--- title: "Todoist Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is Todoist the right Task Management solution for you? Explore 2666 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/149339/Todoist-for-Business/reviews/" page_type: "reviews" language: "en" publication_date: "2026-10-19" --- Todoist 4.6 (2666) [View alternatives](https://www.capterra.com/p/149339/Todoist-for-Business/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated October 19th, 2026 # Reviews of Todoist Ease of use 4.6 Customer Service 4.4 ## Pros and Cons in Reviews AB Andreja B Senior Platform EngineerComputer Software, 501 - 1,000 employeesUsed the software for: 1-2 years. “The "Karma" system (which tracks your productivity with points) adds a great little touch of gamification that motivates me to clear my daily list.“ June 9, 2026 SC Sarah C Independent ContractorInformation Technology and Services, Self-employedUsed the software for: Less than 6 months. “Okay, so it can auto schedule things when you type it in naturally, but sometimes it gets confused and doesn't get it right and I have to manually schedule it for my weird time pattern.“ October 21, 2025 VK Vatsal K Software Engineer InternComputer Software, 501 - 1,000 employeesUsed the software for: More than 2 years. “I use it as an app on my phone and some devices and as a browser extension on my laptop's chrome which is so helpful because they are synced all the time and I can easily update it from anywhere.“ December 1, 2025 RF Robert F Sales RepresentativeFood & Beverages, 501 - 1,000 employeesUsed the software for: Less than 6 months. “While Todoist offers great features for task management, it isn't providing innovative features that would make me switch from my current app.“ December 16, 2025 Jessica S AdminAccounting, 2 - 10 employeesUsed the software for: Less than 6 months. “Creating tasks, setting deadlines, and managing daily to-do lists is quick and efficient.“ May 9, 2026 NA Nathaniel A OwnerArts and Crafts, Self-employedUsed the software for: I used a free trial. “I also found that customizing list views or making quick edits took more taps or clicks than I’d like. While it’s amazing for project management, it’s not always ideal for basic, personal task lists.“ June 22, 2025 CS Chris S Marketing LeaderHospitality, 2 - 10 employeesUsed the software for: 6-12 months. “It allows me to dump my tasks easily, set up recurring reminders, and communicate with my team effectively, with minimal learning curve.“ March 27, 2025 RO Ricardo O Chief Platforms SupportEducation Management, 51 - 200 employeesUsed the software for: More than 2 years. “My only negative is that the new Google Calendar integration allows me to use only one calendar for all my projects.“ June 28, 2026 ## Showing most helpful reviews Showing 1-25 of 2666 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Nona P. Management Technician II Law Enforcement Used the software for: 6-12 months ### "A truly exceptional digital to-do list" May 22, 2025 5.0 Todoist is a top-tier one-stop shop for task management. I have tried digital calendaring, as well as using tasks in Outlook, sticky notes on my desk, and fancy Excel sheets in an effort to stay organized -- Todoist has erased my need to try anything else. Being able to configure my dashboard in a way that works for me (calendar, board or list) and sort that down even further by priority, category, and even sub-category has been invaluable. I use it everyday in both professional and personal capacities. Being able to jump from my laptop to my phone, as well as receive timed push notifications has improved my productivity and efficiency tenfold. Todoist is easily my most highly recommended task-management/organizational app. Pros Users can easily add, prioritize, and filter through tasks from both a desktop and a mobile app. Upon adding a task, users can optionally "tag" tasks to sort them under customized categories. You can even add a due date with reminders or repeating tasks simply by typing the date, or using prompts such as "tomorrow," "next Tuesday," "every other Friday," etc. My absolute favorite feature is the option for calendar plug-ins, where you can easily create a task from within an email; not only can you create a task with the click of a button, but the task is automatically hyperlinked to the email from which it stems -- incredibly convenient! Cons The thing I like least about Todoist is that it has a "karma"/points system that assigns points upon task completion. I can see where this sort of gamifying could be useful for some users -- it simply is not for me though, and I could do without the occasional email notifications. Definitely not a dealbreaker nor a big deal, though. Alternatives considered [monday AI Work Platform](https://www.capterra.com/p/147657/monday-com/) Reason for choosing Todoist I liked the look, feel, and ease of use of Todoist. The price was also better. Switched from [Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) The UX did not quite meet my needs; I needed a larger array of tasks (and categories) than could nicely fit within the app. The (constant) suggested tasks from my emails were also generally unhelpful. Review Source VR Verified Reviewer Performance Marketing Manager Marketing and Advertising Used the software for: 2+ years ### " The Only Productivity App I Keep Coming Back To" August 8, 2025 5.0 I’ve tried countless productivity and task management tools over the years — from Notion to Trello to Things — but I always end up coming