# Page 6 | My Music Staff Reviews 2026. Verified Reviews, Pros & Cons | Capterra

> Page 6 - Is My Music Staff the right Music School solution for you? Explore 755 verified user reviews from people in industries like yours to make a confident choice.

Source: https://www.capterra.com/p/148451/My-Music-Staff/reviews

---

My Music Staff

4.8 (755)

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/)

* * *

Last updated March 13th, 2026

# Page 6 - Reviews of My Music Staff

## Showing most helpful reviews

Showing 126-150 of 755 Reviews

Sort by:

Most Helpful

Rating

Company Size

Reviewer's Role

Length of Use

Frequency of Use

RF

Rebecca F.  
Owner  
Music  
Used the software for: 2+ years

### "It’s like having a virtual assistant who knows her stuff!"

July 27, 2023

5.0

Wonderful! I wouldn’t use anything else.

Pros

I love how it is easy to take notes for my students, easing the use of books and saving trees. Attendance marking is valuable to manage billing disputes. Auto pay and invoices takes the business out of it so I can remain personal with my families and so much more!

Cons

There are just so many features that I feel a webinar by them every now and then would be a good idea. The search function in ‘help’ is not great for keywords. I also dislike the the event time window always closes rather then remaining open until I close it or click out.

Review Source

Matthew B.  
Owner / Music Director  
Music  
Used the software for: 2+ years

### "Couldn't run my music school without it"

August 7, 2019

5.0

Pros

It is extremely simple and easy to use. I only use the Students, Family and Calendar portions of it, and it serves well beyond what I need it for. So easy to view schedule and filter and organize it based on location, teacher, student, etc. i LOVE , as do the parents, the 24-hour in advance automatic reminders auto-texted or e-mailed (your choice).

Cons

Besides a couple of very minor workflow impedances, it would be nice to integrate the calendar with an existing website, rather than only having the option to do so with the current website.

Alternatives considered

[Jackrabbit Music](https://www.capterra.com/p/168245/Jackrabbit-Music-Online-Music-School-Management-Software/)

Reason for choosing My Music Staff

Jackrabbit just didn't seem to fit as well as MyMusicStaff

Switched from

[Google Sheets](https://www.capterra.com/p/169718/Google-Sheets/)

Google Sheets became too cumbersome as our school grow, and I wanted something that the families/students could also access directly

Review Source

SH

Sheila H.  
Owner  
Education Management  
Used the software for: 2+ years

### "Finally - Simplified Billing!"

September 12, 2018

5.0

The tech support was great when I was trying to work with my service provider to get my own domain working with MyMusicStaff. When designing my own website with their template, they were also responsive and helpful with complex formatting on some of the pages.

Pros

I like that I don't have to have my home website named something strange like "teacher's helper"--instead I can have my own domain name and a super easy to use website creator (and nice templates to choose from). The "portal" for parents is automatically added to the website. This way, I can use my own domain name in marketing materials. I have been in business for 20 years and grew exhausted checking out different software packages, none of which were specifically for the music teaching business. As for functionality, I like the bulk attendance.

Cons

Most of it is great. Would like to see continued addition of reports, or the ability to select more options for report content. More uploads--for example, when I put together my schedule for a new semester, it's time consuming to add each lesson in one by one. Being able to type everything in on a spreadsheet and upload it would be great. I find it confusing the way the lesson rates and duration and categories work together. Perhaps this could be simplified somehow--I have to remember which screens to go in to change the students time and category. It gets more confusing when you have siblings at different rates, or when you are discounting lessons for other reasons.

Review Source

Response from Port 443

September 14, 2018

Hey Sheila! Thanks for taking the time to provide just fantastic feedback :) Our development is community driven. We depend on the awesome suggestions and feedback that we receive from our members. If there's something more you'd like to see in the reporting, let us know! You can always send your feedback and suggestions to support@mymusicstaff.com

KW

Kristin W.  
Private piano instructor  
Music  
Used the software for: Less than 6 months

### "2 months in- loving it!"

April 22, 2020

5.0

The customer service is exceptional. It's really like having a 'staff.' Responses are prompt and answer the question asked, usually along with additional suggestions. The staff checks in about once a month to see if you need help with anything. They are great at anticipating what you might need. For example, during the Corona shutdown they were quick to get online teaching platforms integrated with their scheduling program. They went above and beyond by offering tutorials about getting started teaching online for those of us who had never done it before.

