# Todoist Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Todoist the right Task Management solution for you? Explore 2643 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/149339/Todoist-for-Business/reviews --- Todoist 4.6 (2643) [View alternatives](https://www.capterra.com/p/149339/Todoist-for-Business/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated April 15th, 2026 # Reviews of Todoist Ease of use 4.6 Customer Service 4.4 ## Pros and Cons in Reviews VK Vatsal K Software Engineer InternComputer Software, 501 - 1,000 employeesUsed the software for: More than 2 years. “I use it as an app on my phone and some devices and as a browser extension on my laptop's chrome which is so helpful because they are synced all the time and I can easily update it from anywhere.“ December 1, 2025 RF Robert F Sales RepresentativeFood & Beverages, 501 - 1,000 employeesUsed the software for: Less than 6 months. “While Todoist offers great features for task management, it isn't providing innovative features that would make me switch from my current app.“ December 16, 2025 JH Jamie H Executive Vice President at FEVOInformation Technology and Services, 51 - 200 employeesUsed the software for: 1-2 years. “Task creation, reminders, and project-based views make it easy to maintain a solid overview, even when multiple responsibilities overlap.“ February 1, 2026 NA Nathaniel A OwnerArts and Crafts, Self-employedUsed the software for: I used a free trial. “I also found that customizing list views or making quick edits took more taps or clicks than I’d like. While it’s amazing for project management, it’s not always ideal for basic, personal task lists.“ June 22, 2025 Ryan P Graphic DesignerAlternative Medicine, 11 - 50 employeesUsed the software for: 6-12 months. “You can share projects, assign tasks, comment, and attach files which is handy for teams and partners.“ February 3, 2026 VN Victor N Head of EngineeringInformation Technology and Services, 51 - 200 employeesUsed the software for: 1-2 years. “Another problem I have with Todoist is that you cannot assign a single task to multiple people.“ March 22, 2026 NA Nathaniel A OwnerArts and Crafts, Self-employedUsed the software for: I used a free trial. “Todoist is a powerful and flexible task management app with a ton of features for organizing projects, deadlines, and recurring tasks.“ June 22, 2025 SC Sarah C Independent ContractorInformation Technology and Services, Self-employedUsed the software for: Less than 6 months. “Okay, so it can auto schedule things when you type it in naturally, but sometimes it gets confused and doesn't get it right and I have to manually schedule it for my weird time pattern.“ October 21, 2025 ## Showing most helpful reviews Showing 1-25 of 2643 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Shaun D. Editor Writing and Editing Used the software for: Less than 6 months ### "A Versatile Task Management System for a Hectic Digital World" July 6, 2025 5.0 Overall, Todoist is a versatile system that has helped me visualize and better manage a variety of professional and personal projects. One thing I appreciate about it is its ability to function well using a variety of pre-set and custom productivity systems. In my case, I needed it to work with projects involving everything from academic administrative tasks to teaching and grading, writing web content to podcast and video production, social media management to freelance editing, and so on. It can be set up to support all of these tasks through kanban boards, calendar/time blocking structures, tags and priority lists, and project setups you can repurpose at will. All of this make it both well worth the price of admission AND a system I can't imagine myself replacing. Honestly, I wish I had known about Todoist a long time ago. I was originally using two different free competitors, and neither had the reliability and functionality of Todoist even in its free plan (I paid for the pro plan, and it is worth every penny). It is now an indispensable part of my productivity setup. Pros 1) It is fairly easy to set up for basic and intermediate setups. Learning more complex setups has a learning curve, but it is not as steep as one might think and isn't even required to get the most out of the software. I see this as a huge plus. 2) The interface is fairly intuitive and the integrations (phone app, browser extension, etc.) are easy to use (and useful). Additionally, it syncs across devices, making your tasks accessible from anywhere, which was something I wanted in a task manager when I went looking. All this is seamless. 