--- title: "Todoist Reviews 2026. Verified Reviews, Pros & Cons | Capterra" description: "Is Todoist the right Task Management solution for you? Explore 2662 verified user reviews from people in industries like yours to make a confident choice." source_url: "https://www.capterra.com/p/149339/Todoist-for-Business/reviews/" page_type: "reviews" language: "en" --- Todoist 4.6 (2662) [View alternatives](https://www.capterra.com/p/149339/Todoist-for-Business/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated August 26th, 2026 # Reviews of Todoist Ease of use 4.6 Customer Service 4.4 ## Pros and Cons in Reviews AB Andreja B Senior Platform EngineerComputer Software, 501 - 1,000 employeesUsed the software for: 1-2 years. “The "Karma" system (which tracks your productivity with points) adds a great little touch of gamification that motivates me to clear my daily list.“ June 9, 2026 VN Victor N Head of EngineeringInformation Technology and Services, 51 - 200 employeesUsed the software for: 1-2 years. “Another problem I have with Todoist is that you cannot assign a single task to multiple people.“ March 22, 2026 VK Vatsal K Software Engineer InternComputer Software, 501 - 1,000 employeesUsed the software for: More than 2 years. “I use it as an app on my phone and some devices and as a browser extension on my laptop's chrome which is so helpful because they are synced all the time and I can easily update it from anywhere.“ December 1, 2025 SC Sarah C Independent ContractorInformation Technology and Services, Self-employedUsed the software for: Less than 6 months. “Okay, so it can auto schedule things when you type it in naturally, but sometimes it gets confused and doesn't get it right and I have to manually schedule it for my weird time pattern.“ October 21, 2025 Jessica S AdminAccounting, 2 - 10 employeesUsed the software for: Less than 6 months. “Creating tasks, setting deadlines, and managing daily to-do lists is quick and efficient.“ May 9, 2026 RF Robert F Sales RepresentativeFood & Beverages, 501 - 1,000 employeesUsed the software for: Less than 6 months. “While Todoist offers great features for task management, it isn't providing innovative features that would make me switch from my current app.“ December 16, 2025 CS Chris S Marketing LeaderHospitality, 2 - 10 employeesUsed the software for: 6-12 months. “It allows me to dump my tasks easily, set up recurring reminders, and communicate with my team effectively, with minimal learning curve.“ March 27, 2025 MF Marco F WEb DeveloperInformation Technology and Services, Self-employedUsed the software for: More than 2 years. “The main thing that bugged me initially was the project limit on the free version, it felt pretty restrictive when you're just trying to get organized and figure out if the app works for you.“ September 14, 2025 ## Showing most helpful reviews Showing 1-25 of 2662 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Eric G. Y. Writer Writing and Editing Used the software for: 2+ years ### "Todoist Gets Things Done" March 26, 2026 5.0 Todoist is consistently solid. I have tried well over a dozen others, so I have done my comparison shopping. Todoist is the one. Pros The thing that sets Todoist apart from other similar products, in my opinion, is ease of use. The layout of the product is intuitive, and it provides just the right amount of features, not so many that its boggy but enough that it gets things done. Cons No to do app is perfect, and the thing that makes Todoist a go to for me is going to turn off some people who feel like they need every single bell and whistle. Switched from [Any.do](https://www.capterra.com/p/173614/Any-do/)[Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) Todoist is easier to use, has the right features, and I like its user interface better. Review Source Milton A. Founder Information Technology and Services Used the software for: 2+ years ### "Possibly, the best task manager." August 30, 2025 5.0 Pros Excellent application for managing my tasks, with very advanced features and minimalist design. I love it! Cons It may be more expensive than others on the market. From a productive point of view, it's worth what it costs. Switched from [Pagico](https://www.capterra.com/p/194934/Pagico/)[Things](https://www.capterra.com/p/119096/Things/) I wanted a robust system to manage my tasks and projects, but that wasn't so complicated. That it was efficient and easy to drop a task. Minimalist processes help productivity. Review Source NT Nicole T. Event Marketing and Operations Marketing and Advertising Used the software for: 2+ years ### "Simple tool for organizing my marketing tasks" August 30, 2026 5.0 Pros Easy task