--- title: "Page 2 | My Music Staff Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Page 2 - Is My Music Staff the right Music School solution for you? Explore 768 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/148451/My-Music-Staff/reviews/?page=2" page_type: "reviews" language: "en" --- My Music Staff 4.8 (768) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated September 29th, 2026 # Page 2 - Reviews of My Music Staff ## Showing most helpful reviews Showing 26-50 of 768 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use WH Wyatt H. owner teacher Music Used the software for: 2+ years ### "Massive EFFICIENCY Gains" June 25, 2026 4.0 Over all I can say that it has been positive. It really has. I would not be able to run my business as efficiently, or really at all, without it. The cost is really negligeable for someone that has even 4-5 students. When you get to the point where your teaching 20 kids, the cost savings in time is hundreds to thousands of dollars. I haven't really had to work with customer support, so I can't speak to that. The user interface is reasonable. Some of the items could be more efficiently placed, like the lack ability to send emails without going to the student list. If you don't know where something is, you'll be able to find it within a couple of minutes. Pros I love the automatic invoicing and billing options. I'm a solo music teacher running a studio of 45 families on my own, and the main reason i sought out my music staff was because I was spending 20-30 hours a month manually creating invoices and sending them out by email. The last time I did that was when I had 25 families, and it was unmanageable. 45 families would not be possible without my music staff to help me. Cons One of my main issues is with the html wigits that you can use on your website. A while ago, there were a couple calendar wigits released to make "client self scheduling" possible. For someone who only wants clients to be able to schedule lessons for them selves, that's great. For me, it's not, because I only allow clients to start taking lessons from me once they've gone through a free consultation where we talk about policies, procedures, billing, and scheduling. I would only want to allow people to "self-schedule" for consultations. but even if I change the available timeslot on the calendar to say "consultation" for some reason the html wigit will not only say its a "consultation" but also a "lesson". which means people would show up confused about what kind of session they're doing unless i scheduled them manually. This is a clarity issue that I could not allow on my website, so I had to stay in a manual scheduling setup. there also doesn't seem to be a method of integrating a physical POS into my music staff. If I take a payment from someone using a credit card, NO I do not want to have to input that data manually after the fact. And NO I do not want everyone to pay through the portal. I shouldn't have to force a client to pull out there phone and click a bunch of links to be able to pay and have the payment tracked automatically. This is a feature that would make my life INFINITELY easier. But I also doubt it's coming in the next year or 2. I won't leave because it's not there, but I will be sitting here with a constant level of 3/5 satisfaction. Review Source JK Jeanne K. Private Piano Instructor Music Used the software for: 2+ years ### "Excellent way to manage your music studio!" June 3, 2026 5.0 Excellent experience! Website works great. I just wish I could get my parents and students to use it. I have no complaints. Pros This service makes my piano teaching life so much easier! Keeping track of each student, payment and billing, and even having a repertoire list is so helpful! I have used one other service that wasn’t nearly as good and before that I did everything by hand. It is very easy to use and I rarely have a problem. When I do there is quick, personal help available. So worth the money I pay each month! Cons I wish that Mac would allow me to use all the symbols available. If I’m not mistaken the problems that I tend to have are Mac related. Review Source SL Sally L. Teacher Music Used the software for: 2+ years ### "I love My Music Staff" July 28, 2026 5.0 Once you have created profiles for your students and have created your calendar, you are off and running to making your life easier and organized. This product keeps track of everything. The price is right too! Pros My Music Staff has made scheduling, invoicing, keeping track of payments and expenses, contacting parents and creating reports for my accountant a breeze. You can customize your invoices and set up automatic reminders for payment. Customer service (you get to talk to a real person!) is terrific at answering questions and guiding me through the process of my issues. My Music Staff offers so much more than I will ever use (and more than I will ever know about). Cons Setting up the student accounts and calendar initially is the most tedious part of this process. Learning how the product works and making your way around it can be frustrating at first but the customer service department is great at helping you through it. Review Source GV Graham V. Instrumental Music Teacher Music Used the software for: 6-12 months ### "Music Lesson Planner's Dream" July 19, 2026 5.0 I love it. It makes my planning so stress free. I am not one for spending lots of time in front of a computer, so this program ticks the boxes for me. Pros I can set up music classes so easily. Because I work a revolving timetable each week, I have to change the times of each lesson so this software makes it so easy to do that. Also, because