# Todoist Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Todoist the right Task Management solution for you? Explore 2651 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/149339/Todoist-for-Business/reviews --- Todoist 4.6 (2651) [View alternatives](https://www.capterra.com/p/149339/Todoist-for-Business/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated April 15th, 2026 # Reviews of Todoist Ease of use 4.6 Customer Service 4.4 ## Pros and Cons in Reviews AB Andreja B Senior Platform EngineerComputer Software, 501 - 1,000 employeesUsed the software for: 1-2 years. “The "Karma" system (which tracks your productivity with points) adds a great little touch of gamification that motivates me to clear my daily list.“ June 9, 2026 VN Victor N Head of EngineeringInformation Technology and Services, 51 - 200 employeesUsed the software for: 1-2 years. “Another problem I have with Todoist is that you cannot assign a single task to multiple people.“ March 22, 2026 VK Vatsal K Software Engineer InternComputer Software, 501 - 1,000 employeesUsed the software for: More than 2 years. “I use it as an app on my phone and some devices and as a browser extension on my laptop's chrome which is so helpful because they are synced all the time and I can easily update it from anywhere.“ December 1, 2025 SC Sarah C Independent ContractorInformation Technology and Services, Self-employedUsed the software for: Less than 6 months. “Okay, so it can auto schedule things when you type it in naturally, but sometimes it gets confused and doesn't get it right and I have to manually schedule it for my weird time pattern.“ October 21, 2025 JH Jamie H Executive Vice President at FEVOInformation Technology and Services, 51 - 200 employeesUsed the software for: 1-2 years. “Task creation, reminders, and project-based views make it easy to maintain a solid overview, even when multiple responsibilities overlap.“ February 1, 2026 RF Robert F Sales RepresentativeFood & Beverages, 501 - 1,000 employeesUsed the software for: Less than 6 months. “While Todoist offers great features for task management, it isn't providing innovative features that would make me switch from my current app.“ December 16, 2025 Ryan P Graphic DesignerAlternative Medicine, 11 - 50 employeesUsed the software for: 6-12 months. “You can share projects, assign tasks, comment, and attach files which is handy for teams and partners.“ February 3, 2026 MF Marco F WEb DeveloperInformation Technology and Services, Self-employedUsed the software for: More than 2 years. “The main thing that bugged me initially was the project limit on the free version, it felt pretty restrictive when you're just trying to get organized and figure out if the app works for you.“ September 14, 2025 ## Showing most helpful reviews Showing 1-25 of 2651 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Milton A. Founder Information Technology and Services Used the software for: 2+ years ### "Possibly, the best task manager." August 30, 2025 5.0 Pros Excellent application for managing my tasks, with very advanced features and minimalist design. I love it! Cons It may be more expensive than others on the market. From a productive point of view, it's worth what it costs. Switched from [Pagico](https://www.capterra.com/p/194934/Pagico/)[Things](https://www.capterra.com/p/119096/Things/) I wanted a robust system to manage my tasks and projects, but that wasn't so complicated. That it was efficient and easy to drop a task. Minimalist processes help productivity. Review Source VR Verified Reviewer Performance Marketing Manager Marketing and Advertising Used the software for: 2+ years ### " The Only Productivity App I Keep Coming Back To" August 8, 2025 5.0 I’ve tried countless productivity and task management tools over the years — from Notion to Trello to Things — but I always end up coming back to Todoist. It just strikes the perfect balance between simplicity and power. The layout is clean and easy to navigate, which makes it a joy to use daily. I rely on it for everything from work projects to personal errands, and it never feels overwhelming. One of my favorite features is the intuitive task input — I can just type “Meeting with X tomorrow at 2pm” and it automatically schedules it. The calendar view is also a game-changer for visualizing my week, and the use of labels helps me organize by context (like “urgent,” “waiting,” “calls,” etc.) without clutter. Pros •Clean, user-friendly interface that makes planning feel effortless •Natural language input for dates is incredibly helpful •Labels and filters help keep everything organized •Mobile app is excellent — great for taking notes or adding tasks on the go •Syncs perfectly across devices •Calendar view makes it easy to get a clear picture of the week Cons •The unlimited plan can get pricey just to unlock features like unlimited projects •You can’t join meetings directly from the calendar inside Todoist — I really wish this were possible Switched from [TickTick](https://www.capterra.com/p/170641/TickTick/) Because Todoist was easier to use and the layout was more suitable for my