--- title: "Todoist Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is Todoist the right Task Management solution for you? Explore 2666 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/149339/Todoist-for-Business/reviews/" page_type: "reviews" language: "en" publication_date: "2026-10-19" --- Todoist 4.6 (2662) [View alternatives](https://www.capterra.com/p/149339/Todoist-for-Business/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated October 19th, 2026 # Reviews of Todoist Ease of use 4.6 Customer Service 4.4 ## Pros and Cons in Reviews AB Andreja B Senior Platform EngineerComputer Software, 501 - 1,000 employeesUsed the software for: 1-2 years. “The "Karma" system (which tracks your productivity with points) adds a great little touch of gamification that motivates me to clear my daily list.“ June 9, 2026 NT Nicole T Event Marketing and OperationsMarketing and Advertising, 2 - 10 employeesUsed the software for: More than 2 years. “limited advanced project management features, can become overwhelming with too many tasks, collaboration features are less extensive than dedicated project management platforms.“ August 30, 2026 VK Vatsal K Software Engineer InternComputer Software, 501 - 1,000 employeesUsed the software for: More than 2 years. “I use it as an app on my phone and some devices and as a browser extension on my laptop's chrome which is so helpful because they are synced all the time and I can easily update it from anywhere.“ December 1, 2025 RF Robert F Sales RepresentativeFood & Beverages, 501 - 1,000 employeesUsed the software for: Less than 6 months. “While Todoist offers great features for task management, it isn't providing innovative features that would make me switch from my current app.“ December 16, 2025 Jessica S AdminAccounting, 2 - 10 employeesUsed the software for: Less than 6 months. “Creating tasks, setting deadlines, and managing daily to-do lists is quick and efficient.“ May 9, 2026 NA Nathaniel A OwnerArts and Crafts, Self-employedUsed the software for: I used a free trial. “I also found that customizing list views or making quick edits took more taps or clicks than I’d like. While it’s amazing for project management, it’s not always ideal for basic, personal task lists.“ June 22, 2025 DR Daud R Admin AnalystAccounting, 11 - 50 employeesUsed the software for: Less than 6 months. “The platform helps improve productivity without being overly complex and offers enough flexibility for both individual users and small teams.“ September 15, 2026 RO Ricardo O Chief Platforms SupportEducation Management, 51 - 200 employeesUsed the software for: More than 2 years. “My only negative is that the new Google Calendar integration allows me to use only one calendar for all my projects.“ June 28, 2026 ## Showing most helpful reviews Showing 1-25 of 2662 available reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use R Reviewer Advisory Board Member Used the software for: 3-5 years ### "My Great Adventure with Todoist - 2026 Updated Review" October 26, 2026 5.0 Pros Todoist is among the tools that I use on a daily basis in my current organization. I like how it allows me to automatically track task progress and manage projects in real-time. Cons Todoist is the most extraordinary project portfolio management tool that I currently use without ever experiencing any bugs. Review Source R Reviewer Conseillère en immobilier - Capifrance Used the software for: 3-5 years ### "Todoist est a jour" October 22, 2026 5.0 Pros Todoist me permet de classer facilement les tâches, les projets et les échéances. L’interface est claire et les rappels sont pratiques pour respecter les délais. Une bonne solution pour organiser le travail quotidien. Cons Certaines fonctionnalités intéressantes sont réservées à la version payante. L’application peut aussi devenir moins lisible lorsque les projets contiennent beaucoup de tâches. Review Source R Reviewer Midweight Designer Used the software for: 3-5 years ### "Four years in and it still runs my life" October 13, 2026 4.0 Can't imagine going back. It's woven into my daily routine at work and at home, and the odd annoyance doesn't change that. Easy recommendation. Pros Todoist has been my go-to for about four years now, and I use it to keep both work and personal life ticking over in one place. The interface is clean and never gets in the way, and the sync across phone, tablet and laptop is properly seamless, so everything's always up to date wherever I am. The location reminders are a bit of a game-changer too. Getting a nudge about an errand just as I'm walking past the shop saves me more often than I'd like to admit. And I'll say it: the little pop when you tick something off is dangerously satisfying. It's half the reason I keep on top of things. Cons Sharing lists with people who don't use Todoist is clunkier than it should be. I often just want to send a list to a mate or a client without making them sign up, and there's no easy way to do it. The natural language entry can be hit and miss as well. Something like "1h30" doesn't always register as a duration, so I end up fixing it by hand. The integrations also look really useful, but I've struggled to find decent