# Page 18 | My Music Staff Reviews 2026. Verified Reviews, Pros & Cons | Capterra

> Page 18 - Is My Music Staff the right Music School solution for you? Explore 755 verified user reviews from people in industries like yours to make a confident choice.

Source: https://www.capterra.com/p/148451/My-Music-Staff/reviews

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My Music Staff

4.8 (755)

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/)

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Last updated March 13th, 2026

# Page 18 - Reviews of My Music Staff

## Showing most helpful reviews

Showing 426-450 of 755 Reviews

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Rating

Company Size

Reviewer's Role

Length of Use

Frequency of Use

Ruth S.  
Performing Artist  
Performing Arts  
Used the software for: 6-12 months

### "A must-have for private teaching studios"

September 16, 2018

5.0

MyMusicStaff makes student tracking so much more efficient. As a private music teacher, I was in the cycle of going between electronic diary, paper diary and ring binder student management techniques but each style had its limitations! MyMusicStaff has seamlessly taken every good aspect of each of these organisational processed and combined it into a user-friendly, intuitive platform.

Pros

I love the integration between the calendar and the student files. Being able to input lesson notes, repertoire and payment information from the one window is fantastic.

Cons

The only aspect I struggled with was the navigation within the site itself; ie. how to assign repertoire from a lesson but also automatically include it in the music library.

Review Source

AR

Andrea R.  
Voice Instructor  
Music  
Used the software for: Less than 6 months

### "Game Changer!"

September 12, 2018

5.0

Before, I spent so much time keeping track of invoicing, payments, writing out receipts, etc. This is saving me so much more time, and I have the peace of mind that ALL my info is in one spot.

Pros

I love how it organizes every aspect of my home studio- once you input all your student info as needed, it literally does the work for you in regards to billing, etc. I LOVE how putting together the website is SO much easier than others I’ve tried- I cancelled my subscription to my old website. I haven’t even used all the options yet, and I feel that this software is definitely money well spent! Highly recommend trying it for a month. I’m not really good at anything related to computers, etc, but I can do this! The “help” button IS helpful, and if you cant get your answer there, then the helpful staff will answer your question for you.

Cons

If I had to choose something, I’d say I wish I could rewrite the automated text message that gets sent out to my students...It may be able to do that already, I just haven’t figured it out yet

Review Source

Response from Port 443

September 18, 2018

Hey Andréa! Great feedback! You can actually customize all of the automated messages that are sent by email or text. Reach out to support@mymusicstaff.com for some help. You could also use the "Help" section and take a look for our "Can I customize the emails that My Music Staff sends out?" article.

PM

Patrick M.  
Teacher  
Music  
Used the software for: 2+ years

### "I LOVE this Program! "

September 12, 2018

5.0

My Music Staff has been an asset to my studio- with 40 students I couldn't keep it running on my own, this has made my life complete!

Pros

It's so easy to use- everything is where you expect it to be, and the pricing is great compared to other companies on the market. I switched to MMS 3 years ago and I would never go back! I use it for my personal studio and my work's music studio that I oversee! 10/10 I recommend it to every teacher I meet!

Cons

I actually have no complains about this software, anytime I've had a question the support staff answers it almost instantly- it has been a real joy!

Review Source

Stefano P.  
Freelancer  
Music  
Used the software for: Less than 6 months

### "My experience as an administrator user of the software for 3 months. "

January 25, 2023

3.0

Overall my experience with this product was not so satisfactory, however the time I am testing it is short. Therefore, I will give it a few more months of opportunity.

Pros

What I liked the most was being able to plan the lessons for the students, as well as the facility to make reports and statistics on the progress of the groups.

Cons

What I did not like is certain errors that are presented, such as double payment and e-mail messages that generate some discomfort in users who pay for the service and get messages that confuse them.From my point of view an update is needed to correct these errors, improve the interface and reduce the cost.

Review Source

CQ

Carmen Q.  
Piano Teacher  
Music  
Used the software for: 6-12 months

### "MMS is the BEST bookkeeping software for music studio owners out there!!"

March 12, 2022

5.0

Pros

Easy to use, everything is in one place, student scheduling and billing is made SO easy, invoicing, projected monthly income is easy to generate, etc. They also have the best customer service!! You can reach out with any question through email or phone and you will have a kind and helpful team member answer your exact questions with great solutions.