workflow Review Source JO Jacob O. Director Non-Profit Organization Management Used the software for: 1-2 years ### "Simple and easy task manager " December 19, 2025 3.0 Convenient and eady. But a bit oversimplified. I love jotting ideas and tasks down in one easy place. Pros Easy to use. The speed at which I could throw things on my list was limited only by my ability to think of them. Cons Other similar software seems to have more versatility of at least has made me more aware of its versatility Review Source Matthew M. Holistic Nutritionist Health, Wellness and Fitness Used the software for: 6-12 months ### "Review for Todoist" March 25, 2026 5.0 Todoist is one of those tools that just works. It’s simple, reliable, and helps you stay consistent without overcomplicating things. If you’re someone who tends to overthink or get overwhelmed, this is a solid choice. Customer Support is also very helpful whenever questions need to get answered. They also have helpful videos if you need more assistance. I purchased a yearly subscription and I am getting tremendous value for the software, thank you!! Pros Simple and easy to use This is the biggest win. You can jump in right away without feeling overwhelmed. Clean layout Everything is organized in a way that just makes sense. It’s not cluttered, which helps you actually stay consistent. Great for daily planning Perfect for mapping out your day, setting priorities, and staying on track. Works across all devices Phone, laptop—everything syncs smoothly, so you always know what needs to get done. Cons Can feel too basic at times If you’re trying to build out more complex systems or workflows, it might feel a bit limited. Review Source SC Sarah C. Independent Contractor Information Technology and Services Used the software for: Less than 6 months ### "Manage Work & Household Chaos - All In One Place" October 21, 2025 4.0 I am a remote independent contractor who is also homeschooling and also helping to manage my husband's equally crazy pastoring/PhD student/odd jobs schedule. I need to know when I have to do what things. I literally need reminders to wash some dishes every day. And Todoist helps keep me on track! Although sometimes I just reschedule all the outstanding tasks for next week when they're overdue so I don't have to look at them. But it's the easiest way I've ever found for managing all the chaos. Pros It helps me keep track of tasks that I need to complete. I have the widget on my phone home screen so I can see today's tasks and upcoming ones. I especially like how it automates recurring tasks. If there's something I need to do daily, or even on a weird schedule like every weekday, it will keep up with that. I like that I can put tasks in at specific times without jumping through a lot of menus; I can just type it in, "9pm move the car for alternate side parking every day but Sunday" and it will just poof! Schedule it and I stop getting parking tickets because I can't remember which side of the road my car has to be on every single night. I like that it's free to use as an individual - what a great value, which has helped with my independent contracting gigs - and the help base is so easy I've never had to reach out to customer support for anything. Cons Okay, so it can auto schedule things when you type it in naturally, but sometimes it gets confused and doesn't get it right and I have to manually schedule it for my weird time pattern. The free version also doesn't include early warnings, just time-of-task notifications, so I'm constantly putting in events like "10:15am get ready for your meeting that starts soon" for my 10:30 event so I get the early notices. Alternatives considered [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) Reason for choosing Todoist It's easier to use for a wide variety of things, not just calendar things. I don't need my calendar clogged up with "9pm move the car to the other side of the road because you live downtown with stupid alternate side parking every day but Sunday." Todoist is so much better at those simple things. Review Source MF Marco F. WEb Developer Information Technology and Services Used the software for: 2+ years ### "After Years of App-Hopping, Todoist Finally Stuck - And Changed Everything" September 14, 2025 5.0 My overall experience with Todoist has been nothing short of transformative. I'm not exaggerating when I say it literally changed my life - and I know that sounds dramatic, but hear me out. Before Todoist, I was that person who tried everything. Every productivity app, every system, every method you can think of. Nothing stuck. I'd get excited about a new app for a week, maybe two, then abandon it because it was either too complicated, too rigid, or just didn't fit how my brain works. Todoist was different from day one. The beauty is in how effortless it feels. You're not fighting the system - you're just capturing thoughts as they come. "Buy groceries Saturday morning," "Follow up with client next week," "Mom's birthday March 15th" - just type it naturally and the app figures out the rest. That quick-add feature with natural