# Page 11 | My Music Staff Reviews 2026. Verified Reviews, Pros & Cons | Capterra

> Page 11 - Is My Music Staff the right Music School solution for you? Explore 755 verified user reviews from people in industries like yours to make a confident choice.

Source: https://www.capterra.com/p/148451/My-Music-Staff/reviews

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My Music Staff

4.8 (755)

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/)

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Last updated March 13th, 2026

# Page 11 - Reviews of My Music Staff

## Showing most helpful reviews

Showing 251-275 of 755 Reviews

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Rating

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Reviewer's Role

Length of Use

Frequency of Use

MD

Maria D.  
Voice Teacher  
Music  
Used the software for: 6-12 months

### "Love My Music Staff--It keeps my head above water!!!"

September 26, 2023

5.0

Very happy with My Music Staff! I love that it keeps me organized and professional!

Pros

I really love how easy it is to set everything up. It feels like they have thought of everything. I even can text my students day-of for their lessons, and invoice them...i feel very professional for being such a small studio. I really like presenting myself so uniformly organized. I love the correspondance with students. The option of emailing and texting them. As well as invoicing and then sending receipts. I really love being able to see the reports as well.

Cons

It took a while for me to figure everything out. It was a bit of a learning curve for sure.

Review Source

JP

Jenna P.  
Violin Instructor  
Music  
Used the software for: 1-2 years

### "The best!! "

September 12, 2018

5.0

I had a studio of around 30 students before beginning to use this software. I don’t think that I could have expanded my studio up to students without this tool to help me out. It has made my personal finances easier to manage, scheduling and billing matters a breeze to keep track of, and I could never go back to teaching without it

Pros

MMS has truly allowed me to grow and expand my teaching business with ease. The ability to send professional looking invoices via email to all of my students has been excellent and it has definitely reduce the amount of late payments or forgetfulness regarding payments. I love that I can take notes during my students’ lessons and email them directly to students and parents or just keep notes for my own reference. I feel that the cost of this software is very low for what it provides so I am grateful for the great value for such a great product. I will continue to use my music staff without hesitation and recommend it to all of my colleagues

Cons

The only con that I can think of is that when you are viewing a student profile in my music staff, phone numbers and email addresses are not hyperlinked. This is a simaple feature that would be really wonderful to have

Review Source

NC

Natalie C.  
Private Music Teacher  
Music  
Used the software for: 6-12 months

### "Excellent software to run my business"

April 7, 2022

4.0

Great experience!

Pros

The software helps me run my piano studio effectively, keeping me organized and especially saving me time when scheduling and creating invoices. I see the software being a part of my growing business even as I plan to expand and employ new employees.

Cons

A student reward feature would be a great addition for when I teach younger students. Whether it is a long system, or earning badges, kids love little incentives and encouragements that they can keep track of. This feature would make online lessons more interactive (replaces stickers in an in-person lesson). In addition, a student reminder option could be helpful. Something that lets students/parents opt in and out and choose how they are reminded. A function like this could have help me avoid some missed lessons. Also, when using the software on my phone browser, there are often glitches such as erasing previous blocks of texts when I hit enter.

Review Source

Gregg A.  
Senior eLearning Developer  
Hospital & Health Care  
Used the software for: 2+ years

### "Great, convenient service."

September 12, 2018

5.0

I have been using My Music Staff for about 4 years. It is definitely a great service at a reasonable cost.

Pros

I use this software to manage everything about my piano teaching business. I love that I can add notes to each lesson and don't have to worry about students losing notebooks. I also really like not having to deal with all the math for billing. I like how it works great on my PC, iPad and iPhone really well.

Cons

I really can't think of anything bad. I used to dislike having to copy notes from a previous lesson. They fixed that by allowing me to open a new lesson with the previous notes forwarded.

Review Source

RS

Rebecca S.  
Vocal and piano coach  
Music  
Used the software for: 1-2 years

### "LOVE! Makes my life so much easier and I’m less scatter brained! "

March 23, 2022

5.0

It’s been overall wonderful! 9/10 stars from me! Only because there was a learning curb for me learning how to use the invoice software. That was the hardest part for me.

Pros

I love the most that this makes sending reminders to my students and parents automatic and I don’t have to sit at a computer sending out emails for reminders each week. Love that it also has scheduling, billing, book keeping all in one app.

Cons

I don’t like that it doesn’t have the feature to send reminders to clients the day of the lesson as well as the day before the lesson via SMS.

Reason for choosing My Music Staff

I had heard from so many teachers and seen so many adds I knew it must be good and it was affordable and I had not found any alternatives things like it.