Cons

It has a bit of a learning curve. It took me a good two months to become fully comfortable with it but I’m so glad I was patient enough to learn because I can’t imagine owning my studio without MMS.

Review Source

GS

Garry S.  
Owner  
Music  
Used the software for: 2+ years

### "Music School Software."

February 13, 2019

4.0

Pretty seamless operation. Pretty good bang for the buck.

Pros

Does all the required setup for your school for teachers, students , scheduling, invoices. It even has a rudimentary website that you can direct prospective students to until you develop a more professional one.

Cons

It can be difficult to find some options and preferences that are nested within other areas.

Review Source

ET

Erin T.  
Voice instructor  
Music  
Used the software for: 1-2 years

### "Game-Changer"

September 12, 2018

5.0

MMS saves me hours a week on bookkeeping, and my clients love that they can easily log on and see their calendar and make changes as needed.

Pros

I single-handedly manage a studio of 60 students. This software has made it possible to keep track of all of these clients, communicate efficiently, and manage all of my bookkeeping with just a few clicks of a mouse. What had previously taken me hours per week now is done nearly automatically.

Cons

I only wish there was a place on the students daily attendance and notes page that showed the student’s current balance.

Review Source

Response from Port 443

September 18, 2018

Hey Erin! What are you doing with all that time saved now? :) You can actually display the Family Account Balance on your Home Agenda. Reach out to support@mymusicstaff.com and we can help you get this feature enabled.

kS

kodi S.  
Studio Music Instructor  
Music  
Used the software for: 1-2 years

### "Best Music Studio Software I’ve found!!!"

September 13, 2018

5.0

Overall I couldn’t be happier with how my studio is flourishing in its first year using My Music Staff. The parents love it, I love the financial part of it, and the scheduler makes it easy and keeps open communication so that both sides can see when the lessons are/aren’t scheduled.

Pros

My biggest pros about My Music Staff are the invoice and automatic reminder capabilities. They make it such a breeze to bill your students and make sure that they are reminded each and every week to show up to their lessons which lowers your “no-show” student frequency.

Cons

The only thing I wish My Music Staff would incorporate is a mobile app that is a bit more user friendly than the saved webpage version. Otherwise, I absolutely love My Music Staff as a Music teacher!!!

Review Source

CF

Chelsea F.  
Music teacher  
Music  
Used the software for: 6-12 months

### "This site has saved me at least 8-10 hours per month! "

September 12, 2018

5.0

IT saves me SO MUCH TIME, and I'm much more organized now.

Pros

Billing is now a minutes-long endeavor, whereas before I joined "My Music Staff", it would take me about 8 hours to write up, proof-read, and send my bills every month. Scheduling is SUPER EASY now, too, and I love that students can reschedule their own lessons. I'm so grateful that my teaching schedule automatically shows up on my iCal and Google Calendars, too. (Though is can be a bit quirky...)

Cons

I wish I could make it so that each student group could only see lessons available at their available teaching locations. Right now, all of my students can see available lessons at all of my locations, but, for example, my Monday students can't take lessons at my Tuesday and Thursday locations, and vice versa. It hasn't been a problem yet, but I can see how it could be a problem in the future.

Review Source

DL

Denise L.  
piano teacher  
Music  
Used the software for: 6-12 months

### "Easy once set up"

April 5, 2022

5.0

Positive. Once I switched over, I am very happy.

Pros

Free month allows me to set up and play around with settings; tracks earnings, attendance, finances, deductions, student info.

Cons

I wish there was a student chat interface like Tonara - my students love that. Price increased right after I completely switched over.

Review Source

KM

Karen M.  
Executive Director/Founder  
Non-Profit Organization Management  
Used the software for: 1-2 years

### "My Music Staff Solved our problems"

September 12, 2018

5.0

Our bottom line has improved because of the invoicing capabilities and the invoices themselves are very clear. We like that we could put our own logo on the invoice, especially as we have nothing to do with music :)

Pros

We love this software and we don't even teach music! We are a non-profit offering thera\[eutic aquatics for people with disabilities. We mainly do one-on-one sessions with participants. This scheduler offered us what we wanted and solved our problems at a better cost than any other lessons software one would normally find for sport or therapy sessions. We use the music related headings to sort for other groups specific to our use.

Cons

there are a few things we have to work around, especially in the sorting capabilities.

