Who Uses This Software?

SwimTopia is ideally suited for small, medium or large Summer or Recreational Swim Teams and High School Swim Teams. Currently we only support $US, but further currency options are on our roadmap.


Average Ratings

23 Reviews
  • 5 / 5
    Overall
  • 5 / 5
    Ease of Use
  • 5 / 5
    Customer Service

Product Details

  • Starting Price
    $199.00/year
  • Pricing Details
    Yearly subscription fees are based on the number of swimmers on your team.
  • Free Trial
    Yes
  • Deployment
    Cloud, SaaS, Web
  • Training
    Documentation
    Webinars
    Live Online
  • Support
    Business Hours
    24/7 (Live Rep)

Vendor Details

  • Team Topia
  • www.swimtopia.com
  • Founded 2011
  • United States

About SwimTopia

We simplify swim team management: unifying everything you need to run a swim team into one powerful, web based, swim software solution. We save time, eliminate hassle, and run your swim team better. SwimTopia covers all the needs of summer and high school swim teams: website hosting, online registration, online meet entries, team communication, volunteer management, merchandising and fundraising. HyTek compatible and with an accompanying mobile app, SwimTopia has your team covered.


SwimTopia Features

  • Background Screening
  • Donation Management
  • Equipment Tracking
  • Facility Management
  • Game Results Tracking
  • Online Registration
  • Scheduling
  • Team Assignments
  • Volunteer Management

SwimTopia Reviews Recently Reviewed!

Swimtopia utopia

Jan 12, 2017
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money

Comments: Swimtopia has really streamlined our summer swim league's communication and capabilities. We are able to grow our team and implement new policies and actually track them for accountability. Our team is running more smoothly than it every has before!!

Vendor Response

by Team Topia on January 13, 2017

Thanks for the review Katie! Glad it's helping your team :)

FAST review

Nov 16, 2016
4/5
Overall
5 / 5
Ease of Use
4 / 5
Features & Functionality

Comments: I have used a few sites similar to this for sports and camps. Swimtopia has by far been the easiest to use. Not only is it super user friendly but it is capable of tracking the whole season. I can sign my kids up for meets and track their times in this program. It was also a good way to sign up and track the various volunteer jobs swim meets require. I'll be happy to sign my kids up again next year.

Love SwimTopia

Nov 13, 2016
4/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
4 / 5
Customer Support
5 / 5
Value for Money

Comments: This was our first year with SwimTopia after switching from another online system. It was WAY better. As a coach, I could do the line-ups easily and all the swimmers times for the year were at my fingertips. Also, I can run reports on their progress and share them with parents, which was really appreciated! Never going back....

SwimTopia Fans

Nov 12, 2016
5/5
Overall
3 / 5
Ease of Use
4 / 5
Features & Functionality
4 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Ease of use

Cons: Unable to customize reports

Overall: We've been using SwimTopia for 4 years and are happy to have made the switch! The ease of use, functionality and customer support are just a few of the strong points.

Recommendations to other buyers: Great product for small to mid-size teams

Vendor Response

by Team Topia on November 14, 2016

Thanks for the review Lisa! I'm glad we've been working well for your team all these years. We've made reports more flexible by allowing for CSV downloads and more options for information you want included, time frames etc. and we have plans for improving reporting flexibility in the future! We're working on it, thanks!

SwimTopia is great for Registration and Meet Sign Ups

Nov 10, 2016
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Reports, Meet Sign Ups, Relay assignments, Registration

Cons: None, any issues we have had with the software have been addressed promptly.

Overall: As a coach and administrator the website takes care of our Summer League Registration and We can monitor swim meet registration. We can pick out the few who are not in or out and give them a call to see if they are in for the meet. Relays are easily made with the site too, automatically putting together the relay orders for a 300 swimmer team greatly reduces the time for the coaches use to spend putting the teams together. SwimTopia has been a great Tool for our swim team.

Recommendations to other buyers: None

Saved my sanity!

