# Todoist Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Todoist the right Task Management solution for you? Explore 2638 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/149339/Todoist-for-Business/reviews --- Todoist 4.6 (2638) [View alternatives](https://www.capterra.com/p/149339/Todoist-for-Business/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated April 15th, 2026 # Reviews of Todoist Ease of use 4.6 Customer Service 4.4 ## Pros and Cons in Reviews VK Vatsal K Software Engineer InternComputer Software, 501 - 1,000 employeesUsed the software for: More than 2 years. “I use it as an app on my phone and some devices and as a browser extension on my laptop's chrome which is so helpful because they are synced all the time and I can easily update it from anywhere.“ December 1, 2025 SC Sarah C Independent ContractorInformation Technology and Services, Self-employedUsed the software for: Less than 6 months. “Okay, so it can auto schedule things when you type it in naturally, but sometimes it gets confused and doesn't get it right and I have to manually schedule it for my weird time pattern.“ October 21, 2025 Nona P Management Technician IILaw Enforcement, 51 - 200 employeesUsed the software for: 6-12 months. “My absolute favorite feature is the option for calendar plug-ins, where you can easily create a task from within an email; not only can you create a task with the click of a button, but the task is automatically hyperlinked to the email from which it stems -- incredibly convenient!“ May 22, 2025 RF Robert F Sales RepresentativeFood & Beverages, 501 - 1,000 employeesUsed the software for: Less than 6 months. “While Todoist offers great features for task management, it isn't providing innovative features that would make me switch from my current app.“ December 16, 2025 JM Joe M Sales Strategy and Development ManagerPublishing, 1,001 - 5,000 employeesUsed the software for: More than 2 years. “How I can add metadata elements (due date, tag, project) using natural language; how it's mobile friendly so I can add a widget to my phone home screen; the keyboard shortcut that I can use over any other app; the integration with Outlook - so many things!“ May 6, 2025 NA Nathaniel A OwnerArts and Crafts, Self-employedUsed the software for: I used a free trial. “I also found that customizing list views or making quick edits took more taps or clicks than I’d like. While it’s amazing for project management, it’s not always ideal for basic, personal task lists.“ June 22, 2025 JH Jamie H Executive Vice President at FEVOInformation Technology and Services, 51 - 200 employeesUsed the software for: 1-2 years. “Task creation, reminders, and project-based views make it easy to maintain a solid overview, even when multiple responsibilities overlap.“ February 1, 2026 VN Victor N Head of EngineeringInformation Technology and Services, 51 - 200 employeesUsed the software for: 1-2 years. “Another problem I have with Todoist is that you cannot assign a single task to multiple people.“ March 22, 2026 ## Showing most helpful reviews Showing 1-25 of 2638 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Nona P. Management Technician II Law Enforcement Used the software for: 6-12 months ### "A truly exceptional digital to-do list" May 22, 2025 5.0 Todoist is a top-tier one-stop shop for task management. I have tried digital calendaring, as well as using tasks in Outlook, sticky notes on my desk, and fancy Excel sheets in an effort to stay organized -- Todoist has erased my need to try anything else. Being able to configure my dashboard in a way that works for me (calendar, board or list) and sort that down even further by priority, category, and even sub-category has been invaluable. I use it everyday in both professional and personal capacities. Being able to jump from my laptop to my phone, as well as receive timed push notifications has improved my productivity and efficiency tenfold. Todoist is easily my most highly recommended task-management/organizational app. Pros Users can easily add, prioritize, and filter through tasks from both a desktop and a mobile app. Upon adding a task, users can optionally "tag" tasks to sort them under customized categories. You can even add a due date with reminders or repeating tasks simply by typing the date, or using prompts such as "tomorrow," "next Tuesday," "every other Friday," etc. My absolute favorite feature is the option for calendar plug-ins, where you can easily create a task from within an email; not only can you create a task with the click of a button, but the task is automatically hyperlinked to the email from which it stems -- incredibly convenient! Cons The thing I like least about Todoist is that it has a "karma"/points system that assigns points upon task completion. I can see where this sort of gamifying could be useful for some users -- it simply is not for me though, and I could do without the occasional email notifications. Definitely not a dealbreaker nor a big deal, though. Alternatives considered [monday.com](https://www.capterra.com/p/147657/monday-com/) Reason for choosing Todoist I liked the look, feel, and ease of use of Todoist. The price was also better. Switched from [Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) The UX did not quite meet my needs; I needed a larger array of tasks (and categories) than could nicely fit within the app. The (constant) suggested tasks from my emails were also generally unhelpful. Review Source VR Verified Reviewer Performance Marketing Manager Marketing and Advertising Used the software for: 2+ years ### " The Only Productivity App I Keep Coming Back To" August 8, 2025 5.0 I’ve tried countless productivity