# Page 12 | My Music Staff Reviews 2026. Verified Reviews, Pros & Cons | Capterra

> Page 12 - Is My Music Staff the right Music School solution for you? Explore 755 verified user reviews from people in industries like yours to make a confident choice.

Source: https://www.capterra.com/p/148451/My-Music-Staff/reviews

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My Music Staff

4.8 (755)

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/)

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Last updated March 13th, 2026

# Page 12 - Reviews of My Music Staff

## Showing most helpful reviews

Showing 276-300 of 755 Reviews

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Most Helpful

Rating

Company Size

Reviewer's Role

Length of Use

Frequency of Use

Lisa B.  
Music Teacher  
Music  
Used the software for: 1-2 years

### "Helps my studio run smoothly"

September 13, 2018

5.0

I appreciate the quick support that My Music Staff provides whenever I have a question and need help with something.

Pros

I love the ease of scheduling students and managing my day-to-day schedule! I also appreciate that I can provide my studio families access to things like their personal calendar and downloads of recordings that enhances their experience in my studio. My Music Staff takes my studio to the next level!

Cons

The only thing I don't care for is not being able to specify a quantity for an item in my lending library. If I have multiple copies of an item I'm lending to a student it would be helpful to see that only one of them is borrowed but I still have one remaining.

Review Source

John P.  
Staff Instrumentalist  
Religious Institutions  
Used the software for: 2+ years

### "Couldn't Run My Studio Without It"

September 12, 2018

5.0

In general, I love MMS. Everytime I meet someone starting their own studio or who is still trying to keep up with things on paper, I recommend MMS to them.

Pros

MMS is typically very intuitive to use and helps me keep track of my schedule and tuition. It integrates seamlessly with my WordPress site and has made getting new students much easier.

Cons

Some features are a bit "clunky," especially on the parent's side. Getting parents to use the site to schedule lessons or check their bills is difficult just because it takes several steps.

Review Source

DM

Daniel M.  
Guitar coach  
Education Management  
Used the software for: Less than 6 months

### "Could be better"

December 3, 2023

1.0

Pros

I like how well its all set out and its great for keeping notes on students lessons.

Cons

Videos dont work properly. I have very fast Internet but the vidoes never work properly. My students say the same.

Switched from

[Google Classroom](https://www.capterra.com/p/186631/Google-Classroom/)

It looked good but was disappointing. Customer service is not very good.

Review Source

BF

Benjamin F.  
Head Instructor  
Music  
Used the software for: 6-12 months

### "Excellent Program for great value!"

March 19, 2022

5.0

Pros

This a great product that helps me to organize my piano studio. I love the features and how they have designed it with a private music teaching professional in mind. Its made my studio life so much better and helped me to conduct business in a more professional manner. Its great to have a company that's support a large population but who are mostly invisible as a customer base.

Cons

I offer both private lessons (something that this software is well suited to) and classes. I'd like to have a little more functionality with the classes. My classes and private students are different offerings and they all go together in the mix and I don't have a way to separate them out. I'd like a tab on the left that let's me manage classes (i.e. multiple people per time unit). Otherwise, awesome software!

Review Source

SR

Sunara R.  
Piano Teacher  
Music  
Used the software for: 2+ years

### "Review From Sri Lanka"

September 24, 2023

4.0

Very helpful for a individual studio teacher like myself. Gives my clients a very professional service.

Pros

Student details, calendar scbedule and attendance tracking, family accounts invoices and payment tracking, income expenses and reports

Cons

My students and parents don't interact or login to the system. So practise journaling and repartoir features I hardly use.

Review Source

VR

Verified Reviewer  
Choir Director, Clark High School  
Education Management  
Used the software for: 1-2 years

### "Great for automation and ease of communication!"

September 12, 2018

4.0

Very positive – I look forward to seeing what improvements they make in the future!

Pros

I love the automation functions. It’s so easy to set up automatic bill pay, automatic invoicing, and automatic reminders for my students! Also, it’s very easy to onboard new clients.

Cons

Some of the interfaces – especially selecting the time when scheduling lessons – is quite clunky. Especially on mobile devices. Also, working with PayPal integration was a nightmare! Not sure if anything is changed since I set up my account or year ago, but integrating with Stripe took me about five minutes. I spent over two days trying to get PayPal business set up, & it wouldn’t work.