guidance on setting them up and using them day to day. Review Source R Reviewer Attorney Used the software for: 3-5 years ### "It keeps your client deadlines front and center without burying you in extra features." September 27, 2026 5.0 For a two-attorney firm, this works just fine for what we need, tracking court deadlines, client follow-ups, and internal tasks, without the high cost or steep learning curve of legal-specific software. It takes maybe an hour to get everyone using it consistently. I check it way more reliably than I ever checked my paper lists or old calendar reminders, that alone makes the subscription worth it. Pros You'll actually use the recurring tasks for statute deadlines and court dates, setup takes thirty seconds, not thirty minutes like those bloated practice management platforms we tried. Natural language entry means you can just type "file motion Friday 3pm" and it works. Labels let you separate client matters from internal admin, so you don't have to build some elaborate folder system that nobody bothers to maintain. Cons You can't attach documents directly to tasks, which is a pain when you're tracking discovery responses or filing deadlines tied to specific pleadings. Instead, you end up just pasting file paths into the comments. Also, the free version limits you to five projects total, so you're going to need Premium if you want each client matter in its own bucket. Review Source Daud R. Admin Analyst Used the software for: Less than 1 year ### "Excellent Task Management Tool for Personal and Team Productivity" September 16, 2026 4.0 My overall experience with Todoist has been very positive. It provides an excellent balance between simplicity and functionality, making it easy to manage daily tasks, projects, and long-term goals. The user interface is clean, setup takes only a few minutes, and synchronisation across devices is seamless. The platform helps improve productivity without being overly complex and offers enough flexibility for both individual users and small teams. Overall, Todoist is a reliable and highly effective task management solution that delivers strong value for money. Pros Todoist offers a clean and intuitive interface that makes task management simple and efficient. Creating tasks, setting priorities, organising projects, and tracking deadlines are straightforward. The cross-platform sync works reliably, and features such as recurring tasks, reminders, labels, and filters help keep work and personal responsibilities organised. Cons Some advanced features, including reminders and certain productivity tools, are limited to the paid plans. While collaboration features are useful, larger teams may find dedicated project management platforms offer more extensive reporting and workflow capabilities. Review Source Gwen D. KTF Used the software for: Less than 1 year ### "Your to-do list but organised!" September 15, 2026 5.0 Both the greatest strength and greatest weakness of this tool are its simplicity. If you just want to work on personal productivity and don't want a full-on project management tool then this simplicity will likely appeal to you. Pros Essentially Todoist is a more powerful and organised version of a to-do list that make it easy to track your personal productivity. Cons I would like to see better visualisation within the tool so that it was easier to organise when various tasks would be done. Review Source R Reviewer Event Marketing and Operations Used the software for: 3-5 years ### "Simple tool for organizing my marketing tasks" September 1, 2026 5.0 Pros Easy task management, clean and intuitive interface, useful deadlines and reminders, recurring tasks help me stay organized, practical for managing campaigns and daily priorities. Cons limited advanced project management features, can become overwhelming with too many tasks, collaboration features are less extensive than dedicated project management platforms. Review Source Jenna O. Marketing Used the software for: Less than 1 year ### "Simple and fast with great productivity features" August 27, 2026 5.0 Very easy to use and collaborate with other team members and very user-friendly, especially compared to other platforms Pros Simple and fast -- easy to capture tasks without a lot of set up and ramp up time, cross-platform collaboration and integration opportunities, productivity features are very motivating and incentivizing Cons Can become over-engineered once you start using projects, labels, fiters and more. Limited note capabilities if you're looking for all tasks and notes to be all in one place Review Source R Reviewer Architectural assistant Used the software for: 3-5 years ### "Best software I have ever used" August 20, 2026 5.0 Pros Incredible software - a massive range of functions but integrated tidily, extremely smooth to operate and review Cons The time blocking function is too difficult to use, as the duration of a task is too difficult to access. If time blocking was integrated more fully, it would be perfect Review Source KL Kate L. Sales Used the software for: Less than 1 year ### "Simple, Effective, and Easy to Use" August 16, 2026 5.0 Todoist has been a great productivity tool