--- title: "My Music Staff Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about My Music Staff Software - reviews, pricing plans, popular comparisons to other Music School products and more." source_url: "https://www.capterra.com/p/148451/My-Music-Staff/" page_type: "product" language: "en" publication_date: "2026-10-21" --- # My Music Staff Software Review 2026: Features, Integrations, Pros & Cons Last updated on October 21, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Users](#users)[Pros and Cons](#pros-cons)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) My Music Staff ## What is My Music Staff? My Music Staff is all-in-one music studio management software built for music schools, studios, and private teachers who want to save time, stay organized, and grow their business. Manage scheduling, attendance, notes, student details, invoicing, payments, and communication from one place! My Music Staff helps reduce administrative work so you can focus more on teaching and supporting your students. Features include online booking, online payments, auto invoicing, lesson notes, email and SMS reminders, teacher management, payroll and expense tracking, business reporting, a student and parent portal, a website builder, integrations, and more. Keep teachers, students, and families connected while streamlining day-to-day operations. Whether you're running a large music school, growing a private studio, or teaching part-time, My Music Staff provides the tools you need to stay organized, present a professional experience, and scale with confidence. ## What is My Music Staff used for? [Music School](https://www.capterra.com/music-school-software/) Overall rating Based on 771 user reviews Reviews sentiment Positive 98% Neutral 1% Negative 1% Pros & cons All-in-one studio organization tool Comprehensive music education management Occasional glitches and slowdowns Starting price $16.95 Flat Rate, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... ## My Music Staff alternatives Highest Rated [4.6 (115)](https://www.capterra.com/p/155900/Classter/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [4.5 (95)](https://www.capterra.com/p/168245/Jackrabbit-Music-Online-Music-School-Management-Software/reviews/) Starting price $49.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 91% of reviewers rated it above 4 stars [4.4 (614)](https://www.capterra.com/p/145039/WellnessLiving/reviews/) Starting price $69.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 85% of reviewers rated it above 4 stars [4.5 (319)](https://www.capterra.com/p/163567/Sawyer/reviews/) Starting price $129.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 91% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/148451/My-Music-Staff/alternatives/) ## FAQs about My Music Staff Overview ### What problems does My Music Staff solve? My Music Staff solves scattered studio administration by centralizing lesson scheduling, attendance, make-up credits, student records, invoices, payments, payroll, and tax-ready financial reports. Automated reminders and family portals reduce missed lessons, payment follow-up, and scheduling emails. Independent music teachers, multi-teacher studios, and school-based music programs benefit most. Answer based on 661 reviews Overview ### Which roles and teams benefit most from My Music Staff? My Music Staff is most used by independent music teachers, including piano, voice, guitar, and general music instructors, who manage lesson schedules, student records, billing, and parent communication. Studio owners, directors, and business leaders use it to oversee instructors, coordinate operations, track payments, and organize growing music education programs. Answer based on 768 reviews Overview ### What company size and industries is My Music Staff built for? My Music Staff is built for small music businesses, with 97% of reviewers and 77% in the Music industry. It is intended for music schools, private studios, and independent teachers, while also serving Education Management (9%) and Fine Art (3%) users. Its most common use case is music schools, representing 79% of reviewers. Answer based on 768 reviews Features and Usability ### What are the key features of My Music Staff? My Music Staff includes core video conferencing and widely used calendar management, class scheduling, attendance tracking, and student management. It schedules individual and group lessons, ties reminders and billing to calendar events, stores lesson notes, supports customizable online registration forms, and provides reporting and statistics for records and tax preparation. Answer based on 134 reviews Pricing ### How much does it cost and what fees or limitations are included? My Music Staff starts at $16.95 per month on the flat-rate Basic plan, which includes unlimited students and storage, priority support, and a 30-day free trial without a credit card. Reviewers generally value the predictable pricing, though some cite limited integrations, reporting, and mobile-app availability as functional constraints. Answer based on 105 reviews Integrations ### Which third-party tools and platforms does My Music Staff integrate with? My Music Staff integrates with nine third-party tools: PayPal and Stripe for payment processing; Google Calendar for schedule syncing; Zoom Workplace for online lessons; and Weebly, WordPress, Squarespace, and Wix for website forms and portals. It also connects with Zapier for additional workflow connections. Answer based on 83 reviews Getting Started and Support ### How easy is it to onboard and train a team on My Music Staff? My Music Staff offers live online training, webinars, documentation, and videos to support team adoption. Reviewers report that some users become productive from day one, particularly with basic setups, while users transitioning from paper processes or configuring its many features may need weeks or months. Helpful support and orientation sessions assist during setup. Answer based on 26 reviews Getting Started and Support ### What customer support options does My Music Staff offer, and how do