Review Source

VR

Verified Reviewer  
Owner  
Arts and Crafts  
Used the software for: Less than 6 months

### "Software to help manage a music school effectively"

November 11, 2019

5.0

Useful for anyone in the music teaching industry who needs a platform to help organize the many invoices and schedules needed to run a music academy.

Pros

This software is like most business management platforms, but has some nuanced features particular to running a music school. Sets up easy to view calendars and schedules for both teachers and students alike, which in turn streamlines the management side of a music academy, all for a decent monthly price.

Cons

There is some workflow issues as the program attempts to handle multiple income streams and schedules. There is also some personalization touches that could be added to the software to help business create their own personal touches to invoices and emails to clients. Also needs to incorporate electronic transfers.

Review Source

Response from Port 443

January 7, 2020

Hi there! You'll be happy to learn that we do actually offer the option to customize the email templates and SMS templates. You're in full control! You can also customize your invoices by uploading your company logo and choosing your brand color. We also integrate with Stripe for online payment processing. This will allow you to accept both credit cards and ACH payments (bank transfers). Our support team would love to help you get all of this up and running! They can be reached at support@mymusicstaff.com.

EW

Emerson W.  
Owner and Teacher  
Music  
Used the software for: 2+ years

### "Most Important Tool in My Studio (besides the piano)"

September 22, 2023

5.0

From bulk emails, to scheduling, to auto invoice/pay, I genuinely do not know what I do without MMS. I’ve used it for at least 5 years now

Pros

Fantastic organization, reliable, great support, frequently updated

Cons

Honestly nothing. MMS offers everything I need and more.

Review Source

Estela A.  
Trumpet Master Class Artist  
Music  
Used the software for: 1-2 years

### "Next level of music administration"

September 12, 2018

5.0

My personal experience has been outstanding. It was extremely easy to setup and understand the software, my student love it and the support has always been fast and helpful. Couldn’t ask for a more dedicated company to work with that actually understand what music teachers need.

Pros

I love so many features but my favorites are automatic billing, being able upload sheet music and audio tracks for my students and write weekly notes for them. They all save me time and provide a professional experience for members of my studio.

Cons

I love everything, but I wish the soft ware had a way to award points or stickers or something to students. Like an incentive they can collect and look at online anytime.

Review Source

SA

Stuart A.  
Tutor  
Music  
Used the software for: 1-2 years

### "Does pretty much everything pretty well"

September 18, 2023

4.0

Pros

I love how easily MMS slotted into my business processes and made them faster and better! It was easy to use and to adapt to how I structured my studio-based teaching

Cons

I would love for it to be more customisable and to accommodate for the taxation laws in my country (Australia)

Review Source

VR

Verified Reviewer  
Kindermusik & Piano Teacher  
Education Management  
Used the software for: 1-2 years

### "Keep your teaching business on track!"

September 13, 2018

5.0

Given I tend not to have the mindset for creating my own processes (unless it's teaching related), My Music Staff has made it so easy to plug into another easy system to keep track of my business. Before this, it was an unorganised attempt at an excel spreadsheet, where I really had no idea how to approach it. This has taken all the guess work out of it.

Pros

The thing I love best about this software is that it's so easily to track your income and expenses, and at the touch of a button, convert, print, and hand it all over to an accountant! Or if you are that way minded, do your own tax etc. For a busy teacher, this is a simple and effective way to keep all your bookwork current.

Cons

I haven't yet gotten my head around the part of this software that creates a communication between students and teachers, with posting information for students and parents to read etc. I also would like there to be an option to create invoices that were not dependent on "students" for when music teachers have other music gigs that they need to invoice for.

Review Source

MM

Michelle M.  
Owner  
Music  
Used the software for: 2+ years

### "I LOVE MyMusicStaff!"

September 16, 2023

5.0

Great customer service, good support online (FB group) and I find it to be affordable even as a small studio owner.

Pros

I like the layout, intuitive nature of the program and that it offers almost everyone I want in a software management program.

Cons

That I can't print mailing labels easily.