overall. It makes it easy to organize tasks, set priorities and deadlines, and keep track of what needs to get done. The interface is clean and intuitive, and it works well for both personal and professional tasks. While some advanced features could be more accessible, my overall experience has been very positive. Pros The simplicity and ease of use. Todoist made it really easy to organize tasks, set priorities and due dates, and stay on top of everything without feeling overwhelmed. Cons The free plan feels somewhat limited, and some of the more advanced features can take a little time to learn. I also occasionally found the number of options and settings a bit overwhelming. Review Source Nona P. Management Technician II Used the software for: Less than 1 year ### "A truly exceptional digital to-do list" May 23, 2025 5.0 Todoist is a top-tier one-stop shop for task management. I have tried digital calendaring, as well as using tasks in Outlook, sticky notes on my desk, and fancy Excel sheets in an effort to stay organized -- Todoist has erased my need to try anything else. Being able to configure my dashboard in a way that works for me (calendar, board or list) and sort that down even further by priority, category, and even sub-category has been invaluable. I use it everyday in both professional and personal capacities. Being able to jump from my laptop to my phone, as well as receive timed push notifications has improved my productivity and efficiency tenfold. Todoist is easily my most highly recommended task-management/organizational app. Pros Users can easily add, prioritize, and filter through tasks from both a desktop and a mobile app. Upon adding a task, users can optionally "tag" tasks to sort them under customized categories. You can even add a due date with reminders or repeating tasks simply by typing the date, or using prompts such as "tomorrow," "next Tuesday," "every other Friday," etc. My absolute favorite feature is the option for calendar plug-ins, where you can easily create a task from within an email; not only can you create a task with the click of a button, but the task is automatically hyperlinked to the email from which it stems -- incredibly convenient! Cons The thing I like least about Todoist is that it has a "karma"/points system that assigns points upon task completion. I can see where this sort of gamifying could be useful for some users -- it simply is not for me though, and I could do without the occasional email notifications. Definitely not a dealbreaker nor a big deal, though. Review Source Verified Reviewer Performance Marketing Manager Used the software for: 3-5 years ### " The Only Productivity App I Keep Coming Back To" November 25, 2025 5.0 I’ve tried countless productivity and task management tools over the years — from Notion to Trello to Things — but I always end up coming back to Todoist. It just strikes the perfect balance between simplicity and power. The layout is clean and easy to navigate, which makes it a joy to use daily. I rely on it for everything from work projects to personal errands, and it never feels overwhelming. One of my favorite features is the intuitive task input — I can just type “Meeting with X tomorrow at 2pm” and it automatically schedules it. The calendar view is also a game-changer for visualizing my week, and the use of labels helps me organize by context (like “urgent,” “waiting,” “calls,” etc.) without clutter. Pros •Clean, user-friendly interface that makes planning feel effortless •Natural language input for dates is incredibly helpful •Labels and filters help keep everything organized •Mobile app is excellent — great for taking notes or adding tasks on the go •Syncs perfectly across devices •Calendar view makes it easy to get a clear picture of the week Cons •The unlimited plan can get pricey just to unlock features like unlimited projects •You can’t join meetings directly from the calendar inside Todoist — I really wish this were possible Review Source R Reviewer Director Used the software for: 1-3 years ### "Simple and easy task manager " December 22, 2025 3.0 Convenient and eady. But a bit oversimplified. I love jotting ideas and tasks down in one easy place. Pros Easy to use. The speed at which I could throw things on my list was limited only by my ability to think of them. Cons Other similar software seems to have more versatility of at least has made me more aware of its versatility Review Source R Reviewer Staff Engineer Used the software for: 3-5 years ### "A real productivity boost" July 27, 2026 5.0 Pros I use Todoist every day to organize my work and personal tasks. The app is fast, smooth, and works very well even with an average internet connection. It allows me to structure my days and avoid forgetting things, which clearly improves my productivity. Real-time synchronization between mobile, computer, and browser and uses very little data. Cons When managing a lot of projects, the organization can become a little confusing and the price of the premium version remains just a little affordable. Review Source Sarah C. Independent Contractor Used the software for: Less than 1 year ### "Manage Work & Household Chaos - All In One