--- title: "Todoist Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is Todoist the right Task Management solution for you? Explore 2655 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/149339/Todoist-for-Business/reviews/" page_type: "reviews" language: "en" --- Todoist 4.6 (2655) [View alternatives](https://www.capterra.com/p/149339/Todoist-for-Business/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated August 3rd, 2026 # Reviews of Todoist Ease of use 4.6 Customer Service 4.4 ## Pros and Cons in Reviews AB Andreja B Senior Platform EngineerComputer Software, 501 - 1,000 employeesUsed the software for: 1-2 years. “The "Karma" system (which tracks your productivity with points) adds a great little touch of gamification that motivates me to clear my daily list.“ June 9, 2026 VN Victor N Head of EngineeringInformation Technology and Services, 51 - 200 employeesUsed the software for: 1-2 years. “Another problem I have with Todoist is that you cannot assign a single task to multiple people.“ March 22, 2026 VK Vatsal K Software Engineer InternComputer Software, 501 - 1,000 employeesUsed the software for: More than 2 years. “I use it as an app on my phone and some devices and as a browser extension on my laptop's chrome which is so helpful because they are synced all the time and I can easily update it from anywhere.“ December 1, 2025 SC Sarah C Independent ContractorInformation Technology and Services, Self-employedUsed the software for: Less than 6 months. “Okay, so it can auto schedule things when you type it in naturally, but sometimes it gets confused and doesn't get it right and I have to manually schedule it for my weird time pattern.“ October 21, 2025 Jessica S AdminAccounting, 2 - 10 employeesUsed the software for: Less than 6 months. “Creating tasks, setting deadlines, and managing daily to-do lists is quick and efficient.“ May 9, 2026 RF Robert F Sales RepresentativeFood & Beverages, 501 - 1,000 employeesUsed the software for: Less than 6 months. “While Todoist offers great features for task management, it isn't providing innovative features that would make me switch from my current app.“ December 16, 2025 CS Chris S Marketing LeaderHospitality, 2 - 10 employeesUsed the software for: 6-12 months. “It allows me to dump my tasks easily, set up recurring reminders, and communicate with my team effectively, with minimal learning curve.“ March 27, 2025 MF Marco F WEb DeveloperInformation Technology and Services, Self-employedUsed the software for: More than 2 years. “The main thing that bugged me initially was the project limit on the free version, it felt pretty restrictive when you're just trying to get organized and figure out if the app works for you.“ September 14, 2025 ## Showing most helpful reviews Showing 1-25 of 2655 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Milton A. Founder Information Technology and Services Used the software for: 2+ years ### "Possibly, the best task manager." August 30, 2025 5.0 Pros Excellent application for managing my tasks, with very advanced features and minimalist design. I love it! Cons It may be more expensive than others on the market. From a productive point of view, it's worth what it costs. Switched from [Pagico](https://www.capterra.com/p/194934/Pagico/)[Things](https://www.capterra.com/p/119096/Things/) I wanted a robust system to manage my tasks and projects, but that wasn't so complicated. That it was efficient and easy to drop a task. Minimalist processes help productivity. Review Source SC Sarah C. Independent Contractor Information Technology and Services Used the software for: Less than 6 months ### "Manage Work & Household Chaos - All In One Place" October 21, 2025 4.0 I am a remote independent contractor who is also homeschooling and also helping to manage my husband's equally crazy pastoring/PhD student/odd jobs schedule. I need to know when I have to do what things. I literally need reminders to wash some dishes every day. And Todoist helps keep me on track! Although sometimes I just reschedule all the outstanding tasks for next week when they're overdue so I don't have to look at them. But it's the easiest way I've ever found for managing all the chaos. Pros It helps me keep track of tasks that I need to complete. I have the widget on my phone home screen so I can see today's tasks and upcoming ones. I especially like how it automates recurring tasks. If there's something I need to do daily, or even on a weird schedule like every weekday, it will keep up with that. I like that I can put tasks in at specific times without jumping through a lot of menus; I can just type it in, "9pm move the car for alternate side parking every day but Sunday" and it will just poof! Schedule it and I stop getting parking tickets because I can't remember which side of the road my car has to be on every single night. I like that it's free to use as an individual - what a great value, which has helped with my independent contracting gigs - and the