Reason for choosing My Music Staff

Reviews and pricing were good

Review Source

NP

Naomi P.  
Director  
Music  
Used the software for: Less than 6 months

### "My Music Staff for Lisburn Music Centre"

September 15, 2023

5.0

Fantastic!

Pros

How easy it is to use! It combines everything together; billing, scheduling, invoicing from teachers, up to date information

Cons

It’s complicated relationships between calendar and unassigned students.

Alternatives considered

[Tutor Platform](https://www.capterra.com/p/198377/Tutor-Platform/)

Reason for choosing My Music Staff

Price and quality

Switched from

[Google Forms](https://www.capterra.com/p/176571/Google-Forms/)[Google Docs](https://www.capterra.com/p/160756/Google-Docs/)[Microsoft Access](https://www.capterra.com/p/233275/Microsoft-Access/)[Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/)

To combine everything under one system

Review Source

DB

Didi B.  
Teacher  
Entertainment  
Used the software for: 1-2 years

### "Music Staff is great! "

September 15, 2023

4.0

Helps me not have to keep track of financials that stress me out as long as you keep it up.

Pros

Product is fairly easy to use. I like that it helps Track attendance and doesn’t let me book over other clients. Since I have students all over the country, it’s helpful that it does scheduling in Both my time zone and automaticly schedules them in theirs- if they are in different time zones than me.

Cons

My only complaint is I wish when I traveled the time zones would auto change like they do on my iCal

Review Source

VR

Verified Reviewer  
Music Instructor  
Music  
Used the software for: 6-12 months

### "Simplifies My Business"

December 13, 2018

5.0

I am generally receiving my monthly payments on time with auto pay, have all my customer info in one place, and have a website that looks great. Totally worth the cost of the software.

Pros

I love that the software has a flat rate and is not based upon the number of students I am teaching. I love the auto billing feature. I no longer have to remind parents to pay each month. I love that I can easily message my students and write notes about lessons. I also love that I can have a website for no additional cost.

Cons

Setting up my studio was time consuming, but I'm not sure that there is a shot cut for this. I have struggled a little with adding fees to my customers' accounts and having them show up on the following month's invoice. I asked about this on the Facebook page and received some help.

Review Source

IV

Immanuel V.  
Director  
Music  
Used the software for: 1-2 years

### "Absolutely fantastic tool for any music school"

May 13, 2019

5.0

Through mymusicstaff we sorted out our timetabling, added all our 17 tutors, process payrolls, create studio reports, manage attendance and so much more. It is easy to use, can be used on desktop and mobile devices and is incredibly reliable and easy to use.

Pros

Does absolutely everything we need! Scheduling, communication, payroll, reports, cancellations, attendance... everything is intuitive and reliable.

Cons

Sometimes when loading the application the current day doesn’t show any appointments and the site needs to be refreshed.

Review Source

NE

Natalie E.  
Director of Education Services  
Music  
Used the software for: 2+ years

### "Super Staff Sorting Software."

September 12, 2018

5.0

Superb, It really has made life so much easier and efficient. The fact that students can log in and see their notes, make payments and feel more involved helps to build the community feel that we struggle to get with one to one lessons.

Pros

I can track what and where staff are meant to be at any one time quickly and see if they have any free slots for new customers. I can also trac customer payments and make sure every one is getting paid when they should be.

Cons

Not being able to have more than one teacher added to an event - I have to set up events for each teacher, then pick one who will charge the customer and then set the others to no charge for the customer. It would be great if it was possible to set multiple teachers in an event and that it would automatically show on their calendar. Also I can set different pay levels for different teachers even different groups but somehow if I pay a teacher £20 per hour and they have a 45 min lesson the system doesn't always calculate the new charge automatically - this could just be me not setting it up correctly.

Review Source

Ryan E.  
Creative Pro  
Music  
Used the software for: 2+ years

### "The backbone of my business"

September 13, 2018

5.0

I can keep track of everything and I love it.

Pros

The software is easy to use and makes my music school sit above the rest with its technology. Students are emailed reminders before lessons, can log in and access their music and files and I can keep on track of my teachers payroll. It’s the one stop shop! I couldn’t imagine not using mymusicstaff.

Cons

Doesn’t integrate with xero Auto-pay function could be improved with more payment schedule options.