language processing is pure magic. What really sold me was how it grew with me. I started super basic - just dumping tasks in there. But gradually, I began organizing things into projects, using tags, setting up recurring tasks. Now everything in my life, work and personal, flows through Todoist. Every meeting, every deadline, every random thought that pops up - it all has a place. Pros What I liked most about Todoist is how ridiculously simple it is to get started, yet incredibly powerful once you get the hang of it. After trying literally every task management app out there for years, Todoist was the one that finally clicked. A game changer for me! Cons The main thing that bugged me initially was the project limit on the free version, it felt pretty restrictive when you're just trying to get organized and figure out if the app works for you. I ended up upgrading to premium fairly quickly because of this, which isn't ideal if you're on a tight budget. Switched from [Trello](https://www.capterra.com/p/211559/Trello/) Limited and confusing - the interface feels too rigid with its kanban-style board layout that doesn't adapt well to different workflow needs. Review Source Shaun D. Editor Writing and Editing Used the software for: Less than 6 months ### "A Versatile Task Management System for a Hectic Digital World" July 6, 2025 5.0 Overall, Todoist is a versatile system that has helped me visualize and better manage a variety of professional and personal projects. One thing I appreciate about it is its ability to function well using a variety of pre-set and custom productivity systems. In my case, I needed it to work with projects involving everything from academic administrative tasks to teaching and grading, writing web content to podcast and video production, social media management to freelance editing, and so on. It can be set up to support all of these tasks through kanban boards, calendar/time blocking structures, tags and priority lists, and project setups you can repurpose at will. All of this make it both well worth the price of admission AND a system I can't imagine myself replacing. Honestly, I wish I had known about Todoist a long time ago. I was originally using two different free competitors, and neither had the reliability and functionality of Todoist even in its free plan (I paid for the pro plan, and it is worth every penny). It is now an indispensable part of my productivity setup. Pros 1) It is fairly easy to set up for basic and intermediate setups. Learning more complex setups has a learning curve, but it is not as steep as one might think and isn't even required to get the most out of the software. I see this as a huge plus. 2) The interface is fairly intuitive and the integrations (phone app, browser extension, etc.) are easy to use (and useful). Additionally, it syncs across devices, making your tasks accessible from anywhere, which was something I wanted in a task manager when I went looking. All this is seamless. 3) If you have no idea what you're doing with Todoist beyond "use it to manage your projects and tasks," there is a massive wall of help documentation and inspiration in their knowledge database. This helped point me in the direction that, thus far, has worked best for me. They also have numerous templates that you can use as-is or modify for your own use. Cons Personally, I would like more help documentation for the more complicated syntax and a better way to automate repeatable projects such as podcasts or video content with set times for creation, editing, and release. You can sort of do the latter with a Kanban board, but not without a few extra clicks that a quick automation could solve. The former is something they do have documentation for, but it would be helpful to provide a stronger range of introductory materials for those who lack experience with syntax that is similar to markdown, etc. I would consider this a minor con, though, as you don't NEED to use the complex syntax or NEED to have a fuller range of automations to effectively use Todoist for most forms of task management. Switched from [Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) Microsoft's system, while useful, made integrations with Google Calendar unnecessarily complicated. Since I have two projects that I do not fully own using the Google ecosystem, manually adding tasks to calendars in two different ecosystems didn't make much sense to me. I set up to find an alternative that could do what I needed it to do, and Todoist came out on top for features. I knew going in that I would likely need to pay for a service, and Todoist also won that fight by providing everything I needed at the lowest paid plan. Note: I also tried Google Tasks, but it wasn't versatile enough for my needs (i.e., managing multiple projects with very different types of tasks and time needs). Review Source Nona P. Management Technician II Law Enforcement Used the software for: 6-12 months ### "A truly exceptional digital to-do list" May 22, 2025 5.0 Todoist is a top-tier one-stop shop for task management. I have tried digital calendaring, as well as using