users rate the experience? My Music Staff offers email/help desk, FAQ/forum, knowledge base, phone support, and chat. Users commonly describe staff as friendly, patient, and quick to resolve questions, with helpful self-service resources. Some users report slower replies, difficulty reaching phone assistance, or needing additional guidance when navigating complex settings. Answer based on 217 reviews Student lesson management ### How well does My Music Staff manage student lessons? My Music Staff helps music teachers organize student lessons through scheduling, attendance, lesson notes, and family portals. Independent teachers and music schools value recurring appointments, make-up credits, reminders, and centralized student records. However, some users find group lesson workflows, self-booking options, and specialized scheduling arrangements less flexible. Answer based on 454 reviews ## Who uses My Music Staff? Based on Capterra reviews from the past 4 years ## Pros and Cons All-in-one studio organization tool 95% positive reviews out of 134 Most reviewers find studio management centralizes scheduling, billing, and resources, making studio operations more efficient and professional. Jennylynne A. Music Teacher, Music Director, 2 - 10 employees. "My Music Staff has been a great tool to keep my admin organized and my music studio running smoothly." Occasional glitches and slowdowns 61% negative reviews out of 83 Some reviewers report bugs and issues, including slow performance, glitches, confusing updates, and occasional mobile navigation difficulties. Kaitlyn T. Music School Owner, 2 - 10 employees. "The mobile version glitches a lot and is hard to view." Comprehensive music education management 95% positive reviews out of 107 Most reviewers indicate music teaching features streamline lesson scheduling, resource sharing, and communication, simplifying studio operations. Graehme F. Chief Instructor, 11 - 50 employees. "It is absolutely essentially to running and maintaining my music school, and has taken away a lot of the stress of scheduling lessons." Significant administrative time reduction 100% positive reviews out of 36 Most reviewers describe time saver as essential, noting dramatic reductions in weekly administrative and organizational tasks. Nick M. Owner, 1 employee. "It took a while to get all the data on, but once that was done the system saves so much of my time." ## Features AI summary Based on 597 Music School reviews Capterra data shows that buyers of music school software rank the following features as their top priorities: - **Billing & Invoicing** (**90%** of reviewers rated this feature as critical) - **Calendar Management** (**74%**) - **Class Scheduling** (**69%**) My Music Staff supports all three of the features reviewers value most: **Billing & Invoicing**, **Calendar Management**, and **Class Scheduling**. Together, these capabilities help music schools manage payments, keep lesson calendars organized, and schedule classes more efficiently, allowing teams to reduce administrative work and keep daily operations running smoothly. Calendar Management 4.7 (239) 90.38% of 239 reviewers that rated this feature as important or highly important My Music Staff offers a flexible calendar system that syncs with Google, iCal, and more. Users think it keeps everyone organized, simplifies scheduling, and supports reminders, though some mention the mobile interface and syncing speed could be improved. Class Scheduling 4.7 (205) 85.85% of 205 reviewers that rated this feature as important or highly important This aspect helps you organize individual and group lessons, manage recurring sessions, and let students self-schedule. Reviewers appreciate its flexibility and ease of use, though some feel group scheduling and billing setup could be more intuitive. Student Management 4.7 (224) 83.48% of 224 reviewers that rated this feature as important or highly important It gives you a centralized place to store student details, notes, and payment info. Reviewers appreciate easy access to student histories, automated billing, and communication tools, though some mention the interface could be more streamlined after recent updates. Online Payments 4.5 (32) 81.25% of 32 reviewers that rated this feature as important or highly important Accept and process online payment transactions Faculty/Staff Management 4.2 (6) 50.00% of 6 reviewers that rated this feature as important or highly important Track and manage staff profiles, recruitment, schedules, productivity, career development and performance Attendance Tracking 4.8 (217) 85.25% of 217 reviewers that rated this feature as important or highly important With this capability, you can easily monitor student attendance, track tardiness, and manage make-up lessons. Reviewers appreciate how it streamlines billing, payroll, and communication, making it simple to identify attendance patterns and manage lesson credits. My Music Staff 40 features ### All Features - ACH Payment Processing: Accept electronic bank-to-bank transfers using a network called the Automated Clearing House (ACH) - Attendance Management: Manage attendance for classes, shifts, meetings, or events - Attendance Tracking: With this capability, you can easily monitor student attendance, track tardiness, and manage make-up lessons. Reviewers appreciate how it streamlines billing, payroll, and communication, making it simple to identify attendance patterns and manage lesson credits. - Billing & Invoicing: Create, manage, and send invoices or bills to customers - Calendar Management: My Music Staff offers a flexible calendar system that syncs with Google, iCal, and more. Users think it keeps everyone organized, simplifies scheduling, and supports reminders, though some mention the mobile interface and syncing speed could be improved. - Calendar Sync: Synchronize with other calendars to view mutual availability and schedules - Class Management: Create and schedule group classes, recurring appointments, and private sessions, etc. - Class Scheduling: This aspect helps you organize individual and group lessons, manage