# Page 5 | My Music Staff Reviews 2026. Verified Reviews, Pros & Cons | Capterra

> Page 5 - Is My Music Staff the right Music School solution for you? Explore 755 verified user reviews from people in industries like yours to make a confident choice.

Source: https://www.capterra.com/p/148451/My-Music-Staff/reviews

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My Music Staff

4.8 (755)

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/)

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Last updated March 13th, 2026

# Page 5 - Reviews of My Music Staff

## Showing most helpful reviews

Showing 101-125 of 755 Reviews

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Rating

Company Size

Reviewer's Role

Length of Use

Frequency of Use

EB

Eva B.  
Owner  
Music  
Used the software for: 2+ years

### "Great system for multi-studio owners"

September 22, 2023

5.0

I have a really good experience. Great customer support.

Pros

Easy and intuitive inner face. Very easy to train schools' managers and staff. Teachers love My Music Staff. Especially transparency of payroll.

Cons

Student setup has too many steps and too much going back and forth between steps.

Reason for choosing My Music Staff

n/a

Switched from

[Microsoft Excel](https://www.capterra.com/p/176574/Excel/)

I needed a system that could run my schools. Invoicing and payroll included.

Review Source

Cody W.  
Independent Business Owner  
Music  
Used the software for: 1-2 years

### "If You Have a Music Studio, You Need This!"

November 14, 2018

5.0

If you run a music studio of any type, you need this software. There are far too many details with scheduling and book keeping for you to do it by yourself. This software has helped me keep track of any and all students at any one time. It has helped me automate many lessons and recital schedules among other things. It helps all teachers at our studio keep attendance records up to date for all students. This is just a bit about what you can do with My Music Staff.

Pros

I love the fact that my studio found this software. I have been given the responsibility of being the studio manager for a piano studio in California. I love the calendar feature where you can filter different teachers, studios or student lists. My organization runs three studios, one in California and two on the East coast. I love the ability of emailing straight from the application. It allows me to keep in touch with all students, parents and teachers at any time.

Cons

Sometimes, the technology does get hard sometimes and the scheduling portion can have glitches and put scheduling in the wrong place. Sometimes I have trouble organizing with the app. There are issues with scheduling conflicts at the studio when the times don’t overlap. That could stand to have some updating.

Review Source

Response from Port 443

November 15, 2018

Hey Cody! Thanks for the great feedback :) It looks like your studio has conflict detection disabled. To enable this feature: 1. Click "Settings" in the top right-hand corner and select "Studio Settings". 2. From the "Options" tab, click "Check for scheduling conflicts when adding/editing calendar events". 3. Scroll to the bottom and click "Save Options". If you need a hand, we're here to help! Our team can be reached at support@mymusicstaff.com or by phone at 1-888-732-6134.

DM

Duncan M.  
Director  
Education Management  
Used the software for: 1-2 years

### "McKee Music quick feedback. "

April 2, 2022

4.0

Excellent. We would be a mess without it.

Pros

Multi teacher, professionally developed. This is our 'office'.

Cons

Some small features I'd like to improve on. The main feature is the "parents owing' view that we had in Music Teacher Helper. Very quick to see who needs a nudge to pay. Also, the widget for online registration is a little unstable or not well designed: www.mckeemusic.com.sg you'll see it. I'm not a web developer and I threw this webiste together but we will be integrating the widget to our school websites so I'd like to know how to get this looking slick

Reason for choosing My Music Staff

As above, someone recommeded Below you ask "Do you integrate any other products with My Music Staff(Optional)". I didnt know we could...

Review Source

CC

Claire C.  
Vocal coach  
Entertainment  
Used the software for: 2+ years

### "Fabulous customer service. "

September 15, 2023

5.0

I have used MMS for years and I don’t think I can run my private studio without it. Despite being just me it makes my diary super easy to manage. I particularly like the ability for students to arrange and rearrange their own lessons and the reminder emails. Takes lots of pressure off me.

Pros

Very quick assistance from customer service and they are super polite even when the issue I was raising was completely user error.

Cons

I don’t like the fact that I can’t sort my invoices by amount owed on my phone like I can on iPad/computer.

Review Source

IQ

Ivana Q.  
Piano teacher  
Music  
Used the software for: 2+ years

### "My music staff review "

September 15, 2023

5.0

My music staff has been a lifesaver ever since the beginning. It is keeping my books clean and not a mess. Easy to keep track of everything because.we all know how busy us teachers get.

Pros

That it has a multitude of different features. Makes it easier to keep track of schedules, students, payments, invoices, etc.

Cons

There is nothing that I dislike. It is an amazing program.

Review Source

AR

Angela R.  
Singing Teacher  
Music  
Used the software for: 2+ years

### "Best online Music Studio Management System "

September 22, 2023

5.0

I am completely satisfied with MMS and recommend it to all my friends.

