# Todoist Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Todoist the right Task Management solution for you? Explore 2642 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/149339/Todoist-for-Business/reviews --- Todoist 4.6 (2642) [View alternatives](https://www.capterra.com/p/149339/Todoist-for-Business/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated April 15th, 2026 # Reviews of Todoist Ease of use 4.6 Customer Service 4.4 ## Pros and Cons in Reviews VK Vatsal K Software Engineer InternComputer Software, 501 - 1,000 employeesUsed the software for: More than 2 years. “I use it as an app on my phone and some devices and as a browser extension on my laptop's chrome which is so helpful because they are synced all the time and I can easily update it from anywhere.“ December 1, 2025 RF Robert F Sales RepresentativeFood & Beverages, 501 - 1,000 employeesUsed the software for: Less than 6 months. “While Todoist offers great features for task management, it isn't providing innovative features that would make me switch from my current app.“ December 16, 2025 JH Jamie H Executive Vice President at FEVOInformation Technology and Services, 51 - 200 employeesUsed the software for: 1-2 years. “Task creation, reminders, and project-based views make it easy to maintain a solid overview, even when multiple responsibilities overlap.“ February 1, 2026 NA Nathaniel A OwnerArts and Crafts, Self-employedUsed the software for: I used a free trial. “I also found that customizing list views or making quick edits took more taps or clicks than I’d like. While it’s amazing for project management, it’s not always ideal for basic, personal task lists.“ June 22, 2025 Ryan P Graphic DesignerAlternative Medicine, 11 - 50 employeesUsed the software for: 6-12 months. “You can share projects, assign tasks, comment, and attach files which is handy for teams and partners.“ February 3, 2026 VN Victor N Head of EngineeringInformation Technology and Services, 51 - 200 employeesUsed the software for: 1-2 years. “Another problem I have with Todoist is that you cannot assign a single task to multiple people.“ March 22, 2026 NA Nathaniel A OwnerArts and Crafts, Self-employedUsed the software for: I used a free trial. “Todoist is a powerful and flexible task management app with a ton of features for organizing projects, deadlines, and recurring tasks.“ June 22, 2025 SC Sarah C Independent ContractorInformation Technology and Services, Self-employedUsed the software for: Less than 6 months. “Okay, so it can auto schedule things when you type it in naturally, but sometimes it gets confused and doesn't get it right and I have to manually schedule it for my weird time pattern.“ October 21, 2025 ## Showing most helpful reviews Showing 1-25 of 2642 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Nona P. Management Technician II Law Enforcement Used the software for: 6-12 months ### "A truly exceptional digital to-do list" May 22, 2025 5.0 Todoist is a top-tier one-stop shop for task management. I have tried digital calendaring, as well as using tasks in Outlook, sticky notes on my desk, and fancy Excel sheets in an effort to stay organized -- Todoist has erased my need to try anything else. Being able to configure my dashboard in a way that works for me (calendar, board or list) and sort that down even further by priority, category, and even sub-category has been invaluable. I use it everyday in both professional and personal capacities. Being able to jump from my laptop to my phone, as well as receive timed push notifications has improved my productivity and efficiency tenfold. Todoist is easily my most highly recommended task-management/organizational app. Pros Users can easily add, prioritize, and filter through tasks from both a desktop and a mobile app. Upon adding a task, users can optionally "tag" tasks to sort them under customized categories. You can even add a due date with reminders or repeating tasks simply by typing the date, or using prompts such as "tomorrow," "next Tuesday," "every other Friday," etc. My absolute favorite feature is the option for calendar plug-ins, where you can easily create a task from within an email; not only can you create a task with the click of a button, but the task is automatically hyperlinked to the email from which it stems -- incredibly convenient! Cons The thing I like least about Todoist is that it has a "karma"/points system that assigns points upon task completion. I can see where this sort of gamifying could be useful for some users -- it simply is not for me though, and I could do without the occasional email notifications. Definitely not a dealbreaker nor a big deal, though. Alternatives considered [monday.com](https://www.capterra.com/p/147657/monday-com/) Reason for choosing Todoist I liked the look, feel, and ease of use of Todoist. The price was also better. Switched from [Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) The UX did not quite meet my needs; I needed a larger array of tasks (and categories) than could nicely fit within the app. The (constant) suggested tasks from my emails were also generally unhelpful. Review Source VR Verified Reviewer Performance Marketing Manager Marketing and Advertising Used the