--- title: "PDFelement Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about PDFelement Software - reviews, pricing plans, popular comparisons to other PDF Editor products and more." source_url: "https://www.capterra.com/p/148193/PDFelement-6/" page_type: "product" language: "en" --- # PDFelement Software Review 2026: Features, Integrations, Pros & Cons Last updated on July 20, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Users](#users)[Pros and Cons](#pros-cons)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) PDFelement ## What is PDFelement? PDFelement is a cloud-based and on-premise PDF editor that enables users to create, edit, and annotate PDF files. The platform offers various features such as text editing, image insertion, and font customization. Users can utilize OCR technology to convert scanned PDFs into editable formats in various languages. It supports batch conversion between PDF and other file formats and offers tools to merge, split, and rearrange pages. The solution also provides compression for optimized storage and sharing. Additionally, PDFelement integrates AI technologies for enhanced user experience, including content summarization, translation, and grammar checking. ## What is PDFelement used for? [PDF Editor](https://www.capterra.com/pdf-editor-software/)[PDF](https://www.capterra.com/pdf-software/)[Document Management](https://www.capterra.com/document-management-software/) Top alternative Featured Overall rating Based on 440 user reviews Reviews sentiment Positive 89% Neutral 6% Negative 5% Pros & cons Comprehensive PDF management tools Intuitive and accessible interface Frequent crashes and update problems Unresponsive customer support experience Starting price $49 Per User, Per Month Free trial available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... - PDF Editor / 2025 Our "Best of" badge program showcases products with the highest ratings... Do you work for PDFelement?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.wondershare.com/&name=PDFelement) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### PDFelement 4.4 (440) VS. [4.7 (2,910)](https://www.capterra.com/p/158456/JotForm-4-0/reviews/) Starting Price $49 Flat Rate Starting Price $39 Flat Rate, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.3 (440) Ease Of Use 4.7 (4,226) Value For Money 4.3 (384) Value For Money 4.5 (3,106) Customer Service 4.1 (322) Customer Service 4.5 (2,784) ## PDFelement alternatives [4.7 (428)](https://www.capterra.com/p/65868/ABBYY-FineReader/reviews/) Starting price $16.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars Highest Rated [4.8 (185)](https://www.capterra.com/p/153712/ContractSafe/reviews/) Starting price $450.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [Adobe Acrobat](https://www.capterra.com/p/251329/Adobe-Acrobat-DC/) [4.7 (4,235)](https://www.capterra.com/p/251329/Adobe-Acrobat-DC/reviews/) Starting price $19.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/251329/Adobe-Acrobat-DC/) [iLovePDF](https://www.capterra.com/p/173963/iLovePDF/) [4.7 (1,776)](https://www.capterra.com/p/173963/iLovePDF/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/173963/iLovePDF/) [View all alternatives](https://www.capterra.com/p/148193/PDFelement-6/alternatives/) ## FAQs about PDFelement Overview ### What problems does PDFelement solve? PDFelement solves slow, manual PDF work by letting teams edit locked files, merge scattered documents, convert PDFs to Word or Excel, and OCR scanned paperwork into searchable text. Legal, HR, real estate, education, and administrative teams benefit most when handling forms, contracts, invoices, proofs, and large multi-file document packages. Answer based on 324 reviews Overview ### Which roles and teams benefit most from PDFelement? PDFelement is most used by business owners, executives, and office leaders who need fast document editing, signing, and sharing without complex software. Legal professionals, researchers, students, and IT teams benefit from organizing PDFs, converting files, managing forms, and streamlining approval, recordkeeping, and collaboration workflows across daily operations. Answer based on 439 reviews Overview ### What company size and industries is PDFelement built for? PDFelement is built primarily for small businesses, which account for 84% of reviewers, with strongest use in Computer Software and Construction at 5% each. It is designed for education, IT, real estate, HR, banking, accounting, and construction, while also serving enterprises at 10% and midsize businesses at 6%. Answer based on 440 reviews Features and Usability ### What are the key features of PDFelement? PDFelement includes core PDF document management features such as text editing, annotations, page organization, and PDF reader tools. Differentiating features include file conversion to Word, Excel, and images, OCR for scanned documents, digital signatures, and batch processing for combining, compressing, and converting multiple PDFs. Answer based on 