Review Source

LJ

Laura J.  
Piano Teacher and Music Therapist  
Music  
Used the software for: 1-2 years

### "Music"

September 15, 2023

4.0

Good!

Pros

Automatic invoices and lesson reminders.

Cons

I sometimes have issues recording attendance. I wish they had more options to add my income that comes from gigs/contract music jobs that aren’t teaching.

Review Source

DY

Diana Y.  
Flute teacher  
Music  
Used the software for: Less than 6 months

### "A must have for private music lessons teachers "

July 23, 2021

5.0

Great experience. Would totally recommend. Worth every penny. Helps keep my stupid more professional and running smoothly.

Pros

My music staff has made my life so much easier. Now I can definitely say that my studio is 100% organized thanks to my music staff. I can easily track attendance and payments in it. And I can write lessons notes and attachments to each lesson, and then the student can go into their student portal and easily view the assignments and notes for each particular lesson. I also love that I can email these notes to parents right away. It’s also great that I can email parents through my music staff so that I can have all the emails I ever sent them in one place. It’s really helpful that MMS predicts my monthly income, easy to track payments, and automatic invoicing is a great feature. I would 100% recommend it. Even though I don’t have a very big studio I found it was totally worth it to pay the $12 for this product even for my small studio as it helps me be so much more organized and professional.

Cons

Some features are not intuitive, like certain features I had to really think about how to use. But the customer support is very responsive, if one struggles with any features.

Review Source

Brian K B.  
owner  
Music  
Used the software for: 6-12 months

### "Simple and Very Useful"

March 22, 2021

5.0

I am very happy to have discovered the application. I had tried Music Teachers Helper about six years ago and that did not serve my needs as well as this. In particular, given the move to online lessons, MMS came at the perfect time.

Pros

There was, as with any new multi-function software, a learning curve but MMS makes it as easy to learn. The unique-for-each-student online portal makes student-teacher interaction easy. Online resources hub is incredibly convenient as well, as are the integrations with Skype/Facetime/Zoom, Paypal, email, and automatic invoicing and balance amounts.

Cons

The auto-generated lesson fee feature is a bit confusing for me (showing a balance owed for lessons which haven't occurred) but even more so for the students. It is possible to turn off, but sometimes seems that doesn't take effect. Also, allowing students to upload files in the online resources section would be a good thing as well.

Review Source

KL

Katie L.  
Director  
Music  
Used the software for: Less than 6 months

### "I am so glad I found My Music Staff!"

September 27, 2023

5.0

Pros

I am so over the moon that we found My Music Staff, I have just opened a new rock music school and I would be lost without it! We use it on a daily basis and I love that we can use it as our scheduling software, we can add updates and blog posts, we can text and email students, students and teachers have there own separate login where they can see upcoming lessons, lesson notes and even uploads. I also love the automation of sending customers lesson reminders and even birthday emails :) The support from the beginning has been incredible, from the zoom meeting explaining how to use the software and if we have a query, even though they are based in the US, we are still able to call a UK number and a member of the very friendly team deals with our request straight away. Thank you My Music Staff! From The Rock Music School x

Cons

What do I like least about My Music Staff? Nothing, I absolutely love it all and I am so happy to have found it :)

Review Source

ML

Michelle L.  
Instrumental Music Teacher  
Music  
Used the software for: 6-12 months

### "Great all in one package with lots of features"

August 19, 2021

4.0

Very useful package with lots of great features. A bit of a learning curve to get my head around the invoicing and make up credits etc, but a good system once established. I'm really glad I chose My Music Staff to help run my new music studio.

Pros

The calendar is great for scheduling lessons and I really like the daily summary to see what is on for the day. The library feature is also wonderful - no more books going missing. It also provides me with a good basic website all included in the package.

Cons

I would like to be able to enter lesson plans for each student, as well as notes. Also in the library section it would be great to be able to see a student's loan history. Also it was a bit of a learning curve to get my head around the invoicing and make up credits etc.

Reason for choosing My Music Staff

I was impressed with the variety of features and the fact that I could have website, invoicing, calendar, library etc all in one.

Review Source

Cathy M.  
MYC Regional Coordinator  
Music  
Used the software for: 2+ years

### "Best Music Teacher Administrator"

September 12, 2018

5.0

I have been able to keep track of $ coming in & going out all in one place, print a report and hand it over to the accountant. Lot easier than using a spreadsheet.