help base is so easy I've never had to reach out to customer support for anything. Cons Okay, so it can auto schedule things when you type it in naturally, but sometimes it gets confused and doesn't get it right and I have to manually schedule it for my weird time pattern. The free version also doesn't include early warnings, just time-of-task notifications, so I'm constantly putting in events like "10:15am get ready for your meeting that starts soon" for my 10:30 event so I get the early notices. Alternatives considered [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) Reason for choosing Todoist It's easier to use for a wide variety of things, not just calendar things. I don't need my calendar clogged up with "9pm move the car to the other side of the road because you live downtown with stupid alternate side parking every day but Sunday." Todoist is so much better at those simple things. Review Source EB Emma B. Community Manager Consumer Services Used the software for: 1-2 years ### "Well Organised" July 1, 2026 5.0 Pros Todoist has a good project structure with subtasks and priorities, and a really good reminder system to help meet deadlines. Cons Without a clear method. The interface can sometimes be too minimal for some professional uses deeper. Review Source JO Jacob O. Director Non-Profit Organization Management Used the software for: 1-2 years ### "Simple and easy task manager " December 19, 2025 3.0 Convenient and eady. But a bit oversimplified. I love jotting ideas and tasks down in one easy place. Pros Easy to use. The speed at which I could throw things on my list was limited only by my ability to think of them. Cons Other similar software seems to have more versatility of at least has made me more aware of its versatility Review Source Laci K. Managing Director Information Technology and Services Used the software for: 2+ years ### "Great tool to build and maintain rhythm" May 22, 2026 5.0 I have used Todoist continuously for about 8-10 years. Back at that point in my life served a very important goal: I wanted to rebuild habits to maintain a right everyday rhythm. As part of that: - I set goals for myself every single day (~ deliver 5 tasks and measure it back) - consciously scheduled activities to OTHER days (so my brain is not busy with them) Todoist is excellent for such setup + its gamification engine helped push that a bit further. Pros Mobile-friendly interface Gamification to help habit building Easy synchronisation between web and mobile Cons No such things. For me todoist serves as a very simple tool, combining private and business task management. Review Source MF Marco F. WEb Developer Information Technology and Services Used the software for: 2+ years ### "After Years of App-Hopping, Todoist Finally Stuck - And Changed Everything" September 14, 2025 5.0 My overall experience with Todoist has been nothing short of transformative. I'm not exaggerating when I say it literally changed my life - and I know that sounds dramatic, but hear me out. Before Todoist, I was that person who tried everything. Every productivity app, every system, every method you can think of. Nothing stuck. I'd get excited about a new app for a week, maybe two, then abandon it because it was either too complicated, too rigid, or just didn't fit how my brain works. Todoist was different from day one. The beauty is in how effortless it feels. You're not fighting the system - you're just capturing thoughts as they come. "Buy groceries Saturday morning," "Follow up with client next week," "Mom's birthday March 15th" - just type it naturally and the app figures out the rest. That quick-add feature with natural language processing is pure magic. What really sold me was how it grew with me. I started super basic - just dumping tasks in there. But gradually, I began organizing things into projects, using tags, setting up recurring tasks. Now everything in my life, work and personal, flows through Todoist. Every meeting, every deadline, every random thought that pops up - it all has a place. Pros What I liked most about Todoist is how ridiculously simple it is to get started, yet incredibly powerful once you get the hang of it. After trying literally every task management app out there for years, Todoist was the one that finally clicked. A game changer for me! Cons The main thing that bugged me initially was the project limit on the free version, it felt pretty restrictive when you're just trying to get organized and figure out if the app works for you. I ended up upgrading to premium fairly quickly because of this, which isn't ideal if you're on a tight budget. Switched from [Trello](https://www.capterra.com/p/211559/Trello/) Limited and confusing - the interface feels too rigid with its kanban-style board layout that doesn't adapt well to different workflow needs. Review Source Shaun D. Editor Writing and Editing Used the software for: Less than 6 months ### "A Versatile Task Management System for a Hectic Digital