back to Todoist. It just strikes the perfect balance between simplicity and power. The layout is clean and easy to navigate, which makes it a joy to use daily. I rely on it for everything from work projects to personal errands, and it never feels overwhelming. One of my favorite features is the intuitive task input — I can just type “Meeting with X tomorrow at 2pm” and it automatically schedules it. The calendar view is also a game-changer for visualizing my week, and the use of labels helps me organize by context (like “urgent,” “waiting,” “calls,” etc.) without clutter. Pros •Clean, user-friendly interface that makes planning feel effortless •Natural language input for dates is incredibly helpful •Labels and filters help keep everything organized •Mobile app is excellent — great for taking notes or adding tasks on the go •Syncs perfectly across devices •Calendar view makes it easy to get a clear picture of the week Cons •The unlimited plan can get pricey just to unlock features like unlimited projects •You can’t join meetings directly from the calendar inside Todoist — I really wish this were possible Switched from [TickTick](https://www.capterra.com/p/170641/TickTick/) Because Todoist was easier to use and the layout was more suitable for my workflow Review Source JO Jacob O. Director Non-Profit Organization Management Used the software for: 1-2 years ### "Simple and easy task manager " December 19, 2025 3.0 Convenient and eady. But a bit oversimplified. I love jotting ideas and tasks down in one easy place. Pros Easy to use. The speed at which I could throw things on my list was limited only by my ability to think of them. Cons Other similar software seems to have more versatility of at least has made me more aware of its versatility Review Source VT Vianney T. Staff Engineer Computer Software Used the software for: 2+ years ### "A real productivity boost" July 23, 2026 5.0 Pros I use Todoist every day to organize my work and personal tasks. The app is fast, smooth, and works very well even with an average internet connection. It allows me to structure my days and avoid forgetting things, which clearly improves my productivity. Real-time synchronization between mobile, computer, and browser and uses very little data. Cons When managing a lot of projects, the organization can become a little confusing and the price of the premium version remains just a little affordable. Review Source SC Sarah C. Independent Contractor Information Technology and Services Used the software for: Less than 6 months ### "Manage Work & Household Chaos - All In One Place" October 21, 2025 4.0 I am a remote independent contractor who is also homeschooling and also helping to manage my husband's equally crazy pastoring/PhD student/odd jobs schedule. I need to know when I have to do what things. I literally need reminders to wash some dishes every day. And Todoist helps keep me on track! Although sometimes I just reschedule all the outstanding tasks for next week when they're overdue so I don't have to look at them. But it's the easiest way I've ever found for managing all the chaos. Pros It helps me keep track of tasks that I need to complete. I have the widget on my phone home screen so I can see today's tasks and upcoming ones. I especially like how it automates recurring tasks. If there's something I need to do daily, or even on a weird schedule like every weekday, it will keep up with that. I like that I can put tasks in at specific times without jumping through a lot of menus; I can just type it in, "9pm move the car for alternate side parking every day but Sunday" and it will just poof! Schedule it and I stop getting parking tickets because I can't remember which side of the road my car has to be on every single night. I like that it's free to use as an individual - what a great value, which has helped with my independent contracting gigs - and the help base is so easy I've never had to reach out to customer support for anything. Cons Okay, so it can auto schedule things when you type it in naturally, but sometimes it gets confused and doesn't get it right and I have to manually schedule it for my weird time pattern. The free version also doesn't include early warnings, just time-of-task notifications, so I'm constantly putting in events like "10:15am get ready for your meeting that starts soon" for my 10:30 event so I get the early notices. Alternatives considered [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) Reason for choosing Todoist It's easier to use for a wide variety of things, not just calendar things. I don't need my calendar clogged up with "9pm move the car to the other side of the road because you live downtown with stupid alternate side parking every day but Sunday." Todoist is so much better at those simple things. Review Source MF Marco F. WEb Developer Information Technology and Services Used the software for: 2+ years ### "After Years of App-Hopping, Todoist Finally Stuck - And Changed Everything" September 14, 2025 5.0 My overall experience with Todoist has been nothing short of transformative. I'm not exaggerating when I say it literally changed my life - and I know that sounds dramatic, but hear me out. Before Todoist, I was that person who tried everything. Every productivity app, every system, every method you can think of. Nothing stuck. I'd get excited about a new app for a week, maybe two, then abandon it because it was either too complicated, too rigid, or just didn't fit how my brain works. Todoist was different from day one. The