Pros

I love how easy it is to keep track of students, accounting receivable & payable. Love the different options available for teachers to use from website to student portal

Cons

A little detailed How To's would be great for teachers that are less computer savvy but able to figure things out. Would be great to have an option for other income invoices for music teachers, as many of us do other types of work. Ex. accompaniment

Review Source

EM

Emma M.  
Music Teacher  
Music  
Used the software for: 2+ years

### "Great! Needs an app!"

September 26, 2019

5.0

It’s been great. Haven’t had any issues and also sorted out with the customer service how to have a “payment holiday” from the program while I went on maternity leave but not lose any of the data. Easy to navigate mostly.

Pros

Being able to set up all my students with all the info they need. Dividing them into groups to make emailing certain students easier. The invoicing is great! Keeps track of my mileage and expenses and creates .csv files for my accountant at the end of the tax year!

Cons

That it doesn’t have an app! Most people don’t take their laptop everywhere. Especially as an itinerant teacher we often don’t have access to wifi so my phone is the easiest option. An app that also allows me to text/call a number, rather than copy and paste it and go from there. An app would also help with the size of the font at times.

Review Source

JD

Jed D.  
Voice teacher, Music Director  
Music  
Used the software for: 2+ years

### "Excellent"

September 12, 2018

5.0

Do it. My Music Staff provides me TREMENDOUS value. It is an excellent example of how technology can be used as a tool to enhance our lives.

Pros

This product ticks all my boxes! It connects with PayPal, so I can accept credit cards online (and if person if I wanted to) and My Music Staff automatically adds the payment to the student's account. It saves me time because students are able to cancel and register for lessons through the website which means less email. Yay! Lending library, digital file locker, website builder, repertoire tracker,... aMAzing! And their customer support has been top notch when I needed help with a feature/setting and in quickly fixing bugs.

Cons

While it does pretty much everything I could want it to, some of the settings are in unexpected places. There are some calendar settings on the calendar page itself, some are in the main settings, some in preferences, etc. When I want to tweak a setting, I sometimes have to click through multiple pages to find the setting I'm looking for. I'm afraid this may be keeping some people from knowing about, finding, and enjoying many of the great features of My Music Staff.

Review Source

DG

Dave G.  
Drummer, composer & educator  
Music  
Used the software for: 2+ years

### "Much More Than I Expected!"

September 12, 2018

5.0

Part of my music teaching is done in a school that requires a rotating timetable so the students skip a different class each week for their music lesson. For years I tried communicating these times to students and parents in many ways, none of which seemed effective as there was a great deal of confusion and absenteeism. I searched frequently for some kind of notification system such as the one my dentist uses, but they were all very prohibitively expensive. One day, toward the end of 2014, one my searches turned up My Music Staff, which could send automated email event reminders for a low monthly fee. After using it for a while, I found unexpected features such as keeping track of attendance, make-up credits, lesson notes, providing downloads for students, an online student/parent portal, a sign-up widget, as well as integrated billing to be indispensable for the way I’m now able to run my studio.

Pros

What I like most about My Music Staff is the Lesson Notes function as it enables seamless continuity from lesson to lesson with each student, which, to me, is most the most important aspect of teaching.

Cons

As each feature in My Music Staff is likeable in its own way, the only reason why I like the Expense Tracker the least is because I use different accounting software and, therefore, have no need for it.

Review Source

VR

Verified Reviewer  
Chief Executive Officer  
Education Management  
Used the software for: 2+ years

### "Great for small schools with multiple teachers"

September 12, 2018

5.0

It's almost perfect. I've gone through three other platforms over the last 11 years, and this is pretty great. I really wish I could control my email marketing and funnel with an integration to Mailchimp or Drip or any other modern email platform. Sure, most music teachers and schools may not use that now, but this would feature would future proof the software and keep almost any school going forever. I guarantee there will be other competitors offering more flexibility.

Pros

I can track all my staff's schedules, payroll and also bill clients.

Cons

Lack of an open API to integrate with other marketing software like email, sales pages, etc.

Review Source

CB

Caitlin B.  
Flute Teacher  
Music  
Used the software for: 1-2 years

### "Best music teaching platform!"

September 15, 2023

5.0

Pros

I love the Online Resources section because I can upload unlimited documents and videos for my students.

Cons

I love all of the features but sometimes there are little glitches that get in the way of smoothness but nothing major.

Review Source

AS

Amy S.  
Music teacher  
Music  
Used the software for: 6-12 months

### "Best thing I did for myself and my students"

April 19, 2023

4.0

My tax returns have been made so much easier. Much less maths and fewer spreadsheets.

Pros

I love the way it automates everything! Everything is clear functions very well. I have found it a great way to streamline the accounting and admin side of running a one-person music teaching studio, as well as provide my students with all the info and resources they need all in one place.