World" July 6, 2025 5.0 Overall, Todoist is a versatile system that has helped me visualize and better manage a variety of professional and personal projects. One thing I appreciate about it is its ability to function well using a variety of pre-set and custom productivity systems. In my case, I needed it to work with projects involving everything from academic administrative tasks to teaching and grading, writing web content to podcast and video production, social media management to freelance editing, and so on. It can be set up to support all of these tasks through kanban boards, calendar/time blocking structures, tags and priority lists, and project setups you can repurpose at will. All of this make it both well worth the price of admission AND a system I can't imagine myself replacing. Honestly, I wish I had known about Todoist a long time ago. I was originally using two different free competitors, and neither had the reliability and functionality of Todoist even in its free plan (I paid for the pro plan, and it is worth every penny). It is now an indispensable part of my productivity setup. Pros 1) It is fairly easy to set up for basic and intermediate setups. Learning more complex setups has a learning curve, but it is not as steep as one might think and isn't even required to get the most out of the software. I see this as a huge plus. 2) The interface is fairly intuitive and the integrations (phone app, browser extension, etc.) are easy to use (and useful). Additionally, it syncs across devices, making your tasks accessible from anywhere, which was something I wanted in a task manager when I went looking. All this is seamless. 3) If you have no idea what you're doing with Todoist beyond "use it to manage your projects and tasks," there is a massive wall of help documentation and inspiration in their knowledge database. This helped point me in the direction that, thus far, has worked best for me. They also have numerous templates that you can use as-is or modify for your own use. Cons Personally, I would like more help documentation for the more complicated syntax and a better way to automate repeatable projects such as podcasts or video content with set times for creation, editing, and release. You can sort of do the latter with a Kanban board, but not without a few extra clicks that a quick automation could solve. The former is something they do have documentation for, but it would be helpful to provide a stronger range of introductory materials for those who lack experience with syntax that is similar to markdown, etc. I would consider this a minor con, though, as you don't NEED to use the complex syntax or NEED to have a fuller range of automations to effectively use Todoist for most forms of task management. Switched from [Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) Microsoft's system, while useful, made integrations with Google Calendar unnecessarily complicated. Since I have two projects that I do not fully own using the Google ecosystem, manually adding tasks to calendars in two different ecosystems didn't make much sense to me. I set up to find an alternative that could do what I needed it to do, and Todoist came out on top for features. I knew going in that I would likely need to pay for a service, and Todoist also won that fight by providing everything I needed at the lowest paid plan. Note: I also tried Google Tasks, but it wasn't versatile enough for my needs (i.e., managing multiple projects with very different types of tasks and time needs). Review Source Nona P. Management Technician II Law Enforcement Used the software for: 6-12 months ### "A truly exceptional digital to-do list" May 22, 2025 5.0 Todoist is a top-tier one-stop shop for task management. I have tried digital calendaring, as well as using tasks in Outlook, sticky notes on my desk, and fancy Excel sheets in an effort to stay organized -- Todoist has erased my need to try anything else. Being able to configure my dashboard in a way that works for me (calendar, board or list) and sort that down even further by priority, category, and even sub-category has been invaluable. I use it everyday in both professional and personal capacities. Being able to jump from my laptop to my phone, as well as receive timed push notifications has improved my productivity and efficiency tenfold. Todoist is easily my most highly recommended task-management/organizational app. Pros Users can easily add, prioritize, and filter through tasks from both a desktop and a mobile app. Upon adding a task, users can optionally "tag" tasks to sort them under customized categories. You can even add a due date with reminders or repeating tasks simply by typing the date, or using prompts such as "tomorrow," "next Tuesday," "every other Friday," etc. My absolute favorite feature is the option for calendar plug-ins, where you can easily create a task from within an email; not only can you create a task with the click of a button, but the task is