recurring sessions, and let students self-schedule. Reviewers appreciate its flexibility and ease of use, though some feel group scheduling and billing setup could be more intuitive. - Client Management: Manage contact details and communication with clients - Client Portal: Private online space that lets businesses securely share documents and provide information access to clients - Communication Management: Manage and track all internal and external communication conducted via calls, email, text, or chat - Credit Card Processing: Accept and process credit card transactions - Customizable Branding: Add customized logos and colors to align with company branding - Electronic Payments: Electronically collect payments for goods or services - Email Reminders: Reminders sent via email - Event Calendar: A list of events with their respective dates - Event Management: Schedule and manage the logistics of activities and other gatherings - Event Scheduling: Plan an event's time and location - Faculty/Staff Management: Track and manage staff profiles, recruitment, schedules, productivity, career development and performance - For Music Schools: Software to be used by music institutions - Inventory Management: Track and manage inventory levels to maintain proper supply - Invoice Management: Captures invoice data and maintains comprehensive records for auditing and reporting purposes - Multi-Location: Manage and support multiple locations - Online Payments: Accept and process online payment transactions - Online Registration: Real-time registration over the web - Parent/Student Portal: Online gateway through which parents and students can view material and communicate with teachers - Payroll Management: Manage employee salary processes, data, taxes, and records administration efficiently - Progress Tracking: Reporting on how each user, task or process has advanced since its initiation - Recurring/Subscription Billing: Automated process of charging customers at regular intervals for repeated access or use of a product or service - Registration Management: Oversee and coordinate the registration of attendees, visitors, customers, events, activities, etc. - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: With this capability, you can generate income, expense, and attendance reports for taxes and business insights. Some reviewers find it saves time and simplifies tax prep, though others wish for more report customization and better integration with Xero. - Room Booking: Reserve available meeting space to avoid conflicts and to inform everyone involved on where their meetings will be held - Scheduling: Plan availability and assign specific time slots for tasks and resources - Self Service Portal: Online portal through which end users can access the system, manage tasks, or obtain information - SMS Messaging: Send messages via SMS - Student Management: It gives you a centralized place to store student details, notes, and payment info. Reviewers appreciate easy access to student histories, automated billing, and communication tools, though some mention the interface could be more streamlined after recent updates. - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Transaction History: Record of all transactions such as purchases, deposits, withdrawals and transfers within a specific period - Website Integration: Seamlessly integrates with 3rd party websites --- Features 4.6 (771) 4.6 Based on 771 reviews ## Pricing Value for money 4.8 (729) Free Trial [View pricing plan details](https://www.capterra.com/p/148451/My-Music-Staff/pricing/) Basic $16.95 Flat Rate,Per Month It includes: - Full Version - Priority Support - Security - Unlimited Storage - Unlimited Students Value for money 4.8 (729) 4.8 Based on 729 reviews ## Integrations [ PayPal Payments](https://www.capterra.com/p/207944/PayPal/)[ WordPress](https://www.capterra.com/p/131687/WordPress/)[ Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/)[ Wix](https://www.capterra.com/p/169007/Wix/)[ Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[ Squarespace](https://www.capterra.com/p/143461/Squarespace/)[ Stripe Payments](https://www.capterra.com/p/123889/Stripe/)[ Zapier](https://www.capterra.com/p/130182/Zapier/) ## Support, customer service and training options Customer Service 4.8 (664) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.8 (664) 4.8 Based on 664 reviews ## User reviews Overall rating 4.8 Based on 771 reviews Filter by rating Counts reflect reviews available in this feed. 5(636) 4(121) 3(9) 2(4) 1(1) Mentioned topic Recent reviews first, then most helpful GT Guitar teacher Guitar teacher Used the software for: Less than 1 year ### "Matt's Review" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 29, 2026 Functions great. Well priced. Solved all of my admin issues. I particularly enjoy the convenience of being able to easily take the attendance of all students in one go. Pros Intuitive layout. Ease of use. This site has eased the strain of all the weekly admin I was doing previously. Cons N/A. PV Private voice and piano instructor and owner Private voice and piano instructor and owner Used the software for: 3-5 years ### "Couldn't live without it" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 27, 2026 My music staff is a fantastic resource and has great customer service. My students and parents love having everything in one place Pros I can organize everything in one place and my students can access what they need, including PDFs and recordings. Cons Recently, the Online Resources have changed and I can't select multiple resources and then add students like I used to be able to do. PT Piano Teacher Piano Teacher Used the software for: 1-3 years ### "My Music Staff transforms the way you do admin as a music teacher " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 27, 2026 I absolutely love My Music Staff. It makes admin so much easier! I highly recommend it to any music teacher. Pros My Music Staff is a brilliant tool for managing timetables, payments, catchup lessons, student data and for communicating with students and