tasks in Outlook, sticky notes on my desk, and fancy Excel sheets in an effort to stay organized -- Todoist has erased my need to try anything else. Being able to configure my dashboard in a way that works for me (calendar, board or list) and sort that down even further by priority, category, and even sub-category has been invaluable. I use it everyday in both professional and personal capacities. Being able to jump from my laptop to my phone, as well as receive timed push notifications has improved my productivity and efficiency tenfold. Todoist is easily my most highly recommended task-management/organizational app. Pros Users can easily add, prioritize, and filter through tasks from both a desktop and a mobile app. Upon adding a task, users can optionally "tag" tasks to sort them under customized categories. You can even add a due date with reminders or repeating tasks simply by typing the date, or using prompts such as "tomorrow," "next Tuesday," "every other Friday," etc. My absolute favorite feature is the option for calendar plug-ins, where you can easily create a task from within an email; not only can you create a task with the click of a button, but the task is automatically hyperlinked to the email from which it stems -- incredibly convenient! Cons The thing I like least about Todoist is that it has a "karma"/points system that assigns points upon task completion. I can see where this sort of gamifying could be useful for some users -- it simply is not for me though, and I could do without the occasional email notifications. Definitely not a dealbreaker nor a big deal, though. Alternatives considered [monday.com AI Work Platform](https://www.capterra.com/p/147657/monday-com/) Reason for choosing Todoist I liked the look, feel, and ease of use of Todoist. The price was also better. Switched from [Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) The UX did not quite meet my needs; I needed a larger array of tasks (and categories) than could nicely fit within the app. The (constant) suggested tasks from my emails were also generally unhelpful. Review Source VR Verified Reviewer Nutrition and Regulatory officer Food & Beverages Used the software for: 1-2 years ### "(Free) Task management software" November 14, 2025 5.0 Pros Personal and shared projects. iPhone widget works great and shows you the days tasks at a glance. Can share it with other calendars (e.g. Google calendar) Cons Customised reminders aren't available on a free plan. Sometimes tasks on a shared project don't seem to show up on an asignee's calendar unless task is assigned to them Switched from [Trello](https://www.capterra.com/p/211559/Trello/) Co-worked switched and explained the benefits Review Source Deyan G. Managing Editor Internet Used the software for: Less than 6 months ### "It's a very helpful task management software with lovely design." February 28, 2025 4.0 Pros 1st off - the Kudos feature is a great motivation boost. Secondly, I'm in love with its design. It also cheers you when you complete a task, which is a small thing, but it's nice nonetheless. 3. It's great for workflow organization. Cons I find the default daily reminders for unfinished tasks annoying. Like, I know bruh, these are MY tasks. Beyond that, some basic features aren’t included in the free version. Switched from [Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) Todoist felt more robust and we loved the interface. Review Source VR Verified Reviewer Associate Director, Evaluation Non-Profit Organization Management Used the software for: 2+ years ### "Solid Task Manager" January 20, 2026 5.0 Pros I have been using Todoist for over a decade to track work and personal tasks. The app makes it easy to categorize tasks across categories, workstreams, and projects, allowing you to stay organized and clutter-free. It integrates fairly well with Outlook, Google, and iOS calendars, as well. Cons There is a learning curve with how to best take advantage of the labeling, priorities, and project tags to organize your task manager. The app's calendar features have improved over the years, but there is still room to improve the app's filtering features to see only certain types of tasks at once. Review Source NA Nathaniel A. Owner Arts and Crafts Used the software for: I used a free trial ### "Great for power users, but too complex for my needs" June 22, 2025 5.0 I used Todoist for a while and appreciated the depth of features, but eventually I switched to Any.do for something simpler and more intuitive. Todoist is great if you need granular control over tasks, projects, and productivity tracking, but it wasn’t the best fit for my personal task management style. Still, I’d recommend it to someone who wants a highly customizable system with advanced tools and isn’t afraid of a bit of a learning curve Pros Todoist is a powerful and flexible task management app with a ton of features for organizing projects, deadlines, and recurring tasks. I liked how easy it was to set up different projects and how you could label and prioritize tasks with filters. The clean interface and cross-platform syncing