beauty is in how effortless it feels. You're not fighting the system - you're just capturing thoughts as they come. "Buy groceries Saturday morning," "Follow up with client next week," "Mom's birthday March 15th" - just type it naturally and the app figures out the rest. That quick-add feature with natural language processing is pure magic. What really sold me was how it grew with me. I started super basic - just dumping tasks in there. But gradually, I began organizing things into projects, using tags, setting up recurring tasks. Now everything in my life, work and personal, flows through Todoist. Every meeting, every deadline, every random thought that pops up - it all has a place. Pros What I liked most about Todoist is how ridiculously simple it is to get started, yet incredibly powerful once you get the hang of it. After trying literally every task management app out there for years, Todoist was the one that finally clicked. A game changer for me! Cons The main thing that bugged me initially was the project limit on the free version, it felt pretty restrictive when you're just trying to get organized and figure out if the app works for you. I ended up upgrading to premium fairly quickly because of this, which isn't ideal if you're on a tight budget. Switched from [Trello](https://www.capterra.com/p/211559/Trello/) Limited and confusing - the interface feels too rigid with its kanban-style board layout that doesn't adapt well to different workflow needs. Review Source JN John N. Ecommerce and System manager Retail Used the software for: 6-12 months ### "Todoist makes life easier" June 10, 2025 5.0 use it weekly as a part of a team management software, easy to add users to it, including external users so you can plan there workload for example development works and prioritise key tasks Pros Todoist is easy to use, require little to no experiance to get this setup and invite your team to this, multiple boards available for free users. highly recommended Cons not many con's to do with todoist, would be good to see an increase in boards available, definitely worth paying for if you utilise this over multiple departments Alternatives considered [monday AI Work Platform](https://www.capterra.com/p/147657/monday-com/) Reason for choosing Todoist previous users experience in using the project for project handling Review Source MS Melissa S. Marketing Director Construction Used the software for: 6-12 months ### "Easy to use across platforms!" June 17, 2025 5.0 Todoist helps me stay organized at my busy job working for multiple business lines. I can easily add multiple projects, sub-projects, tasks and subtasks. I love being able to add tasks on the go from any email client. Pros I love how customizable Todoist is. It's also incredibly easy to add tasks from my inbox - so my Todoist stays up to date. Cons I would love a few more view options - if I forget to assign a date it can be harder to see my upcoming tasks. Switched from [ClickUp](https://www.capterra.com/p/158833/ClickUp/)[Asana](https://www.capterra.com/p/184581/Asana-PM/) I have used other tools in the past - but Todoist integrates better and works best with my workflow. Review Source MA Martin A. Software Engineer Information Technology and Services Used the software for: 2+ years ### "My all time favourite Task Management Tool." March 13, 2025 5.0 Everything about Todoist has proven to be beneficial in getting our work done in an incredible way.Collaboration and task delegation has been successful and effective. Pros I love the simplicity of working with Todoist,has very minimal learning curve. I have found it incredibly easy to implement changes and adapt it to ones needs.Have multiple views eg task lists,kanban boards and calendar views.Very simple to add tasks. Cons Todoist is the best thing ever happened to us,good experience marked with no any hitches. Switched from [ClickUp](https://www.capterra.com/p/158833/ClickUp/)[Notion](https://www.capterra.com/p/186596/Notion/) Todoist affordability with powerful features won our hearts. Review Source JD John D. Sr. Pastor Non-Profit Organization Management Used the software for: 2+ years ### "Early adopter, now rarely use" June 4, 2025 3.0 I started off when they were new and didn't charge anything to use the service. As with anything good that went away. The best part of the product is their that they integrate well with my personal calendars and allow task sharing. The free level of activity now forces you to pay a subscription for the service to be worth anything. Like most companies today I would rather pay a one time fee and be done versus paying monthly. Pros great calendar that actually stays up to date with my personal calendar on gmail. Task sharing for families is a plus as well. Cons Cost is getting out of hand. There are many other tools that do not have the expense involved to get the same quality product Switched from [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) I needed more options that I currently had and the ability to share tasks. Review Source Laci K. Managing Director Information Technology and Services Used the software for: 2+ years ### "Great tool to build and maintain rhythm" May 22, 2026 5.0 I have used Todoist continuously for about 8-10 years. Back at that point in my life served a very important goal: I wanted to rebuild habits to maintain a right everyday rhythm. As part of that: - I set goals for myself every single day (~ deliver 5 tasks and measure it back) - consciously scheduled activities to OTHER