for the type of meeting means I can use it for formal and informal meetings. It's helped our department to be more productive, and it's great. Cons Sometimes guests find problems to use some of the booking-links, which needs follow-up. Plus, there's no built-in way to send extra documents right through the booking process, such as an agenda or updates, which may come in handy. That makes it so that often we had to use a different tool for this. Not a major concern but these gaps can very slightly complicate the workflows in an environment like ours that moves fast. Review Source VR Verified Reviewer Account Executive Import and Export Used the software for: 1-2 years ### "Useful Tool" January 27, 2026 5.0 My overall experience with Calendly has been very positive. It consistently delivers on its core promise of making scheduling fast, simple, and reliable, which removes a lot of friction from everyday work. It’s easy to set up, intuitive for invitees, and dependable once running. While it can feel somewhat limited for more complex or sales-driven workflows, it excels at what it’s designed to do and becomes one of those tools you barely notice Pros What I liked most about Calendly is how effortless it makes scheduling once it’s set up. It completely removes the back-and-forth of finding a time, which saves mental energy for both people. The interface is simple and intuitive, even for non-technical users, and it handles things like time zones, buffers, and availability rules quietly in the background. It feels reliable and low-friction, letting you stop thinking about scheduling altogether and just show up to meetings. Cons What I liked least about Calendly is that it can feel a bit rigid once you get into more complex or high-touch scheduling needs. Customization beyond the basics often requires higher-tier plans, and even then some workflows—like nuanced routing, conditional logic, or tighter CRM-driven behavior—can feel bolted on rather than native. For sales use cases especially, it sometimes lacks context about the meeting itself, so it optimizes for booking the time but not always for booking the right meeting with the right intent. Review Source RB Robert B. Managing Agent Financial Services Used the software for: 1-2 years ### "A Simple, Powerful Scheduling Tool That Saves Time”" November 30, 2025 5.0 Overall, Calendly has streamlined how I schedule appointments and meetings. It’s reliable, easy to use, and professional for both me and the people booking with me. Even with a few limitations, it’s become a tool I depend on daily. It reduces stress and keeps my workflow organized. Pros Calendly makes scheduling effortless. I love how simple it is to share a link and let clients pick a time that works for them without any back-and-forth. The integrations with Google Calendar and Zoom also save a ton of time and eliminate scheduling conflicts. Cons The biggest downside is that some features that feel essential—like more customization options or multiple event types—are locked behind paid tiers. The free version can feel a bit limited if you manage a busy schedule. Review Source TK Tim K. Founder Human Resources Used the software for: 2+ years ### "Makes scheduling much easier, although there's room for improvement." July 11, 2026 4.0 As the name suggests, Calendly relieves the mess of scheduling interviews and meetings. It's something very useful for our small team that will save time. It's not flawless, there are, for example, time zone bugs and functionality that's beyond what we currently need, but it's definitely a nice addition to our workflow. This is a worthwhile product, particularly if simplicity and lightness are you and simplicity is in your priorities. Pros Calendly has been a solid tool to use when scheduling interviews for our team! Being a small business, we can't afford to spend all our time playing the email game and the automated booking has been really helpful. I appreciate the ability to set availability windows, and allow the candidate to select one of those times. We have had integrations with Google Calendar and Zoom, which saves us additional steps and keeps things in one place. Cons It's a great service for most of the time, but when I set up a time with candidates from other countries, I've experienced some glitches when it comes to time zones. So frustrating when a meeting is set-up at the wrong time! Additionally, there's a file-sharing feature on the platform to share pre-interview documents instead of on other platforms. These might enable the tool to be more robust for our HR team. Review Source Ellie A. Head of BD Information Technology and Services Used the software for: 1-2 years ### "The most convenient scheduling tool " May 25, 2026 5.0 Calendly has been the most convenient scheduling tool I have ever used: shared availability for meetings with multiple people, different scheduling links for different use cases, automatic reminders to people who booked a call. Pros When I first tried Calendly, it was a huge relief! I like that Calendly can account for multiple people’s availability, so if someone need