Pros

MMS is easy to use and understand and when on the rare occasion you have a question you can talk to a live tech support person within hours. Having that immediate help is critical in my busy studio.

Cons

I wish I could add e transfer payments automatically although I know that is impossible. It is pretty quick and easy but I just forget to do it during my busy days.

Review Source

KJ

Kate J.  
Owner  
Music  
Used the software for: 2+ years

### "My assistant for my studio"

September 13, 2018

5.0

My experience has been great! I can't attest to the customer service as I've never had to use it! But that says something, doesn't it?

Pros

I really like how this software program allows me to stay organized and gives me a very professional look with my clients. From invoices to curriculum to client information to the dreaded year end taxes, I am able to keep detailed information and have it right at my finger tips when needed. My personal studio has 40 students with 26 different families to account to and communicate with. I use My Music Staff to set up a structured personal invoice system for each family, keep track of all lessons (attended or unattended), list all curriculum items each student is working on plus all festival and competition participation and results, any loaned music books I've given each student, and keep detailed notes on how each student is progressing. My Music Staff allows me to keep all my expenses (music books, office supplies, mileage, etc) in an organized, detailed system so April is no longer a huge headache for me! I also keep my waiting list of families looking to get into lessons so I no longer have the problem of the lost email or phone number when I get an opening in my studio.There are more possibilities with the program (website link, clients being able to link in) that I have not pursued yet but am looking forward to in the future. I have had a lot of comments from my clients about how impressed they are with how organized my studio is. I appreciate that this program allows me to come across as the professional I aim to be and hope to be perceived in my community.

Cons

I get frustrated with some of the backtracking I have to do to personalize the calendar and the invoices. But, I don't see how that would be avoided as my studio is unique and each year is different. I do appreciate that I can personalize each student and each year.

Review Source

MM

Marianne M.  
Teacher  
Music  
Used the software for: 2+ years

### "Better than "Quickbooks"."

September 16, 2023

5.0

It just does it all everything from attendance, personal music information according to each student, bookeeping,online resources and the support team if any issues arise

Pros

It keeps me organized and saves valuable time in my business

Cons

I did not use the new attendance feature as you have to go back to the previous page to see whom that student is. I and several of my other teachers like the older version for attendance.

Review Source

AH

Andrea H.  
Vocal Coach  
Music  
Used the software for: 2+ years

### "Perfect for all organizations, large or small! "

September 25, 2023

5.0

My Music Staff has changed the way I run my studio!

Pros

I signed up for My Music Staff so help me with payment tracking. With 25+ clients, it was becoming difficult to keep track. I love that I can credit lessons, give discounts, invoice parents - all the features I need for running a music studio. After a few months, My Music Staff became my primary scheduling tool. At the beginning of a lesson season, some lesson times are more sought after than others. Using the registration tools, students can sign up on their own and it's a fair and square process!

Cons

The only issue I've come across is when I do a one-time-only lesson. I don't necessarily want to add the student to my active student list. But still need to get them on the calendar. I'm not sure what the solution would be though!

Reason for choosing My Music Staff

I wanted a simpler and cleaner option.

Review Source

NM

Nick M.  
Owner  
Music  
Used the software for: 1-2 years

### "Cannot work without this now !!"

September 15, 2023

5.0

Lots of time saved, and I run my teaching more efficiently now,

Pros

It took a while to get all the data on, but once that was done the system saves so much of my time. No more double-booked lessons, no more errors in invoicing etc.

Cons

None really. Any issues have been resolved immediately by te friendly and approachable staff.

Review Source

SW

Suzy W.  
teacher  
Music  
Used the software for: 2+ years

### "Nice affordable option"

September 15, 2023

4.0

It's pretty good! Would love it to be a little faster, with a few more features, but overall it does what I need it to do.

Pros

Great way to keep track of everything in one place. Invoicing, calendar and website all sync together and add a pro-quality to your business.

Cons

The website is a little slow to use and you can't do certain things, like record a payment for multiple students at once, for example. The website builder is also a little dated- I would love some more features here in order to build a better looking site, as well as some options for widgets.

Reason for choosing My Music Staff

Recommended by a friend

Review Source

Chrissy M.  
Business Manager & Teacher  
Music  
Used the software for: 2+ years

### "MMS is my Business Assistant"

September 22, 2023

5.0

Pros

Scheduling with family portal; auto-invoicing and autopay; automated reminders; options for to host with MMS or embed MMS features on your website.

Cons

I’ve grown with MMS // I started using it almost right from their beginning. I was looking for something to help manage my growing student list and have stuck with them through some growing pains as they’ve vastly updated over the last 2yr (was on the beta testing team!).

