Kalo

Kalo


4.5 / 5
23 reviews

Who Uses This Software?

Kalo is best suited for large companies looking to move beyond spreadsheets to organize their freelance workforce.


Average Ratings

23 Reviews

  • 4.5 / 5
    Overall

  • 4.5 / 5
    Ease of Use

  • 5 / 5
    Customer Service

Product Details

  • Starting Price
    Not provided by vendor
  • Free Version
    Yes
  • Deployment
    Cloud, SaaS, Web
  • Training
    Documentation
    Webinars
    Live Online
    In Person
  • Support
    Online
    Business Hours

Vendor Details

  • Kalo
  • www.kalohq.com
  • Founded 2014
  • United States

About Kalo

Kalo is a freelance management system built for companies looking to streamline the way they work with freelancers. Kalo provides entire organizations and individual teams one simple platform to onboard, assign work, track invoices and pay freelancers.


Kalo Features

  • Audit Management
  • Contact Management
  • Customer Database
  • Self Service Portal
  • Supplier Master Data
  • Transaction History
  • Vendor Maintained Profiles
  • Vendor Managed Inventory
  • Vendor Performance Rating
  • Vendor Qualification Tracking
  • Contractor Database
  • Insurance Tracking
  • License Tracking
  • Permit Tracking
  • Skills & Competencies
  • Task Management
  • Work Hour Tracking
  • Budgeting & Forecasting
  • Contractor Management
  • Employee Lifecycle Management
  • Labor Projection
  • Performance Appraisal
  • Recruiting Management
  • Scheduling
  • Skills Tracking
  • Time & Attendance
  • Variable Workforce

Kalo Reviews Recently Reviewed!


Kalo is an incredibly powerful product, I couldn't manage our creative team without it.

May 31, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: User experience. It's easy to use, importing freelancers took minutes, and our freelancers themselves raved about the experience once they were invited to the platform.

I think most importantly it actually works. We tried a number of other platforms that looked similar to Kalo but their search function didn't work, sign up was unreliable and the integrations that competitors promised didn't actually exist so we lost 6 months on a project before we found Kalo.

We found Kalo to be the only freelancer managment system on the market that actually has integrations with our existing systems, probably due to the fact they have been around for longer and their platform is more fully featured.

For us having everything freelancer in one place and the fact it integrates with Docusign, Slack and our existing Payroll system was imperative.

Although not software, having a customer support team for our teams on the West Coast and in the UK is great. It was really important that our team members could talk to someone real on the same timezone.

Cons: Their tax form collection module is new and so a little buggy but once we complained about it, it was fixed in minutes.

Overall: Freelancers all in one place, allowed us to escape spreadsheets! Onboarding time of freelancers was reduced from weeks to literally now the same day. Perhaps the biggest benefit was just having a searchable index of freelancers that we could sort by location, skill and day rate.

Kalo Review

Sep 04, 2018
4/5
Overall

4 / 5
Ease of Use

3 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: I like how easy it is to search on the platform, and the design of the interface is approachable.

Cons: I think the older interface was a little more straightforward for users but I can definitely understand amping up the overall look (i.e. when you hover over the icons on the left side, the name of the section should populate--vs. having to click first to figure out which section you're navigating).

The app is often times glitchy (when a freelancer accepts a task, a lot of times it's accidentally marked as 'done' so this should be tweaked, etc.)

Alerts - Would LOVE if it was possible to alert when profiles have been completed. Freelancers aren't always good at passing on that information. And to that point, if freelancers could be alerted if they haven't filled their profile out properly. Would avoid so much back and fourth.

Overall: I think it's improved a lot since the app first came out. Besides the glitches that still occur, it seems to be pretty efficient at least for the company side. However, I think it'd be helpful to somehow be more transparent with onboarding for the freelancers--as that's when the most questions come in (if they set up their account right, where the banking info is located, etc.)

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Steadily improving

Sep 04, 2018
4/5
Overall

4 / 5
Ease of Use

3 / 5
Features & Functionality
Likelihood to Recommend: 7.0/10 Not
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Pros: Design, both graphic and UX. Not overwhelmed with more functions than typically required, but many are there for when you need. Loadtime is great. Very well thought-out flow from freelancer sourcing to project creation to task creation to completion.

Cons: Information management can sometimes require extra work, and you might not always get everything you're looking for / have to do some creative searching to find it. Other times you get stuff you'll never need with no way to turn it off.

Overall: Kalo's a much more navigable option than other freelancer management systems I've used but it can lack some basic functionality to the point where it feels more like a beta test, even after some time using it. When it first arrived at our company it was a welcome change, but management of irrelevant info was often an unnecessary labor (e.g. no way to turn off or clear all on messages that didn't pertain to a user's actual role). Other aspects required some deeper searching when they should have been manifest, and filtration wasn't always smooth. This last remains a bit of a sticky wicket, as trying to find a freelancer often returns a limited number of applicable candidates or brings up irrelevant ones. All that said, they have been steadily addressing and improving these features, to the point where it now feels like the software it was always supposed to be. I look forward to continued usage.

