# Todoist Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Todoist Software - reviews, pricing plans, popular comparisons to other Task Management products and more. Source: https://www.capterra.com/p/149339/Todoist-for-Business/ --- # Todoist Software Review 2026: Features, Integrations, Pros & Cons Last updated on July 21, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Users](#users)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Todoist ## What is Todoist? Todoist brings clarity and focus to everything you need to get done, on your own or with your team. Capture tasks the moment they come to mind, organize them into projects, and set due dates, priorities, and reminders to stay on track. Whether you are managing personal goals or coordinating work across a small team, Todoist helps you keep everything in one calm and structured place. Choose the view that fits how you think: list, board, or calendar. Switch easily between personal and team workspaces. Add comments, files, and recurring due dates to keep every detail in context. With integrations for Slack, Google Calendar, and Outlook, Todoist connects to the tools you already use. Simple enough to start in minutes and powerful enough to run your entire workflow, Todoist gives individuals and teams the clarity to focus and make consistent progress. ## What is Todoist used for? [Task Management](https://www.capterra.com/task-management-software/)[Productivity](https://www.capterra.com/productivity-software/)[Project Management](https://www.capterra.com/project-management-software/) Recognitions Shortlist Best ease of use Top alternative Featured Overall rating Based on 2,651 user reviews Reviews sentiment Positive 94% Neutral 6% Negative 1% Starting price $4 Per User, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... - Task Management / 2026 - Kanban Tools / 2025 Our "Best of" badge program showcases products with the highest ratings... - Collaboration / 2026 - Digital Workplace / 2026 - Kanban Tools / 2026 - Nonprofit Project Management / 2026 - OKR / 2026 - Productivity / 2026 - Project Management / 2026 - Project Tracking / 2026 - Remote Work / 2026 - Task Management / 2026 - Team Communication / 2026 - Team Management / 2026 Our "Best of" badge program showcases products with the highest ratings... Do you work for Todoist?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://Doist.com&name=Todoist) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Todoist 4.6 (2,651) VS. [4.6 (2,238)](https://www.capterra.com/p/146652/Airtable/reviews/) Starting Price $4 Per User, Per Month Starting Price $20 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.6 (2,617) Ease Of Use 4.4 (2,208) Value For Money 4.5 (1,792) Value For Money 4.5 (1,537) Customer Service 4.4 (1,411) Customer Service 4.4 (1,312) ## Todoist alternatives [4.5 (13,614)](https://www.capterra.com/p/184581/Asana-PM/reviews/) Starting price $10.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [4.5 (3,530)](https://www.capterra.com/p/79104/Smartsheet/reviews/) Starting price $12.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars Highest Rated [4.6 (6,074)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [4.4 (3,025)](https://www.capterra.com/p/76113/Wrike/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/149339/Todoist-for-Business/alternatives/) ## FAQs about Todoist Overview ### What problems does Todoist solve? Todoist solves scattered task tracking, unclear priorities, forgotten follow-ups, and overloaded inboxes by centralizing tasks, deadlines, recurring work, reminders, and project-based views in one simple system. Freelancers, managers, leadership teams, students, and remote teams benefit most when juggling multiple projects, daily routines, and delegated work across devices. Answer based on 1157 reviews Overview ### Which roles and teams benefit most from Todoist? Todoist is most used by business owners, founders, and executives who need a simple way to organize priorities, deadlines, and personal follow-through. Project managers, software teams, marketers, educators, and freelancers benefit from task planning, recurring workflows, collaboration, and keeping client, class, or product work on schedule. Answer based on 2607 reviews Talk to an expert ### More questions? Ask our experts Overview ### What company size and industries is Todoist built for? Todoist is built mainly for small businesses, which make up 73% of reviewers, and it is most common in Information Technology and Services at 9%. It also serves professionals, project managers, educators, students, marketing teams, customer support teams, and remote workers, with additional use across Computer Software and Marketing and Advertising at 8% each. Answer based on 2651 reviews Features and Usability ### What are the key features of Todoist? Todoist includes core task management features like to-do lists, daily task scheduling, due dates, priorities, and recurring tasks with reminders. Differentiating features include natural language input, labels and filters, shared projects with task assignments and comments, cross-device sync, and productivity tracking through Karma goals and streaks. Answer based on 1512 reviews Pricing ### How much does it cost and what fees or limitations are included? Todoist starts at $4/user/month for Pro, with a Business plan at 6/user/month, plus a free version and free trial. Reviewers say the free tier is usable but limited to five active projects, while reminders, labels, comments, and many collaboration features typically require a paid plan. Answer based on 721 reviews Integrations ### Which third-party tools and platforms does Todoist integrate with? Todoist integrates with over 80 third-party tools, with reviewer-cited connections including Google Calendar, Microsoft Outlook, Gmail, Trello, Slack, Alexa, Notion, and Toggl Track. Its integrations span calendar, email, collaboration, voice assistant, and time-tracking categories, with additional options available