3) If you have no idea what you're doing with Todoist beyond "use it to manage your projects and tasks," there is a massive wall of help documentation and inspiration in their knowledge database. This helped point me in the direction that, thus far, has worked best for me. They also have numerous templates that you can use as-is or modify for your own use. Cons Personally, I would like more help documentation for the more complicated syntax and a better way to automate repeatable projects such as podcasts or video content with set times for creation, editing, and release. You can sort of do the latter with a Kanban board, but not without a few extra clicks that a quick automation could solve. The former is something they do have documentation for, but it would be helpful to provide a stronger range of introductory materials for those who lack experience with syntax that is similar to markdown, etc. I would consider this a minor con, though, as you don't NEED to use the complex syntax or NEED to have a fuller range of automations to effectively use Todoist for most forms of task management. Switched from [Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) Microsoft's system, while useful, made integrations with Google Calendar unnecessarily complicated. Since I have two projects that I do not fully own using the Google ecosystem, manually adding tasks to calendars in two different ecosystems didn't make much sense to me. I set up to find an alternative that could do what I needed it to do, and Todoist came out on top for features. I knew going in that I would likely need to pay for a service, and Todoist also won that fight by providing everything I needed at the lowest paid plan. Note: I also tried Google Tasks, but it wasn't versatile enough for my needs (i.e., managing multiple projects with very different types of tasks and time needs). Review Source SC Sarah C. Independent Contractor Information Technology and Services Used the software for: Less than 6 months ### "Manage Work & Household Chaos - All In One Place" October 21, 2025 4.0 I am a remote independent contractor who is also homeschooling and also helping to manage my husband's equally crazy pastoring/PhD student/odd jobs schedule. I need to know when I have to do what things. I literally need reminders to wash some dishes every day. And Todoist helps keep me on track! Although sometimes I just reschedule all the outstanding tasks for next week when they're overdue so I don't have to look at them. But it's the easiest way I've ever found for managing all the chaos. Pros It helps me keep track of tasks that I need to complete. I have the widget on my phone home screen so I can see today's tasks and upcoming ones. I especially like how it automates recurring tasks. If there's something I need to do daily, or even on a weird schedule like every weekday, it will keep up with that. I like that I can put tasks in at specific times without jumping through a lot of menus; I can just type it in, "9pm move the car for alternate side parking every day but Sunday" and it will just poof! Schedule it and I stop getting parking tickets because I can't remember which side of the road my car has to be on every single night. I like that it's free to use as an individual - what a great value, which has helped with my independent contracting gigs - and the help base is so easy I've never had to reach out to customer support for anything. Cons Okay, so it can auto schedule things when you type it in naturally, but sometimes it gets confused and doesn't get it right and I have to manually schedule it for my weird time pattern. The free version also doesn't include early warnings, just time-of-task notifications, so I'm constantly putting in events like "10:15am get ready for your meeting that starts soon" for my 10:30 event so I get the early notices. Alternatives considered [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) Reason for choosing Todoist It's easier to use for a wide variety of things, not just calendar things. I don't need my calendar clogged up with "9pm move the car to the other side of the road because you live downtown with stupid alternate side parking every day but Sunday." Todoist is so much better at those simple things. Review Source JO Jacob O. Director Non-Profit Organization Management Used the software for: 1-2 years ### "Simple and easy task manager " December 19, 2025 3.0 Convenient and eady. But a bit oversimplified. I love jotting ideas and tasks down in one easy place. Pros Easy to use. The speed at which I could throw things on my list was limited only by my ability to think of them. Cons Other similar software seems to have more versatility of at least has made me more aware of its versatility Review Source SS Steve S. Owner Chief Inspector Construction Used the software for: 1-2 years ### "Solid Task/Todo/Calendar App that can also help those with ADHD stay organized" February 13, 2026 5.0 Very positive. I have no reall complaints or issues with the app and continue to use it daily since originally downloading a year or more ago. Pros It has a simple clean look to it that doesn't appear childish with colors or over cluttered upon launch of the app. Cons The fact that it doesn't have