Pros

I have been using My Music Staff for a couple of months now. My favorite feature is the auto billing from the calendar. Students can change times or cancel lessons themselves which eliminates a lot of the administrative work. I love that I can email students or parents or both seamlessly. I use the online resources feature to upload audio or video customized for each student. It's easy to email notes to parents or students and also maintain private notes for myself. I also like that there is an easy check box for when students pay at the lesson. Just check the box, no need to enter a payment. I like the setting that a cancelled lesson automatically creates an open 'makeup' spot in my schedule that ask students can see and claim.

Cons

I offer tiered pricing for families. So the first student in a family is full priced, the 2nd is discounted, and the 3rd is more discounted than the 2nd. There isn't a good way to do that on this site. I can assign different prices per student, but if the 'first' child in the family cancels, but child 2 and 3 still do lessons, I have to manually adjust the price. I also don't like that the invoicing shows a balance owed all month long, although it does adjust as needed. For example, my students pay at the end of the month. But on the first of the month, it shows that they owe for the full month. They won't get an invoice until the end of the month, But if they (or I) check their account before then, I would prefer to see a current balance for lessons taken, not lessons taken and scheduled.

Review Source

MF

Melissa F.  
Teacher  
Music  
Used the software for: 2+ years

### "Excellent Lesson and Payment Management"

September 23, 2023

5.0

Timely and friendly response to questions. They also helped me migrate from my old system which was wonderful.

Pros

Easy to set up and use, integrates with Squarespace and PayPal easily. I also love the ability for students to self-register for lessons.

Cons

Website builder is very outdated but apparently being upgraded in the future. I also would like the ability to charge students before they self-register for a lesson.

Review Source

MH

Madeline H.  
Teacher  
Music  
Used the software for: 2+ years

### "Great service for my music studio!"

September 16, 2023

5.0

Pros

The most impactful features that MMS offer for my studio is the auto-pay feature and calendar for scheduling lesson.

Cons

Some of the layouts make it a little confusing or hard to find the right info.

Review Source

PH

Patrese H.  
Teacher  
Music  
Used the software for: 6-12 months

### "Go for it"

April 19, 2023

5.0

It has made my teaching more smooth and it is clear to my parents how much they owe and whether or not their payment was received. It’s helped me be more professional, but mainly it has saved hours and hours a month collecting.

Pros

It is a game changer that MMS creates an automatic invoice each month for each of my students, emails parents the invoice with a link to pay electronically , and then reminds them to pay X amount of days later. I don’t spend nearly the time I did collecting money. I love it!

Cons

The website it includes is barebones and not very functional.

Review Source

DK

Dawn K.  
Teacher  
Music  
Used the software for: 2+ years

### "My Virtual Assistant!"

September 15, 2023

5.0

Pros

The many features including inventory management, invoicing, calendar, announcements-All creating a virtual assistant that I really rely on each day.

Cons

Let’s create the option to record and access video lessons.

Switched from

[Duet](https://www.capterra.com/p/276718/Duet-Partner/)

More features, and more user friendly.

Review Source

eL

esther L.  
piano teacher  
Music  
Used the software for: 2+ years

### "helpful features of MY MUSIC STAFF"

September 25, 2023

5.0

it’s been a tremendous help with keeping appointments, billing, invoicing, and sending mass emails

Pros

most impactful is the website submissions of new students and the immediate info transfer into the system to start billing/invoicing as soon as the student status is switched to active;

Cons

there was a learning curve when i first had to learn it, but thankfully my husband learned it quicker than I and was a patient teacher - he helped me tremendously! I was the main user of it after about a month.

Review Source

AK

Ashley K.  
Violin and Piano teacher  
Education Management  
Used the software for: 1-2 years

### "Love it! "

September 22, 2023

5.0

It’s been wonderful!