Review Source

Meale Y.  
marketer  
Business Supplies and Equipment  
Used the software for: 6-12 months

### "music class management"

January 16, 2023

5.0

Pros

My music staff staff is a software built for music class sheduling and management. it is easy to set up a calendar

Cons

the sheduling tools must offer more ways to set up a proper calendar

Review Source

CC

Caitlin C.  
Voice Instructor  
Music  
Used the software for: 6-12 months

### "Huge time saver!"

September 13, 2018

5.0

Pros

My Music Staff really is like having an office assistant. All of my students' contact info is in one place. I'm able to create mass emails that are still personalized to each student with their email template creator. And I just can't live without the automatic invoice system. It saves me hours every week! I also love seeing my daily agenda, and all the info for each student right on the homepage.

Cons

I wish that the calendar view from the student's perspective would automatically show all of my lessons, even if they are full. That would help my students understand what my schedule is like on a day to day basis. I also think the calendar interface for the students is a little confusing when they are registering for a different lesson time. Most of my students still come to me to reschedule lessons, rather than using the site.

Review Source

GK

Gabrielle K.  
Owner/Licensed Simply Music Teacher  
Music  
Used the software for: 1-2 years

### "Good for individuals, not built for studios"

May 2, 2019

4.0

Pros

I liked that I could keep track of number of lessons, missed lessons, absences, no shows and such. I also liked being able to take notes on the lesson plans.

Cons

Some things are too difficult to navigate, even for someone young like me. I had a hard time navigating easily through the calendar, profile, and a few other obscure features.

Review Source

Response from Port 443

May 3, 2019

Hey Gabrielle! Thanks so much for taking the time to provide feedback. It really helps us gain valuable insights into how our wonderful members use the service and identify some great opportunities for helping them even more. We took a look at your account and it looks like you were only using the single teacher version of My Music Staff. Our support team would be happy to help guide you through adding additional teachers to your account. This would address all the difficulty you had trying to manage a multi-teacher operation from a single teacher account. The team can be contacted by phone at 1-888-732-6134 or by email at support@mymusicstaff.com. We look forward to chatting with you!

MR

Marconi R.  
Owner  
Music  
Used the software for: 1-2 years

### "Perfect for me - I hate Admin."

September 13, 2018

5.0

I tested a few other alternatives and they don't work. I really don't have to worry about admin anymore. I spend 10 minutes a day tops on it. I love it.

Pros

User friendly All features are useful Very reasonably priced

Cons

I wish you could write invoices on a free field format so I would not have to add a new student (client) for one off invoices. In my case, consulting, live performances, music production. They are all one off jobs for non recurring clients and having to create a profile just for a single invoice is painful.

Review Source

VR

Verified Reviewer  
Owner, Piano Instructor  
Music  
Used the software for: 6-12 months

### "Alexa Lima Music LLC."

September 12, 2018

5.0

As a new music studio, My Music Staff has been integral to the process of establishing a concrete foundation and aiding in the day-to-day tasks that I have encountered.

Pros

Auto-Invoicing Blog Posting Emailing/Text Templates

Cons

Nothing so far! I have enjoyed every aspect since signing up in February.

Review Source

GL

George L.  
Teacher and Director  
Education Management  
Used the software for: 6-12 months

### "Best thing I have done for my teaching"

June 28, 2021

5.0

Absolutely brilliant software, its completely revolutionised how I run my teaching business. Everything has become become much easier to do and track. I feel on top of every aspect of my business admin and student progression from within My Music Staff.

Pros

Ease of use is brilliant. Scheduling is very easy. Invoicing is great how you can send multiple pre calculated invoices in one go. Also amazing for organising lessons and lesson content.

Cons

One improvement I would love to see, is being able to mark multiple invoices as being paid in one go. In the same way you can send multiple invoices, being able to add payment/mark multiple transactions would really cut out a lot of unnecessary admin time.

Review Source

Nicole C.  
Composer & Flutist  
Music  
Used the software for: Less than 6 months

### "Taking Back Control of my Teaching Career"

September 12, 2018

5.0

Pros

This system has helped me take back control of my teaching career. I had done some teaching at store's but unhappy with the consistency of payment and student load. The only thing I hated about teaching from my house was getting money from parents and properly documenting it. With this app, I am able to get a regular payment schedule, keep track of attendance, makeups, and communicate with parents and students. This app has been career changing!