Nov 10, 2016
5/5
Overall
5 / 5
Ease of Use
4 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Ease of use

Cons: The software is great! Would like a better app!

Overall: Swim Topia has made it so much easier for me to run our summer league swim team. I can easily assemble volunteers, figure out which kids are available to swim and communicate with my team all with a few short clicks from my computer. It was so easy to set up and I had a website up and active within a few hours of receiving my SwimTopia links!

I especially love the registration portion. This was the area which was the most work for me at the beginning of the season. Gathering list of peoples names collecting their payments and making sure that we had all of the correct information was always a challenge. But now everyone simply registers online and pays their fees right up front. We activated the credit card payment acceptance and I don't even need to run to the bank!! We even have managed to set up our merchandise options on the website. Everyone orders directly through there so that has simplified that process as well.

We love Swimtopia!'

Recommendations to other buyers: Take advantage of the trial. And try it for yourself!

Vendor Response

by Team Topia on November 11, 2016

Thanks for the review Beverly! We're working on our app now in the off season and hope to have some improvements for you by next season!

Everything you need to run a swim and dive team,

Nov 10, 2016
5/5
Overall
5 / 5
Ease of Use
4 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: So easy to use, meets all our needs. Parents love it

Cons: The mobile app is fairly useless, need top be able to do meet signups via mobile

Overall: Our summer swim and dive team has 200 athletes ranging from u7 who are just learning to swim to u18 who are going to swim at NCAA level. We love the registration capabilities. Swimtopia let's our parents self manage all registration simply, and our treasurer loves how simple it is to get money directly into our bank account. Our coaches have an easier time with meets because we get the online meet entries. I love that it takes me thirty mins to prep the file and import it into meet manager. The team is very responsive to support questions.

We got rid of signup genius for volunteering, we got rid of Active's registration software. This year we'll try to move away from Hytek team manager.

We plan on automating dive entries this summer

Recommendations to other buyers: The help videos and tutorials are very helpful

Vendor Response

by Team Topia on November 11, 2016

Thanks Miklos, we hear you, we're working on adding more functionality to the app! Glad we've helped you streamline your operations!

Lake Marion Lasers

Nov 09, 2016
4/5
Overall
3 / 5
Ease of Use
4 / 5
Features & Functionality
4 / 5
Customer Support
Likelihood to Recommend: 9.0/10 Not
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Pros: Meet manager
Email functionality
Setting up web pages

Cons: Sometimes need to dig down several layers to find right thing.
Wish that custom templates were available for B league
Wish that forward functionality was available for email

Overall: Everything in one place, easy way to manage critical elements during a very hectic summer season. Establishing the website is quick. Can keep certain elements private so that only swim families can view while others can be viewed by general public.

Meet manager aspect is very simple
& allows coach to seed a meet quickly.

We're now entering our third year of use & wouldn't be without it.

Recommendations to other buyers: Selected daily use for SW, but this is only from May-Aug

Vendor Response

by Team Topia on November 11, 2016

Thanks so much for the review Lesley. We'll keep working on simplifying and improving SwimTopia, your specific feedback helps us with that process!

I ¿¿ swimtopia

Nov 09, 2016
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money

Comments: Swimtopia has made my life so much easier! It has improved my communication with the team. The registration piece of it has increased participation. I also love the ease of running reports. Running swim meets is easier too. The customer service is top notch. Overall I completely satisfied.

Changed the way we managed our swimteam!

Nov 09, 2016
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Easy to use- fantastic customer support

Overall: Swimtopia made everything from registration to organizing meets and merchandise So much easier and saved us hours of work every week!

Thank You SwimTopia

Nov 09, 2016
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Very user friendly. You do not need to be a computer programmer.

Overall: Our team is run by a board of volunteers and from season to season the management of the team changes and so did many of the processes of running the team. When I took over 3 years ago I knew there was a better way to manage 150+ swimmers and families. There were lists written on paper, documents on various peoples hard drives; I wanted everything in one place and organized.