I teach music at a primary school, the school timetable changes regularly with extra curricular activities, so making changes to my timetable in MyMusic Staff is an easy task. Keeping the records of each family is so convenient and keeping track of payments etc all in the one place makes for a relaxed experience. Cons I would like to be able to save templates of my regular classes where everything stays the same except the time of day, where notifications don't go out until the weeks timetable is set. Alternatives considered [Teachworks](https://www.capterra.com/p/233485/Teachworks/)[MusicBiz](https://www.capterra.com/p/180366/MusicBiz/) Reason for choosing My Music Staff Value for money and the ease of setting up. Review Source GS Gail S. Director Owner Education Management Used the software for: 2+ years ### "Almost 4 yrs and still going strong!!!" May 26, 2026 4.0 Overall i am really happy with this software. I can see all my studio classes from all my teachers on one page, scheduling is so easy. Ive been using it now for almost 4 years and dont plan on changing it anytime soon. I know there are now other software packages around that do the same things but i feel "If it aint broke why fix it"? Pros I love the fact that i can send weekly notes to students AND parents. Communication is a key factor in my studio ethics. Cons I dont use the accounting side of the program as i find it too clunky. It would be good if it worked with external accounting software like Myob. It would also be good if it was developed as an app as opposed to a webpage. Review Source KC Kat C. Singing teacher Music Used the software for: 2+ years ### "it’s awesome!" May 27, 2026 5.0 My studio was growing and becoming a bit of a shambles in the back end of the operation. I was losing track of what students owed, and on occasions I was double booking lessons. Now everyone gets a reminder for lessons times (& a reminder invoice if they’re overdue in paying). I am now running what conveys as a professional studio (as a sole trader), with students respecting my time and professionalism by arriving on time and paying by the due dates. Students are often surprised there isn’t an admin team involved in my business, my workflow has improved and my stress levels of keeping up with accounts etc has decreased enormously. I can concentrate on my teaching! I’d recommend anyone considering the platform to jump on board, you won’t regret it! Pros I love the Payment and billing, lesson scheduling, business reports, and the studio management tools. Cons not the fault of MMS, but occasionally reminders just stop being sent for lessons. In the early days, customer support was quicker with replies. Review Source KD Kinnie D. Owner Music Used the software for: 2+ years ### "I love MMS!" October 19, 2025 5.0 I recommend MMS to all of my music teacher friends. It's the best platform I've ever used. I tried some other platforms, just to see what was out there, but came back to MMS for the value, the ease, and the efficiency of use. Pros I've been using My Music Staff since 2018. The platform is incredibly user-friendly. Customer Service is EXCELLENT. They are always adding in new features and upgrading the system to better suit us as teachers. Cons Sometimes I have issues with the Forms section. I've found some workarounds that get me to what I need. Switched from [Fons](https://www.capterra.com/p/171305/Fons/) I hated that my families weren't connected. It was awful. I also didn't like their calendar or automated payment set up. Review Source EC Elias C. School Director Music Used the software for: 2+ years ### "Best we have tried" June 1, 2026 5.0 So far, so good, MMS covers all our needs...it has all a music school needs. The customer service support is very good. Pros It is affordable, simply, easy to manage. We tried several other service and MMS covers all our needs. We have been working with MMS for more than 8 years Cons Bugs with make up reports, and lack of information on the general reports. Most of the reports have confusing data, complex to understand. Alternatives considered [My Music Lessons](https://www.capterra.com/p/180582/My-Music-Lessons/)[Jackrabbit Music](https://www.capterra.com/p/168245/Jackrabbit-Music-Online-Music-School-Management-Software/) Reason for choosing My Music Staff Easy to use, offer demo without hiden terms, afforable Review Source BR Becky R. Musician Music Used the software for: 1-2 years ### "Extensive offerings, couldn't have succeeded in starting my business without them." November 12, 2025 4.0 Overall very good, got me to a fantastic start with my online music lesson business. Couldn't have done it without them. Pros I love the integration of administration and web site builder. Easy to use with very good customer support. Extensive offerings, really incredible. Cons I switched because at the time the web builder was not very modern (this has since been updated). Also, I could not have students auto-reschedule in 15min increments. Otherwise, I really liked it. Alternatives considered [Fons](https://www.capterra.com/p/171305/Fons/) Reason for choosing My Music Staff I switched to Fons from My music staff for the easier auto pay and auto self schedule features. Review Source JR JOHANNES R. Music Teacher Music Used the software for: 2+ years ### "MyMusicStaff review" May 27, 2026 5.0 Excellent - completely run my music teaching business with it 80+ students with different schools. Really great Pros Everything in one place. Perfect for any music teacher or music school. Great to build my roster and keep it updated. Support staff are very helpful. Registration link is great to send to new students then easy