226 reviews Pricing ### How much does it cost and what fees or limitations are included? PDFelement offers a free version and free trial, with paid plans starting at $129/year for Individuals. Other options include the 159 one-time Perpetual Plan, 139/user one-time Teams plan, and 129/year Student plan. Reviewers often call it cheaper than Acrobat, though some say multi-device use and premium features can raise costs. Answer based on 98 reviews Integrations ### Which third-party tools and platforms does PDFelement integrate with? PDFelement integrates with Microsoft 365, Google Drive, Dropbox, OneDrive, Microsoft Outlook, and Google Chrome, with reviewer mentions also citing Evernote Teams and MEGA for cloud document handling. It connects to 8 third-party tools and platforms, mainly across file storage, productivity, and browser or email workflows. Answer based on 29 reviews Getting Started and Support ### How easy is it to onboard and train a team on PDFelement? PDFelement is generally quick to onboard for most teams, with many users describing a low learning curve and an interface that is easy to figure out. Novices and longtime Acrobat users may need more time at first. Training is available through in-person sessions, live online training, webinars, videos, and documentation. Answer based on 16 reviews Getting Started and Support ### What customer support options does PDFelement offer, and how do users rate the experience? PDFelement offers email/help desk, a knowledge base, phone support, 24/7 live representative support, and chat. User experience with support is mixed: some report fast, helpful replies within a day, while others describe slow or missing responses, trouble reaching a person, weak documentation, and unresolved technical or billing issues. Answer based on 43 reviews Security ### How does PDFelement handle data security and access control? PDFelement uses password protection, document encryption, electronic or digital signatures, and permission controls to secure PDF files and support approvals. Reviewers also describe it as helpful for safeguarding business documents and cloud-stored files. Some note limitations, including missing sign options under Protect and difficulty editing locked or password-protected PDFs. Answer based on 14 reviews ## Who uses PDFelement? Based on Capterra reviews from the past 4 years Talk to a software expert to get a free software list tailored to your business needs ## Pros and Cons Comprehensive PDF management tools 86% positive reviews out of 161 Most reviewers appreciate PDF document management for its robust editing, conversion, and batch processing features. Miguel Angel S. Commercial Manager, 201 - 500 employees. "My personal experience has been great with this product because it's one of the best out there in the market since it has many features that allow you to manage all things in a PDF" Frequent crashes and update problems 59% negative reviews out of 34 Some users comment on recurring bugs, software crashes, and disruptive updates that impact reliability and workflow. Justin B. Day Program Coordinator, 11 - 50 employees. "Perhaps not much of an issue anymore, but there were certainly times (especially when using the flash on my phone), that the app would freeze and I'd have to restart it." Intuitive and accessible interface 89% positive reviews out of 112 Most reviewers describe ease of use as a key benefit, highlighting the intuitive, clean design and minimal learning curve. Unresponsive customer support experience 61% negative reviews out of 33 Some users report customer support is difficult to reach, slow to respond, and often unhelpful with technical issues. Reliable OCR and text extraction 87% positive reviews out of 23 Most reviewers indicate OCR capabilities enable accurate text recognition, editing, and conversion from scanned documents. Cumbersome text and font editing 87% negative reviews out of 23 Most reviewers report text and font editing is inconsistent, with formatting issues, limited font options, and alignment difficulties. ## Features AI summary Based on 5,044 PDF Editor reviews Capterra reviewers point to these as the top features buyers look for in a PDF Editor: - **Convert to PDF** (**53%** of reviewers rated this feature as critical) - **Text Editing** (**44%**) - **Merge/Append Files** (**42%**) PDFelement supports all three of the features reviewers rank highest: **Convert to PDF**, **Text Editing**, and **Merge/Append Files**. This gives businesses one place to create PDFs from other file types, update document content without starting over, and combine files into a single document, helping teams manage documents more efficiently and keep everyday PDF work organized. Convert to PDF 4.6 (95) 65.26% of 95 reviewers that rated this feature as important or highly important With this capability, you can quickly convert documents to and from PDF, including scanned files and various Microsoft formats. Reviewers appreciate the fast, reliable conversions, broad format support, and ease of use, though some mention occasional issues with free trial limitations or rare conversion errors. Text Editing 4.4 (77) 58.44% of 77 reviewers that rated this feature as important or highly important It gives you the ability to edit text directly within PDFs, even scanned or locked files. Some reviewers find the editing tools intuitive and helpful for quick changes, while others note occasional formatting challenges and limited customization, especially after signing or saving documents. Electronic Signature 4.3 (81) 59.26% of 81 reviewers that rated this feature as important or highly important Digitally sign online documents Rearrange Pages 5.