software for: 2+ years ### " The Only Productivity App I Keep Coming Back To" August 8, 2025 5.0 I’ve tried countless productivity and task management tools over the years — from Notion to Trello to Things — but I always end up coming back to Todoist. It just strikes the perfect balance between simplicity and power. The layout is clean and easy to navigate, which makes it a joy to use daily. I rely on it for everything from work projects to personal errands, and it never feels overwhelming. One of my favorite features is the intuitive task input — I can just type “Meeting with X tomorrow at 2pm” and it automatically schedules it. The calendar view is also a game-changer for visualizing my week, and the use of labels helps me organize by context (like “urgent,” “waiting,” “calls,” etc.) without clutter. Pros •Clean, user-friendly interface that makes planning feel effortless •Natural language input for dates is incredibly helpful •Labels and filters help keep everything organized •Mobile app is excellent — great for taking notes or adding tasks on the go •Syncs perfectly across devices •Calendar view makes it easy to get a clear picture of the week Cons •The unlimited plan can get pricey just to unlock features like unlimited projects •You can’t join meetings directly from the calendar inside Todoist — I really wish this were possible Switched from [TickTick](https://www.capterra.com/p/170641/TickTick/) Because Todoist was easier to use and the layout was more suitable for my workflow Review Source JO Jacob O. Director Non-Profit Organization Management Used the software for: 1-2 years ### "Simple and easy task manager " December 19, 2025 3.0 Convenient and eady. But a bit oversimplified. I love jotting ideas and tasks down in one easy place. Pros Easy to use. The speed at which I could throw things on my list was limited only by my ability to think of them. Cons Other similar software seems to have more versatility of at least has made me more aware of its versatility Review Source SS Steve S. Owner Chief Inspector Construction Used the software for: 1-2 years ### "Solid Task/Todo/Calendar App that can also help those with ADHD stay organized" February 13, 2026 5.0 Very positive. I have no reall complaints or issues with the app and continue to use it daily since originally downloading a year or more ago. Pros It has a simple clean look to it that doesn't appear childish with colors or over cluttered upon launch of the app. Cons The fact that it doesn't have any self help attributes to it at all. It would be pretty simple of them to add in a feature for bible quotes, spiritual quotes or personal improvement quotes to your todo lists to just empower people randomly throughout the day. Sure not everyone would want this feature, but you may save a life from someone that was not doing well and read that one quote that changed their outlook. Review Source SC Sarah C. Independent Contractor Information Technology and Services Used the software for: Less than 6 months ### "Manage Work & Household Chaos - All In One Place" October 21, 2025 4.0 I am a remote independent contractor who is also homeschooling and also helping to manage my husband's equally crazy pastoring/PhD student/odd jobs schedule. I need to know when I have to do what things. I literally need reminders to wash some dishes every day. And Todoist helps keep me on track! Although sometimes I just reschedule all the outstanding tasks for next week when they're overdue so I don't have to look at them. But it's the easiest way I've ever found for managing all the chaos. Pros It helps me keep track of tasks that I need to complete. I have the widget on my phone home screen so I can see today's tasks and upcoming ones. I especially like how it automates recurring tasks. If there's something I need to do daily, or even on a weird schedule like every weekday, it will keep up with that. I like that I can put tasks in at specific times without jumping through a lot of menus; I can just type it in, "9pm move the car for alternate side parking every day but Sunday" and it will just poof! Schedule it and I stop getting parking tickets because I can't remember which side of the road my car has to be on every single night. I like that it's free to use as an individual - what a great value, which has helped with my independent contracting gigs - and the help base is so easy I've never had to reach out to customer support for anything. Cons Okay, so it can auto schedule things when you type it in naturally, but sometimes it gets confused and doesn't get it right and I have to manually schedule it for my weird time pattern. The free version also doesn't include early warnings, just time-of-task notifications, so I'm constantly putting in events like "10:15am get ready for your meeting that starts soon" for my 10:30 event so I get the early notices. Alternatives considered [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) Reason for choosing Todoist It's easier to use for a wide variety of things, not just calendar things. I don't need my calendar clogged up with "9pm move the car to the other side of the road because you live downtown with stupid alternate side parking every day but Sunday." Todoist is so much