through catalog-listed apps like Dropbox and Clockify. Answer based on 454 reviews Getting Started and Support ### How easy is it to onboard and train a team on Todoist? Todoist is quick to onboard for most team members, with basic task creation and assignment easy to learn through documentation and video tutorials. Reviewers say new employees and nontechnical users often start fast, while admins or teams using projects, labels, filters, and advanced workflows usually need more time and clearer guidance. Answer based on 50 reviews Getting Started and Support ### What customer support options does Todoist offer, and how do users rate the experience? Todoist offers email/help desk, FAQ/forum, and chat support. Users often describe the help center and community resources as useful, and some say the team responds quickly and communicates well. Others report slow replies, weak follow-up on bug tickets, and inconsistent resolution during busy periods or when technical issues persist. Answer based on 29 reviews Security ### How does Todoist handle data security and access control? Todoist uses privacy and data safety tools, secure project features, and strong security controls to keep task data, personal information, and team discussions private. Reviewers generally describe it as secure, but some note missing two-factor authentication, limited project sharing permissions, and a desire for stronger protections for sensitive notes. Answer based on 19 reviews ## Who uses Todoist? Based on Capterra reviews from the past 2 years Talk to a software expert to get a free software list tailored to your business needs Company size Based on 289 reviews 100% 75% 50% 25% Smallbusiness Midsizebusinesses Enterprise Top job functions Based on 289 reviews Administrative 17% Administrative 17% Entrepreneurs/ Owners 15% Creative & Design 13% IT & Software Development 11% Others 44% Top industries Based on 289 reviews Information Technology and Services 46% Marketing and Advertising 14% Internet 14% Construction 14% Other 12% ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Task Scheduling 4.7 (803) 62.76% of 803 reviewers that rated this feature as important or highly important Todoist offers flexible scheduling, letting you assign due dates using natural language and set recurring tasks. Reviewers appreciate easy calendar integration (especially with Google Calendar), quick rescheduling, and the ability to manage deadlines for both personal and team projects. Task Management 4.7 (692) 62.43% of 692 reviewers that rated this feature as important or highly important Todoist gives you a streamlined way to organize, categorize, and prioritize tasks across devices. Reviewers appreciate its intuitive interface, cross-platform sync, project and subtask organization, and integrations with Google Calendar, Asana, and email for unified task tracking. Task Editing 4.6 (618) 62.46% of 618 reviewers that rated this feature as important or highly important With this capability, you can quickly update, reprioritize, or modify tasks as plans change. Users think editing is fast and flexible, with intuitive controls, real-time updates, and support for notes, subtasks, and labels, though some mention minor inconsistencies with recurring tasks. Task Progress Tracking 4.4 (586) 53.92% of 586 reviewers that rated this feature as important or highly important This aspect lets you monitor completion using subtasks, boards, and visual indicators. Some reviewers find progress tracking motivating and easy to use, with gamified elements and clear status updates, though others note limited granularity for marking tasks as partially complete. Alerts/Notifications 4.5 (387) 56.07% of 387 reviewers that rated this feature as important or highly important It helps you stay on top of deadlines by sending timely alerts and reminders via email, push, or in-app notifications. Reviewers indicate notifications are customizable, reliable, and available across devices, though some wish for more free options and finer alert controls. Prioritization 4.6 (426) 63.38% of 426 reviewers that rated this feature as important or highly important Arrange tasks based on the level of priority or urgency Todoist 61 features Track and document all activities across devices, networks, and other systems Continuous profile-based stream of news and activity It helps you stay on top of deadlines by sending timely alerts and reminders via email, push, or in-app notifications. Reviewers indicate notifications are customizable, reliable, and available across devices, though some wish for more free options and finer alert controls. Application programming interface that allows for integration with other systems/databases Assign issues and tasks based on availability or required skills Track and manage schedules and meetings via an integrated calendar Provides a channel for team members to share AI models, media files, communicate, and work together Leave comments and notes on documents for others to view Manage and track all internal and external communication conducted via calls, email, text, or chat Pre-designed layouts that can be customized to match preferences and requirements Assembly of graphs and charts for visualizing and tracking statistics/metrics Specify or track the date/time a project, task, etc., is due for completion Assemble applications and processes by dragging over and arranging pre-built components Create, save, and store files Public or private sharing of digital files such as documents, audio/video, images, and more Designed for small businesses Visual representation of project's schedule, sequence and duration of tasks, benchmarks and dependencies Allows employees to set and manage work or career related goals Establish measurable goals and objectives and track their progress over a specific period of time Visualization tool to organize and optimize tasks and track their status at every stage of workflow Communicate using messages within the system Monitor task