to add into your roster Cons Can be a bit cluttered, attendance could be simplified - yes or no option. Otherwise can't think of any cons. Review Source LR Lisa R. Co-founder, Instructor Music Used the software for: 2+ years ### "Great Value for the Money" July 29, 2026 5.0 Pros I co-run a small music lessons program. This software is perfectly designed for our needs and is especially helpful at tax time. Great value for the money. Cons I have no real issues and feel that, as a music teacher, this software meets my needs better than any generic solution could. Review Source CD Christie D. Teacher Fine Art Used the software for: 2+ years ### "Most comprehensive music studio software around!" June 1, 2026 5.0 Overall, I appreciate the features that I use. I will continue to rely on them for my studio business Pros Studio management and customer support has been great. I like that I can pretty easily change from a flat tuition rate during the school year to a per lesson rate in the summer and I can switch to summer lessons being booked online. Love the auto reminder feature. Cons Sometimes a setting is changed and I have a hard time figuring out why something isn't working properly. Customer service always comes through when I have issues though so, it's a small complaint on my end Review Source RA Ruth A. Owner Education Management Used the software for: 6-12 months ### "A game changer " September 29, 2025 5.0 Excellent, I wish I’d started using it sooner! It’s made my life running a piano teaching studio much easier and saves me a lot of time doing admin. Pros It’s so user friendly and has everything you need to run your business with ease. It’s also affordable and has great customer service Cons I don’t dislike anything about My Music Staff! It would be great if they launched an app for on the go. Review Source BM Bonnie M. Guitar tutor Music Used the software for: 6-12 months ### "I’m Enamoured" May 28, 2025 5.0 I really love it and I have already recommended it to other music teachers. Anything that can save me laborious time typing up invoices in Word is fantastic. Pros It has saved me time and energy. I love the fact that it can hassle my clients who are slow to pay. Tech support is good about replying. Cons There’s not much to dislike. If the designers could make an app that I could download to my phone, that would be fantastic rather than going from the web. Alternatives considered [Xero](https://www.capterra.com/p/120109/Xero/) Reason for choosing My Music Staff Because it was more cost-effective and tailored to a solo tutor and also specific to the music industry Review Source GM Graeme M. Owner Music Used the software for: 6-12 months ### "My Music Staff is perfect for solo studio owners" August 14, 2025 5.0 I'm really glad I've started using My Music Staff to keep all of my student activity in one place. There are some features that I still haven't used, but will definitely take advantage of when I have the time! Pros The calendar is so handy to see my week at a glance. The invoicing is convenient and easy to use. My students appreciate it. Definitely great value for your money. Cons The only real con I have would be the lack of a mobile app, but the website works well on mobile, so it's not too much of an issue. Review Source AR Ash R. Piano Teacher Music Used the software for: 6-12 months ### "Made admin way easier, MMS is basically my assistant" June 1, 2025 4.0 So far it has made my admin work way easier, I can finally keep track of who payed & who hasn’t, and I no longer have to individually make invoices every month. Pros The easy way invoices are created & sent & the fact that I can keep track of all my students pieces, progress & attendance. Cons I really wish that it would time out when I log on with my mobile phone. It stays logged on with my pc but my phone is so much easier cause it’s always on me. Review Source SN Sonja N. Owner Music Used the software for: 1-2 years ### "Great for private lesson studios, less great for group lesson studios." January 31, 2026 3.0 Going from manual billing and entry with receipt books to My Music Staff was great - it saved me a lot of time. Once I switched to group lessons, it fell short on the UX. Pros Billing. I didn't have to chase down checks, cash them, keep track of records, and do all the filing. Cons Didn't work well for group lessons with our structure for unlimited make up lessons. It was clunky at best, and I had to spend a bunch of time helping parents navigate how to do a make up lesson. Review Source DJ Daniel J. Founder and Principal Owner Music Used the software for: 6-12 months ### "My Music Staff Keeps Me Organized!" March 18, 2025 4.0 My experience with My Music Staff has been positive—it really helps me stay organized. I plan to continue using it for the long term, and I appreciate that the developers are attentive to their customers' needs. They consistently improve the platform, enhancing the experience for both students and instructors. Pros Overall, the platform is intuitive and focuses on the needs of the student and instructor - It's clear that My Music Staff was created by music instructors, which is great. Additionally, it is very cost effective. Cons I wish the process for verifying and setting up bank accounts for auto payments was more streamlined. Also, having sample document templates for student intake and onboarding would be a great addition. Lastly, while the messaging feature is helpful, it would be even stronger if students and instructors could communicate directly within the platform instead of relying on email. Alternatives considered [Jackrabbit Music](https://www.capterra.com/p/168245/Jackrabbit-Music-Online-Music-School-Management-Software/) Reason