Place" October 30, 2025 4.0 I am a remote independent contractor who is also homeschooling and also helping to manage my husband's equally crazy pastoring/PhD student/odd jobs schedule. I need to know when I have to do what things. I literally need reminders to wash some dishes every day. And Todoist helps keep me on track! Although sometimes I just reschedule all the outstanding tasks for next week when they're overdue so I don't have to look at them. But it's the easiest way I've ever found for managing all the chaos. Pros It helps me keep track of tasks that I need to complete. I have the widget on my phone home screen so I can see today's tasks and upcoming ones. I especially like how it automates recurring tasks. If there's something I need to do daily, or even on a weird schedule like every weekday, it will keep up with that. I like that I can put tasks in at specific times without jumping through a lot of menus; I can just type it in, "9pm move the car for alternate side parking every day but Sunday" and it will just poof! Schedule it and I stop getting parking tickets because I can't remember which side of the road my car has to be on every single night. I like that it's free to use as an individual - what a great value, which has helped with my independent contracting gigs - and the help base is so easy I've never had to reach out to customer support for anything. Cons Okay, so it can auto schedule things when you type it in naturally, but sometimes it gets confused and doesn't get it right and I have to manually schedule it for my weird time pattern. The free version also doesn't include early warnings, just time-of-task notifications, so I'm constantly putting in events like "10:15am get ready for your meeting that starts soon" for my 10:30 event so I get the early notices. Review Source IF Io F. WEb Developer Used the software for: 3-5 years ### "After Years of App-Hopping, Todoist Finally Stuck - And Changed Everything" October 10, 2025 5.0 My overall experience with Todoist has been nothing short of transformative. I'm not exaggerating when I say it literally changed my life - and I know that sounds dramatic, but hear me out. Before Todoist, I was that person who tried everything. Every productivity app, every system, every method you can think of. Nothing stuck. I'd get excited about a new app for a week, maybe two, then abandon it because it was either too complicated, too rigid, or just didn't fit how my brain works. Todoist was different from day one. The beauty is in how effortless it feels. You're not fighting the system - you're just capturing thoughts as they come. "Buy groceries Saturday morning," "Follow up with client next week," "Mom's birthday March 15th" - just type it naturally and the app figures out the rest. That quick-add feature with natural language processing is pure magic. What really sold me was how it grew with me. I started super basic - just dumping tasks in there. But gradually, I began organizing things into projects, using tags, setting up recurring tasks. Now everything in my life, work and personal, flows through Todoist. Every meeting, every deadline, every random thought that pops up - it all has a place. Pros What I liked most about Todoist is how ridiculously simple it is to get started, yet incredibly powerful once you get the hang of it. After trying literally every task management app out there for years, Todoist was the one that finally clicked. A game changer for me! Cons The main thing that bugged me initially was the project limit on the free version, it felt pretty restrictive when you're just trying to get organized and figure out if the app works for you. I ended up upgrading to premium fairly quickly because of this, which isn't ideal if you're on a tight budget. Review Source R Reviewer Ecommerce and System manager Used the software for: Less than 1 year ### "Todoist makes life easier" June 17, 2025 5.0 use it weekly as a part of a team management software, easy to add users to it, including external users so you can plan there workload for example development works and prioritise key tasks Pros Todoist is easy to use, require little to no experiance to get this setup and invite your team to this, multiple boards available for free users. highly recommended Cons not many con's to do with todoist, would be good to see an increase in boards available, definitely worth paying for if you utilise this over multiple departments Review Source Melissa S. Marketing Director Used the software for: Less than 1 year ### "Easy to use across platforms!" June 18, 2025 5.0 Todoist helps me stay organized at my busy job working for multiple business lines. I can easily add multiple projects, sub-projects, tasks and subtasks. I love being able to add tasks on the go from any email client. Pros I love how customizable Todoist is. It's also incredibly easy to add tasks from my inbox - so my Todoist stays up to date. Cons I would love a few more view options - if I forget to assign a date it can be harder to see my upcoming tasks. Review Source MA Martin A. Software Engineer Used the software for: 3-5 years ### "My all time favourite Task Management Tool." March 17, 2025 5.0 