management, clean and intuitive interface, useful deadlines and reminders, recurring tasks help me stay organized, practical for managing campaigns and daily priorities. Cons limited advanced project management features, can become overwhelming with too many tasks, collaboration features are less extensive than dedicated project management platforms. Review Source JO Jacob O. Director Non-Profit Organization Management Used the software for: 1-2 years ### "Simple and easy task manager " December 19, 2025 3.0 Convenient and eady. But a bit oversimplified. I love jotting ideas and tasks down in one easy place. Pros Easy to use. The speed at which I could throw things on my list was limited only by my ability to think of them. Cons Other similar software seems to have more versatility of at least has made me more aware of its versatility Review Source Laci K. Managing Director Information Technology and Services Used the software for: 2+ years ### "Great tool to build and maintain rhythm" May 22, 2026 5.0 I have used Todoist continuously for about 8-10 years. Back at that point in my life served a very important goal: I wanted to rebuild habits to maintain a right everyday rhythm. As part of that: - I set goals for myself every single day (~ deliver 5 tasks and measure it back) - consciously scheduled activities to OTHER days (so my brain is not busy with them) Todoist is excellent for such setup + its gamification engine helped push that a bit further. Pros Mobile-friendly interface Gamification to help habit building Easy synchronisation between web and mobile Cons No such things. For me todoist serves as a very simple tool, combining private and business task management. Review Source Shaun D. Editor Writing and Editing Used the software for: Less than 6 months ### "A Versatile Task Management System for a Hectic Digital World" July 6, 2025 5.0 Overall, Todoist is a versatile system that has helped me visualize and better manage a variety of professional and personal projects. One thing I appreciate about it is its ability to function well using a variety of pre-set and custom productivity systems. In my case, I needed it to work with projects involving everything from academic administrative tasks to teaching and grading, writing web content to podcast and video production, social media management to freelance editing, and so on. It can be set up to support all of these tasks through kanban boards, calendar/time blocking structures, tags and priority lists, and project setups you can repurpose at will. All of this make it both well worth the price of admission AND a system I can't imagine myself replacing. Honestly, I wish I had known about Todoist a long time ago. I was originally using two different free competitors, and neither had the reliability and functionality of Todoist even in its free plan (I paid for the pro plan, and it is worth every penny). It is now an indispensable part of my productivity setup. Pros 1) It is fairly easy to set up for basic and intermediate setups. Learning more complex setups has a learning curve, but it is not as steep as one might think and isn't even required to get the most out of the software. I see this as a huge plus. 2) The interface is fairly intuitive and the integrations (phone app, browser extension, etc.) are easy to use (and useful). Additionally, it syncs across devices, making your tasks accessible from anywhere, which was something I wanted in a task manager when I went looking. All this is seamless. 3) If you have no idea what you're doing with Todoist beyond "use it to manage your projects and tasks," there is a massive wall of help documentation and inspiration in their knowledge database. This helped point me in the direction that, thus far, has worked best for me. They also have numerous templates that you can use as-is or modify for your own use. Cons Personally, I would like more help documentation for the more complicated syntax and a better way to automate repeatable projects such as podcasts or video content with set times for creation, editing, and release. You can sort of do the latter with a Kanban board, but not without a few extra clicks that a quick automation could solve. The former is something they do have documentation for, but it would be helpful to provide a stronger range of introductory materials for those who lack experience with syntax that is similar to markdown, etc. I would consider this a minor con, though, as you don't NEED to use the complex syntax or NEED to have a fuller range of automations to effectively use Todoist for most forms of task management. Switched from [Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) Microsoft's