parents. It's very clearly laid out, and is easy to use and navigate. I can't imagine teaching without it these days. Cons It would be good to have an app, altought the website is very easy to use. There's nothing that I dislike about My Music Staff! OW Owner Owner Used the software for: 1-3 years ### "Best Music School Software" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 23, 2026 This has been an overall time saver that has made managing my business so much more easier and efficient. Their customer service is top-notch and the interface was so easy to learn. Furthermore, all of the support videos and explanations helped me to continue to master the use of the platform. I can't say enough of how great this has been and I'm glad I found it. Pros It was so easy to get started using and to manage all of my business affairs in one place. I can do everything in one place that I once had to do on many separate platforms such as payment processing, emailing, scheduling and batch communication, not to mention manual lesson reminders. Even greater is their customer service! Cons Not having a cooresponding app would be great and the ability to add lesson videos. I really don't like having to login to the same web-interface from my phone. Also, printing a calendar is a little difficult and takes many tries to get it right. PT Piano Teacher Piano Teacher Used the software for: 3-5 years ### "Content with MMS " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 10, 2026 Pros MMS makes taking attendance quick and painless. It takes 10 minutes or less to take every week's attendance and log payments. Cons Nothing. I have no complaints about MMS. I have been satisfied with the MMS program for the 3 years I've used it. TE Teacher Teacher Used the software for: 3-5 years ### "Forever Fan" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 September 2, 2026 I love the way I can set up my teaching year, and then not think about it anymore. I have also had peace of mind because I trust that the site is secure. Pros I have been using My Music Staff for 15 plus years in my piano teaching business. I think it's great value for my money. My studio runs much more efficiently, and its very professional for students to receive invoices every month from me. They can easily pay online, which is then automatically tracked in my system. It makes tax season so much easier for me because my financial records are all in one place. Cons Every once in a while, I don't know how to set up the invoices correctly, but I can usually find a tutorial video about what I need. CI Co-founder, Instructor Co-founder, Instructor Used the software for: 3-5 years ### "Great Value for the Money" 5.0 July 31, 2026 Pros I co-run a small music lessons program. This software is perfectly designed for our needs and is especially helpful at tax time. Great value for the money. Cons I have no real issues and feel that, as a music teacher, this software meets my needs better than any generic solution could. TE Teacher Teacher Used the software for: 3-5 years ### "I love My Music Staff" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 30, 2026 Once you have created profiles for your students and have created your calendar, you are off and running to making your life easier and organized. This product keeps track of everything. The price is right too! Pros My Music Staff has made scheduling, invoicing, keeping track of payments and expenses, contacting parents and creating reports for my accountant a breeze. You can customize your invoices and set up automatic reminders for payment. Customer service (you get to talk to a real person!) is terrific at answering questions and guiding me through the process of my issues. My Music Staff offers so much more than I will ever use (and more than I will ever know about). Cons Setting up the student accounts and calendar initially is the most tedious part of this process. Learning how the product works and making your way around it can be frustrating at first but the customer service department is great at helping you through it. OA Owner and Tacher Owner and Tacher Used the software for: 3-5 years ### "Great CRM for music teaching studio owners" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 July 29, 2026 A positive for my music teaching business. It makes getting payments easier. It makes scheduling easier. Pros MMS is a great value for the money. I appreciate that I can call in and get support. It has greatly helped the administrative side of my music teaching business. Cons It's not always intuitive to use, but does work well given how many capabilities it has. Once you learn it, it's great! IM Instrumental Music Teacher Instrumental Music Teacher Used the software for: Less than 1 year ### "Music Lesson Planner's Dream" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 20, 2026 I love it. It makes my planning so stress free. I am not one for spending lots of time in front of a computer, so this program ticks the boxes for me. Pros I can set up music classes so easily. Because I work a revolving timetable each week, I have to change the times of each lesson so this software makes it so easy to do that. Also, because I teach music at a primary school, the school timetable changes regularly with extra curricular activities, so making changes to my timetable in MyMusic Staff is an easy task. Keeping the records of each family is so convenient and keeping track of payments etc all in the one place makes for a relaxed experience. Cons I would like to be able to save templates of my regular classes where everything stays the same except the time of day, where notifications don't go out until the weeks timetable is set. [View all Reviews](https://www.capterra.com/p/148451/My-Music-Staff/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Popular comparisons [Opus1.io vs My Music Staff](https://www.capterra.com/compare/148451-10014058/My-Music-Staff-vs-Opus1) [Jackrabbit Music vs My Music Staff](https://www.capterra.com/compare/148451-168245/My-Music-Staff-vs-Jackrabbit-Music-Online-Music-School-Management-Software)