better at those simple things. Review Source VR Verified Reviewer Nutrition and Regulatory officer Food & Beverages Used the software for: 1-2 years ### "(Free) Task management software" November 14, 2025 5.0 Pros Personal and shared projects. iPhone widget works great and shows you the days tasks at a glance. Can share it with other calendars (e.g. Google calendar) Cons Customised reminders aren't available on a free plan. Sometimes tasks on a shared project don't seem to show up on an asignee's calendar unless task is assigned to them Switched from [Trello](https://www.capterra.com/p/211559/Trello/) Co-worked switched and explained the benefits Review Source JN John N. Ecommerce and System manager Retail Used the software for: 6-12 months ### "Todoist makes life easier" June 10, 2025 5.0 use it weekly as a part of a team management software, easy to add users to it, including external users so you can plan there workload for example development works and prioritise key tasks Pros Todoist is easy to use, require little to no experiance to get this setup and invite your team to this, multiple boards available for free users. highly recommended Cons not many con's to do with todoist, would be good to see an increase in boards available, definitely worth paying for if you utilise this over multiple departments Alternatives considered [monday.com](https://www.capterra.com/p/147657/monday-com/) Reason for choosing Todoist previous users experience in using the project for project handling Review Source MA Martin A. Software Engineer Information Technology and Services Used the software for: 2+ years ### "My all time favourite Task Management Tool." March 13, 2025 5.0 Everything about Todoist has proven to be beneficial in getting our work done in an incredible way.Collaboration and task delegation has been successful and effective. Pros I love the simplicity of working with Todoist,has very minimal learning curve. I have found it incredibly easy to implement changes and adapt it to ones needs.Have multiple views eg task lists,kanban boards and calendar views.Very simple to add tasks. Cons Todoist is the best thing ever happened to us,good experience marked with no any hitches. Switched from [ClickUp](https://www.capterra.com/p/158833/ClickUp/)[Notion](https://www.capterra.com/p/186596/Notion/) Todoist affordability with powerful features won our hearts. Review Source Ricardo O. Chief Platforms Support Education Management Used the software for: 1-2 years ### "The cornerstone of my time management strategy" December 27, 2024 5.0 Todoist is the cornerstone of my time management strategy along with Spark Mail and Google Calendar. The integration is perfect with these and other apps, and the mobile app is crucial so I do not miss anything. Pros Todoist offers many advantages to my workflow. First of all, it is as simple or as complicated as you want it to be. I usually start jotting down ideas, thoughts, chores, or proper tasks. Then I add context as necessary. I can also input tasks from my smartphone, from my email client, even from Google Calendar which syncs perfectly here). Cons My only negative is that the new Google Calendar integration allows me to use only one calendar for all my projects. I prefer to have separate calendars for each project in order to better understand my use of time. Alternatives considered [Any.do](https://www.capterra.com/p/173614/Any-do/) Reason for choosing Todoist More robust set of features and better calendar integration. Switched from [Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) Better integration with my other tools and apps. Review Source Deyan G. Managing Editor Internet Used the software for: Less than 6 months ### "It's a very helpful task management software with lovely design." February 28, 2025 4.0 Pros 1st off - the Kudos feature is a great motivation boost. Secondly, I'm in love with its design. It also cheers you when you complete a task, which is a small thing, but it's nice nonetheless. 3. It's great for workflow organization. Cons I find the default daily reminders for unfinished tasks annoying. Like, I know bruh, these are MY tasks. Beyond that, some basic features aren’t included in the free version. Switched from [Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) Todoist felt more robust and we loved the interface. Review Source Kellie G. Artist Arts and Crafts Used the software for: Less than 6 months ### "Todoist has been a great body double. " December 30, 2025 5.0 Overall I have been impressed with this app over the past 3 months. I use it for school, work and my small business. This helps me keep things straight for one time tasks or weekly tasks like repeat assignments. Pros I love that I can use the app or computer version and they sync consistently. I also like that I can add # to different categories and organize them pretty quickly. Simple reminders help me remember even the daily tasks. This app has been a great body double, keeping me in check. Cons Sometimes the daily tasks do not remind me to check them off. So they can build up. This is an easy fix in settings. Review Source KJ Kevin J. Operations Project Coordinator Environmental Services Used the software for: 2+ years ### "Get