system, while useful, made integrations with Google Calendar unnecessarily complicated. Since I have two projects that I do not fully own using the Google ecosystem, manually adding tasks to calendars in two different ecosystems didn't make much sense to me. I set up to find an alternative that could do what I needed it to do, and Todoist came out on top for features. I knew going in that I would likely need to pay for a service, and Todoist also won that fight by providing everything I needed at the lowest paid plan. Note: I also tried Google Tasks, but it wasn't versatile enough for my needs (i.e., managing multiple projects with very different types of tasks and time needs). Review Source VR Verified Reviewer Nutrition and Regulatory officer Food & Beverages Used the software for: 1-2 years ### "(Free) Task management software" November 14, 2025 5.0 Pros Personal and shared projects. iPhone widget works great and shows you the days tasks at a glance. Can share it with other calendars (e.g. Google calendar) Cons Customised reminders aren't available on a free plan. Sometimes tasks on a shared project don't seem to show up on an asignee's calendar unless task is assigned to them Switched from [Trello](https://www.capterra.com/p/211559/Trello/) Co-worked switched and explained the benefits Review Source HH Heather H. Marketing and Communications Executive Investment Management Used the software for: 1-2 years ### "My minimalist task" July 15, 2026 5.0 Pros Faced with a constant flow of decisions, I need an uncluttered mental space to list my priorities. Todoist fills this role perfectly.The mobile app is ultra-fast and syncs flawlessly, which is ideal during my business travels. Cons As soon as you try to use Todoist for collaborative project management involving more than three people, the system shows its limits. Review Source GAC Georges Attino C. Journaliste International Multimedia Telecommunications Used the software for: 2+ years ### "Task Manager" July 11, 2026 5.0 Pros Getting reminders and not forgetting anything is Todoist's main strength. It lets you quickly add tasks and stay better organized every day. Cons The useful features are only available in the paid version, but you can still use it for a long time without a subscription. Review Source DD Dean D. Admin Support Education Management Used the software for: 6-12 months ### "Todoist Review" August 5, 2026 4.0 Pros Easy to list and categorize based on assignments and tasks. We can easily collaborate and link up with other team members to complete tasks together. Cons Having to pay subscription for the features we already use for upgrade purpose. We chose to use the basic features for easy tasks and reminders. Review Source Matthew M. Holistic Nutritionist Health, Wellness and Fitness Used the software for: 6-12 months ### "Review for Todoist" March 25, 2026 5.0 Todoist is one of those tools that just works. It’s simple, reliable, and helps you stay consistent without overcomplicating things. If you’re someone who tends to overthink or get overwhelmed, this is a solid choice. Customer Support is also very helpful whenever questions need to get answered. They also have helpful videos if you need more assistance. I purchased a yearly subscription and I am getting tremendous value for the software, thank you!! Pros Simple and easy to use This is the biggest win. You can jump in right away without feeling overwhelmed. Clean layout Everything is organized in a way that just makes sense. It’s not cluttered, which helps you actually stay consistent. Great for daily planning Perfect for mapping out your day, setting priorities, and staying on track. Works across all devices Phone, laptop—everything syncs smoothly, so you always know what needs to get done. Cons Can feel too basic at times If you’re trying to build out more complex systems or workflows, it might feel a bit limited. Review Source Kellie G. Artist Arts and Crafts Used the software for: Less than 6 months ### "Todoist has been a great body double. " December 30, 2025 5.0 Overall I have been impressed with this app over the past 3 months. I use it for school, work and my small business. This helps me keep things straight for one time tasks or weekly tasks like repeat assignments. Pros I love that I can use the app or computer version and they sync consistently. I also like that I can add # to different categories and organize them pretty quickly. Simple reminders help me remember even the daily tasks. This app has been a great body double, keeping me in check. Cons Sometimes the daily tasks do not remind me to check them off. So they can build up. This is an easy fix in settings. Review Source Ryan