SWIMTOPIA! Thank you, you have made my life so much easier!! The SwimTopia setup is very user friendly and it looks great; the end-user's experience has been extremely positive, our parents love having all the information on-line and in 1 place; the help-desk is prompt and very helpful; they have thought of everything and our constantly improving processes.

We are going into our 3rd season with SwimTopia and we now have 3 other teams in our league happily using SwimTopia too. I am extremely pleased and would recommend SwimTopia to other swim teams.

Overall swimtopia

Nov 09, 2016
5/5
Overall
4 / 5
Ease of Use
4 / 5
Features & Functionality
4 / 5
Customer Support
3 / 5
Value for Money

Comments: I'm a swim coach and my team provides us this program to work with swim meets and time trial reports. This is absolutely a great program to have with small and large teams .

Swimtopia at its best

Nov 09, 2016
4/5
Overall
5 / 5
Ease of Use
4 / 5
Features & Functionality
4 / 5
Customer Support
4 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Easy use

Cons: Wish that the merchandise part of the website was a bit easier to use.

Overall: Used swimtopia for the first time this past summer and enjoyed the user friendly aspect of it. I was able to send mass emails to the entire team or break it down to just a group.

Vendor Response

by Team Topia on November 11, 2016

Hi Irma, thanks for your feedback. We're working on improving our merchandise section, especially reporting, by next season. We appreciate your feedback!

Thousand Oaks Family YMCA Riptide

Nov 09, 2016
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Comments: Swimtopia has completely changed the way we run our team and communicate with parents!! It's awesome!

How did we live without it?

Nov 09, 2016
5/5
Overall
4 / 5
Ease of Use
4 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Customer service, integration of every aspect of our team

Cons: Reports can be a little difficult to navigate

Overall: I've been the coordinator for a summer-recreational swim team for the past 5 years. In that time, we transitioned from paper documentation to SwimTopia. I do not know how I could have handled all the tasks involved - from registration of swimmers, to coaching communications, to meet schedules and volunteers, and sales of spirit gear - JUST TO NAME A FEW! SwimTopia gives me, my swim team parents, swimmers, AND coaches - one website to go to for everything. We've grown from 135 to 200 swimmers, and none of that would have been possible without SwimTopia!

Recommendations to other buyers: Give it a try! It's easy to get started, and it pays dividends immediately

Vendor Response

by Team Topia on November 11, 2016

Thanks for the feedback Stefan, we'll keep working on simplifying our system! Our goal is to be as intuitive as possible. I'll reach out to you for more specifics. Thanks!

Swimtopia Rocks!

Nov 09, 2016
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money

Comments: Keeping everyone informed with up to date info is a must with hectic summer schedules and a fast pace season.
Programmer is not one of the many hats that I wear. Fortunately we found
SwimTopia. With easy, plain language support pages, we were able to implement our website for our swim team without any hiccups.
This system is well thought out and user friendly. 2 thumbs up!!

The best out there!

Nov 09, 2016
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: User friendly

Cons: Can't think of anything

Overall: Swimtopia has been an awesome addition to our swim team. Our organization has increased and has been better accessible. Registration is easily done quickly 24 hours a day. Meet sign ups, quick and easily organized for dual meets and championships. Swimmers enjoy seeing their stats stack up with repeated use.

Big fan of swimtopia after long time use of a competitor's product

Nov 09, 2016
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Ease of use, customer support

Cons: Would prefer an automatic best times list

Overall: We switched our summer swim team software over to swimtopia last summer after years with a competing swimming software program. As the team's VP in charge of a lot of different functions (but mostly the web site), I loved swimtopia! The web site was so easy to update and there were so many functions that I kept noticing throughout the season. But the #1 reason I was such a big fan was the customer support we received from the Swimtopia folks. They absolutely went the extra mile to make sure we were using all of the program's functions and made it a super smooth transition for us.

Vendor Response

by Team Topia on November 11, 2016

Hi Mark, thanks for the review! We've got that on our roadmap for a future release!

Swimtopia is a time saver!