and task management tools over the years — from Notion to Trello to Things — but I always end up coming back to Todoist. It just strikes the perfect balance between simplicity and power. The layout is clean and easy to navigate, which makes it a joy to use daily. I rely on it for everything from work projects to personal errands, and it never feels overwhelming. One of my favorite features is the intuitive task input — I can just type “Meeting with X tomorrow at 2pm” and it automatically schedules it. The calendar view is also a game-changer for visualizing my week, and the use of labels helps me organize by context (like “urgent,” “waiting,” “calls,” etc.) without clutter. Pros •Clean, user-friendly interface that makes planning feel effortless •Natural language input for dates is incredibly helpful •Labels and filters help keep everything organized •Mobile app is excellent — great for taking notes or adding tasks on the go •Syncs perfectly across devices •Calendar view makes it easy to get a clear picture of the week Cons •The unlimited plan can get pricey just to unlock features like unlimited projects •You can’t join meetings directly from the calendar inside Todoist — I really wish this were possible Switched from [TickTick](https://www.capterra.com/p/170641/TickTick/) Because Todoist was easier to use and the layout was more suitable for my workflow Review Source JO Jacob O. Director Non-Profit Organization Management Used the software for: 1-2 years ### "Simple and easy task manager " December 19, 2025 3.0 Convenient and eady. But a bit oversimplified. I love jotting ideas and tasks down in one easy place. Pros Easy to use. The speed at which I could throw things on my list was limited only by my ability to think of them. Cons Other similar software seems to have more versatility of at least has made me more aware of its versatility Review Source VR Verified Reviewer Associate Director, Evaluation Non-Profit Organization Management Used the software for: 2+ years ### "Solid Task Manager" January 20, 2026 5.0 Pros I have been using Todoist for over a decade to track work and personal tasks. The app makes it easy to categorize tasks across categories, workstreams, and projects, allowing you to stay organized and clutter-free. It integrates fairly well with Outlook, Google, and iOS calendars, as well. Cons There is a learning curve with how to best take advantage of the labeling, priorities, and project tags to organize your task manager. The app's calendar features have improved over the years, but there is still room to improve the app's filtering features to see only certain types of tasks at once. Review Source SC Sarah C. Independent Contractor Information Technology and Services Used the software for: Less than 6 months ### "Manage Work & Household Chaos - All In One Place" October 21, 2025 4.0 I am a remote independent contractor who is also homeschooling and also helping to manage my husband's equally crazy pastoring/PhD student/odd jobs schedule. I need to know when I have to do what things. I literally need reminders to wash some dishes every day. And Todoist helps keep me on track! Although sometimes I just reschedule all the outstanding tasks for next week when they're overdue so I don't have to look at them. But it's the easiest way I've ever found for managing all the chaos. Pros It helps me keep track of tasks that I need to complete. I have the widget on my phone home screen so I can see today's tasks and upcoming ones. I especially like how it automates recurring tasks. If there's something I need to do daily, or even on a weird schedule like every weekday, it will keep up with that. I like that I can put tasks in at specific times without jumping through a lot of menus; I can just type it in, "9pm move the car for alternate side parking every day but Sunday" and it will just poof! Schedule it and I stop getting parking tickets because I can't remember which side of the road my car has to be on every single night. I like that it's free to use as an individual - what a great value, which has helped with my independent contracting gigs - and the help base is so easy I've never had to reach out to customer support for anything. Cons Okay, so it can auto schedule things when you type it in naturally, but sometimes it gets confused and doesn't get it right and I have to manually schedule it for my weird time pattern. The free version also doesn't include early warnings, just time-of-task notifications, so I'm constantly putting in events like "10:15am get ready for your meeting that starts soon" for my 10:30 event so I get the early notices. Alternatives considered [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) Reason for choosing Todoist It's easier to use for a wide variety of things, not just calendar things. I don't need my calendar clogged up with "9pm move the car to the other side of the road because you live downtown with stupid alternate side parking every day but Sunday." Todoist is so much better at those simple things. Review Source MF Marco F. WEb Developer Information Technology and Services Used the software for: 2+ years ### "After Years of App-Hopping, Todoist Finally Stuck - And Changed Everything" September 14, 2025 5.0 My overall experience with Todoist has been nothing short of transformative. I'm not exaggerating when I say it literally changed my life - and I know that sounds dramatic, but hear me out. Before Todoist, I was that person who tried everything. Every productivity app, every system, every method you can think of. Nothing stuck. I'd get excited about a new app for a week, maybe two, then abandon it because it was either too complicated, too