--- title: "XWiki Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about XWiki Software - reviews, pricing plans, popular comparisons to other Knowledge Management products and more." source_url: "https://www.capterra.com/p/149030/XWiki/" page_type: "product" language: "en" --- # XWiki Software Review 2026: Features, Integrations, Pros & Cons Last updated on August 3, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) XWiki ## What is XWiki? XWiki is a powerful open-source platform designed for efficient knowledge management. It introduces the “Structured Wiki” concept, ensuring information is systematically categorized and easily accessible. XWiki enhances collaboration with real-time editing, version control, mentions, and detailed permissions, making knowledge management both easy and secure. Supporting over 40 languages, it allows global teams to access information in their native tongue, fostering better communication. XWiki provides ready-to-use plugins, macros, and extensions, and allows you to create custom structured applications with our App Within Minutes tool. By centralizing your knowledge base, XWiki reduces search time, minimizes errors, and increases productivity. The platform integrates applications like Google Apps and Microsoft 365 while providing granular access control to protect sensitive information. XWiki is providing a flexible and scalable solution for all your knowledge management needs. ## What is XWiki used for? [Knowledge Management](https://www.capterra.com/knowledge-management-software/)[Content Management](https://www.capterra.com/content-management-software/)[Collaboration](https://www.capterra.com/collaboration-software/) Top alternative Featured Overall rating Based on 25 user reviews Reviews sentiment Positive 100% Neutral 0% Negative 0% Starting price €2 Per User, Per Month Free trial available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for XWiki?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.xwiki.com&name=XWiki) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### XWiki 4.7 (25) VS. [4.4 (254)](https://www.capterra.com/p/131501/Bloomfire/reviews/) Starting Price €2 Per User, Per Month Starting Price Contact vendor Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.5 (24) Ease Of Use 4.3 (28,444) Value For Money 4.7 (7) Value For Money 4.2 (20,575) Customer Service 4.8 (21) Customer Service 4.4 (18,569) ## XWiki alternatives [4.2 (999)](https://www.capterra.com/p/113540/Bitrix24/reviews/) Starting price $69.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 82% of reviewers rated it above 4 stars [4.8 (182)](https://www.capterra.com/p/165150/livepro/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars Highest Rated [Google Drive](https://www.capterra.com/p/161425/Drive/) [4.8 (28,568)](https://www.capterra.com/p/161425/Drive/reviews/) Starting price $7.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/161425/Drive/) [Microsoft SharePoint](https://www.capterra.com/p/1167/SharePoint/) [4.4 (5,456)](https://www.capterra.com/p/1167/SharePoint/reviews/) Starting price $5.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 87% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/1167/SharePoint/) [View all alternatives](https://www.capterra.com/p/149030/XWiki/alternatives/) ## FAQs about XWiki Overview ### Which roles and teams benefit most from XWiki? XWiki is most used by IT administrators, project and delivery managers, and business leaders who need a central knowledge base. Technical teams document processes and maintain internal resources, while client-facing, research, and communications roles use it to organize collaboration, share updates, and keep institutional knowledge searchable and current. Answer based on 21 reviews Overview ### What company size and specific industries is XWiki built for? XWiki is designed for worldwide companies of all sizes that need a collaborative platform to improve communication and reduce organizational silos. The vendor description does not name specific industries, so the product appears aimed at general business use rather than a particular sector. Features and Usability ### What are the key features of XWiki? XWiki offers knowledge base management, document management, and content management with WYSIWYG editing, version control, and full text search. It also includes workflow management, approval process control, role-based permissions, access controls, and collaboration features such as @mentions, comments, discussions, and real-time editing. Pricing ### How much does it cost and what fees or limitations are included? XWiki starts at €1.74 per user/month for the Basic plan, with Starter at €2.00, Business at €1.94, and Enterprise at €2.94. A free version and free trial are available. Starter is cloud-only and Confluence migration in Starter carries an extra fee. Answer based on 1 reviews Integrations ### Which third-party tools and platforms does XWiki integrate with? XWiki connects natively to LibreOffice, Microsoft Entra ID, and Nextcloud. These integrations cover document editing, identity management, and file storage, giving XWiki connections to key tools used for content collaboration, access control, and shared workspace management. Answer based on 2 reviews Getting Started and Support ### What training and onboarding options does XWiki offer? XWiki provides in-person training, live online sessions, webinars, documentation, and videos. In-person and live online options support guided learning, webinars cover scheduled instructional sessions, documentation offers written reference material, and videos provide visual explanations for self-paced review. Answer based on 1 reviews Getting Started and Support ### What customer support options does XWiki offer? XWiki offers Email/Help Desk, FAQ/Forum, Knowledge Base, Phone Support, and Chat. Users describe support as reactive and helpful when questions come up, with some noting fast guidance during setup, migration, and training, plus clear community answers alongside the product’s documentation resources. Answer based on 4 reviews ## Features AI summary Based on 4,665 Knowledge Management reviews Capterra data shows that buyers of Knowledge Management software rank the following features as their top priorities: - **Knowledge Base Management** (**51%** of reviewers rated this feature as critical) - **Content Management** (**50%**) - **Document Management** (**48%**) XWiki supports all three of the features reviewers consider most important: **Knowledge Base Management**, **Content Management**, and **Document Management**. Together, these capabilities help businesses organize internal knowledge, maintain accurate and up-to-date content, and manage documents in one place, allowing teams to find information faster and keep knowledge accessible across the organization. Knowledge Base Management 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Manage a repository of information that includes articles, FAQs, or tutorials used for self-service support Access Controls/Permissions 4.