Nov 09, 2016
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: It is easy to figure out, especially for parents that are not technology savvy. Also, It makes working with 110+ swimmers easier.

Cons: It sometimes would glitch or have times where swimmers were not entered in events that they should have been saved to.

Overall: Using Swimtopia for my summer swim league helped my coaching staff and myself during the season. The ability to email certain groups of parents made registering swimmers for meets super easy. Also, being able to see different line up options based on swimmer times really was convenient for making the best line ups possible, as well as for championships. I would definitely recommend!

Recommendations to other buyers: n/a

Vendor Response

by Team Topia on November 11, 2016

Thanks for the review Emily. Your situation sounds unique, I'll reach out to you for more specifics!

Just what our swim team needs

Nov 09, 2016
5/5
Overall
5 / 5
Ease of Use
3 / 5
Features & Functionality
5 / 5
Customer Support

Comments: SwimTopia works very well for our swim team. With 185 swimmers, we were easily able to keep our team organized and informed. Meet entries were a snap and the reports Swimtopia generates were very helpful in determining swimmer progress throughout the season.

Outstanding

Nov 09, 2016
5/5
Overall
5 / 5
Ease of Use
5 / 5
Features & Functionality
5 / 5
Customer Support
5 / 5
Value for Money
Likelihood to Recommend: 10.0/10 Not
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Pros: Great way to communicate with families and prepare for swim meets.

Overall: Using swimtopia has been a wonderful experience for our summer league team. The coaching staff and the parents have found it extremely useful.

SwimTopia sets the bar!!

Apr 28, 2016
5/5
Overall
5 / 5
Ease of Use
5 / 5
Customer Support

Comments: Our summer swim team, Muirfins Swim Team (www.muirfins.com) is entering it's 2nd season with SwimTopia and there aren't enough superlatives to describe how amazing this platform is!

PROS:
- extremely easy to set-up and maintain
- very flexible regarding customization
- swimmer registration management is effortless & customizable
- fees collections/deposits are fully integrated, simplifying life for our treasurer
- meet declarations & entries are very easy for parents & coaches, respectively
- online team store management is amazingly easy, allowing us to offer far more items with far less effort; we doubled our sales in our first year with SwimTopia because it was so easy to offer and manage more items
- board and volunteer management is super easy
- predefined reports cover every need, seriously every need
- mobile app is very nice, allowing parents to see their children's progress over every year partcipation; your swimmer's PRs are at your fingertips!!
- website administrators love the ease of using the SwimTopia platform (I have been the Muirfins webmaster for the past 4 years and I am so very impressed with SwimTopia). We migrated from Eteamz platform which was as painful to use as SwimTopia is easy.
- you don't have to be a tech wizard to use SwimTopia; this is very important. When we were with Eteamz, I couldn't pay anyone to take over my volunteer webmaster job. With Swimtopia, I have 2 other volunteers taking over as co-webmasters, our VP and Meet Director maintain the schedule and volunteer job set-up, our apparel person maintains the Team Store, etc. The work is truly distributed - no more volunteer webmaster hell for me.

CON:
- SwimTopia needs a subscribable calendar! This is a must and I've been told it's coming.

If TeamTopia (SwimTopia's parent co.) were to expand to support other sports, e.g. high school track & field, I'd migrate our team's site tomorrow. Ideally, I'd like to see TeamTopia develop a platform that can be used by high schools to support every sport (each coach/booster group maintaining their respective site). Our high school AD is currently looking for such a platform.

SwimTopia is a lifesaver!

Jan 13, 2016
5/5
Overall
5 / 5
Ease of Use
5 / 5
Customer Support

Comments: SwimTopia is a very versatile and timesaving tool for swim teams. Working with volunteers only, time is important as no one is getting paid to do the work needed to run the team. Since implementing SwimTopia, our volunteer base has grown in size simply because the job isn't so difficult anymore. That alone speaks volumes! From registration to meet sign ups to emailing the team, it's all so completely seamless! This is a product I would highly recommend!