made it easy to stay on top of things whether I was on my phone or desktop. It definitely feels like a tool built for productivity-minded people who like structure and detail. Cons For my day-to-day needs, Todoist ended up being a bit too complex and structured. It sometimes felt overwhelming with all the options, especially when I just wanted to jot something down quickly or manage a simple to-do list. I also found that customizing list views or making quick edits took more taps or clicks than I’d like. While it’s amazing for project management, it’s not always ideal for basic, personal task lists. Review Source KJ Kevin J. Operations Project Coordinator Environmental Services Used the software for: 2+ years ### "Get Todoist and say goodbye to disorganized daily work routine." May 26, 2025 5.0 After a colleague recommended Todoist to me, I have been consistently making use of it with looking back. Todoist have enabled me to take my work management experience to a higher notch by making it easy to plan and organize my daily tasks. With Todoist, i have never struggled to know which task am supposed to do at every particular moment. Pros Todoist offers task to-do lists that has made it easy to plan my daily tasks. Its dashboards offers a clear view of all my tasks making it possible to know what I have planned to do ahead. Todoist data safety and privacy tools help me to keep my work routine details secure and private. It also has a fantastic reporting function that gives me access to insights about my performance in task management and what i can do to make it even better. Cons I have not found anything troubling about Todoist. I have had a very solid experience with no challenges at all. Review Source VR Verified Reviewer Vice President Financial Services Used the software for: 1-2 years ### "Perfect for keeping the team on the same page" March 11, 2026 5.0 Pros Unexpectedly Todoist was great at coordinating tasks across our small team. It offered fast feedback and tracking of who was meant to do what and if it got done. Cons I'm not generally a fan of tick lists, but even that discomfort was easy to overcome in light of the productivity gains. Review Source FH Fletcher H. Renewable Energy Plant Specialist Renewables & Environment Used the software for: 2+ years ### "Experience the power of Todoist in proper planning for maximum productivity." March 25, 2025 5.0 Todoist has been a vital tool for me to keep my daily tasks perfectly organized allowing me to have an easy and healthy work life. Todoist iconic task planning functions allows us to have a clear approach to my tasks by getting to know what i need to do after what and when. I have had a very smooth experience with Todoist. Pros Todoist has elaborate task planning features like to-do lists that makes it easy to plan and allocate time for each tasks. Being able to access Todoist on the go gives me an easy time following up my plans when working remotely. Todoist has a well designed and clean user interface that makes it easy to capture tasks and create work plans. It also has a task sorting feature that makes it easy to find which task i need to attend to. I like how Todoist allows me to prioritize the more critical tasks first. Cons Todoist has not made me dislike anything about it. It does so perfectly across all areas showing no weaknesses at all. Review Source CP Calvin P. Sales and Solutions Manager Information Technology and Services Used the software for: 2+ years ### "Efficient task automation for customer project management." August 20, 2025 5.0 We made our sprint planning more regular, cut project setup time by 40%, and increased client visibility. Strong security controls keep sensitive code discussions secure, an amazing value at $6 per user per month for our 15-member team. Pros The automation rules make it easy to handle task assignments between our frontend and backend teams, and shared project views make it easy for customers to monitor progress on their builds without frequent status calls. Cons Customer support becomes slow during peak times, and advanced automation fails sometimes when it comes to connecting with customer tools. Review Source MW Mark W. Owner Construction Used the software for: 1-2 years ### "Organized my days " January 9, 2026 5.0 I have used Todoist for a year now and it is still great to run it. These days I’m not a daily user because most of my work is now organized elsewhere Pros I appreciate the most the ability of Todoist to add my current tasks from my calendar. Also, the reminders help me a lot to never miss any tasks. Cons It is not a free tool and other programs like this offer more versatile features and tools for collaboration and communication. Review Source SS Scott S. Project Manager Human Resources Used the software for: 6-12 months ### "staying organized" January 5, 2026 5.0 Todoist helped me stay on top of priorities and deadlines, especially when handling multiple projects at the same time. Pros The interface is clean and fast. Task organization with labels and priorities is very effective, and reminders are reliable across