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Define levels of authorization for access to specific files or systems Full Text Search 4.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Search for specific words or phrases within a document or database Text Editing 4.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Edit text as needed Catalog Management 3.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Create and manage digital catalog of products/services with their details, specifications, and price Collaboration Tools 3.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Provides a channel for team members to share AI models, media files, communicate, and work together XWiki 60 features ### All Features - @mentions: An @mention is a way to tag or notify a specific person about a message/post - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Activity Tracking: Track and document all activities across devices, networks, and other systems - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Audio File Management: Supports audio files - Brainstorming: Group collaboration to solve ideas in a productive and concentrated manner. - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Catalog Management: Create and manage digital catalog of products/services with their details, specifications, and price - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Commenting/Notes: Leave comments and notes on documents for others to view - Communication Management: Manage and track all internal and external communication conducted via calls, email, text, or chat - Contact Management: Manage, organize, and store contact information - Content Library: Centralized repository to store content and assets - Content Management: Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving - Content Publishing Options: Facilitates online authoring and publishing of the content - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Fields: Customize data fields to support various needs and use cases - Customizable Reports: Alter the layout and content of reports - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Import/Export: Import and export data to and from software applications - Discussions/Forums: Online forums/groups where users can ask questions, share ideas, best practices, etc. - Document Classification: Assign categories, labels, tags, or attributes to documents for organization, search and storage - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Storage: Store and organize documents in a centralized system - Drag & Drop: Assemble applications and processes by dragging over and arranging pre-built components - Electronic Forms: Digital forms that are shared and accessed online - Engagement Tracking: Tracks metrics that provide insight into how a user interacts with any interface or product - File Management: Create, save, and store files - File Sharing: Public or private sharing of digital files such as documents, audio/video, images, and more - Full Text Search: Search for specific words or phrases within a document or database - Knowledge Base Management: Manage a repository of information that includes articles, FAQs, or tutorials used for self-service support - Metadata Management: Collect and maintain structured information that describes data or content - Mobile Access: Access software remotely via mobile devices - Multi-Language: Manage and support multiple languages - Progress Tracking: Reporting on how each user, task or process has advanced since its initiation - Project Management: Plan and coordinate all the resources, costs and time needed to execute assignments - Real Time Editing: Preview and make real-time changes in the web content - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Secure Data Storage: Securely stores data to prevent data loss or breaches - Self Service Portal: Online portal through which end users can access the system, manage tasks, or obtain information - Single Sign On: Allow users to access multiple services after entering their login credentials once - SSL Security: Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access - Status Tracking: Track the status over time for a request, process, asset, or transaction - Tagging: Attach digital tags to documents and assets for identification, search, or monitoring purposes - Task Management: Create, manage and track all task activities and progression - Task Progress Tracking: Track the status and progress of tasks - Text Editing: Edit text as needed - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - To-Do List: A digital list of items that need to be completed - Version Control: Track revisions and updates made to files and navigate between different versions - Video Support: Supports various video file formats - Website Management: Built-in website builder or integration with third-party site - Widgets: An extended application or connector that enables users to perform additional services with their current set of tools - Workflow Management: Create, design and manage workflows for repetitive tasks - WYSIWYG Editor: What You See Is What You Get is a no-code tool that allows users to create and edit content using a visual interface --- Get Advice We can help you find the software with the features you need. Features 4.0 (3) 4.0 Based on 3 reviews ## Pricing Value for money 4.7 (7) Free Trial Free Version [View pricing plan details](https://www.capterra.com/p/149030/XWiki/pricing/) Community €0.00 Starter €2.00 Per User,Per Month It includes: - Antivirus Application - Confluence Migrator - Email - LDAP Connectivity - Support Through the Portal - Web Interface Basic €1.74 Per User,Per Month It includes: - Confluence Migrator - Antivirus Application - LDAP Connectivity - Support Through the Portal - Single Sign-On Support - Third Party Integrations - Email - On-Premise Installation - Patches & Updates - Webex Chat Support - Web Interface Business €1.94 Per User,Per Month It includes: - Antivirus Application - Confluence Migrator - Docker Support - Email - LDAP Connectivity - On-Premise Installation - Patches & Updates - Phone Support - Single Sign-On Support and Configuration - Support Through the Portal - Third Party Integrations - Webex Chat and Phone Support - Web Interface Enterprise €2.94 Per User,Per Month It includes: - Antivirus Application - Confluence Migrator - Dedicated Account Manager - Docker Support - Email - Kubernetes Support - LDAP Connectivity - On-Premise Installation - Patches & Updates - Phone Support - Recovery Plan - Single Sign-On Support and Configuration - Support Through the Portal - Third Party Integrations - Webex Chat and Phone Support - Web Interface Value for money 4.7 (7) 4.7 Based on 7 reviews ## Integrations [ LibreOffice](https://www.capterra.com/p/158981/LibreOffice/)[ Nextcloud](https://www.capterra.com/p/161572/NextCloud/)[ Microsoft Entra ID](https://www.capterra.com/p/219692/Azure-Active-Directory/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.8 (21) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.8 (21) 4.8 Based on 21 reviews ## User reviews Overall rating 4.7 Based on 25 reviews Filter by rating 5(17) 4(8) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent Alice Z. Freelance Information Technology and Services ### "A good free alternative to other Wikis" 4.0 Overall Rating 4.0 4.0 Ease of Use 3.0 3.0 Features 3.0 3.