rigid, or just didn't fit how my brain works. Todoist was different from day one. The beauty is in how effortless it feels. You're not fighting the system - you're just capturing thoughts as they come. "Buy groceries Saturday morning," "Follow up with client next week," "Mom's birthday March 15th" - just type it naturally and the app figures out the rest. That quick-add feature with natural language processing is pure magic. What really sold me was how it grew with me. I started super basic - just dumping tasks in there. But gradually, I began organizing things into projects, using tags, setting up recurring tasks. Now everything in my life, work and personal, flows through Todoist. Every meeting, every deadline, every random thought that pops up - it all has a place. Pros What I liked most about Todoist is how ridiculously simple it is to get started, yet incredibly powerful once you get the hang of it. After trying literally every task management app out there for years, Todoist was the one that finally clicked. A game changer for me! Cons The main thing that bugged me initially was the project limit on the free version, it felt pretty restrictive when you're just trying to get organized and figure out if the app works for you. I ended up upgrading to premium fairly quickly because of this, which isn't ideal if you're on a tight budget. Switched from [Trello](https://www.capterra.com/p/211559/Trello/) Limited and confusing - the interface feels too rigid with its kanban-style board layout that doesn't adapt well to different workflow needs. Review Source VR Verified Reviewer Nutrition and Regulatory officer Food & Beverages Used the software for: 1-2 years ### "(Free) Task management software" November 14, 2025 5.0 Pros Personal and shared projects. iPhone widget works great and shows you the days tasks at a glance. Can share it with other calendars (e.g. Google calendar) Cons Customised reminders aren't available on a free plan. Sometimes tasks on a shared project don't seem to show up on an asignee's calendar unless task is assigned to them Switched from [Trello](https://www.capterra.com/p/211559/Trello/) Co-worked switched and explained the benefits Review Source JN John N. Ecommerce and System manager Retail Used the software for: 6-12 months ### "Todoist makes life easier" June 10, 2025 5.0 use it weekly as a part of a team management software, easy to add users to it, including external users so you can plan there workload for example development works and prioritise key tasks Pros Todoist is easy to use, require little to no experiance to get this setup and invite your team to this, multiple boards available for free users. highly recommended Cons not many con's to do with todoist, would be good to see an increase in boards available, definitely worth paying for if you utilise this over multiple departments Alternatives considered [monday.com](https://www.capterra.com/p/147657/monday-com/) Reason for choosing Todoist previous users experience in using the project for project handling Review Source MS Melissa S. Marketing Director Construction Used the software for: 6-12 months ### "Easy to use across platforms!" June 17, 2025 5.0 Todoist helps me stay organized at my busy job working for multiple business lines. I can easily add multiple projects, sub-projects, tasks and subtasks. I love being able to add tasks on the go from any email client. Pros I love how customizable Todoist is. It's also incredibly easy to add tasks from my inbox - so my Todoist stays up to date. Cons I would love a few more view options - if I forget to assign a date it can be harder to see my upcoming tasks. Switched from [ClickUp](https://www.capterra.com/p/158833/ClickUp/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) I have used other tools in the past - but Todoist integrates better and works best with my workflow. Review Source Ricardo O. Chief Platforms Support Education Management Used the software for: 1-2 years ### "The cornerstone of my time management strategy" December 27, 2024 5.0 Todoist is the cornerstone of my time management strategy along with Spark Mail and Google Calendar. The integration is perfect with these and other apps, and the mobile app is crucial so I do not miss anything. Pros Todoist offers many advantages to my workflow. First of all, it is as simple or as complicated as you want it to be. I usually start jotting down ideas, thoughts, chores, or proper tasks. Then I add context as necessary. I can also input tasks from my smartphone, from my email client, even from Google Calendar which syncs perfectly here). Cons My only negative is that the new Google Calendar integration allows me to use only one calendar for all my projects. I prefer to have separate calendars for each project in order to better understand my use of time. Alternatives considered [Any.do](https://www.capterra.com/p/173614/Any-do/) Reason for choosing Todoist More robust set of features and better calendar integration. Switched from [Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) Better integration with my other tools and apps. Review Source TK Tarek K. Geometre Topographe Expert Environmental Services Used the software for: 2+ years ### "Reduce work chaos with Todoist. A very efficient tool for organizing work." July 15, 2025 5.0 I have had quite a great experience with Todoist and am glad of the services it has been offering. Todoist makes it easy for me to plan and organize my work making it easy to keep my work life organized and healthy. With Todoist, am able to clearly set which tasks i have for the day and this way, i get to do the right task at the right time. Pros Todoist has made it easy for me to