devices. Cons Some useful features are limited to the premium version, and it’s not ideal for managing complex team projects. Review Source CC Chad C. District Manager Oil & Energy Used the software for: 2+ years ### "Todoist for the win. The most impactful tool for organizing tasks." February 25, 2025 5.0 I have managed to get my tasks in good order all thanks to Todoist. The experience using it has been so smooth and simple. Todoist has helped me to organize daily tasks allowing me to always stick to the plan and do what am supposed to do at the right time. It has greatly improved my work life making it more healthier. Pros Todoist help keep all tasks organized based in their priorities making it easy to attend the more urgent tasks first. I really like the user interface since it is well designed making it intuitive to navigate and operate. It offers excellent task reports that help evaluate how am managing my tasks. Todoist offers tasks reminders that ensure am doing the right task at the right time. Cons My experience with Todoist has not had any cracks. I have not encountered something unpleasing to complain about. Review Source HD Harry D. Paid Media Manager Marketing and Advertising Used the software for: 6-12 months ### "Task Lists levelled up!" November 7, 2025 5.0 Very good, helps you keep on top of work and also others if you need to in your role, i'd recommend to anyone. Pros For anyone who's sick of writing to do lists on paper, todoist is a great alternative! Great for task tracking and also allows collaboration for very little effort. Cons Nothing - does what it says on the tin! To do lists electronically where teams can share work. Maybe more AI features in the future could help. Review Source EC Emanuel C. Author Media Production Used the software for: 2+ years ### "Better task organizer for productivity boosting." May 18, 2025 5.0 Thanks to Todoist, I’ve broken down daunting projects into bite-sized steps. It has helped me to adhere to the requirements of manuscript deadlines without suffering burnout. Pros The beauty of Todoist is in its simplicity. I use it to chart production milestones, editorial schedules, and personal writing ambitions. The tags, priorities, and repeating tasks, make sure nothing gets away from you. Cons The calendar views were a little weak. I need to consult a different calendar app to understand how things stack up across the week. Review Source VR Verified Reviewer Head Coach Health, Wellness and Fitness Used the software for: Less than 6 months ### "User-friendly App for task management" April 17, 2026 5.0 Clear and easy to use, with a good level of notifications to ensure that you are keeping track of your tasks. Pros Simple to use, and good level of reminders about ongoing tasks. Notifications keep you on top of your tasks. Cons Getting used to having a different app to use, as well as a calendar, rather than having them integrated. Review Source AP Ademir P. Marketing Assistant Automotive Used the software for: 1-2 years ### "Productivity booster" May 5, 2025 4.0 Positive experience. Daily task organization for personal and business usage is easy and I can separate between the two objective easily. Pros Todoist is more than just a daily task reminder and manager, it is more than that. I use it to track daily task status and collaborate with colleagues for shared tasks. It also work as personal note taker that I can pin on my desktop interface and set task prioritization for urgent task. Cons No option to recover task that I accidentally delete from the task list. I have to create the task back from scratch. I really hope they can start introduce undo button to revert the task to previous version. Review Source MV Mariana V. Social Media lead Marketing and Advertising Used the software for: 1-2 years ### "Recommended. Easy-to-use and with integrations" May 13, 2025 5.0 Overall, great experience. It's user-friendly and intuitive interface, along with its integrations to other major platforms makes it my top choice. Pros Easy to use, intuitive, and has integrations with other major platforms such as Slack and even Gmail. Cons Doesn't have a time tracker, which would make it a very complete software. Also, its's a little hard to use for large teams or workflows. Review Source aP abdiel P. Ait Architecture & Planning Used the software for: Less than 6 months ### "visually stunning but a bit confusing. " November 24, 2025 4.0 Its okay, i think it could be better and cleaned up. Would love more customizing and personalizing, especially on my phone. Pros I love the design element and input. I have it on my phone, and computer and the connection i have with my tasks is seamless. Cons I do kinda dislike what it does with the completed task. Sometimes its a bit hard to keep track of them. Review Source Similar Products Featured ## Related categories [Productivity](https://www.capterra.com/productivity-software/)[Project Management](https://www.capterra.com/project-management-software/)[Project Tracking](https://www.capterra.com/project-tracking-software/) ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.