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Rearrange/reorder pages within a document Delete Pages 5.0 (3) 100.00% of 3 reviewers that rated this feature as important or highly important Delete pages from a document Merge/Append Files 4.4 (73) 57.53% of 73 reviewers that rated this feature as important or highly important Merge or combine files / add pages to a document PDFelement 66 features Define levels of authorization for access to specific files or systems Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Highlight content and/or make notations about parts of content Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes Record and edit recorded audio and/or video Verify the identity of users/devices to enable secure access Software's ability to perform similar action on multiple similar files simultaneously Provides a channel for team members to share AI models, media files, communicate, and work together Leave comments and notes on documents for others to view Track and manage adherence to policies for any service, product, process, or supplier Track and report regulatory data to either internal management or external stakeholders Reduction in the number of bits needed to represent data Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving Create, edit, and revise contracts/written agreements Track, store, and access client contracts or licenses With this capability, you can quickly convert documents to and from PDF, including scanned files and various Microsoft formats. Reviewers appreciate the fast, reliable conversions, broad format support, and ease of use, though some mention occasional issues with free trial limitations or rare conversion errors. Add customized logos and colors to align with company branding Customize data fields to support various needs and use cases Import, collect, and capture data from multiple sources Automatically retrieve and pull information from documents, websites, images, data sets, and other sources Import and export data to and from software applications Protect sensitive data for digital privacy Delete pages from a document Electronic signing method that validates the authenticity and integrity of a digital document Scan, move or upload electronic files within the software's repository Assign categories, labels, tags, or attributes to documents for organization, search and storage Convert documents and images into editable file formats Custom forms to streamline repetitious aspects of a document Store, manage, and track all electronic documents in a centralized location Review and analyze existing information across documents Store and organize documents in a centralized system Digitally sign online documents Convert data into a code for security Convert files to a different format Create, save, and store files Public or private sharing of digital files such as documents, audio/video, images, and more Move files across different systems or networks Specifically designed to address the needs of law firms and legal departments Store, manage and track all forms in a centralized location Search for specific words or phrases within a document or database Edit, touch up, and convert images for publishing Merge or combine files / add pages to a document Create content in various formats, such as print, PDF, HTML and more Allow users to create, edit, and sort multiple notes Ability of websites, web applications, or mobile applications to function without an active internet connection Ability to recognize printed or written text within digital images or scanned documents Convert other file formats to and from PDF. View, search, and print PDF files. Pre-defined templates within a library for common cases such as contracts, websites, emails, and more Share and present designs Tools to facilitate the production of information and promote efficiency Rearrange/reorder pages within a document Timed notification for any upcoming task, deadline, appointment, or activity View and track pertinent metrics to find patterns and gain insights from data Set & manage permission levels based on user roles and restrict access to only authorized individuals Change page orientation Digitally capture and store a person's handwritten signature Create and design custom email signatures Create, manage and track all task activities and progression Allow multiple