to schedule a meeting with three of us, the other person can see our shared availability. I also like being able to create different scheduling links for different use cases, such as urgent questions or client demos. Automatic reminders for people who booked a call are also very useful. Cons I now use Notion for many parts of my workflow, and it includes scheduling features too. From a budget perspective, it is sometimes harder to justify paying for Calendly separately when I already pay for Notion and other work tools. Review Source Ashley G. VP of the Board Non-Profit Organization Management Used the software for: 6-12 months ### "Easy-to-Use Scheduling Tool That Saves Time and Reduces Back-and-Forth" May 19, 2026 4.0 Overall, Calendly is a reliable and highly effective scheduling platform that has saved me a considerable amount of time and improved the overall scheduling experience. It is simple enough for anyone to use, yet powerful enough to handle complex scheduling needs. I would highly recommend Calendly to individuals and organizations looking for an easy-to-use, professional appointment scheduling solution. Pros Calendly has been an excellent tool for simplifying the scheduling process. One of the features I appreciate most is how intuitive and user-friendly the platform is. Setting up appointment types, availability, and meeting preferences is straightforward, and the system integrates seamlessly with my calendar to prevent double-booking. The customization options are another major strength. Calendly allows you to create different meeting types, add custom questions, set buffer times, and send automated confirmations and reminders. This has significantly reduced the back-and-forth emails that typically come with coordinating meetings and has created a much more professional experience for clients and candidates. I also value the integrations with tools such as Zoom, Microsoft Teams, and Google Calendar, which make it easy to automatically generate meeting links and keep everything organized in one place. Cons My only criticism is that some of the more advanced customization and workflow features are only available in higher-tier paid plans. Additionally, making changes to existing bookings or managing certain settings can occasionally be less intuitive than expected. Switched from [Zoho Meeting](https://www.capterra.com/p/202121/Zoho-Meeting/) I found Zoho was not as user friendly and inconsistent with reminders and meeting quality. Review Source Samanta J. Head of Talent Acquisition Computer Software Used the software for: 2+ years ### "Strong scheduling infra" March 28, 2026 4.0 Pros The ability to create different event types is great, each w/ its own rules, availability, and conditions, makes it easy to handle a wide range of use cases w/o manual coordination. Calendly is most valuable for how flexible it is around scheduling logic. The advanced settings (buffers, limits, availability controls) are useful since I have different needs and types of external meetings. They allow me to protect my time, avoid overbooking, and adapt scheduling rules to different stakeholders and contexts. To sum it up, it reduced back and forth, removed friction from coordination, and made scheduling predictable and scalable, especially in environments, like mine, where calendars are already overloaded. Cons There is nothing specific or major that I don't like. On the other hand, currently, I've been using AI tools to manage my calendar. Review Source CK Cara K. Tutor E-Learning Used the software for: 2+ years ### "Life-Changing, Seamless Scheduling" November 25, 2025 5.0 "Life-changing" is a big promise for any product, especially software, but that is my honest description of Calendly. As an independent tutor, managing my schedule before Calendly was one of the most tedious and complicated parts of my job. Now, I basically don't have to think about it. That's the short version. If you'd like to know exactly how many problems Calendly solves, read on. Scheduling without Calendly: Every session required back-and-forth communication to see what time might work for both parties. Any time I had to offer multiple student a set of hours to choose from, inevitably they would end up choosing the same hour, necessitating going back to the beginning of the process with one or both. Otherwise, I had to arbitrarily offer them only part of the list of possible times, so as not to overlap, and then they wouldn't find what they needed. If I offered students a window (anytime between 4 and 8), they would choose awkward times (such as 5:30) that meant I could fit fewer total sessions in. If students forgot to come to sessions, I had no proof that they had scheduled, which meant I couldn't hold them accountable. Confirmation via email, or over the phone, had to be manually transferred to my own calendar lest I double-book or fail to remember a session. Finally, I work with students across three time zones, and I regularly forgot to say "Eastern time" when scheduling, leading to students showing up at their local time instead of when I was there. Scheduling with