Todoist and say goodbye to disorganized daily work routine." May 26, 2025 5.0 After a colleague recommended Todoist to me, I have been consistently making use of it with looking back. Todoist have enabled me to take my work management experience to a higher notch by making it easy to plan and organize my daily tasks. With Todoist, i have never struggled to know which task am supposed to do at every particular moment. Pros Todoist offers task to-do lists that has made it easy to plan my daily tasks. Its dashboards offers a clear view of all my tasks making it possible to know what I have planned to do ahead. Todoist data safety and privacy tools help me to keep my work routine details secure and private. It also has a fantastic reporting function that gives me access to insights about my performance in task management and what i can do to make it even better. Cons I have not found anything troubling about Todoist. I have had a very solid experience with no challenges at all. Review Source Ryan P. Graphic Designer Alternative Medicine Used the software for: 6-12 months ### "Great timesaver! Get ish done!" February 3, 2026 5.0 I really like it overall. You can share projects, assign tasks, comment, and attach files which is handy for teams and partners. Pros Todoist is visually simple and easy to navigate, making it quick to add, organize, and check off tasks. Cons Features like reminders, labels, filters, automatic backups, comments, and file uploads are behind a paywall. It can feel limiting for free users. Review Source FH Fletcher H. Renewable Energy Plant Specialist Renewables & Environment Used the software for: 2+ years ### "Experience the power of Todoist in proper planning for maximum productivity." March 25, 2025 5.0 Todoist has been a vital tool for me to keep my daily tasks perfectly organized allowing me to have an easy and healthy work life. Todoist iconic task planning functions allows us to have a clear approach to my tasks by getting to know what i need to do after what and when. I have had a very smooth experience with Todoist. Pros Todoist has elaborate task planning features like to-do lists that makes it easy to plan and allocate time for each tasks. Being able to access Todoist on the go gives me an easy time following up my plans when working remotely. Todoist has a well designed and clean user interface that makes it easy to capture tasks and create work plans. It also has a task sorting feature that makes it easy to find which task i need to attend to. I like how Todoist allows me to prioritize the more critical tasks first. Cons Todoist has not made me dislike anything about it. It does so perfectly across all areas showing no weaknesses at all. Review Source SS Sara S. Business Development Pharmaceutical and Healthcare Logistics and Supply Chain Used the software for: 2+ years ### "Todoist is the number one work management tool for keeping tasks organized. " March 11, 2025 5.0 I have really loved my experience with Todoist as it has made it easy to organize and plan my daily tasks. With Todoist i have been able to have a healthy work life by getting to do the right thing at the right time. Todoist also makes it easy to monitor my tasks and track their progress. Pros Todoist has a great task manager that makes it easy to organize tasks. Its task sorting and prioritization functions makes it easy to perform the more urgent tasks first. Todoist has a clear dashboard that shows clearly the upcoming tasks making it easy to know which tasks to attend to next. It also has collaboration features that enable me and my work colleagues to work together in planning our projects. Cons I have genuinely not found anything to complain about Todoist. My experience has been so flawless. Review Source AA Abby A. Fitness Coach Health, Wellness and Fitness Used the software for: 2+ years ### "Create a list for to-do" December 8, 2025 5.0 I once got the premium version, and their customer service was really good. As multiple taks man, I need software like this to keep me on track. Pros I love use its clean and intuive interface to set my daily tasks, organize them or report them for next days. Cons The reminders feature is only available for premium plan users, with very limits me sometimes avoiding checks. Review Source MW Mark W. Owner Construction Used the software for: 1-2 years ### "Organized my days " January 9, 2026 5.0 I have used Todoist for a year now and it is still great to run it. These days I’m not a daily user because most of my work is now organized elsewhere Pros I appreciate the most the ability of Todoist to add my current tasks from my calendar. Also, the reminders help me a lot to never miss any tasks. Cons It is not a free tool and other programs like this offer more versatile features and tools for collaboration and communication. Review Source VR Verified Reviewer Project Manager Sports Used the software for: Less than 6 months ### "Straightforward To Do Tool!" February 11, 2026 4.0 A worthy competitor to Asana! It’s definitely a helpful tool, I just think not as good for my purposes. Pros Task tracking, good set of project collaboration and other features, and overall value for money. I do like the UI, which is minimalist. Cons