automatically hyperlinked to the email from which it stems -- incredibly convenient! Cons The thing I like least about Todoist is that it has a "karma"/points system that assigns points upon task completion. I can see where this sort of gamifying could be useful for some users -- it simply is not for me though, and I could do without the occasional email notifications. Definitely not a dealbreaker nor a big deal, though. Alternatives considered [monday.com AI Work Platform](https://www.capterra.com/p/147657/monday-com/) Reason for choosing Todoist I liked the look, feel, and ease of use of Todoist. The price was also better. Switched from [Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) The UX did not quite meet my needs; I needed a larger array of tasks (and categories) than could nicely fit within the app. The (constant) suggested tasks from my emails were also generally unhelpful. Review Source VR Verified Reviewer Nutrition and Regulatory officer Food & Beverages Used the software for: 1-2 years ### "(Free) Task management software" November 14, 2025 5.0 Pros Personal and shared projects. iPhone widget works great and shows you the days tasks at a glance. Can share it with other calendars (e.g. Google calendar) Cons Customised reminders aren't available on a free plan. Sometimes tasks on a shared project don't seem to show up on an asignee's calendar unless task is assigned to them Switched from [Trello](https://www.capterra.com/p/211559/Trello/) Co-worked switched and explained the benefits Review Source TJ Theresa J. Adjunct E-Learning Used the software for: Less than 6 months ### "Todoist Review 2026" June 27, 2026 4.0 Overall, I had a positive experience with Todoist. It was easy to use, helped me stay organized, and made it simple to keep track of tasks and deadlines. Pros Its clean, intuitive interface and the ability to easily organize, prioritize, and track tasks across multiple projects. Cons It can feel too simple for managing complex projects. The collaboration features aren’t as robust as some competitors. The customization options are somewhat limited. Review Source Matthew M. Holistic Nutritionist Health, Wellness and Fitness Used the software for: 6-12 months ### "Review for Todoist" March 25, 2026 5.0 Todoist is one of those tools that just works. It’s simple, reliable, and helps you stay consistent without overcomplicating things. If you’re someone who tends to overthink or get overwhelmed, this is a solid choice. Customer Support is also very helpful whenever questions need to get answered. They also have helpful videos if you need more assistance. I purchased a yearly subscription and I am getting tremendous value for the software, thank you!! Pros Simple and easy to use This is the biggest win. You can jump in right away without feeling overwhelmed. Clean layout Everything is organized in a way that just makes sense. It’s not cluttered, which helps you actually stay consistent. Great for daily planning Perfect for mapping out your day, setting priorities, and staying on track. Works across all devices Phone, laptop—everything syncs smoothly, so you always know what needs to get done. Cons Can feel too basic at times If you’re trying to build out more complex systems or workflows, it might feel a bit limited. Review Source Kellie G. Artist Arts and Crafts Used the software for: Less than 6 months ### "Todoist has been a great body double. " December 30, 2025 5.0 Overall I have been impressed with this app over the past 3 months. I use it for school, work and my small business. This helps me keep things straight for one time tasks or weekly tasks like repeat assignments. Pros I love that I can use the app or computer version and they sync consistently. I also like that I can add # to different categories and organize them pretty quickly. Simple reminders help me remember even the daily tasks. This app has been a great body double, keeping me in check. Cons Sometimes the daily tasks do not remind me to check them off. So they can build up. This is an easy fix in settings. Review Source NA Nathaniel A. Owner Arts and Crafts Used the software for: I used a free trial ### "Great for power users, but too complex for my needs" June 22, 2025 5.0 I used Todoist for a while and appreciated the depth of features, but eventually I switched to Any.do for something simpler and more intuitive. Todoist is great if you need granular control over tasks, projects, and productivity tracking, but it wasn’t the best fit for my personal task management style. Still, I’d recommend it to someone who wants a highly customizable system with advanced tools and isn’t afraid of a bit of a learning curve Pros Todoist is a powerful and flexible task management app with a ton of features for organizing projects, deadlines, and recurring tasks. I liked how easy it was to set up different projects and how you could label and prioritize tasks with filters. The clean interface and cross-platform syncing made it easy to