Calendly: I set up Calendly with specific session times for each day of the week, giving me complete control over my schedule. I schedule a 15-minute buffer between sessions for the most efficient use of my available time. I share my Calendly link with new and prospective students. Calendly checks my Google calendar to ensure there are no unusual events interfering with my available times on any given day and offers students only times that I am actually available--and the times are displayed in the student's local time zone. The student chooses a time, registers for it, and both they and I get an email--and Calendly sends the event directly to my Google calendar. Seamless. Pros Calendly's best features are perfect integration with Google calendar, idiot-proof time zone correction, and the ability to set session-specific working hours. Cons I think the sign-up experience is easy and intuitive, but I have had students fail to take the final step to confirm an appointment (thus it doesn't reach my calendar) but they still think they've confirmed, and sometimes the confirmation email goes to Junk and gets missed. But these are not the norm. Review Source BL Byron L. Software Developer Computer Software Used the software for: 2+ years ### "Best planner out there" March 10, 2026 5.0 It stops me from having to chase down a student or client via email for 3-4 days to find 10 minutes to discuss anything. All of the information regarding meetings etc, gets placed into my CRM automatically, no additional steps required. It prevents me from being double booked while I am away from the office. The workshops are kept organized even though the mobile version of the software has some weird design choices. Pros The Google Calendar syncing finally works. It sends out the Zoom meeting links and they mostly work (which is a miracle). I am just glad that I do not have to hand enter every invitation anymore. Cons I do not like that it does not allow easy management of multiple separate business accounts under one account profile without going crazy. It is far better than that last piece of software I used which caused me to merge two different clients together by accident because both client names were the same. This caused quite the circus. Switched from [Chili Piper](https://www.capterra.com/p/171443/Chili-Piper/) It was more expensive than Calendly so I had to switch. Review Source Shirley N. Sole proprietor of freelancer business on multiple platforms Information Technology and Services Used the software for: 6-12 months ### "Great for importing serval events from multiple other calendars!" November 27, 2025 5.0 This is by far the easiest calendar manager app to import events and appointments from all the different calendars. My school uses Microsoft, i use icalendar on my mobile and Google calendar with most of my freelance clients before using calendly. Pros Easiest calendar appointment manager I've interacted with. Was great at importing my already scheduled events from Google calendar and from my live account. Cons Nothing to dislike that I have found so far but only been interacting with it on a daily level as my main calendar for about 3 months Alternatives considered [Engageware](https://www.capterra.com/p/45552/Engageware/)[appointlet](https://www.capterra.com/p/143051/appointlet/)[Koalendar](https://www.capterra.com/p/218443/Koalendar/) Reason for choosing Calendly Faster and easier time importing from multiple other calendars. Switched from [Square Appointments](https://www.capterra.com/p/170263/Square-Appointments/) Easier to use and is a lot more capable of a calendar for my. Freelance jobs Review Source Heidi B. Judicial Clerkship Program Manager Education Management Used the software for: 2+ years ### "It's Easy to Make an Appointment" April 13, 2026 4.0 I use it so that students and alumni can easily schedule meeting times with me that meet their needs and fit into my availability. Pros How you can customize your calendar preferences. I was able to set up my scheduling so that meetings must be a certain minimum number of hours out from the time they are made. This way I don't have any "surprise" appointments. Cons Not much really. I think the functionality of the system has improved significantly since it first became available. Review Source Mark M. Regional Account Director Information Technology and Services Used the software for: 1-2 years ### "Better and automated meeting scheduling" July 14, 2026 4.0 Very good. It has become an essential part of my daily routine. We do not have to waste time on coordinating calendars, but in fact, we are more focused on building client relationships and closing deals. Pros I appreciate how its Round Robin Scheduling feature distributes meetings fairly across our team. Also, our clients appreciate the automatic time zone detection and cancellation/ rescheduling feature whenever we are scheduling international meetings. Cons I feel that the analytics dashboard does not offer as many detailed meeting performance insights as it should for being an excellent appointment scheduling platform. Review Source Caitie