P. Graphic Designer Alternative Medicine Used the software for: 6-12 months ### "Great timesaver! Get ish done!" February 3, 2026 5.0 I really like it overall. You can share projects, assign tasks, comment, and attach files which is handy for teams and partners. Pros Todoist is visually simple and easy to navigate, making it quick to add, organize, and check off tasks. Cons Features like reminders, labels, filters, automatic backups, comments, and file uploads are behind a paywall. It can feel limiting for free users. Review Source JM Jaime M. Outside Sales Wholesale Used the software for: 2+ years ### "Plan, strategize and prioritize all with Todoist." July 3, 2025 5.0 Todoist has been an incredible product for organizing my daily tasks and i have been happy for the quality of services i get. My experience with Todoist has been amazing and it has helped me improve a lot on my work management. Pros Todoist is easy to use and with its sleek user interface, am able to comfortably navigate through and make use of all the available features. Todoist also has comprehensive task management features which help break down tasks into simple to-do lists making it easy to organize my daily tasks. Todoist has interactive dashboards which offers a clear view of my daily plans and the tasks i have planned ahead. Cons Todoist has served me really well and i have never struggled with using its features. I have not found anything that i have disliked about Todoist. Review Source KJ Kevin J. Operations Project Coordinator Environmental Services Used the software for: 2+ years ### "Get Todoist and say goodbye to disorganized daily work routine." May 26, 2025 5.0 After a colleague recommended Todoist to me, I have been consistently making use of it with looking back. Todoist have enabled me to take my work management experience to a higher notch by making it easy to plan and organize my daily tasks. With Todoist, i have never struggled to know which task am supposed to do at every particular moment. Pros Todoist offers task to-do lists that has made it easy to plan my daily tasks. Its dashboards offers a clear view of all my tasks making it possible to know what I have planned to do ahead. Todoist data safety and privacy tools help me to keep my work routine details secure and private. It also has a fantastic reporting function that gives me access to insights about my performance in task management and what i can do to make it even better. Cons I have not found anything troubling about Todoist. I have had a very solid experience with no challenges at all. Review Source VR Verified Reviewer Admin Accounting Used the software for: Less than 6 months ### "Simple and Effective Task Management App" May 9, 2026 5.0 My experience with Todoist has been very positive. It helped me stay organized, manage tasks more efficiently, and improve daily productivity. Pros Todoist is easy to use and great for staying organized. Creating tasks, setting deadlines, and managing daily to-do lists is quick and efficient. The clean interface makes productivity feel simple. Cons Some advanced features are limited on the free version, but the core features work very well for everyday use. Review Source CP Calvin P. Sales and Solutions Manager Information Technology and Services Used the software for: 2+ years ### "Efficient task automation for customer project management." August 20, 2025 5.0 We made our sprint planning more regular, cut project setup time by 40%, and increased client visibility. Strong security controls keep sensitive code discussions secure, an amazing value at $6 per user per month for our 15-member team. Pros The automation rules make it easy to handle task assignments between our frontend and backend teams, and shared project views make it easy for customers to monitor progress on their builds without frequent status calls. Cons Customer support becomes slow during peak times, and advanced automation fails sometimes when it comes to connecting with customer tools. Review Source JK Jeff K. Copywriter Internet Used the software for: 2+ years ### "Experience with Todo" September 25, 2025 5.0 Todoist isn’t a full-featured management app, so I had to switch to Notion and create my task lists there. Pros Todoist let me organize my days for several years with an app available on both my phone and computer. Unlike Notion, which I use today not just for tasks, seeing my tasks and their progress on mobile is more intuitive. Cons I don’t really see any downsides. My use was limited to setting tasks and checking them off once I finished with. Review Source SS Scott S. Project Manager Human Resources Used the software for: 6-12 months ### "staying