Reason for choosing My Music Staff

(Don’t remember… cost and ease likely played a factor)

Switched from

[Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)[Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/)

Invoicing / CC processing,

Review Source

MG

Michele G.  
Let's play music teacher  
Music  
Used the software for: 1-2 years

### "Best Music Studio Business Platform"

December 6, 2021

5.0

I live this software. The mymusicstaff team are quick to respond to my problems and the program works great!

Pros

I love that it organized all information for me. I especial love that I can look quickly and see who I am teaching each day. I use the bookkeeping aspect even more. I input my receipts for taxes and my income. It is easy for me to see how much I am making.

Cons

They had been a little education in how to use the software. That has taken my a little time, but it has been easy to get help through a Google search or their staff.

Review Source

AD

Adam D.  
Director  
Music  
Used the software for: 6-12 months

### "MyMusicStaff "

May 8, 2024

5.0

Pros

MyMusicStaff has been an invaluable tool in supporting my organisation. It is very clear to use. I am a big fan of its calendar for scheduling lessons and automatic lesson deductions.

Cons

A couple of the functions require trial and error

Review Source

MW

Morgan W.  
Director  
Education Management  
Used the software for: 2+ years

### "Great software"

September 15, 2023

5.0

Overall, we love this software and use it for everything except for paying teachers, so I can't say much about that feature.

Pros

We rely on this software for our day-to-day tasks managing our music studio of 15 teachers and 200+ students. It's great to have software that is designed for the particular needs of a studio; we especially love the practice tracking feature!

Cons

The one thing I would love to see is some features with billing; for instance, we should be able to send late reminders en masse. I also think that having a date range on reports would make a lot of sense. For instance, if I ask it to send me financial reports, it will include the next month as well, which does not make sense.

Review Source

JA

Jennylynne A.  
Music Teacher, Music Director  
Music  
Used the software for: 2+ years

### "My Music Staff - from a not very tech savvy oldies"

September 18, 2023

5.0

We are much more organized with tracking attendance and invoicing.

Pros

My Music Staff has been a great tool to keep my admin organized and my music studio running smoothly. It is easy to use even for a not very tech savvy oldie who would much prefer to teach than do admin. I can see with the click off a button what admin I've done and what I haven't. It produces visually pleasing invoices and sends them out without much effort.

Cons

The thing that would make the biggest difference for us is if we could save each individual teachers invoice colour scheme, headers and footers, as we send out from each teacher not the studio. Second to that if the student charge was linked to the duration of the lesson not each individual student (or to choose one or the other).

Review Source

DS

Dave S.  
Owner  
Entertainment  
Used the software for: 2+ years

### "On the surface it seems ok, but in the details they’re terrible "

November 2, 2023

2.0

My music staff has been ok for us overall. There is a complete lack of data transparency. I’m most upset about their financial approach to the ledger. Support has been nearly useless. Blaming us for their software issues multiple times. My day job is software and systems design. I don’t recommend the software.

Pros

It’s easy to use for our teachers and clients. The interface is clean and straight forward. We have almost never had to teach someone the interface.

Cons

Where it counts most my music staff fails. The most critical failure is in their financial ledger. It is possible to entirely mess up a client ledger if a lesson is accidentally removed from the calendar. Or if a rate is changed. It’s a rule of finance that you NEVER make changes to a ledger after the end of the month is closed out and an invoice created. My music staff happily goes back in time and makes changes to billing that are nearly impossible to find. Zero stars in that category. Also they’ve made design decisions that are absolutely backwards of what you would expect. Such as needing to edit every single lesson to change the time zone of the studio.

Review Source

Ossama E.  
Technical Manager  
Music  
Used the software for: 6-12 months

### "A reliable co-worker"

June 29, 2022

4.0

Overall, it is a very useful product and we have been using it for more than 6 months. We definitely see a lot of benefits in process simplification as well as tracking and reporting.

Pros

Scheduling and attendance tracking are done for a music school and the attendance result has all the possible iterations. The student notes and lesson tracking is amazing and has been very helpful. Possibility to group students by family is also very useful.

Cons

Multiple locations : Accounting can not be split over locations. Family account : no display of balance in terms of lessons (only amount) Retention report : Figures include Trial, Waiting List, and Lead. Retention per teacher is not accurate.

Reason for choosing My Music Staff

The product is made for a music school. Each of the packages had limitations when it came to our basic needs. For example, attendance tracking was a knock-out for some packages.

Review Source

DL

Donna L.  
Music Teacher  
Music  
Used the software for: 2+ years

### "A Fantastic Help"

September 18, 2023

5.0

I wouldn't want to be teaching without using MMS

Pros

All teachers can be on the same page with schedules & student information. Creating the invoices & sending reminders ups my business to more professional.

Cons

I haven't found the place where I can keep a running note for the day. It's clumsy to keep going back into attendance for each student. I don't want to be navigating on my laptop but want to be able to access the next kid who's come for lessons more easily.