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 October 2, 2022 The product is easy to deploy and migration from another platform was completed in less than to days. Good compromise! Pros Easy to deploy thanks to the pre-built docker images and online you can find tools for migration from other platforms. Cons Text editing is not a smooth process as other platforms Switched from [Confluence](https://www.capterra.com/p/136446/Confluence/) Because XWiki is free Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AC Angelo C. ### "Nice and stylish wiki for your org" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 January 4, 2019 Pros We set up xwiki for a private project and really enjoyed using it. It has a sleek interface and offers everything you might ask from a wiki system. Cons We had a problem with arabic letters. But in the end the support was very helpful and everything got sorted out! Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. ES Elenkovan S. Delivery Project Executive Information Technology and Services ### "" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 7/10 April 25, 2018 Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Russell P. IT Officer Financial Services ### "" 4.0 Overall Rating 4.0 4.0 Ease of Use 0.0 0.0 Features 0.0 0.0 Customer Service 0.0 0.0 Likelihood to Recommend 0/10 November 6, 2017 Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Juliette F. Organizer ### "Powerful tool to create a knowledge base gathering all our documents and procedures" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 0.0 0.0 Customer Service 5.0 5.0 Likelihood to Recommend 0/10 March 24, 2016 We have been using XWiki since 2011. We are using it to manage our documents and procedures. We decided to grant access to the knowledge base to all our collaborators. We are also using the XWiki SAS support service and we are really satisfied with it. We recently implemented the deprecated documents archive feature and our users are happy about it. The user interface could be improved but this has been polished in the newest version of XWiki. Keep up the good work! Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. SG Sebastien G. R&D Engineer ### "Tested your products" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 0.0 0.0 Customer Service 4.0 4.0 Likelihood to Recommend 0/10 March 24, 2016 It is brilliant to simplify things for the end-users, that is why I once applied to your company. If I can suggest an improvement in very basic simplifications: - Giving more clarity about whether XWiki is a company, a product, a framework, an ensemble of products (I know the answers). - Minimal clicks before installing a demo. Clarity about each step before using it (extracting files, opening which one, etc.). Keep going! Best regards. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. TP Thierry P. ### "Intranet " 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 0.0 0.0 Customer Service 4.0 4.0 Likelihood to Recommend 0/10 March 18, 2016 We use this software as intranet to share information. Animate our franchise network . and we use it for sharing and preparation of commercial operations. 250 Point of Sales / 150 Franchisees Pros The customer support is responsive and easy to use and fast training Cons The software evolves regularly , new features are available Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. TP Thierry P. IT & Process Manager ### "We use this software for 5 years" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 0.0 0.0 Customer Service 4.0 4.0 Likelihood to Recommend 0/10 March 18, 2016 We use this software as intranet to share information. Animate our franchise network . and we use it for sharing and preparation of commercial operations. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Nicolas L. Client Team Lead Project Managers Computer Software ### "" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 0.0 0.0 Customer Service 5.0 5.0 Likelihood to Recommend 0/10 March 15, 2016 Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. CA Charles A. Senior Counsel to the Board ### "Flexible and reliable solution for knowledge and document management ... and more" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 0.0 0.0 Customer Service 5.0 5.0 Likelihood to Recommend 0/10 March 14, 2016 We were delighted to find XWiki several years ago and the hosted solution has provided a flexible, reliable and cost effective solution for our group's knowledge and document management needs for over five years. Key has been the ability to mix unstructured and structured data - and the ability to access the structured data quickly through LIVETABLES - 100s and 1,000s of records can be filtered and sorted with no delays. The security features mean we've been able to set up wikis for different parts of the group and control access levels properly. The platform is accessible enough for those with some amateur coding ability - but the XWiki team has always been there to support and refine our attempts in a professional way. More recently we retained XWiki to develop a tailored Document Management system using the Collaboration Suite. We are really pleased with the results - and the fact that the project was delivered on time and on budget. Over the life of our use the cost will be far better than purchasing other document management systems - and we have a system that fits our specific requirements. All of this is achieved on a variety of browsers without any material internal IS requirements or costs. We look forward to continuing our collaboration for many years. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/149030/XWiki/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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