clearly display my flow of activities by creating to-do lists. Todoist makes it easy to organize my daily operations allowing me to prioritize the more crucial tasks. Todoist had a team workspace that allows me and my colleagues to plan and work together during our team projects. Todoist has great privacy features which allows me to keep my daily routine information private. Cons Am a very happy and satisfied with all things about Todoist. It has never handed me any challenges or failed to perform as expected. For now, i genuinely do not have anything that i dislike about Todoist. Review Source JM Jaime M. Outside Sales Wholesale Used the software for: 2+ years ### "Plan, strategize and prioritize all with Todoist." July 3, 2025 5.0 Todoist has been an incredible product for organizing my daily tasks and i have been happy for the quality of services i get. My experience with Todoist has been amazing and it has helped me improve a lot on my work management. Pros Todoist is easy to use and with its sleek user interface, am able to comfortably navigate through and make use of all the available features. Todoist also has comprehensive task management features which help break down tasks into simple to-do lists making it easy to organize my daily tasks. Todoist has interactive dashboards which offers a clear view of my daily plans and the tasks i have planned ahead. Cons Todoist has served me really well and i have never struggled with using its features. I have not found anything that i have disliked about Todoist. Review Source FH Fletcher H. Renewable Energy Plant Specialist Renewables & Environment Used the software for: 2+ years ### "Experience the power of Todoist in proper planning for maximum productivity." March 25, 2025 5.0 Todoist has been a vital tool for me to keep my daily tasks perfectly organized allowing me to have an easy and healthy work life. Todoist iconic task planning functions allows us to have a clear approach to my tasks by getting to know what i need to do after what and when. I have had a very smooth experience with Todoist. Pros Todoist has elaborate task planning features like to-do lists that makes it easy to plan and allocate time for each tasks. Being able to access Todoist on the go gives me an easy time following up my plans when working remotely. Todoist has a well designed and clean user interface that makes it easy to capture tasks and create work plans. It also has a task sorting feature that makes it easy to find which task i need to attend to. I like how Todoist allows me to prioritize the more critical tasks first. Cons Todoist has not made me dislike anything about it. It does so perfectly across all areas showing no weaknesses at all. Review Source EH Elizabeth H. Pharmacy Operations Manager Pharmaceuticals Used the software for: 2+ years ### "Todoist is a highway for productivity, the secret to keeping daily work organized. " March 25, 2025 5.0 As an operations manager, i have found Todoist a worthy partner and real lifesaver in keeping daily operations organized. Todoist offer an amazing task planning platform that makes it easy to strategically plan for my tasks and streamline daily operations. With Todoist, it has been easy to have a clear work plan for the day by knowing what task that needs to be done after which one. Pros Todoist has a lightweight user interface which allows me to work with it comfortably without any training. It was easy to set it up and customize it to fit my needs. Todoist task fields are easy to work with and makes it easy to add and edit tasks when making to-do lists. It has a very interactive dashboard that clearly shows my task lists for the day making it easy to know which tasks i should attend to first and which ones are next. Todoist also offers notification reminders that keeps me on alert incase i miss a task in my to-do list. Cons I have not had any unfortunate moments with Todoist. I have liked all its features and has not experienced anything to complain about. Review Source VA Vicky A. Account Manager Insurance Used the software for: 2+ years ### "Secure task management and collaboration for insurance teams." September 28, 2025 5.0 Todoist allowed brokers to stay on top of daily tasks and deadlines, allowing Equatorial Insurance Brokers to enhance accountability and produce client work with fewer missed details. Pros Users like Todoist's secure project features and cost-effectiveness as excellent, which makes it easy to manage teamwork, monitor team tasks, and allocate policy deadlines for brokerage purposes. Cons The team recognized the feature set, though solid, as being able to overwhelm new users and that implementing full insurance workflows would entail more effort in terms of configuration and customization. Review Source JK Jeff K. Copywriter Internet Used the software for: 2+ years ### "Experience with Todo" September 25, 2025 5.0 Todoist isn’t a full-featured management app, so I had to switch to Notion and create my task lists there. Pros Todoist let me organize my days for several years with an app available on both my phone and computer. Unlike Notion, which I use today not just for tasks, seeing my tasks and their progress on mobile is more intuitive. Cons I don’t really see any downsides. My use was limited to setting tasks and checking them off once I finished with. Review Source SS Scott S. Project Manager Human Resources Used the software for: 6-12 months ### "staying organized" January 5, 2026 5.0 Todoist helped me stay on top of priorities and deadlines, especially when handling multiple projects at the same time. Pros The interface is clean and fast. Task organization with labels and priorities is very