team members to edit and work on the same document Create, save, and re-purpose templates for emails, forms, etc. It gives you the ability to edit text directly within PDFs, even scanned or locked files. Some reviewers find the editing tools intuitive and helpful for quick changes, while others note occasional formatting challenges and limited customization, especially after signing or saving documents. Track revisions and updates made to files and navigate between different versions Add a digital mark to show ownership of an image, video, document, etc. Create, design and manage workflows for repetitive tasks Selects specific portions of images, files, texts, websites or documents Get Advice We can help you find the software with the features you need. Features 4.3 (439) 4.3 Based on 439 reviews ## Pricing Value for money 4.3 (384) Free Trial Free Version [View pricing plan details](https://www.capterra.com/p/148193/PDFelement-6/pricing/) Quarterly Plan - Individuals $49.00 Flat Rate, It includes: - Add Bates Numbering - Add Digital Signature - Annotate and Comment PDF Files - Archive With PDF/A Format - Batch Process Documents - Compress and Optimize Documents - Convert PDF Files - Create and Edit Form Fields Yearly Plan - Individuals $129.00 Flat Rate,Per Year It includes: - Convert PDF Files - Create and Edit Form Fields - Create PDF Files - Edit Text and Images in PDF Files - Excel - Export Pdfs to Word - Extract Data From PDF Forms - Fill Out PDF Forms Perpetual Plan (Individual) $159.00 Flat Rate,One Time It includes: - Fill Out PDF Forms - Flexible Deployment - MSI Through GPO - Optical Character Recognition (OCR) - Or Powerpoint - Redact Sensitive Information - Revoke and Manage End-Users - Revoke and Manage End-Users Through Wondershare ID - Secure and Sign PDF Files - Self-Serve License Manager Allows You to Assign - Team Management - Turn Scanned Paper Into Editable Pdfs - User Licensing Management - Windows SCCM - Windows Terminal Servertm For Teams - Teams & Businesses $139.00 Per User,One Time It includes: - Tech Support - Multi-User Control - Sales Support - Deployment - Volume Discounts - Flexible Payment Options For Student - Education $129.00 Per User,Per Year It includes: - Free Tech Support - Free Updates - No Brand Watermark - Standard VS Pro Version Value for money 4.3 (384) 4.3 Based on 384 reviews ## Integrations [ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[ Google Chrome](https://www.capterra.com/p/228985/Chrome/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.1 (322) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.1 (322) 4.1 Based on 322 reviews ## User reviews Overall rating 4.4 Based on 440 reviews Filter by rating 5(245) 4(146) 3(25) 2(7) 1(17) Mentioned topic Sorted by most recent PK Patrick K. Vice President at JPK and Associates, Inc. Construction ### "The intuitive and budget-friendly alternative that simplifies my life" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 21, 2026 Regained efficiency without breaking the bank. PDFelement gives me access to all the professional PDF editing features I need on a daily basis for a fraction of the price of traditional software, optimizing both my budget and my time. Pros I discovered PDFelement while looking for a less expensive alternative to the Adobe suite, and I was pleasantly surprised. What I love above all else is its modern and clean interface that closely resembles Microsoft Office, making it immediately familiar and easy to pick up. Text editing, PDF-to-Word or Excel conversion, and optical character recognition (OCR) work flawlessly and very quickly. It is the ideal compromise between simplicity and power. Cons I have noticed that when converting highly complex PDF files containing nested tables or rare fonts into Word format, the original layout can sometimes shift slightly, forcing me to make a few manual adjustments. Additionally, the free version applies a rather large watermark right in the middle of documents, which forces you to upgrade to the paid version for professional use. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. FC Fannie C. Estimator Electrical/Electronic Manufacturing ### "Budge Estimator " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 June 17, 2026 The pricing is reasonable, and the account can be shared by multiple users. Overall, it is a good value for small businesses. Pros Wondershare has become much easier to use. Editing, copying, and downloading files are simple and efficient. Cons Some features still need improvement, particularly OCR and image editing. They do not always work as expected and can affect productivity. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. KH Kelvin H. Web Developper Computer Software ### "PDFElement Review by Kelvin Hernandez" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 3.0 3.0 Likelihood to Recommend 6/10 May 14, 2026 I have an excellent overall experience, It’s a solid, "no-nonsense" workhorse. It doesn't try to reinvent the wheel; it just makes the wheel much more affordable. Pros Familiar interface inspired in the traditional office swite, it have a perpetual licensing option for lifetime usage. Cons The Standard version is quite limited. Most of the features you actually want—like batch processing, OCR, and data extraction—are locked behind the Pro version. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. MP Mike P. Advisor Higher Education ### "Need to edit PDFs? Use PDFelement!" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 9/10 March 19, 2026 Pros It's free, and works well. I can edit PDFs, add text or images, and notes (when reviewing others' documents) Cons Still the free version's watermark. Understandable, but it's a "con" for me; the full version is awesome Switched from [Adobe Acrobat Reader](https://www.capterra.com/p/170833/Acrobat-Reader-DC/) Wanted to try something new Alternatives considered [Adobe Creative Cloud](https://www.capterra.com/p/48969/Adobe-Creative-Cloud/) Reasons for choosing PDFelement Free trial that worked well Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. LC Lukasz C. responsable informatique Construction ### "Problèmes techniques graves " 1.0 Overall Rating 1.0 1.0 Ease of Use 1.0 1.0 Features 1.0 1.0 Customer Service 1.0 1.0 Likelihood to Recommend 0/10 March 4, 2026 avant que je suis passé en abonnement "à vie" tout marchait très bien. Là, j'ai tout perdu sue un document en faisant pourtant tout ce qu'il fallait pour bien enregistrer le document en train d'être modifié Pros Une catastrophe, ce logiciel. Aucune aide en français suite à un problème technique donc pas de moyen de le résoudre. Même en anglais il y a uniquement un AI à consulter. Pas de suivi par un personnel "vivant"!!! J'ai perdu 3 heures de travail (malgré l'enregistrement manuel) et je ne peux même pas recommencer car j'ai peur de perdre à nouveau les données. Je me sens désarmé !!!! Qui est-ce qu'il va me rembourser ce temps de travail ? Cons pas d'une vraie aide technique le logiciel défaillant, perd les données enregistrées manuellement. Voila Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AN Anonymous User Owner Human Resources ### "PDFelement is a Superb Tool" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 24, 2026 I love wondershare, PDFelement is an amazing tool and I recommend it highly for anyone who wants to create professional documents Pros It is great value for money and my documents are secured. The cloud storage is large and the features are numerous to mention Cons It takes a bit of a learning curve, but once you get the hang of it, it becomes very very easy to use Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. MK Maik K. Content Creator Media Production ### "Works fine when I need it" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 June 23, 2025 I use PDFelement when I need to change PDFs and it works fine. It’s not perfect but it gets the job done for me. Pros The best is that I can edit PDFs without stress. The tools are simple and clear, I don’t lose time looking. Cons It can slow down with big files and it crashes sometimes. Also wish more stuff was free to use, not paid. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. IF Ivan F. CEO Health, Wellness and Fitness ### "The best software for PDF files" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 3/10 May 23, 2025 I really like the software because I use it almost daily to manage and convert my PDF files in every possible way I need Pros Very easy to use and manage my pdf files. Ai feature to handle docs, editing and possibility of e signature Cons Nothing, very good software and easy to use. Maybe the price could be a bit lower, but still great software Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. NS Natalie S. Senior immigration Advisor International Trade and Development ### "PDF management " 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 3.0 3.0 Likelihood to Recommend 7/10 April 14, 2025 Pros I like OCR recognize text in PDF and images, PDF can be converted in editable file and also works offline. Cons No dislike because in the pre-visit features were improved upon. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. DC Destiny C. Sole proprietor Arts and Crafts ### "Pdfelement for college coursework " 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 April 10, 2025 I love being able to create pdf documents, as well as, edit ones that I need to download & complete for my college coursework. It gives me a major advantage over others who don't have software that is as up to date or functional. Pros I enjoyed that this product gives you the ability to use toms of different editing features & even the ability to create your own graphics add-ins. Cons The overall layout itself and it's graphics are plain & boring. Nothing vibrant or standing out to catch the eye. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/148193/PDFelement-6/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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