Cons

I wish there was a mobile app that parents and I could download instead of going to the website. That has been the only complaint from the parents.

Review Source

GS

Gladys S.  
Piano teacher  
Education Management  
Used the software for: 1-2 years

### "Great product "

December 23, 2022

5.0

There’s not too much I don’t like about it

Pros

Great recordkeeping and finance tracking. Everything about the software is great. Great calendar feature. Very easy to use.

Cons

There’s not much I don’t like about it. Very easy to use.

Review Source

AS

Amber S.  
Owner, Teacher  
Music  
Used the software for: 2+ years

### "Very helpful! "

September 13, 2018

4.0

My Music Staff helped me with scheduling most of all. It has been a lifesaver! Even syncs now with Google calendar so I don’t have to click back and forth between both you personal calendar and business calendar when needing to schedule things. Amazing interactions from the parent and student’s side of things as well! Parents have raved about the text message and email reminders they get! It makes me look on top of things!

Pros

It is reasonably priced, even for small studios or private teachers.

Cons

It took awhile to understand the billing setup aspect but it is very flexible and it is easy to change things as needed.

Review Source

RT

Rebekah T.  
CEO  
Music  
Used the software for: 2+ years

### "Every teacher needs this for their studio!"

October 18, 2018

5.0

I love it! Very user-friendly, and automation has taken many hours of work off my plate every week!

Pros

I love the ease of invoicing straight off the studio calendar! Families love to login, make payments online, and see their lessons/recitals schedule on the calendar. Teacher notes emailed directly from calendar/attendance make the connections possible if parents aren't present on a weekly basis. I love everything about MyMusicStaff and highly recommend it!

Cons

I dream of one day being able to directly connect to QuickBooks from MyMusicStaff!

Review Source

CC

Corey C.  
Owner/Operator  
Music  
Used the software for: 2+ years

### "Not a paid advertisement... AMAZING!!! "

September 12, 2018

5.0

This is not a paid advertisement. I started our music studio biz 3 years ago when I had a handful of students. I immediately chose MMS due to the services of other similar products. We now have over 100 students with just 2.5 teachers!!! I would not be able to run day to day operations without this service. Thank you so much, MyMusicStaff!!!

Pros

Ease of use and functionality! Makes running a small business a breeze.

Cons

Some searchable fields on select pages not available

Review Source

Response from Port 443

September 18, 2018

Wow, 100 students? Well done! We'd like to know which pages are lacking in searchability for your particular needs. Let our team know at support@mymusicstaff.com ;)

GM

Glenna M.  
Piano Teacher  
Music  
Used the software for: 2+ years

### "I recommend My Music Staff constantly!"

September 12, 2018

5.0

I used a ledger for my first three years of teaching piano lessons. It was a disaster trying to keep track of payments, attendance, and taxes. Even a spreadsheet didn’t help me. But when I made the switch to My Music Staff a few years ago, suddenly EVERY part of bookkeeping and scheduling was easy. Once the online payment options was added, I saw an increase in on-time payments. I will always use My Music Staff!

Pros

I love the scheduling, keeping track of attendance, invoice options, keeping track of my tax info, and the online payment option.

Cons

Nothing. I love it and can’t find any feature that I don’t like.

Review Source

SB

Scott B.  
Music Studio Program Manager  
Music  
Used the software for: Less than 6 months

### "A new user"

September 22, 2023

5.0

Pros

The calendar and scheduling program features are invaluable for our staff as we attempt to modernize our music studio record keeping

Cons

There are so many features that it is hard to know which may be best for our program as we get started.

Review Source

JP

JOE P.  
Regional Director  
Performing Arts  
Used the software for: 6-12 months

### "Does ALMOST everything I need"

November 20, 2018

4.0

Pros

The customer service has been helpful. I've been able to keep all lessons in one place and do auto-invoicing

Cons

Can't require auto-pay easily. Can't sort students geographically or show on a map.

Review Source

Response from Port 443

December 12, 2018

Hi Joe, It's been a pleasure helping you get your business up and running with My Music Staff to automate and streamline costly admin work. Did you know you can require auto-pay for all newly added credit cards? You can also make sure that a family always has one verified payment source on file. Here's what you'll need to do to enable these features: 1. Click "Settings" in the top right-hand corer and select "Studio Settings". 2. Select the "Online Payments" tab. 3. Under the "Require" section, enable the features you wish to use. 4. Click "Save".