Everything about Todoist has proven to be beneficial in getting our work done in an incredible way.Collaboration and task delegation has been successful and effective. Pros I love the simplicity of working with Todoist,has very minimal learning curve. I have found it incredibly easy to implement changes and adapt it to ones needs.Have multiple views eg task lists,kanban boards and calendar views.Very simple to add tasks. Cons Todoist is the best thing ever happened to us,good experience marked with no any hitches. Review Source R Reviewer Sr. Pastor Used the software for: 3-5 years ### "Early adopter, now rarely use" June 9, 2025 3.0 I started off when they were new and didn't charge anything to use the service. As with anything good that went away. The best part of the product is their that they integrate well with my personal calendars and allow task sharing. The free level of activity now forces you to pay a subscription for the service to be worth anything. Like most companies today I would rather pay a one time fee and be done versus paying monthly. Pros great calendar that actually stays up to date with my personal calendar on gmail. Task sharing for families is a plus as well. Cons Cost is getting out of hand. There are many other tools that do not have the expense involved to get the same quality product Review Source R Reviewer Managing Director Used the software for: 3-5 years ### "Great tool to build and maintain rhythm" May 26, 2026 5.0 I have used Todoist continuously for about 8-10 years. Back at that point in my life served a very important goal: I wanted to rebuild habits to maintain a right everyday rhythm. As part of that: - I set goals for myself every single day (~ deliver 5 tasks and measure it back) - consciously scheduled activities to OTHER days (so my brain is not busy with them) Todoist is excellent for such setup + its gamification engine helped push that a bit further. Pros Mobile-friendly interface Gamification to help habit building Easy synchronisation between web and mobile Cons No such things. For me todoist serves as a very simple tool, combining private and business task management. Review Source R Reviewer Artist Used the software for: Less than 1 year ### "Todoist has been a great body double. " January 5, 2026 5.0 Overall I have been impressed with this app over the past 3 months. I use it for school, work and my small business. This helps me keep things straight for one time tasks or weekly tasks like repeat assignments. Pros I love that I can use the app or computer version and they sync consistently. I also like that I can add # to different categories and organize them pretty quickly. Simple reminders help me remember even the daily tasks. This app has been a great body double, keeping me in check. Cons Sometimes the daily tasks do not remind me to check them off. So they can build up. This is an easy fix in settings. Review Source R Reviewer Senior Platform Engineer Used the software for: 1-3 years ### "My Personal Efficiency Co-pilot" June 10, 2026 4.0 Todoist allows me to apply the Getting Things Done method effortlessly. By outsourcing all my daily micro-tasks into the application, I regain a laser-sharp focus on my deep work, without the constant fear of forgetting to buy coffee or send that invoice. Pros Its execution speed is unbeatable. The interface is stripped down to the minimum, with no fluff. The "Karma" system (which tracks your productivity with points) adds a great little touch of gamification that motivates me to clear my daily list. Custom filters allow me to see only what matters at any given moment. Cons It is a task management tool (a To-Do List), not a collaborative project manager. If I want to collaborate with a large team, track budgets, or design cross-functional schedules, Todoist hits its limits very quickly. Comments inside shared tasks also lack readability. Review Source Verified Reviewer Vice President Used the software for: 1-3 years ### "Perfect for keeping the team on the same page" March 12, 2026 5.0 Pros Unexpectedly Todoist was great at coordinating tasks across our small team. It offered fast feedback and tracking of who was meant to do what and if it got done. Cons I'm not generally a fan of tick lists, but even that discomfort was easy to overcome in light of the productivity gains. Review Source Mohammed A. Blogger Used the software for: 3-5 years ### "Best Task Management Tool" September 15, 2025 4.0 To be honest, after pCloud, Todoist is the tool I've been using the longest. It helps me add important things and get them done on time. I haven't even considered switching to another tool until now. Pros I first came across Todoist around 2014. I immediately liked their simple design. But I didn't switch to Todoist because I was using Wunderlist at the time. I switched to Todoist after Wunderlist was discontinued. I haven't left it since. It's very easy to use and has all the features I need. Cons Recently, I've been missing important notifications a lot. Not all the time, but I've been missing quite a few. I've upgraded to the latest version, but the problem still hasn't been resolved. Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.