stay on top of things whether I was on my phone or desktop. It definitely feels like a tool built for productivity-minded people who like structure and detail. Cons For my day-to-day needs, Todoist ended up being a bit too complex and structured. It sometimes felt overwhelming with all the options, especially when I just wanted to jot something down quickly or manage a simple to-do list. I also found that customizing list views or making quick edits took more taps or clicks than I’d like. While it’s amazing for project management, it’s not always ideal for basic, personal task lists. Review Source KJ Kevin J. Operations Project Coordinator Environmental Services Used the software for: 2+ years ### "Get Todoist and say goodbye to disorganized daily work routine." May 26, 2025 5.0 After a colleague recommended Todoist to me, I have been consistently making use of it with looking back. Todoist have enabled me to take my work management experience to a higher notch by making it easy to plan and organize my daily tasks. With Todoist, i have never struggled to know which task am supposed to do at every particular moment. Pros Todoist offers task to-do lists that has made it easy to plan my daily tasks. Its dashboards offers a clear view of all my tasks making it possible to know what I have planned to do ahead. Todoist data safety and privacy tools help me to keep my work routine details secure and private. It also has a fantastic reporting function that gives me access to insights about my performance in task management and what i can do to make it even better. Cons I have not found anything troubling about Todoist. I have had a very solid experience with no challenges at all. Review Source TA Tommy A. Adult Ministry Associate Religious Institutions Used the software for: 1-2 years ### "Todoist is your next simple team to do list tracker" May 29, 2025 5.0 Overall my experience with Todoist has been nothing but positive. It is a perfect tool for me and my team to easily make a list of things that need to get done, assign them out, put due dates on it, and even leave notes within the tasks. Pros Todoist is a fantastic, simple to do list application that is easy to communicate with a team within. A great alternative to more expensive and complex options like Basecamp. Cons Honestly, I don't have any cons from my use of Todoist. It gets the job done simply and excellently with no major hiccups. Review Source CP Calvin P. Sales and Solutions Manager Information Technology and Services Used the software for: 2+ years ### "Efficient task automation for customer project management." August 20, 2025 5.0 We made our sprint planning more regular, cut project setup time by 40%, and increased client visibility. Strong security controls keep sensitive code discussions secure, an amazing value at $6 per user per month for our 15-member team. Pros The automation rules make it easy to handle task assignments between our frontend and backend teams, and shared project views make it easy for customers to monitor progress on their builds without frequent status calls. Cons Customer support becomes slow during peak times, and advanced automation fails sometimes when it comes to connecting with customer tools. Review Source JK Jeff K. Copywriter Internet Used the software for: 2+ years ### "Experience with Todo" September 25, 2025 5.0 Todoist isn’t a full-featured management app, so I had to switch to Notion and create my task lists there. Pros Todoist let me organize my days for several years with an app available on both my phone and computer. Unlike Notion, which I use today not just for tasks, seeing my tasks and their progress on mobile is more intuitive. Cons I don’t really see any downsides. My use was limited to setting tasks and checking them off once I finished with. Review Source SS Sara S. Business Development Pharmaceutical and Healthcare Logistics and Supply Chain Used the software for: 2+ years ### "Todoist is the number one work management tool for keeping tasks organized. " March 11, 2025 5.0 I have really loved my experience with Todoist as it has made it easy to organize and plan my daily tasks. With Todoist i have been able to have a healthy work life by getting to do the right thing at the right time. Todoist also makes it easy to monitor my tasks and track their progress. Pros Todoist has a great task manager that makes it easy to organize tasks. Its task sorting and prioritization functions makes it easy to perform the more urgent tasks first. Todoist has a clear dashboard that shows clearly the upcoming tasks making it easy to know which tasks to attend to next. It also has collaboration features that enable me and my work colleagues to work together in planning our projects. Cons I have genuinely not found anything to complain about Todoist. My experience has been so flawless. Review Source RF Ryan F. Executive Chef Restaurants Used the software for: 2+ years ### "Todoist is an iconic work organization product