Review Source

JH

Jem H.  
Self-employed business owner  
Music  
Used the software for: 1-2 years

### "The software that transformed my business for the better and boosted its professionalism "

May 30, 2022

5.0

Excellent. Couldn't recommend this software any more.

Pros

I love the ease of keeping track of multiple aspects to my business. With this software, I keep track of all lessons, billing, and can easily send out monthly invoices and receipts for payments received. I can use the email feature for easy communication with my clients, and everything is customizable. It also serves as a visible record that can be used at tax time. This is especially useful as when one is self-employed, there are no t-slips.

Cons

I've never run into a problem with this software that couldn't be resolved through customizing my own studio site, after a quick email to MMS's excellent customer service.

Review Source

VR

Verified Reviewer  
Recruitment Consultant  
Music  
Used the software for: 2+ years

### "Easy, Intuitive App for Private Music Teachers"

September 12, 2018

5.0

My Music Staff is dependable, responsive and fair.

Pros

This app is very easy to use. You can sign up and then begin setting your studio up immediately. I teach out of my home and typically have 25-35 students each year. I was able to add all of my student and family accounts and set-up my schedule very quickly. The best thing about this package is what it has done for my invoicing process. It has cut down 75% of my work time for processing invoicing, payments, communication to families and reporting. As an added bonus, it has built in functionality for tracking practice time, gives a place to record studio news, lets you build and host a website, and stores online documents for use and retrieval by students. My studio families love having access through the portal so that they can always see their balance, make payments, and read notes about their student's progress. My older students use the student portal too.

Cons

One of my studio parents also does administrative work for me. She has two separate accounts, her admin account to do business and her personal account for her children's lessons. It would be nice if there was a way to compact that into one account for her.

Review Source

SN

Sarah N.  
Piano teacher  
Music  
Used the software for: 1-2 years

### "Essential for managing your music lessons"

September 15, 2023

3.0

I started using MMS two years ago when I only had about 12 students and had to scale back everything as I couldn't justify the extra expense. But now having nearly 70 students, I couldn't do without it!

Pros

Being able to invoice and email in groups and invoice in groups. The customer support is ace. Always quick to reply and sort out any issues.

Cons

The calendar is a bit of a pain as you have to scroll to the top of the page each time to move back or forwards.

Review Source

KB

Kaitlin B.  
Cello Teacher  
Music  
Used the software for: 6-12 months

### "Awesome software. I couldn't live without MMS!"

September 30, 2022

4.0

I've solved so many business problems with MyMusicStaff which have allowed me to spend less time on administrative work and more time teaching my students! I recommend this software to my other teacher friends all the time. This software is such a good value for the price and I love how they really put teachers' needs first!

Pros

The things I like most about MyMusicStaff are: - The ability for me to send professional-looking invoices to all of my students, ensuring that everyone pays me the correct amount and streamlining my billing process - The ability for students to reschedule their own lessons in the Student Portal - The ability to manage my schedule, leave lesson notes, track progress, handle billing, and use the practice timer all in one place

Cons

It takes a lot of time to manage on a daily basis, and sometimes it takes me several clicks to get where I need to go. For example, when navigating to the student view to view my Studio News posts, I have to... 1. Click on the 'Students' tab on the left 2. Click on one of my students' names 3. Navigate all the way to the right to where it says 'Student Portal' 4. Click on 'View As Student' 5. Wait for the student view to load 6. Click on the 'News and Blog Posts' bar And finally, see what I wanted to see. The email interface for writing emails within MMS is also a little bit weird. The user interface gets better and better all the time, though, and the staff is very good at responding to suggestions!

Review Source

NM

Nikki M.  
Owner/Teacher  
Music  
Used the software for: 2+ years

### "Best all-in-one software!"

September 15, 2023

5.0

They're always very quick and helpful!

Pros

Everything I need is in one program! There are so many automated features, which saves me a lot of time.

Cons

I'm still adjusting to the new website, being able to locate certain information in student profiles, but it's coming! I'd love to be able to add payroll items like income taxes, vacation pay, and paid admin time based on lessons taught each week - perhaps that's possible and I haven't figured it out yet.

Review Source

KO

Kieren O.  
Head of School  
Education Management  
Used the software for: 2+ years

### "Highly Recommend"

September 16, 2023

5.0

Lesson scheduling, invoicing, lesson notes, business reports, you name it, MyMusicStaff covers it!

Pros

Invoicing and lesson scheduling - it's all connected! When you schedule a lesson for a student, it automatically includes it in the invoice for you!

Cons

Not being able to integrate with Xero. I need to manually journal figures into my accounting software which is time consuming and not very fun! But the other great features in MMS does make up for it.

Review Source