Pros

I used music teachers helper for years but made the switch to my music staff because it can do automatic payments with PayPal and I love that!! I also love how I can set make up times and the student can sign themselves up for lessons. I also love how I can put in lesson notes at the end and it’s emailed to the student and/or parent or it can be printed out

Cons

Just that students don’t have the option to switch with others on the portal so I have to manage that

Review Source

EJ

Ellie J.  
Piano Teacher  
Music  
Used the software for: 2+ years

### "What did I do before I discovered MMS?"

September 17, 2023

5.0

Amazing - why can't all businesses be like MMS?

Pros

I thought I would only use the invoice feature but I use it for everything!

Cons

Nothing - any problems they are so helpful and it is always quickly sorted!

Review Source

HG

Hollie G.  
Owner  
Music  
Used the software for: 2+ years

### "Love My Music Staff "

September 5, 2018

5.0

It has saved hours of rescheduling students for make up lessons. Lesson and payroll are seamless. Attendance is easy to log. I can control what my families see on the student portal and what my teachers see in their login. It has saved me hours with invoicing, mass emailing, and has saved me a lot of stress and time with payment reminders. Overall I like all the multiple features that are offered with this program and how easy it is for me to use. The staff are fantastic to work with. If I have any questions they are very patient and will walk me through i overall. The staff are fantastic to work with. If I have any questions they are very patient and respond in a timely fashion. If I have problems with anything (which is very rare), they are always happy to help. I have highly recommended this program to other schools, and my teachers who have had experience with other systems really seem to like My Music Stuff as well.

Pros

I love how versatile this program is with policies.It has saved me a lot of time with emailing payment reminders, invoicing, and mass emailing. I love the student portal and calendar option. This summer we tried out a new policy that requires parents to use the calenda and it works great. My families love how easy it is to use and I love the hours it saves in rescheduling, emailing and phone calls.

Cons

When I am logging teachers availability into the calendar for the parents to see, it would be nice that lessons that are not scheduled would automatically show as “open”. This way parents can reschedule into those spots for make up lessons and it doesn’t take me so much time to manually put in open spots. With multiple teachers this can take a long time . I wish there was an option in the studio settings to allow to turn this feature on and off. So studios who do not want to use this calendar feature don’t have to use it.

Review Source

EK

Emily K.  
Piano Instructor  
Music  
Used the software for: 2+ years

### "Peace of mind"

September 15, 2023

5.0

As my studio has grown I’ve just really appreciated how much time I’ve saved by having everything all in one place. I really haven’t had any problems using any of the features I’ve chosen to use.

Pros

I love that my music staff has auto invoicing and sends me a summary before the invoices go out.

Cons

Lesson notes are a bit of scrolling around to make sure you have everything. I would like it if it were on a difference page than the attendance page.

Review Source

EG

Emily G.  
Piano Instructor  
Music  
Used the software for: 6-12 months

### "Excellent Software for Studio Management"

March 31, 2022

5.0

MMS has made managing my studio extremely easy. When I first started on my own, I was using Google Calendar and various notebooks to track scheduling, payments, attendance, etc. I tried out a couple other ways to manage my studio, but MMS was the one I came back to for its ease of use and every feature I was looking for.

Pros

Easy to set up and use, inexpensive, packed with features, does everything I need to keep my small piano studio running smoothly! I don't use all of the features, but what I do use is fantastic.

Cons

Sometimes the space to enter lesson notes freezes up or glitches out. Aside from that, I haven't found anything glaring.

Alternatives considered

[Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)

Reason for choosing My Music Staff

Ease of use and pricing

Review Source

AS

Anamarie S.  
Owner  
Music  
Used the software for: 2+ years

### "It's great once you get to know it"

May 22, 2020

4.0

For a relatively low cost, this software is helping me grow and define my business. The company was extremely responsive when the pandemic hit and new features were unveiled quickly. I am able to run my appointments just as easily from zoom as face to face using the software tools they provided. Overall, I would recommend this product as a great tool for a studio.

Pros

It makes scheduling and keeping track of payments a breeze. Everything is all in one place and generating reports is also simple. For the most part, it does more than I had expected/hoped.