Super easy to use platform and easy to set up, it integrates with AdobeSign which is a huge plus.

Jun 13, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money

Pros: User experience - Kalo is super easy to use, our hiring managers love. Clear instructions on how to onboard a freelancer, feedback was incredibly positive from them and the freelancers after rollout. The biggest bonus is the reporting feature, it's loved by everyone from our Head of Marketing to CFO as we can now provide a consolidated dashboard showing freelancer spend by budget, cost code, business unit. All the areas we had no visibility over today. Also the tax feature saved our Finance team in Q4 last year as Kalo handled all 1099 submissions to the IRS.

Cons: I can't say there is anything we dislike. We integrate Kalo today with our resource management tool and we would like to see a more deep integration there so we can compare freelance resource available versus full time resource.

Kalo is the right choice

Aug 30, 2018
4/5
Overall

5 / 5
Ease of Use

3 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 6.0/10 Not
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Pros: Kalo is very user friendly on the back-end for administration, and managing consultants. I like the look of Kalo, you can appreciate that it is an attractive platform.

Cons: Kalo looks the same on multiple pages, this is not ideal when trying to navigate through the website and figure out the right way to move forwards in action.

Overall: We are managing consultants, their invoices, and approving their payments through Kalo and it is a great platform for multiple users to have access to simultaneously.

Great functionality, robust features good for scaling companies

Aug 30, 2018
4/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 7.0/10 Not
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Pros: The features are great for companies as they grow - you can project manage across departments, maintain feedback of a large freelancer base, and basically replace some database management software while maintaining your invoicing and payment cycle in one place.

Cons: Some of the data is hard to surface and requires a lot of clicks to go back and forth, rather than showing enough information up front.

Great Value For an Up and Coming Service

Aug 30, 2018
4/5
Overall

5 / 5
Ease of Use

3 / 5
Features & Functionality

3 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 7.0/10 Not
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Pros: Kalo makes it extremely easy to manage projects. We can keep track of tasks, receipts, and upcoming invoices.

Cons: The freelancer payment system is disjointed. We work through a rep to fund an account and Kalo processes payments. It's very cumbersome and an automated system would be great.

Overall: Overall, Kalo has save us a lot of time managing freelancers. If they can leave freelancer payments to the business, it would be perfect!

Lystable Review

Aug 30, 2018
5/5
Overall

4 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: The ability to store all information about my freelancers and contractors. As someone who books crews so often, it makes paying them so easy.

Cons: Sometimes I don't know what I should put in every field, I've made mistakes in the past by inputting guessed answered in some of the boxes and it's impacted the project payments.

Overall: As a user, I thoroughly enjoy it. I'm fortunate to have a production manager, manage the day to day of it so that it's available for me to use easily. But it really has streamlined my production payments and allowed me to book freelancers quite easily.

Kalo saved us then helped us GROW!

Aug 30, 2018
4/5
Overall

3 / 5
Ease of Use

3 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 7.0/10 Not
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Pros: It was an incredibly simple and fast solution to a big problem we had. The solution was immediately impactful.

Cons: The functionality is not quite where we need, but we're working on it.

Overall: The product is great, but it's the team at Kalo make the experience. Everyone I have interacted with has filled me with confidence that we'll get exactly where we need to be.

Kalo is almost great

Aug 30, 2018
5/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

4 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 7.0/10 Not
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Pros: The software is great once the users get signed up. The software is intuitive for the users and the admin. There's no complaint on this software from a user's perspective.

Cons: The software is great once the users get signed up. However, the sign-up process and the tutorial to sign up is way too complicated. We often have users take 1-3 weeks before they set-up their Kalo accounts. If they can make it more simple to sign up, it would help our department by leaps and bounds.

Overall: Overall, we would love to continue using Kalo in our department for our Freelancers. To make it perfect, please create a better training material that has audio or make the sign-up process shorter.

Eshelman

Sep 04, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support
Likelihood to Recommend: 10.0/10 Not
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Pros: Easiest system for tracking payment of freelancers that I've used.

Cons: Some of the icons aren't intuitive.

Overall: Excellent

Capterra loader

Saves me hours of work each week

Sep 04, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: I manage a team of freelance writers for my organization, and Kalo makes it incredibly easy to issue assignments, track progress, create invoices, and make payments.

Cons: I wish there was a workflow specific to the editorial pitching process. I have a workaround that is still better than my old system, but having a way for writers to submit pitches and assign a task when a pitch is accepted would be clutch.