any self help attributes to it at all. It would be pretty simple of them to add in a feature for bible quotes, spiritual quotes or personal improvement quotes to your todo lists to just empower people randomly throughout the day. Sure not everyone would want this feature, but you may save a life from someone that was not doing well and read that one quote that changed their outlook. Review Source Nona P. Management Technician II Law Enforcement Used the software for: 6-12 months ### "A truly exceptional digital to-do list" May 22, 2025 5.0 Todoist is a top-tier one-stop shop for task management. I have tried digital calendaring, as well as using tasks in Outlook, sticky notes on my desk, and fancy Excel sheets in an effort to stay organized -- Todoist has erased my need to try anything else. Being able to configure my dashboard in a way that works for me (calendar, board or list) and sort that down even further by priority, category, and even sub-category has been invaluable. I use it everyday in both professional and personal capacities. Being able to jump from my laptop to my phone, as well as receive timed push notifications has improved my productivity and efficiency tenfold. Todoist is easily my most highly recommended task-management/organizational app. Pros Users can easily add, prioritize, and filter through tasks from both a desktop and a mobile app. Upon adding a task, users can optionally "tag" tasks to sort them under customized categories. You can even add a due date with reminders or repeating tasks simply by typing the date, or using prompts such as "tomorrow," "next Tuesday," "every other Friday," etc. My absolute favorite feature is the option for calendar plug-ins, where you can easily create a task from within an email; not only can you create a task with the click of a button, but the task is automatically hyperlinked to the email from which it stems -- incredibly convenient! Cons The thing I like least about Todoist is that it has a "karma"/points system that assigns points upon task completion. I can see where this sort of gamifying could be useful for some users -- it simply is not for me though, and I could do without the occasional email notifications. Definitely not a dealbreaker nor a big deal, though. Alternatives considered [monday.com](https://www.capterra.com/p/147657/monday-com/) Reason for choosing Todoist I liked the look, feel, and ease of use of Todoist. The price was also better. Switched from [Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) The UX did not quite meet my needs; I needed a larger array of tasks (and categories) than could nicely fit within the app. The (constant) suggested tasks from my emails were also generally unhelpful. Review Source VR Verified Reviewer Nutrition and Regulatory officer Food & Beverages Used the software for: 1-2 years ### "(Free) Task management software" November 14, 2025 5.0 Pros Personal and shared projects. iPhone widget works great and shows you the days tasks at a glance. Can share it with other calendars (e.g. Google calendar) Cons Customised reminders aren't available on a free plan. Sometimes tasks on a shared project don't seem to show up on an asignee's calendar unless task is assigned to them Switched from [Trello](https://www.capterra.com/p/211559/Trello/) Co-worked switched and explained the benefits Review Source JN John N. Ecommerce and System manager Retail Used the software for: 6-12 months ### "Todoist makes life easier" June 10, 2025 5.0 use it weekly as a part of a team management software, easy to add users to it, including external users so you can plan there workload for example development works and prioritise key tasks Pros Todoist is easy to use, require little to no experiance to get this setup and invite your team to this, multiple boards available for free users. highly recommended Cons not many con's to do with todoist, would be good to see an increase in boards available, definitely worth paying for if you utilise this over multiple departments Alternatives considered [monday.com](https://www.capterra.com/p/147657/monday-com/) Reason for choosing Todoist previous users experience in using the project for project handling Review Source MA Martin A. Software Engineer Information Technology and Services Used the software for: 2+ years ### "My all time favourite Task Management Tool." March 13, 2025 5.0 Everything about Todoist has proven to be beneficial in getting our work done in an incredible way.Collaboration and task delegation has been successful and effective. Pros I love the simplicity of working with Todoist,has very minimal learning curve. I have found it incredibly easy to implement changes and adapt it to ones needs.Have multiple views eg task lists,kanban boards and calendar views.Very simple to add tasks. Cons Todoist is the best thing ever happened to us,good experience marked with no any hitches. Switched from [ClickUp](https://www.capterra.com/p/158833/ClickUp/)[Notion](https://www.capterra.com/p/186596/Notion/) Todoist affordability with powerful features won our hearts. Review Source Ricardo O. Chief Platforms Support Education Management Used the software for: 1-2 years ### "The cornerstone of my time management strategy" December 27, 2024 5.0 Todoist is the cornerstone of my time management strategy along with Spark Mail and Google Calendar. The integration is perfect with these and other apps, and the mobile app is crucial so I do not miss anything. Pros Todoist offers many advantages to my workflow. First of all, it is as simple or as complicated as you want it to be. I usually start jotting down ideas, thoughts, chores, or proper tasks. Then I add context as necessary. I can also input tasks from my smartphone, from my email client, even from Google Calendar which syncs perfectly here). Cons My only negative is that the new Google Calendar integration allows me to use only one calendar for all my projects. I prefer to have separate calendars for each project in order to better understand my use of time. Alternatives considered [Any.do](https://www.capterra.com/p/173614/Any-do/) Reason for choosing Todoist More robust set of features and better calendar integration. Switched from [Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) Better integration with my other tools and apps. Review Source Deyan G. Managing Editor Internet Used the software for: Less than 6 months ### "It's a very helpful task management software with lovely design." February 28, 2025 4.0 Pros 1st off - the Kudos feature is a great motivation boost. Secondly, I'm in love with its design. It also cheers you when you complete a task, which is a small thing, but it's nice nonetheless. 3. It's great for workflow organization. Cons I find the default daily reminders for unfinished tasks annoying. Like, I know bruh, these are MY tasks. Beyond that, some basic features aren’t included in the free version. Switched from [Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) Todoist felt more robust and we loved the interface. Review Source Kellie G. Artist Arts and Crafts Used the software for: Less than 6 months ### "Todoist has been a great body double. " December 30, 2025 5.0 Overall I have been impressed with this app over the past 3 months. I use it for school, work and my small business. This helps me keep things straight for one time tasks or weekly tasks like repeat assignments. Pros I love that I can use the app or computer version and they sync consistently. I also like that I can add # to different categories and organize them pretty quickly. Simple reminders help me remember even the daily tasks. This app has been a great body double, keeping me in check. Cons Sometimes the daily tasks do not remind me to check them off. So they can build up. This is an easy fix in settings. Review Source VN Victor N. Head of Engineering Information Technology and Services Used the software for: 1-2 years ### "I’m very happy with how well Todoist helps me keep my team organized" March 22, 2026 5.0 The radiator in my office is making this strange clicking noise but at least I can see what the development team is working on with regards to the Arctic Ice Thickness Project. We also use Todoist to track our software sprints here and thus far, it has not completely failed us. As a whole, it allows our remote employees to be on the same page without having to have meeting after meeting to discuss who is working on what. I am also grateful that I do not have to use spreadsheets to manually track client hours, nor do I have to manually submit weekly risk reports anymore. Pros I like the different views you can use in Todoist, i.e. boards and lists, as a lot of people like to work differently. I think the screenshot/file handling works pretty well, Todoist did not crash today after I tried to complete this. I was surprised that the AI actually broke down a huge task I had created into little pieces for me today, whereas I would normally expect nothing out of these kinds of things. Cons When you have thousands of tasks in one project (especially large Web Dev projects that have a ton of subtasks), it can get extremely slow. Another problem I have with Todoist is that you cannot assign a single task to multiple people. Review Source TA Tommy A. Adult Ministry Associate Religious Institutions Used the software for: 1-2 years ### "Todoist is your next simple team to do list tracker" May 29, 2025 5.0 Overall my experience with Todoist has been nothing but positive. It is a perfect tool for me and my team to easily make a list of things that need to get done, assign them out, put due dates on it, and even leave notes within the tasks. Pros Todoist is a fantastic, simple to do list application that is easy to communicate with a team within. A great alternative to more expensive and complex options like Basecamp. Cons