Compared to Asana, perhaps not as intuitive or not as comprehensive as it could be. Too simplistic? If the features maybe had an ounce more of ability that would be more helpful (Kanban Board). Review Source RC Rajesh C. President Financial Services Used the software for: 1-2 years ### "Todoist Review for simple day-list" July 20, 2025 5.0 Suffices largely to track the things to do in a day, with a clear interface no more need to dig, the essential is displayed at opening, practical to pass fast to the whole. Pros Add a task takes one second and even faster if it is an usual one because we can set models. The mobile app follows and is sync to all the other versions. Cons There are some small details missing when we want organise better for example for simultaneous reminders on all devices you must go to the paid formula. Review Source LC Lisa C. Owner e-commerce Retail Used the software for: 1-2 years ### "Great organizational app" July 2, 2025 5.0 I've enjoyed this app. I use it everyday. I can change it up when life circumstances change so it always fits what I need. Pros Keeps me organized. I don't keep notes to myself all over everywhere now. I like that I can easily save emails to different categories to read later. Cons It took a bit to learn how to enter all the info so that items would save to where I wanted them to go and all the info I wanted was included. Review Source JL James L. Recruitment Consultant Staffing and Recruiting Used the software for: 2+ years ### "Todoist is the most suitable tool for planning and keeping daily tasks organized." December 9, 2024 5.0 Todoist has given us the most likeable experience in our efforts to keep our work organized. It allows us to effectively plan for our routine tasks by helping us break them down into to-do lists which are easier to follow. Todoist allows us to have smooth transition of work during projects by giving everyone a clear overview of what to do after what. Pros Todoist is designed with a user-friendly interface that makes it easy for us to navigate through it at our own convenience. It has well laid out task lists that help us break down our projects into easily manageable to-do lists. It allows us to set automated reminders that keep us always on the lookout for upcoming tasks or any pending tasks that need to be attended to. Todoist also has priority lists that help us to create priorities for prioritizing the most urgent and crucial tasks during our projects. Cons Todoist has not shown us any weaknesses and we have not found a thing to dislike about it. Review Source AP Ademir P. Marketing Assistant Automotive Used the software for: 1-2 years ### "Productivity booster" May 5, 2025 4.0 Positive experience. Daily task organization for personal and business usage is easy and I can separate between the two objective easily. Pros Todoist is more than just a daily task reminder and manager, it is more than that. I use it to track daily task status and collaborate with colleagues for shared tasks. It also work as personal note taker that I can pin on my desktop interface and set task prioritization for urgent task. Cons No option to recover task that I accidentally delete from the task list. I have to create the task back from scratch. I really hope they can start introduce undo button to revert the task to previous version. Review Source YY Yhan Y. Assistant Manager Transportation/Trucking/Railroad Used the software for: 1-2 years ### "Getting Things Done" June 23, 2025 5.0 Pros Lets me dump tasks fast without overthinking, and I can tag stuff when I feel like being organised. Nice to have it working on phone and laptop the same. Ticking stuff off feels good. Cons Some stuff I wish was free, like filters or reminders. And had a couple moments where sync didn’t catch up between devices right away. Review Source SL Samuel L. Chief Operating Officer Food Production Used the software for: 2+ years ### "Todoist is simply powerful." December 9, 2024 5.0 From routine tasks to the biggest life goals, Todoist makes it easy to focus on what matters today. Pros Makes it easy to plan our day, manage our projects and make real progress towards our goals. Within the hour, I have everything off my mind and neatly organized. Cons Getting things done the right way is the ultimate goal and Todoist is doing exactly that. Review Source PB Pati B. Cultural Immersion Manager Education Management Used the software for: 2+ years ### "Handy list and task manager" March 3, 2025 4.0 Pros I like that I can send an email to my to-do list. I love having a list of things to do since it keeps me organized, and sometimes I want to delay my emails. So, I just forward them with a date to my to-do list and get a notification at some other time. Also, I love to check my items when I finish and that it crosses them out as if it was a pen and paper. Cons I find the collaboration with team features comoplicated. Review Source Similar Products Featured ## Related categories [Project Tracking](https://www.capterra.com/project-tracking-software/)[Productivity](https://www.capterra.com/productivity-software/)[Project Management](https://www.capterra.com/project-management-software/) ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.