Cons

For people who prefer having support via the phone, this is not a good option. There are many times that I wish I could just dial a number to get an answer. That being said, they respond quickly via email. There is also a learning curve with this software that might be a barrier to some.

Reason for choosing My Music Staff

I liked the integration of materials and it seemed like it had more features

Switched from

[Wave](https://www.capterra.com/p/178021/Wave-Apps/)

I was intrigued that there might be a more holistic solution to my business needs.

Review Source

Response from Port 443

May 27, 2020

Hi Anamarie. Thank you for the lovely review. I do just want to point out that we do have phone support as well! You can reach our team toll-free at 1-888-732-6134 :)

Ethan W.  
Business Owner  
Music  
Used the software for: 1-2 years

### "Takes a lot of the guess work out of the admin work"

September 12, 2018

5.0

My Music Staff helps make a running business simple with all the information set-up, default settings, and scheduling set-up. If it is only one person running all the administrative work while teaching, that normally can be a tall order to fulfill, but My Music Staff takes all the guess-work out of it. It's also very easy to manage other teachers if you have more than one person teaching in a studio. You can easily see how much they have worked, what students attend their lessons and which students do not on any given day and it makes it very simple to pay your employees with that information. Overall, I would strongly recommend this program to a brand new studio, but also wouldn't shy away from saying an established studio could get a lot out of using this program as well.

Pros

Scheduling and sending out invoices are never difficult and the organization of it all works fantastically.

Cons

I wish there were a few more options of things that I could do using the website builder, having few more customization options, but it certainly does work as a little better than just a plain placeholder website. Setting up the necessities for the website (showing studio address with a map, student/parent portal, interest forms, etc.) is very easy, but would like to see some more advanced options when it comes to the way text interacts with the page or how some pictures interact on a certain webpage.

Review Source

OA

Olivia A.  
Studio Music Teacher  
Music  
Used the software for: 1-2 years

### "I don't want to run a studio without it! "

September 15, 2023

5.0

It's been great!

Pros

I love that MyMusicStaff is created with music teachers in mind. I love the ease of scheduling and invoicing and the fact that they make it easy for each student to log in and see their schedule, the repertoire they are working on, previous lesson notes, upcoming events, and invoices. I have used MMS for a year now and I can't imagine going back to teaching without it.

Cons

MMS is on the pricier side of studio management software so I was hesitant until I had a large enough studio to make it worth it. Now, I feel that it saves so much time in administration. My only complaint is that I had a tough time linking it to my website at first, but it is sorted out now.

Review Source

KL

Kristina L.  
Managing Director  
  
Used the software for: 2+ years

### "Invaluable to my business and teaching"

July 25, 2018

5.0

Pros

I have used My Music Staff for several years (four, I think). Implementing this software has revolutionized my work flow in big ways. I can manage multiple calendars, create invoices, and receive payments in simple steps. I have used two other studio management softwares and by far, I love the ease of My Music Staff the best. The developing team at My Music Staff has done a great job of making this software intuitive to the user experience and thinking through what the most important and valuable aspects for an independent teacher or a teaching studio with multiple teachers are. Every year, I have expanded the way I use the software as there are numerous features I could not implement right away. This past year, we have used the make-up credit feature to allow students to cancel their lessons to receive credit and use the credit to schedule make-up lessons when they see openings created by other cancellations. While my studio does not have a make-up policy on our official policy (no make-up lessons, period), allowing this to happen (without teacher putting effort towards it) has created added value to our offering and a more gracious atmosphere. I have contacted My Music Staff on many occasions with questions and their responses always have been super quick and competent (like they actually heard my question and answered them in the way that was helpful to me). I highly recommend it!

Cons

There are a few more advanced features I would love, such as allowing different policies for different kinds of events. But this is a very minor issue that I don't feel I'm entitle to for the money I pay to use this software.

Review Source

AJR

Alain Jove R.  
Consultant  
Telecommunications  
Used the software for: 1-2 years

### "The Tool Music Businesses Must Have"

August 31, 2022

5.0

Overall, the usage was a breeze. I couldn't add anymore other than I am happy with the product.