days (so my brain is not busy with them) Todoist is excellent for such setup + its gamification engine helped push that a bit further. Pros Mobile-friendly interface Gamification to help habit building Easy synchronisation between web and mobile Cons No such things. For me todoist serves as a very simple tool, combining private and business task management. Review Source Kellie G. Artist Arts and Crafts Used the software for: Less than 6 months ### "Todoist has been a great body double. " December 30, 2025 5.0 Overall I have been impressed with this app over the past 3 months. I use it for school, work and my small business. This helps me keep things straight for one time tasks or weekly tasks like repeat assignments. Pros I love that I can use the app or computer version and they sync consistently. I also like that I can add # to different categories and organize them pretty quickly. Simple reminders help me remember even the daily tasks. This app has been a great body double, keeping me in check. Cons Sometimes the daily tasks do not remind me to check them off. So they can build up. This is an easy fix in settings. Review Source AB Andreja B. Senior Platform Engineer Computer Software Used the software for: 1-2 years ### "My Personal Efficiency Co-pilot" June 9, 2026 4.0 Todoist allows me to apply the Getting Things Done method effortlessly. By outsourcing all my daily micro-tasks into the application, I regain a laser-sharp focus on my deep work, without the constant fear of forgetting to buy coffee or send that invoice. Pros Its execution speed is unbeatable. The interface is stripped down to the minimum, with no fluff. The "Karma" system (which tracks your productivity with points) adds a great little touch of gamification that motivates me to clear my daily list. Custom filters allow me to see only what matters at any given moment. Cons It is a task management tool (a To-Do List), not a collaborative project manager. If I want to collaborate with a large team, track budgets, or design cross-functional schedules, Todoist hits its limits very quickly. Comments inside shared tasks also lack readability. Review Source VR Verified Reviewer Vice President Financial Services Used the software for: 1-2 years ### "Perfect for keeping the team on the same page" March 11, 2026 5.0 Pros Unexpectedly Todoist was great at coordinating tasks across our small team. It offered fast feedback and tracking of who was meant to do what and if it got done. Cons I'm not generally a fan of tick lists, but even that discomfort was easy to overcome in light of the productivity gains. Review Source KL Kate L. Sales Machinery Used the software for: Less than 6 months ### "Simple, Effective, and Easy to Use" August 14, 2026 5.0 Todoist has been a great productivity tool overall. It makes it easy to organize tasks, set priorities and deadlines, and keep track of what needs to get done. The interface is clean and intuitive, and it works well for both personal and professional tasks. While some advanced features could be more accessible, my overall experience has been very positive. Pros The simplicity and ease of use. Todoist made it really easy to organize tasks, set priorities and due dates, and stay on top of everything without feeling overwhelmed. Cons The free plan feels somewhat limited, and some of the more advanced features can take a little time to learn. I also occasionally found the number of options and settings a bit overwhelming. Review Source MA Mohammed A. Blogger Internet Used the software for: 2+ years ### "Best Task Management Tool" September 14, 2025 4.0 To be honest, after pCloud, Todoist is the tool I've been using the longest. It helps me add important things and get them done on time. I haven't even considered switching to another tool until now. Pros I first came across Todoist around 2014. I immediately liked their simple design. But I didn't switch to Todoist because I was using Wunderlist at the time. I switched to Todoist after Wunderlist was discontinued. I haven't left it since. It's very easy to use and has all the features I need. Cons Recently, I've been missing important notifications a lot. Not all the time, but I've been missing quite a few. I've upgraded to the latest version, but the problem still hasn't been resolved. Review Source AA Abby A. Fitness Coach Health, Wellness and Fitness Used the software for: 2+ years ### "Create a list for to-do" December 8, 2025 5.0 I once got the premium version, and their customer service was really good. As multiple taks man, I need software like this to keep me on track. Pros I love use its clean and intuive interface to set my daily tasks, organize them or report them for next days. Cons The reminders feature is only available for premium plan users, with very limits me sometimes avoiding checks. Review Source MW Mark W. Owner Construction Used the software for: 1-2 years ### "Organized my days " January 9, 2026 5.0 I have used Todoist for a year now and it is still great to run it. These days I’m not a daily user because most of my work is now organized elsewhere Pros I appreciate the most the ability of Todoist to add my current tasks from my calendar. Also, the reminders help me a lot to never miss any tasks. Cons It is not a free tool and other programs like this offer more versatile features and tools for collaboration and communication. Review Source CP Calvin P. Sales and Solutions Manager Information Technology and Services Used the software for: 2+ years ### "Efficient task automation for