Honestly, I don't have any cons from my use of Todoist. It gets the job done simply and excellently with no major hiccups. Review Source MA Mohammed A. Blogger Internet Used the software for: 2+ years ### "Best Task Management Tool" September 14, 2025 4.0 To be honest, after pCloud, Todoist is the tool I've been using the longest. It helps me add important things and get them done on time. I haven't even considered switching to another tool until now. Pros I first came across Todoist around 2014. I immediately liked their simple design. But I didn't switch to Todoist because I was using Wunderlist at the time. I switched to Todoist after Wunderlist was discontinued. I haven't left it since. It's very easy to use and has all the features I need. Cons Recently, I've been missing important notifications a lot. Not all the time, but I've been missing quite a few. I've upgraded to the latest version, but the problem still hasn't been resolved. Review Source EH Elizabeth H. Pharmacy Operations Manager Pharmaceuticals Used the software for: 2+ years ### "Todoist is a highway for productivity, the secret to keeping daily work organized. " March 25, 2025 5.0 As an operations manager, i have found Todoist a worthy partner and real lifesaver in keeping daily operations organized. Todoist offer an amazing task planning platform that makes it easy to strategically plan for my tasks and streamline daily operations. With Todoist, it has been easy to have a clear work plan for the day by knowing what task that needs to be done after which one. Pros Todoist has a lightweight user interface which allows me to work with it comfortably without any training. It was easy to set it up and customize it to fit my needs. Todoist task fields are easy to work with and makes it easy to add and edit tasks when making to-do lists. It has a very interactive dashboard that clearly shows my task lists for the day making it easy to know which tasks i should attend to first and which ones are next. Todoist also offers notification reminders that keeps me on alert incase i miss a task in my to-do list. Cons I have not had any unfortunate moments with Todoist. I have liked all its features and has not experienced anything to complain about. Review Source VA Vicky A. Account Manager Insurance Used the software for: 2+ years ### "Secure task management and collaboration for insurance teams." September 28, 2025 5.0 Todoist allowed brokers to stay on top of daily tasks and deadlines, allowing Equatorial Insurance Brokers to enhance accountability and produce client work with fewer missed details. Pros Users like Todoist's secure project features and cost-effectiveness as excellent, which makes it easy to manage teamwork, monitor team tasks, and allocate policy deadlines for brokerage purposes. Cons The team recognized the feature set, though solid, as being able to overwhelm new users and that implementing full insurance workflows would entail more effort in terms of configuration and customization. Review Source RF Ryan F. Executive Chef Restaurants Used the software for: 2+ years ### "Todoist is an iconic work organization product for planning daily tasks." March 18, 2025 5.0 We have been amazed by how well Todoist has helped us to plan and organize our daily tasks. Our experience with Todoist planning for our work has been the best we could dream of. Todoist has enabled us to run our daily operations smoothly by giving us a platform to plan and organize our work beforehand. Pros Todoist has collaboration tools which help our team to work together when planning for our daily tasks. Its task planning tools allows us to organize our tasks making it possible for everyone to know what they should be doing and when. It has a clear dashboard that help follow up on our task progress in real time. It also has automated alerts which alert us of any pending task that has not been attended to. Cons There has been nothing challenging about Todoist. It has been simple to use and support has been amazing. No cons identified so far. Review Source CC Chad C. District Manager Oil & Energy Used the software for: 2+ years ### "Todoist for the win. The most impactful tool for organizing tasks." February 25, 2025 5.0 I have managed to get my tasks in good order all thanks to Todoist. The experience using it has been so smooth and simple. Todoist has helped me to organize daily tasks allowing me to always stick to the plan and do what am supposed to do at the right time. It has greatly improved my work life making it more healthier. Pros Todoist help keep all tasks organized based in their priorities making it easy to attend the more urgent tasks first. I really like the user interface since it is well designed making it intuitive to navigate and operate. It offers excellent task reports that help evaluate how am managing my tasks. Todoist offers tasks reminders that ensure am doing the right task at the right time. Cons