Pros

I would say it's packed with a lot of features compared to other software in the same genre that I've used. It can ease your everyday school, student management and appointment bookings. The Practice Log and Repertoire Management is just so awesome which is not present in the other tool that I've used previously. I also noticed that the interface is a lot cleaner compared to the calendar post its approach which most common booking/ scheduling apps have.

Cons

There's just one feature that I find hard to get used to, which is the auto-generated lesson fee. The students were confused and even the teachers themselves were having a hard time figuring it out at first. It would be great to step out of the browser interface only because there is no Mac, Linux, Windows apps that you can use it with. Also, I think having one on mobile is a must nowadays.

Reason for choosing My Music Staff

Compared to Musicbiz, it has a lot of features that we can use. And so far the helpdesk is helpful and are even proactive to solicit suggestions for features that aren't there yet.

Review Source

KT

Kaitlyn T.  
Music School Owner  
Music  
Used the software for: 2+ years

### "Excellent Service for Music Schools"

September 15, 2023

4.0

Overall, we love it and will continue to use it. It saves us a lot of time in collecting payments and tracking schedules.

Pros

Easy to keep track of schedules. Great for content sharing. Easy communication. Tracks student progress and notes

Cons

The mobile version glitches a lot and is hard to view. There are settings that I can’t control like the invoice display, which shows the time of a set lesson, but doesn’t account for different time zones and you can’t edit that function. Every month I get emails asking why the invoice is incorrect. The automated system doesn’t allow for much editing.

Review Source

OB

Olivia B.  
Music Teacher  
Music  
Used the software for: 6-12 months

### "Worth it"

September 16, 2023

4.0

It has been extremely helpful, especially since this is the first time I've run a business. I feel equipped to be able to track everything, and it's wonderful to be able to keep track of all business-related things in one place.

Pros

My favorite feature of My Music Staff is being able to track my income and expenses. The program is so user-friendly, and I love being able to categorize everything.

Cons

I wish there was a My Music Staff app so I could easily input and grab information on the go. It's a pain to have to do it all from my browser.

Review Source

AN

Amy N.  
Piano teacher  
Music  
Used the software for: 2+ years

### "Great software "

September 18, 2023

5.0

I don’t think I could function without it.

Pros

I love that it keeps me really organized and have everything in one place. The customer service is outstanding.

Cons

I wish that there was an iPhone ap instead of just a desktop version. I liked the interface better before the update. Sometimes it’s hard to find things because icons are so small and obscure.

Review Source

CR

Cynthia R.  
Piano Teacher  
Music  
Used the software for: 2+ years

### "My Music Staff = Stress Reducer"

September 20, 2023

5.0

I have had a great experience with MMS. When I dont understand anything the knowledgeable staff graciously helps me out.

Pros

I love the record keeping features. Fully automated and convenient, and stress free for me. Saves time.

Cons

No user friendly ability to store sheet music and videos on like YouTube

Reason for choosing My Music Staff

Recording keeping software and calendar user friendly. Monthly fee worth the investment.

Review Source

LB

Lisa B.  
Piano teacher  
Music  
Used the software for: 2+ years

### "Keeping up with the times"

September 23, 2023

5.0

It was a very positive transition for my business, going from hand written record keeping and home made invoices, to this MMS software which gives my studio a more seamless and professional image. I highly recommend to all in music education whether on a small or larger scale. I was easily able to support the cost of subscription with a small teaching resources fee for each student.

Pros

I needed a program which would cater specifically for a music teacher’s needs. My favourite features are the attendance report, lessons notes (which can be emailed immediately after the lesson to the student and/or their parent) the calendar which keeps me organized all term, and the professional looking invoices.

Cons

Any issues I had initially have already been improved.

Review Source

AV

Analyn V.  
Instructor  
Music  
Used the software for: 6-12 months

### "Best thing that happened to my business"

February 25, 2024

5.0

Been so much easier to run my music studio with it and the parents appreciate it too.

Pros

All in one sight to manage my business from students, to payments, to lessons notes, to back office admin features

Cons

There’s so much stuff that it was hard to remember where to find what

Reason for choosing My Music Staff

It was often referenced by other studio owners in piano teachers Facebook groups

Review Source