Cons

I wish there was a way the system could automatically calculate daily mileage based on lesson location - inputting this is the most tedious part of doing admin.I also don't like that the calendar groups appointments together/doesn't space out appointments equally if there is missing time between eg. a 9am booking on Wednesday will be next to a 2pm booking on Thursday if the Thursday morning is not booked.

Review Source

RL

Robert L.  
CEO/Teacher/Performer  
Music  
Used the software for: 2+ years

### "Great Help!"

September 16, 2023

5.0

MY experience has been great!

Pros

I love how it helps me stay organized and how it helps me with billing. All the information is right there at my fingertips and my students' fingertips.

Cons

I really don't have anything negative. I appreciate how it works.

Reason for choosing My Music Staff

It worked for us.

Review Source

Dori S.  
Business Owner  
Education Management  
Used the software for: 1-2 years

### "Love not having to do the billing"

September 13, 2018

5.0

This is the one thing that is invaluable for my piano teaching business! I can’t live without it!

Pros

My least favorite thing to do as a piano teacher is to collect payment and keep track of whose paid for the month. I found myself spending the entire month having to ask for payment and track down parents to pay. I love that I can set up MMS to automatically send an invoice out to my parents, and when they “forget” to pay, it also automatically sends out a a late fee. No longer do I spend the month trying to track down all the payments, it’s done for me! So easy, and I don’t have to be the bad guy!

Cons

I wish I could get my parents to use their portals more often - not sure that’s a software issue.

Review Source

JC

Judith C.  
Piano Teacher  
Music  
Used the software for: 2+ years

### "Couldn't Teach Without My Music Staff"

September 25, 2023

5.0

Scheduling and invoicing are very easy.

Pros

The support team is very responsive. They watch the Facebook posts and respond.

Cons

I don't have any issues with My Music Staff. All the parts I use are working well.

Review Source

JS

Jake S.  
Instructo  
Music  
Used the software for: 6-12 months

### "Made my life so much easier!"

September 16, 2023

5.0

I love it! Time and energy saver!

Pros

My music staff tracks attendance and correlating invoicing. The auto invoicing system is a dream come true.

Cons

There are some wonky features that require lots of clicking. It would be easier if there were group functionalities to eliminate clicks.

Review Source

MV

Michael V.  
Guitar Teacher  
Music  
Used the software for: 6-12 months

### "Very happy with My Music Staff"

July 10, 2023

5.0

Keeps everything related to my business together

Pros

It's very easy to set up and use. I had my whole school onboard within a day or two.

Cons

Occasionally I have a little bit of trouble finding a way to do some things- but I've always found it in the end

Review Source

Pamela W.  
Owner/Teacher  
Music  
Used the software for: 2+ years

### "Great organisational tool!"

September 12, 2018

5.0

My overall experience with MMS has been great. It's really streamlined the business-side of my teaching so I can focus on making great music with my students!

Pros

I love MMS for it's easy to use accounting functions - I can schedule all my students, and easily keep track of what families owe, as well as my own expenses. It also helps me budget, because I can see my income for a particular month at a click. I love the automatic invoicing function too!

Cons

I would really like for there to be a third party invoicing function (outside of a family account).

Review Source

JW

Joy W.  
Piano teacher  
Music  
Used the software for: 2+ years

### "Transformative for my piano studio "

September 22, 2023

5.0

Pros

It’s been a game changer for the organization and upkeep of my piano studio. Thanks to the automatic invoices, studio calendar, features to keep track of business expenses, studio reports, etc, I can focus more on teaching my students!

Cons

I cannot think of something at this moment.

Review Source

MH

Mary H.  
Piano teacher  
Music  
Used the software for: 6-12 months

### "My first 10 months with My Music Staff."

June 29, 2021

5.0

Very happy to be on board. I was a member of Music Teachers Helper for more than 10 years but latterly I found that it became a little over complicated for me to follow.

Pros

The software was well explained and it was easy to try the basics out from the beginning. It is best to explore a little at a time initially, and gradually knowledge of optimising your system will build up, organising timetable/billing/etc concerts and parents are welcome. It is clear that help is easily at hand if you need assistance with questions.

Cons

I have run a website before and I was looking forward to doing it again with MMS. I’m still learning how to use all things available on MMS……and I have had some snags setting up parental access ..however I haven’t tried out all the ‘help’ yet. I have learnt to love the ‘video music”.. just

Reason for choosing My Music Staff

The apps on you tube caught my eye…. It has proved a good move for me.

Review Source