organized" January 5, 2026 5.0 Todoist helped me stay on top of priorities and deadlines, especially when handling multiple projects at the same time. Pros The interface is clean and fast. Task organization with labels and priorities is very effective, and reminders are reliable across devices. Cons Some useful features are limited to the premium version, and it’s not ideal for managing complex team projects. Review Source SS Sara S. Business Development Pharmaceutical and Healthcare Logistics and Supply Chain Used the software for: 2+ years ### "Todoist is the number one work management tool for keeping tasks organized. " March 11, 2025 5.0 I have really loved my experience with Todoist as it has made it easy to organize and plan my daily tasks. With Todoist i have been able to have a healthy work life by getting to do the right thing at the right time. Todoist also makes it easy to monitor my tasks and track their progress. Pros Todoist has a great task manager that makes it easy to organize tasks. Its task sorting and prioritization functions makes it easy to perform the more urgent tasks first. Todoist has a clear dashboard that shows clearly the upcoming tasks making it easy to know which tasks to attend to next. It also has collaboration features that enable me and my work colleagues to work together in planning our projects. Cons I have genuinely not found anything to complain about Todoist. My experience has been so flawless. Review Source HD Harry D. Paid Media Manager Marketing and Advertising Used the software for: 6-12 months ### "Task Lists levelled up!" November 7, 2025 5.0 Very good, helps you keep on top of work and also others if you need to in your role, i'd recommend to anyone. Pros For anyone who's sick of writing to do lists on paper, todoist is a great alternative! Great for task tracking and also allows collaboration for very little effort. Cons Nothing - does what it says on the tin! To do lists electronically where teams can share work. Maybe more AI features in the future could help. Review Source VR Verified Reviewer Head Coach Health, Wellness and Fitness Used the software for: Less than 6 months ### "User-friendly App for task management" April 17, 2026 5.0 Clear and easy to use, with a good level of notifications to ensure that you are keeping track of your tasks. Pros Simple to use, and good level of reminders about ongoing tasks. Notifications keep you on top of your tasks. Cons Getting used to having a different app to use, as well as a calendar, rather than having them integrated. Review Source LC Lisa C. Owner e-commerce Retail Used the software for: 1-2 years ### "Great organizational app" July 2, 2025 5.0 I've enjoyed this app. I use it everyday. I can change it up when life circumstances change so it always fits what I need. Pros Keeps me organized. I don't keep notes to myself all over everywhere now. I like that I can easily save emails to different categories to read later. Cons It took a bit to learn how to enter all the info so that items would save to where I wanted them to go and all the info I wanted was included. Review Source EC Emanuel C. Author Media Production Used the software for: 2+ years ### "Better task organizer for productivity boosting." May 18, 2025 5.0 Thanks to Todoist, I’ve broken down daunting projects into bite-sized steps. It has helped me to adhere to the requirements of manuscript deadlines without suffering burnout. Pros The beauty of Todoist is in its simplicity. I use it to chart production milestones, editorial schedules, and personal writing ambitions. The tags, priorities, and repeating tasks, make sure nothing gets away from you. Cons The calendar views were a little weak. I need to consult a different calendar app to understand how things stack up across the week. Review Source CS Chris S. Marketing Leader Hospitality Used the software for: 6-12 months ### "Great lightweight task manager for individuals or small teams - pick it up and get Todo-ing" March 27, 2025 4.0 Overall, it's been positive. It allows me to dump my tasks easily, set up recurring reminders, and communicate with my team effectively, with minimal learning curve. Pros Natural language operations, ease of use in a team environment, sub-tasks for larger jobs, recurring tasks work very well Cons "Undo"ing a task can be a pain if you accidentally complete a task on mobile in particular. If you have one large task with many subtasks, you need to micro-manage quite a lot. The "weekend" settings need more work. Calendar integrations can get messy quickly. Review Source Similar Products Featured ## Send me user reviews about this product ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.