progress and planned accomplishments to better manage project status Access the system via a mobile application Ability to handle several projects simultaneously Allow users to create, edit, and sort multiple notes Arrange tasks based on the level of priority or urgency Tools to facilitate the production of information and promote efficiency Reporting on how each user, task or process has advanced since its initiation Plan and coordinate all the resources, costs and time needed to execute assignments Organize and schedule projects Defining the project's scope, deliverables, schedules, resources, budget, critical path, dependencies and constraints Pre-designed project plans that can be customized Monitor the progress of projects from start to finish Estimate or forecast of a future scenario based on the study of present trends Receive data and information in real time Notifications that are delivered to users as soon as an event occurs Receive system updates as soon as any changes are made Set the frequency of a task's occurrence Timed notification for any upcoming task, deadline, appointment, or activity Collection, analysis, and representation of numerical data and generation of reports to understand various patterns Track task progress, milestones, delays, or other key information and generate reports on them for evaluation Search and filter data across systems to locate required information by entering keywords or certain criteria Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access Track the status over time for a request, process, asset, or transaction At a high level, visualize a preferred outcome, define goals and identify specific steps to achieve them Split and manage tasks into individual components Attach digital tags to documents and assets for identification, search, or monitoring purposes UI looks like task board With this capability, you can quickly update, reprioritize, or modify tasks as plans change. Users think editing is fast and flexible, with intuitive controls, real-time updates, and support for notes, subtasks, and labels, though some mention minor inconsistencies with recurring tasks. Todoist gives you a streamlined way to organize, categorize, and prioritize tasks across devices. Reviewers appreciate its intuitive interface, cross-platform sync, project and subtask organization, and integrations with Google Calendar, Asana, and email for unified task tracking. This aspect lets you monitor completion using subtasks, boards, and visual indicators. Some reviewers find progress tracking motivating and easy to use, with gamified elements and clear status updates, though others note limited granularity for marking tasks as partially complete. Todoist offers flexible scheduling, letting you assign due dates using natural language and set recurring tasks. Reviewers appreciate easy calendar integration (especially with Google Calendar), quick rescheduling, and the ability to manage deadlines for both personal and team projects. Add labels or tags to tasks Allow multiple team members to edit and work on the same document Organizing a group of people to accomplish a task Set up connections to third-party platforms to improve business processes Log and record hours worked and costs spent to assist in billing and invoicing A digital list of items that need to be completed Create, design, and visually represent processes within the software SaaS, web-based, online deployment Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 4.4 (2,611) 4.4 Based on 2,611 reviews ## Pricing Value for money 4.5 (1792) Free Trial Free Version [View pricing plan details](https://www.capterra.com/p/149339/Todoist-for-Business/pricing/) Pro $4.00 Per User,Per Month It includes: - Task duration - 150 Filters - 25 Collaborators Per Project - Reminders - Themes & Auto Backups - 100 MB File Uploads - Unlimited Activity History - AI Assistant Business $6.00 Per User,Per Month It includes: - 100 MB File Uploads - 150 Filters - 50 People Per Project - Admin & Member Roles - Priority Support - Reminders - Team Billing - Team Inbox - Themes & Auto Backups - Unlimited Activity History Value for money 4.5 (1,792) 4.5 Based on 1,792 reviews ## Integrations [ Google Drive](https://www.capterra.com/p/161425/Drive/)[ Slack](https://www.capterra.com/p/135003/Slack/)[ Trello](https://www.capterra.com/p/211559/Trello/)[ Dropbox](https://www.capterra.com/p/143068/Dropbox-Business/)[ Jira](https://www.capterra.com/p/19319/JIRA/)[ Gmail](https://www.capterra.com/p/202338/Gmail/)[ Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[ Clockify](https://www.capterra.com/p/169607/Clockify/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.4 (1411) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.4 (1,411) 4.4 Based on 1,411 reviews ## User reviews Overall rating 4.6 Based on 2,651 reviews Filter by rating 5(1762) 4(718) 3(149) 2(13) 1(9) Mentioned topic Sorted by most recent HH Heather H. Marketing and Communications Executive Investment Management ### "My minimalist task" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 15, 2026 Pros Faced with a constant flow of decisions, I need an uncluttered mental space to list my priorities. Todoist fills this role perfectly.The mobile app is ultra-fast and syncs flawlessly, which is ideal during my business travels. Cons As soon as you try to use Todoist for collaborative project management involving more than three people, the system shows its limits. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. GA Georges Attino C. Journaliste International Multimedia Telecommunications ### "Task Manager" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 11, 2026 Pros Getting reminders and not forgetting anything is Todoist's main strength. It lets you quickly add tasks and stay better organized every day. Cons The useful features are only available in the paid version, but you can still use it for a long time without a subscription. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. MC MONICA C. Senior Procurement Specialist Mining & Metals ### "The powerful task manager structuring" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 July 9, 2026 Pros Environmental compliance and securing mining operation permits demand tracking hundreds of micro-steps. Todoist has become a valuable ally thanks to its priority management and natural language processing features. Cons The application's business model proves frustrating because several crucial features for professional use, such as automatic reminders based on time or location and adding file attachments to tasks, are locked behind the paid version. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. EB Emma B. Community Manager Consumer Services ### "Well Organised" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 July 1, 2026 Pros Todoist has a good project structure with subtasks and priorities, and a really good reminder system to help meet deadlines. Cons Without a clear method. The interface can sometimes be too minimal for some professional uses deeper. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. RO Ricardo O. Chief Platforms Support Education Management ### "My productivity starting point for years. Reliable, easy to use, flexible and powerful." 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 28, 2026 Todoist is my starting point for productivity. Adding tasks from the phone, my email software or using my voice are features I cannot live without. The system is deceptively simple and powerful. Pros Todoist is simple enough to manage grocery lists and powerful enough to manage lightweight project management. Ideal for solo freelancers or small teams that need to juggle multiple projects. MCP implementation opens new possibilities and adding tasks with voice is a welcome addition. Cons The Google Calendar implemention lost quality. Before you could add tasks for different projects to specific calendars in Google Calendar, now all goes to the same calendar. Missing the ability to color-code tasks by project in Todoist own calendar and lists. Switched from [Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) Better integration with my other tools and apps. Alternatives considered [Any.do](https://www.capterra.com/p/173614/Any-do/) Reasons for choosing Todoist More robust set of features and better calendar integration. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. TJ Theresa J. Adjunct E-Learning ### "Todoist Review 2026" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 0.0 0.0 Likelihood to Recommend 6/10 June 27, 2026 Overall, I had a positive experience with Todoist. It was easy to use, helped me stay organized, and made it simple to keep track of tasks and deadlines. Pros Its clean, intuitive interface and the ability to easily organize, prioritize, and track tasks across multiple projects. Cons It can feel too simple for managing complex projects. The collaboration features aren’t as robust as some competitors. The customization options are somewhat limited. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AP Anais P. Content creator and Community Manager Management Consulting ### "daily reminders" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 June 16, 2026 Pros For keeping track of tasks and avoiding forgetting things, Todoist is the best software. Adding tasks is quick, and it really helps with daily organisation. Cons As soon as you have too many tasks, it can become disorganised. Over time, you need to consider the paid option for more features. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. SM Sandra M. Owner Food & Beverages ### "Helpful for remembering things" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 June 14, 2026 Pros Todoist is super practical for managing tasks for a condo or even if you want to manage tasks for a whole activity but I don't think you can do that for free. Cons It's totally possible to use it to manage your everyday tasks but to manage a business where reminders are crucial, you have to go through the stripe payment page. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. DW David W. Owner Information Technology and Services ### "Todoist Review" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 June 13, 2026 Certaines options demandent un temps d'adaptation pour être utilisées correctement. Il peut aussi être difficile de gérer un grand nombre de tâches sans une bonne organisation. Pros Mon expérience avec Todoist est très bonne. Cette application m'aide à organiser mes tâches et à mieux gérer mon temps. Son utilisation est simple et elle me permet de rester concentré sur mes objectifs. Cons L'interface est intuitive et agréable à utiliser. Il est facile d'ajouter, modifier et suivre ses tâches au quotidien. L'organisation des activités est claire et efficace. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. SK Sebastian K. Managing Director Information Technology and Services ### "Effektive To-Do-Organisation" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 3.0 3.0 Likelihood to Recommend 10/10 June 11, 2026 I Das Programm bietet viele nützliche Funktionen, darunter die Möglichkeit zur Zusammenarbeit, die es ideal für Teams ideal macht. Ich würde To-Doist jedem empfehlen, der seine Produktivität steigern und seine Aufgaben besser organisieren will. Pros Ich nutze Todoist für meine Aufgabenorganisation und bin von diesem Programm begeistert. Todoist ist ein leistungsstarkes Tool, das mir geholfen hat, meine Aufgaben effektiv zu verwalten und meine Produktivität zu steigern. Was mir am besten an To-Doist gefällt, ist die Integration in Gmail. Dadurch kann ich mit einem Klick Mails zu To-Dos umwandeln. Cons In der kostenlosen Version von To-Doist ist es nicht möglich, Erinnerungen per Mobile Push-Benachrichtigung zu erhalten, sondern nur per E-Mail. Um diese Funktion nutzen zu können, muss man die Premium-Version erwerben. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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