for choosing My Music Staff My Music Staff was easier to navigate and more user friendly. The cost was more competitive as well. Review Source ES Elizabeth S. Instructor, Owner Music Used the software for: 6-12 months ### "It's a little clunky but some features make my teaching life easier" March 3, 2025 3.0 It makes my life a little easier, but I did all of this myself for 30 years and it's not that much better. Pros Ease of viewing my weekly schedule, option to create a make-up slot for only people who have make-ups available (even though I don't use that feature because I don't allow make-ups). Cons Adding payments and taking attendance all seems clunky. There are so many clicks. I wish there was a way to "select all" for a day when adding lesson adjustments or whatever. I have to go in and out of the schedule to see who is getting credits when I miss a day, etc. My students are constantly getting locked out of their account, and we're having to try password resets and I'm re-sending welcome messages. When setting up an ACH it has taken so long and I don't seem to be notified of what's happening. It's been ongoing for a couple of weeks with this one family. Review Source AP Anna P. Piano Instructor Music Used the software for: 6-12 months ### "Thank you, MyMusicStaff!" February 17, 2025 5.0 Pros I appreciate the great customer service during the initial set-up. They were very patient, answered my many questions, but they also suggested effective practices that I hadn't thought of made my experience wonderful. Cons I haven't used it enough to have a strong con to share. I'm still learning. Review Source TC TIM C. Teacher Education Management Used the software for: 6-12 months ### "Game changer " January 30, 2025 5.0 Makes managing my business enjoyable. As I can write notes after each lesson and write homework for my students. I love the fact that invoices are automatically generated from the attended appointments so I don’t have to spend any time thinking about it particularly. Really handy to have the website functionality and the ability to add expenses, etc., for accounting purposes. Pros Everything I need in one place to manage a teaching business Cons Setting assignments for students could be more gamified and fun, however this could be more down to my approach to be fair Review Source RW Ryan W. Music Instructor Music Used the software for: 6-12 months ### "My Music Staff Is Great!" January 2, 2025 5.0 Overall, I love this program. I'm not sure that I could run my studio without it. Pros I like the all-in-one inclusiveness of scheduling, bookkeeping, tracking mileage, etc. Cons It was quite difficult to navigate and find certain settings and features early on, and I've gotten pretty used to it but it'd be nice if certain features were a bit more streamlined and user-friendly. Review Source VW Victoria W. Cello Teacher Music Used the software for: 2+ years ### "Invoicing is a nightmare every month" December 2, 2024 3.0 Pros I liked the fact that I could have my teaching business all in one place, and their's a student portal I can share all my resources. Cons Every month the invoices and Family Accounts don't match up. Invoices don't make sense most of the time, and if you use the balance brought forward option, it is more often that not, wildly inaccurate. I have been left out of pocket on so many occasions, cos invoices are generated incorrectly from the system. Family accounts are invariably wrong, despite inputting the correct information. My books never balance! I have raised the issue with MMS countless times, and each time they fob me off with generic user manual spiel, but never resolve the issue. The customer service is appalling. Am looking for a new system to use, cos their accounts management is so inaccurate it's really damaging my business now. Review Source AA Alyssa A. Music Teacher and Owner Music Used the software for: 6-12 months ### "Great for starting a studio! " October 31, 2024 5.0 It's been a great experience! I haven't had any issues with it thus far and have been using it for the last 7 months. Pros It's been so easy to invoice students & track my mileage. Love how inexpensive it is as I'm just starting my studio this makes things easier for me to focus on other expenses. Cons I would love to be able to edit the blogs a bit more. Alternatives considered [QuickBooks Enterprise](https://www.capterra.com/p/174984/QuickBooks-Enterprise/) Reason for choosing My Music Staff The price point primarily, but also I knew of other studios that used the program and that gave me more confidence to use it for myself. Review Source MH Megan H. Owner Music Used the software for: 6-12 months ### "My Music Staff saved my life!" October 9, 2024 5.0 My Music Staff has saved me so much time and mental energy! It has truly saved my life and given me the time and energy to be a better teacher and more well-rounded teacher. I now manage a studio of 40 private students with minimal admin time. Pros Has saved me a ton of time with auto-invoicing and automated reminders for lessons and payments! Cons There is little that I dislike about it. It would possibly be nice to have an app for my phone, but the website works just fine on my phone. It could be nice to have a link to share with families when you are getting started with the site with an informational video or instructions. Switched from [PayPal](https://www.capterra.com/p/207944/PayPal/)[Google Drive](https://www.capterra.com/p/161425/Drive/)[Venmo](https://www.capterra.com/p/222572/Venmo-/) I needed more time and an easier way to issue and keep track of invoices and do my taxes Review Source