customer project management." August 20, 2025 5.0 We made our sprint planning more regular, cut project setup time by 40%, and increased client visibility. Strong security controls keep sensitive code discussions secure, an amazing value at $6 per user per month for our 15-member team. Pros The automation rules make it easy to handle task assignments between our frontend and backend teams, and shared project views make it easy for customers to monitor progress on their builds without frequent status calls. Cons Customer support becomes slow during peak times, and advanced automation fails sometimes when it comes to connecting with customer tools. Review Source VR Verified Reviewer Project Manager Sports Used the software for: Less than 6 months ### "Straightforward To Do Tool!" February 11, 2026 4.0 A worthy competitor to Asana! It’s definitely a helpful tool, I just think not as good for my purposes. Pros Task tracking, good set of project collaboration and other features, and overall value for money. I do like the UI, which is minimalist. Cons Compared to Asana, perhaps not as intuitive or not as comprehensive as it could be. Too simplistic? If the features maybe had an ounce more of ability that would be more helpful (Kanban Board). Review Source FH Fletcher H. Renewable Energy Plant Specialist Renewables & Environment Used the software for: 2+ years ### "Experience the power of Todoist in proper planning for maximum productivity." March 25, 2025 5.0 Todoist has been a vital tool for me to keep my daily tasks perfectly organized allowing me to have an easy and healthy work life. Todoist iconic task planning functions allows us to have a clear approach to my tasks by getting to know what i need to do after what and when. I have had a very smooth experience with Todoist. Pros Todoist has elaborate task planning features like to-do lists that makes it easy to plan and allocate time for each tasks. Being able to access Todoist on the go gives me an easy time following up my plans when working remotely. Todoist has a well designed and clean user interface that makes it easy to capture tasks and create work plans. It also has a task sorting feature that makes it easy to find which task i need to attend to. I like how Todoist allows me to prioritize the more critical tasks first. Cons Todoist has not made me dislike anything about it. It does so perfectly across all areas showing no weaknesses at all. Review Source EH Elizabeth H. Pharmacy Operations Manager Pharmaceuticals Used the software for: 2+ years ### "Todoist is a highway for productivity, the secret to keeping daily work organized. " March 25, 2025 5.0 As an operations manager, i have found Todoist a worthy partner and real lifesaver in keeping daily operations organized. Todoist offer an amazing task planning platform that makes it easy to strategically plan for my tasks and streamline daily operations. With Todoist, it has been easy to have a clear work plan for the day by knowing what task that needs to be done after which one. Pros Todoist has a lightweight user interface which allows me to work with it comfortably without any training. It was easy to set it up and customize it to fit my needs. Todoist task fields are easy to work with and makes it easy to add and edit tasks when making to-do lists. It has a very interactive dashboard that clearly shows my task lists for the day making it easy to know which tasks i should attend to first and which ones are next. Todoist also offers notification reminders that keeps me on alert incase i miss a task in my to-do list. Cons I have not had any unfortunate moments with Todoist. I have liked all its features and has not experienced anything to complain about. Review Source RF Robert F. Sales Representative Food & Beverages Used the software for: Less than 6 months ### "Daily tasks manager" December 16, 2025 5.0 I just tried it for a day and I wasn't very hooked, but I could recommend it to someone looking for a tool to organize days. Pros Todoist offers a free app allowing anyone add daily tasks, organize them, and mark them as completed as on an easy-to-use interface. Cons While Todoist offers great features for task management, it isn't providing innovative features that would make me switch from my current app. Review Source JM Joe M. Sales Strategy and Development Manager Publishing Used the software for: 2+ years ### "Simple, and usable to do app" May 6, 2025 5.0 Super usable. Lots of to do apps become overly complicated and take time to learn and use, Todoist is the opposite of that. Pros How I can add metadata elements (due date, tag, project) using natural language; how it's mobile friendly so I can add a widget to my phone home screen; the keyboard shortcut that I can use over any other app; the integration with Outlook - so many things! Cons Limitations of the free plan. I've had the paid plan before and it's great, just can't afford it now. Review Source LC Lisa C. Owner e-commerce Retail Used the software for: 1-2 years ### "Great organizational app" July 2, 2025 5.0 I've enjoyed this app. I use it everyday. I can change it up when life circumstances change so it always fits what I need. Pros Keeps me organized. I don't keep notes to myself all over everywhere now. I like that I can easily save emails to different categories to read later. Cons It took a bit to learn how to enter all the info so that items would save to where I wanted them to go and all the info I wanted was included. Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.