for planning daily tasks." March 18, 2025 5.0 We have been amazed by how well Todoist has helped us to plan and organize our daily tasks. Our experience with Todoist planning for our work has been the best we could dream of. Todoist has enabled us to run our daily operations smoothly by giving us a platform to plan and organize our work beforehand. Pros Todoist has collaboration tools which help our team to work together when planning for our daily tasks. Its task planning tools allows us to organize our tasks making it possible for everyone to know what they should be doing and when. It has a clear dashboard that help follow up on our task progress in real time. It also has automated alerts which alert us of any pending task that has not been attended to. Cons There has been nothing challenging about Todoist. It has been simple to use and support has been amazing. No cons identified so far. Review Source JM Joe M. Sales Strategy and Development Manager Publishing Used the software for: 2+ years ### "Simple, and usable to do app" May 6, 2025 5.0 Super usable. Lots of to do apps become overly complicated and take time to learn and use, Todoist is the opposite of that. Pros How I can add metadata elements (due date, tag, project) using natural language; how it's mobile friendly so I can add a widget to my phone home screen; the keyboard shortcut that I can use over any other app; the integration with Outlook - so many things! Cons Limitations of the free plan. I've had the paid plan before and it's great, just can't afford it now. Review Source LC Lisa C. Owner e-commerce Retail Used the software for: 1-2 years ### "Great organizational app" July 2, 2025 5.0 I've enjoyed this app. I use it everyday. I can change it up when life circumstances change so it always fits what I need. Pros Keeps me organized. I don't keep notes to myself all over everywhere now. I like that I can easily save emails to different categories to read later. Cons It took a bit to learn how to enter all the info so that items would save to where I wanted them to go and all the info I wanted was included. Review Source VR Verified Reviewer Head Coach Health, Wellness and Fitness Used the software for: Less than 6 months ### "User-friendly App for task management" April 17, 2026 5.0 Clear and easy to use, with a good level of notifications to ensure that you are keeping track of your tasks. Pros Simple to use, and good level of reminders about ongoing tasks. Notifications keep you on top of your tasks. Cons Getting used to having a different app to use, as well as a calendar, rather than having them integrated. Review Source CS Chris S. Marketing Leader Hospitality Used the software for: 6-12 months ### "Great lightweight task manager for individuals or small teams - pick it up and get Todo-ing" March 27, 2025 4.0 Overall, it's been positive. It allows me to dump my tasks easily, set up recurring reminders, and communicate with my team effectively, with minimal learning curve. Pros Natural language operations, ease of use in a team environment, sub-tasks for larger jobs, recurring tasks work very well Cons "Undo"ing a task can be a pain if you accidentally complete a task on mobile in particular. If you have one large task with many subtasks, you need to micro-manage quite a lot. The "weekend" settings need more work. Calendar integrations can get messy quickly. Review Source JM Jordan M. HR Generalist Consumer Goods Used the software for: 1-2 years ### "One of the best quick and dirty to-do lists on the market" April 8, 2025 4.0 This was by far my favorite to do list app and its simplicity and ease of use is not comparable. I really enjoyed the labels and categories as well as the shortcuts to add tasks. Nothing like it that I have found. However, I found it lacking compared to some larger project management tools like Clickup and Wrike. This is great for every day use! Pros I really liked the simplicity and feeling of inserting and completing tasks. I thought the color schemes, the built-in language reading software, and project management tools were helpful and easy to use. Cons My only con is that it was just missing something. I don't know if it is the lack of views or maybe a functional dashboard, but it felt like it was just missing that one thing to put it over the top. The collaboration tools could use some work too. Review Source MV Mariana V. Social Media lead Marketing and Advertising Used the software for: 1-2 years ### "Recommended. Easy-to-use and with integrations" May 13, 2025 5.0 Overall, great experience. It's user-friendly and intuitive interface, along with its integrations to other major platforms makes it my top choice. Pros Easy to use, intuitive, and has integrations with other major platforms such as Slack and even Gmail. Cons Doesn't have a time tracker, which would make it a very complete software. Also, its's a little hard to use for large teams or workflows. Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.