Review Source

LG

Lisa G.  
Teacher  
Music  
Used the software for: 2+ years

### "great personal attention"

September 21, 2023

5.0

The customer service at My Music Staff is super helpful. And personable. And fast. Real human beings who care about their work. It is a treat.

Pros

The most useful feature for me is disseminating files to my students. I send out audio files and pdfs and they get stored easily in folders.

Cons

I place several files in folders every week. It is time consuming to move the files from one place to another because the titles for main folders do not look different than the titles for the internal folders (except that they are longer. I wish the different levels were bolded or capitalized.

Review Source

MP

Michael P.  
CEO  
Performing Arts  
Used the software for: 6-12 months

### "My Music Staff Great for Small Studio"

February 27, 2024

5.0

My experience was good while I was teaching solo from my home. However, as my academy has grown, MMS did not handle scaling to size as well as other packages.

Pros

MMS was easy to setup and worked well for me as a solo music school teacher.

Cons

My studio now employs 15+ Instructors and admin. MMS did not scale well nor did it offer the automation features of other similar software packages. I replaced MMS with Opus1

Review Source

Parker S.  
Owner / Teacher  
Music  
Used the software for: 2+ years

### "Invaluable Software"

September 12, 2018

5.0

Invaluable. Could not run my business without it!

Pros

I have been using MMS for the past 3+ years and highly recommend. I am always discovering new features and they are constantly updating the software on their end as well. Customer service has been great and the interface is very intuitive.

Cons

Would like to see the function for students to have a bit more control over their schedule and applying makeup credits if I had to choose something.

Review Source

Erica V.  
Relationship Manager  
Hospitality  
Used the software for: 2+ years

### "Critical Software for My Music Studio"

September 13, 2018

5.0

I switched from a competitor after researching several years ago and never regretted it! The developers also are open to suggestions from users, which is great! I highly recommend!

Pros

I love using the scheduling calendar and invoicing for all my students through My Music Staff. It’s even possible to set up automatic payments from your studio’s families!

Cons

Some functions take a bit of understanding in order to master them, but the support is readily available!

Review Source

Erin K.  
Private Vocal Instructor  
Music  
Used the software for: 1-2 years

### "Easy and Effective!"

September 13, 2018

5.0

Amazing! I can write notes, private or public anywhere on any mobile device.

Pros

How simple and organized it looks. It also is very flexible in terms of scheduling

Cons

I really don’t have anything bad to say, but when accessed on a new computer the colors for each teacher disappears and shows as all blue which can look confusing.

Review Source

Response from Port 443

September 18, 2018

Hey Erin! My Music Staff offers three different color modes (teacher, category and location). You can change the color mode from the Calendar menu by clicking "Options" and changing the "Calendar Preferences". You can also select a default color option for in your Studio Settings. Reach out to support@mymusicstaff.com if you need a hand!

LO

Lois O.  
Violinist and music instructor  
Music  
Used the software for: 2+ years

### "My Music Staff Review"

September 15, 2023

4.0

I would like to automate scheduling.

Pros

I love that all the information my students need to register is automated and I receive the registration information In an email.

Cons

I find scheduling very difficult because it doesn't have features I need. (maybe it does now..?)

Review Source

RS

Rebecca S.  
Owner/Educator  
Music  
Used the software for: 2+ years

### "You saved my music school!"

September 17, 2018

5.0

A-MA-ZING. My office manager and I love it. Because of MMS, we can effectively run the school, AND have a life outside of it. When I was using Excel I'd spend HOURS and HOURS in front of the computer, and now I have time to spend with my family because MMS automates many of the tasks I was doing by hand.

Pros

I was using an Excel spreadsheet before I transitioned to MMS. Of course, that was back when I had less than 100 students. Now with 300 students (and still growing), I would've been lost without this amazing product! I love the automatic invoicing, the ACH capability (this is KEY), the easy-peasy payroll and other reports, but all of these features are just a BONUS on top of the best scheduling system I've ever used. We would be poorly organized, and I'd be out a ton of $$$ hiring staff to take care of all of these facets that MMS offers in ONE platform. Kudos, My Music Staff!

Cons

It's been buggy from time to time, but we knew that it was a new product going in. Your staff has been awesome in responding to all service requests.

Review Source