My experience with Todoist has not had any cracks. I have not encountered something unpleasing to complain about. Review Source JM Joe M. Sales Strategy and Development Manager Publishing Used the software for: 2+ years ### "Simple, and usable to do app" May 6, 2025 5.0 Super usable. Lots of to do apps become overly complicated and take time to learn and use, Todoist is the opposite of that. Pros How I can add metadata elements (due date, tag, project) using natural language; how it's mobile friendly so I can add a widget to my phone home screen; the keyboard shortcut that I can use over any other app; the integration with Outlook - so many things! Cons Limitations of the free plan. I've had the paid plan before and it's great, just can't afford it now. Review Source EC Emanuel C. Author Media Production Used the software for: 2+ years ### "Better task organizer for productivity boosting." May 18, 2025 5.0 Thanks to Todoist, I’ve broken down daunting projects into bite-sized steps. It has helped me to adhere to the requirements of manuscript deadlines without suffering burnout. Pros The beauty of Todoist is in its simplicity. I use it to chart production milestones, editorial schedules, and personal writing ambitions. The tags, priorities, and repeating tasks, make sure nothing gets away from you. Cons The calendar views were a little weak. I need to consult a different calendar app to understand how things stack up across the week. Review Source CS Chris S. Marketing Leader Hospitality Used the software for: 6-12 months ### "Great lightweight task manager for individuals or small teams - pick it up and get Todo-ing" March 27, 2025 4.0 Overall, it's been positive. It allows me to dump my tasks easily, set up recurring reminders, and communicate with my team effectively, with minimal learning curve. Pros Natural language operations, ease of use in a team environment, sub-tasks for larger jobs, recurring tasks work very well Cons "Undo"ing a task can be a pain if you accidentally complete a task on mobile in particular. If you have one large task with many subtasks, you need to micro-manage quite a lot. The "weekend" settings need more work. Calendar integrations can get messy quickly. Review Source YY Yhan Y. Assistant Manager Transportation/Trucking/Railroad Used the software for: 1-2 years ### "Getting Things Done" June 23, 2025 5.0 Pros Lets me dump tasks fast without overthinking, and I can tag stuff when I feel like being organised. Nice to have it working on phone and laptop the same. Ticking stuff off feels good. Cons Some stuff I wish was free, like filters or reminders. And had a couple moments where sync didn’t catch up between devices right away. Review Source AP Ademir P. Marketing Assistant Automotive Used the software for: 1-2 years ### "Productivity booster" May 5, 2025 4.0 Positive experience. Daily task organization for personal and business usage is easy and I can separate between the two objective easily. Pros Todoist is more than just a daily task reminder and manager, it is more than that. I use it to track daily task status and collaborate with colleagues for shared tasks. It also work as personal note taker that I can pin on my desktop interface and set task prioritization for urgent task. Cons No option to recover task that I accidentally delete from the task list. I have to create the task back from scratch. I really hope they can start introduce undo button to revert the task to previous version. Review Source JS Jim S. Consultant Information Technology and Services Used the software for: 2+ years ### "Using ToDoist to Keep Organized and In-Sync" March 6, 2025 5.0 I've been using ToDoist for a few years. It allows me to organize both Work and Personal task quite easily. I can send myself reminders and control the look and feel of the layout. I like that. Pros Easy to use---intuitive. Layout is easily moved between simple lists to KanBan. Cons Hmmmm. All is good, I think! ToDoist has options for Mac, PC, iOS and more...nothing to not like Review Source AS Artem S. Business Development Manager Telecommunications Used the software for: Less than 6 months ### "Helpful for staying disciplined" November 27, 2024 5.0 Todoist has been really helpful for keeping my life organized. I’ve used it for personal stuff and work, and it’s been great for both. It’s not perfect, but the small issues aren’t a big deal, and overall, it’s definitely worth using. Pros I like how easy it is to use. It’s super simple to organize tasks into projects, and the labels make everything clear. I also love how it syncs with Google Calendar—it makes planning way easier. The recurring tasks and priority options are also really handy. Cons Sometimes the calendar sync feels a bit slow, which can be annoying. I also think it would be nice if they had more templates for different types of tasks or workflows. 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