Overall: I appreciate that a lot of my administrative work has been streamlined and centralized, so I no longer have to worry about a missed email or a missing article. Really great tool for managing my editorial team.

Kalo is an easy, intuitive solution

Aug 30, 2018
4/5
Overall

5 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: It's ready right outside of the box, and it's incredibly easy to use.

Cons: The look gets tweaked a lot, so we have to be flexible to being able to understand the new look and feel.

Overall: Easy to deal with and always a quick response.

Regular user

Sep 04, 2018
5/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality
Likelihood to Recommend: 10.0/10 Not
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Pros: I like how it pays quickly and is very easy for contractors to use.

Cons: I wish the icons on the side of the screen had labels.

Overall: I pay contractors daily through Kalo, and it always works great.

Easy to pay freelancers quickly

Sep 05, 2018
5/5
Overall

3 / 5
Ease of Use

5 / 5
Features & Functionality
Likelihood to Recommend: 10.0/10 Not
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Pros: In my position, I have found Kalo to be an efficient way to pay freelancers quickly and digitally for their work.

Cons: It sometimes takes a while to convince freelancers to digitally link their bank accounts if they are wary of online payment.

Overall: I did not take any tutorials or training, and still figured it out. Yay!

Great Resource for Paying Freelancers

Aug 30, 2018
4/5
Overall

4 / 5
Ease of Use

3 / 5
Features & Functionality

5 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: The ability to quickly and easily pay freelancers makes this a great resource. Onboarding is super easy as well.

Cons: Would love to see more opportunities to meet and network with outside freelancers that are a part of the Kalo system but not connected to our business.

Kalo simplifies working with freelancers

Sep 04, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

4 / 5
Customer Support

4 / 5
Value for Money
Likelihood to Recommend: 7.0/10 Not
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Pros: I like being able to easily onboard new freelancers and assign freelancers tasks without having to deal with documents or follow up about invoices. It's all taken care of with a couple intuitive clicks and I can focus on the actual work.

Cons: Navigating within assignments and approving invoices can be a little unclear at first.

Overall: Overall Kalo has been a painless working experience that definitely makes things easier.

Easy to use

Aug 30, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support
Likelihood to Recommend: 8.0/10 Not
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Pros: The interface is intuitive and clean, and onboarding a new freelancer is immediate. Whenever I've had questions about a payment, customer support has responded immediately.

Cons: Not really anything that's not working for our company.

Overall: It's been great to be able to quickly and easily onboard freelancers with Kalo. It makes payment transparent to them and paves the way for a smooth freelance relationship.

Kalo Is Interesting

Aug 30, 2018
3/5
Overall

3 / 5
Ease of Use

3 / 5
Features & Functionality

4 / 5
Customer Support

3 / 5
Value for Money
Likelihood to Recommend: 6.0/10 Not
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Pros: I like how you are able to track all payments that have been made to your freelancer in one space. The software also has strong search features.

Cons: I hate the onboarding process. I wish Kalo would notify users when a freelancer has completed their onboarding so that you can put the assignment in the system.

Freelancer Management Made Easy

Aug 30, 2018
5/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 8.0/10 Not
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Pros: Kalo makes it easy for various team members to access our database of freelancers. We can coordinate payments, assignments, and more with little hassle.

Cons: The wallet feature is unnecessarily difficult.

Must have for freelancer/contractor management

Jan 29, 2017
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality

5 / 5
Customer Support

5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Ease of use and is just a makes sense platform.

Cons: The on-boarding needs work.

Overall: We manage a number of open source contractors and until Lystable had a difficult time keeping track of them all. Lystable allows us one centralized location to manage our contractors.

kalo is one of the good freelancer management software

Jun 09, 2018
4/5
Overall

4 / 5
Ease of Use

4 / 5
Features & Functionality

5 / 5
Customer Support

4 / 5
Value for Money

Pros: Kalo is the good software to use for freelancer management. Most of us manage our database through excel sheets if not in a very big scale but with time every thing keep on increasing so its difficult to manage excel sheets. When I came to know about kalo I decided to try this software once because it is designed as per our requirements. We tried this software and started managing our database through kalo. I found it easy to use software and I was able to easily locate information about each freelancer. I recommend to give this software a try.

Cons: Though I like this software at a great extent still there is one thing I am mentioning here is when we invite a freelancer to accept our invitation to join kalo and when he accepted the invitation, we were not able to make amendments in his profile that was actually created by us.

Kalo Review

Sep 04, 2018
5/5
Overall

5 / 5
Ease of Use

5 / 5
Features & Functionality
Likelihood to Recommend: 10.0/10 Not
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Pros: Managing our freelance writers is a breeze

Cons: Would be helpful to have tutorials for new onboards

Overall: Don't have a problem with it. Love it.