effective, and reminders are reliable across devices. Cons Some useful features are limited to the premium version, and it’s not ideal for managing complex team projects. Review Source JH Jamie H. Executive Vice President at FEVO Information Technology and Services Used the software for: 1-2 years ### "A simple and powerful way to stay organized as an executive" February 1, 2026 5.0 Todoist helps me structure my days and manage my tasks more effectively in my role as Vice President at FEVO. Pros The tool is simple, clear, and very effective for organizing priorities. Task creation, reminders, and project-based views make it easy to maintain a solid overview, even when multiple responsibilities overlap. Cons The paid version feels more professional and robust, but it can be a bit expensive for someone who doesn’t yet see the importance of structuring their day efficiently. Review Source JM Joao M. Spinning Instructor Health, Wellness and Fitness Used the software for: 2+ years ### "Todoist is a premium tool for organizing and managing tasks." November 25, 2024 5.0 It has been a incredible experience with Todoist. It has been a very reliable task manager that help me and colleagues keep our daily tasks perfectly organized. With Todoist, it has been easy to keep everyone up to speed with what needs to be done after what. Todoist allows us to easily prioritize our tasks making sure that the critical tasks are completed first. Pros Todoist has a very efficient task manager that help organize all tasks making it easy to know what to be done after what. The user interface is very impressive, very lightweight and makes it easy to work with all the features. Todoist has auto-reminders that help understand what tasks are pending and what tasks need to be attended to next. It makes it easy to prioritize tasks which allow the more important tasks to get completed first. Todoist has very strong security features which help protect all data and keep the confidential information safe. Cons Todoist has shown no weaknesses at all. I have not had anything to dislike about it so far. Review Source HD Harry D. Paid Media Manager Marketing and Advertising Used the software for: 6-12 months ### "Task Lists levelled up!" November 7, 2025 5.0 Very good, helps you keep on top of work and also others if you need to in your role, i'd recommend to anyone. Pros For anyone who's sick of writing to do lists on paper, todoist is a great alternative! Great for task tracking and also allows collaboration for very little effort. Cons Nothing - does what it says on the tin! To do lists electronically where teams can share work. Maybe more AI features in the future could help. Review Source SM Sandra M. Owner Food & Beverages Used the software for: 1-2 years ### "Helpful for task" July 14, 2025 5.0 Pros The app’s super handy with a clear interface to help organise those kinda boring tasks. You get reminders for the ones you forgot, and stuff you didn’t finish can pop back up the next day. Cons Too bad if you’re looking for a totally free option, cause some features need a subscription, like reminders, filters or using the same account with more than one person. Review Source AP Ademir P. Marketing Assistant Automotive Used the software for: 1-2 years ### "Productivity booster" May 5, 2025 4.0 Positive experience. Daily task organization for personal and business usage is easy and I can separate between the two objective easily. Pros Todoist is more than just a daily task reminder and manager, it is more than that. I use it to track daily task status and collaborate with colleagues for shared tasks. It also work as personal note taker that I can pin on my desktop interface and set task prioritization for urgent task. Cons No option to recover task that I accidentally delete from the task list. I have to create the task back from scratch. I really hope they can start introduce undo button to revert the task to previous version. Review Source SL Samuel L. Chief Operating Officer Food Production Used the software for: 2+ years ### "Todoist is simply powerful." December 9, 2024 5.0 From routine tasks to the biggest life goals, Todoist makes it easy to focus on what matters today. Pros Makes it easy to plan our day, manage our projects and make real progress towards our goals. Within the hour, I have everything off my mind and neatly organized. Cons Getting things done the right way is the ultimate goal and Todoist is doing exactly that. Review Source RF Robert F. Sales Representative Food & Beverages Used the software for: Less than 6 months ### "Daily tasks manager" December 16, 2025 5.0 I just tried it for a day and I wasn't very hooked, but I could recommend it to someone looking for a tool to organize days. Pros Todoist offers a free app allowing anyone add daily tasks, organize them, and mark them as completed as on an easy-to-use interface. Cons While Todoist offers great features for task management, it isn't providing innovative features that would make me switch from my current app. Review Source VK Vatsal K. SDE Intern Computer Software Used the software for: 6-12 months ### "Todoist- Good software with potential to become even better" April 26, 2025 4.0 Pros The good part about Todoist is that it is available both as a software and a chrome extension so I don't need to open the software if I am on Chrome and can just open the extension to see my To Do list. Cons What I liked least about Todoist is that it is not very easy to set up my same account and track my list on different devices at the same time which is critical since I use my ipad, phone and mac all three to track my tasks. 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