W. General Manager Health, Wellness and Fitness Used the software for: 6-12 months ### "Decent scheduling tool but not the best on the market" March 27, 2026 4.0 It provided the bare minimum amount of features we needed for daily operations but did not have the level of detail and options I was hoping for. Pros For the most part, Calendly is easy to use but I do think a lot of features could be improved to make the platform more efficient. Cons The free version does not have many features at all and when you upgrade to a paid version I still wasn't very impressed with the scheduling options for the high volume of scheduling and variety of appointment types we have. Alternatives considered [PushPress](https://www.capterra.com/p/172781/PushPress/) Reason for choosing Calendly We liked the ease of integrating it with google calendar. Review Source Breanna G. Program Director Health, Wellness and Fitness Used the software for: 2+ years ### "Calendly is the first booking app i'd want to use" December 16, 2025 5.0 extremely useful for booking recurring or one-off group events! attendees can sign themselves up, and give info. Pros There's a free version and the paid versions aren't too expensive. Calendly customer support is friendly and they are always updating their product with more features and making it even easier to use. It was easy for the students we had to book their class spots online during covid when we had limited space. It's excellent for trouble shooting and there's no major bugs or issues. It's also nice to be able to share some files with attendees. Cons I don't have much negative to say about calendly. it worked easily and i like how often they update their features. Review Source VR Verified Reviewer Administrative Specialist Accounting Used the software for: Less than 6 months ### "This Software hHas Significantly Cut Down Admin Time" January 2, 2026 5.0 Pros Calendly makes scheduling a breeze! It is user friendly, easy for clients to use and understand, and making templates for our entire office to use is simple. If I have a question, their customer support team is always responsive and helpful. It has cut down a lot on Admin time scheduling meetings. Cons There is quite a learning curve when you first start using Calendly. Some of the settings aren't as obvious as you would think they would be and are difficult to find. Once you learn where things are that you are looking for, it is very easy to use. Just takes some time! Review Source VR Verified Reviewer CEO Marketing and Advertising Used the software for: 2+ years ### "No refunds even if you cancel on the renewal date." December 4, 2025 1.0 The product is OK but pricey and is missing some features. Support is not great and they refuse to process any refunds no matter what. If you cancel on the renewal day you will be charged the full year and they will not refund you no matter what. Pros Multiple event types with individual settings allowing you to set different meeting options like length of meeting and location as well as specific availability for each event type. Cons Customer service is not great and has gotten worse since they started using AI. There are limitations if you plan on using this for multiple locations. The price is high compared to some alternatives. Review Source DN David N. Senior System Administrator Computer Software Used the software for: 1-2 years ### "Very good calendar booking tool for businesses" April 30, 2026 5.0 A really good and popular calendar booking tool. For the extra cost, you do get a nicer looking tool with more features and customization over something that is natively built into M365 (Microsoft Bookings) Pros Easy to use and modern looking scheduling tool. Integrates well with Outlook and/or Gmail. Setup is easy to connect to your calendar and then you can either generate a booking link and send it out or embed it into your email signature. Its nice you can generate different booking links for different events or for groups of people. Intergrates with other 3rd party apps well (Zoom, Salesforce, LinkedIn, etc.) Cons You need to upgrade to at least the mid tier subscription before you can integrate it with other business apps such as Salesforce and Hubspot. Also need the higher subscription if you want to configure SSO with your IDP (Entra ID or Google Workspace). Pricing is competaitive when compared to other vendors. Review Source CS Cindy S. CPA Accounting Used the software for: 2+ years ### "Calendly saves me so much time!" September 18, 2025 5.0 Calendly makes it easy to send links to people to schedule meetings. It allows lots of customizations, you can set up one time links for specific situations, it sends reminders to attendees, and allows me to ask questions of the person making the appointments if I want them. Pros It's so easy to send links to clients and prospects to set up meetings. And the customizations are amazing! Cons I honestly like everything about Calendly! They make it easy to use, easy to customize, and it integrates with several different apps that I use. Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.