# Todoist Software 2026: Features, Integrations, Pros & Cons | Capterra > Capterra's in-depth exploration of Todoist Software's capabilities reveals its suitability for various software needs and provides a comprehensive overview of Todoist Software pricing, features, integrations, and potential alternatives. Source: https://www.capterra.com/p/149339/Todoist-for-Business --- # Todoist Software Review 2026: Features, Integrations, Pros & Cons Last updated on October 31, 2025 Written byBarkha Bali Barkha Bali Content Writer Barkha Bali is a writer at Capterra. She provides insights to help small and midsize businesses identify the right software for their needs by analyzing more than 550,000 Capterra user reviews and nearly 48,000 interactions between Capterra so... [See bio & all articles](https://www.capterra.com/resources/author/bbali/) Content Writer Edited byParul Sharma Parul Sharma Parul is an editor at Capterra with over half a decade of experience curating news, IT, software, finance, lifestyle, and health content. She excels at simplifying complex terms into engaging content for SMBs. Parul has worked as a feature wri... [See bio & all articles](https://www.capterra.com/resources/author/parul-sharma/) Written by [Barkha Bali](https://www.capterra.com/resources/author/bbali/) Content Writer Barkha Bali is a writer at Capterra. She provides insights to help small and midsize businesses identify the right software for their needs by analyzing more than 550,000 Capterra user reviews and nearly 48,000 interactions between Capterra software advisors and buyers. Edited by [Parul Sharma](https://www.capterra.com/resources/author/parul-sharma/) Parul is an editor at Capterra with over half a decade of experience curating news, IT, software, finance, lifestyle, and health content. She excels at simplifying complex terms into engaging content for SMBs. Parul has worked as a feature writer for DNA India, India’s premier media portal. She was also the highest scorer in her English literature graduation and post-graduation class. [Key takeaways](#key-takeaways)[Our verdict](#our-verdict)[Alternatives](#alternatives)[Users](#users)[Interface](#interface)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Todoist Todoist Overview: ### Key takeaways Insights from verified Capterra reviews Todoist helps individuals and small teams manage tasks and lightweight projects with structured scheduling and cross-device access. It’s most used by SMBs in IT services, education, and marketing. Users value visual task tracking and flexible editing. While it lacks advanced project tracking, recent updates like AI Assist and calendar batch actions improve planning speed and reduce manual effort. ### Our verdict Todoist suits productivity-focused users who need a structured way to manage tasks across devices. Its strength lies in simplicity and habit-forming workflows, but buyers should weigh its limited project tracking and team collaboration depth. For SMBs prioritizing daily planning and flexible scheduling, the trade-offs are often acceptable. Top alternative Featured Overall rating Based on 2,634 user reviews Reviews sentiment Positive 94% Neutral 6% Negative 1% Starting price $4 Per User, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Todoist?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://Doist.com&name=Todoist) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Todoist 4.6 (2,634) VS. [4.4 (15,309)](https://www.capterra.com/p/19319/JIRA/reviews/) Starting Price $4 Per User, Per Month Starting Price $7.91 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.6 (2,600) Ease Of Use 4.1 (22,297) Value For Money 4.5 (1,776) Value For Money 4.3 (15,113) Customer Service 4.4 (1,396) Customer Service 4.2 (12,616) ## Todoist alternatives Todoist may feel less aligned for teams needing deeper project tracking, broader collaboration tools, or more flexible pricing tiers. If your workflows require advanced coordination or built-in time tracking, exploring other options may be worthwhile. [4.5 (13,544)](https://www.capterra.com/p/184581/Asana-PM/reviews/) Starting price $10.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [4.6 (5,044)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting price $29.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars Highest Rated [4.6 (5,720)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 93% of reviewers rated it above 4 stars [4.4 (2,883)](https://www.capterra.com/p/76113/Wrike/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/149339/Todoist-for-Business/alternatives/) ## Who uses Todoist? Based on Capterra reviews from the past year Talk to a software expert to get a free software list tailored to your business needs ## Todoist's interface Todoist’s interface is structured for clarity, with a clean layout that supports quick edits and visual task tracking. Users highlight the ease of navigating between projects, lists, and labels, though some mention friction when customizing recurring tasks or bulk editing. 1+ Barkha Bali Content Writer Reviewers consistently mention how Todoist’s interface supports fast task updates and cross-device syncing, which helps maintain momentum throughout the day. The layout makes it easy to prioritize and reschedule tasks, though editing recurring items or batch changes may require extra steps. Ease of Use 4.6 (2,600) 4.6 Based on 2,600 reviews ## Key features View by: These features have been rated as most important by users based on their reviews. View by: Get Advice We can help you find the software with the features you need. Barkha Bali Content Writer Todoist’s top-rated features work together to support uninterrupted task flow. Flexible scheduling, cross-device syncing, and structured editing helps users stay organized and responsive, even as priorities shift. Features 4.4 (2,594) 4.4 Based on 2,594 reviews The Todoist features below were rated the highest by reviewers. Our commentary is based on reviewer sentiment and feedback from reviews published in the past two years. To-do list 4.7 (215) 215 reviewers rated this feature Enables fast task creation, visual tracking, and flexible organization. Reviewers value the ability to color-code projects, set recurring tasks, and sort by urgency. The layout supports both personal and professional planning. Task management 4.5 (673) 673 reviewers rated this feature Supports structured workflows with subtasks, priorities, and reminders. Users benefit from multiple views, cross-platform access, and integrations with tools like Google Calendar and Asana. Collaboration is possible, though limited. Task scheduling 4.5 (781) 781 reviewers rated this feature Simplifies planning with natural language input, recurring dates, and calendar sync. The “Today” and “Upcoming” views help visualize workload. Reviewers mention that reminders are gated behind paid plans. Remote access/control 4.5 (45) 45 reviewers rated this feature Keeps task lists updated across devices with reliable syncing. Especially useful for remote workers and frequent travelers. Reviewers note smooth transitions between platforms and consistent access. Task editing 4.4 (600) 600 reviewers rated this feature Allows quick updates to task details, including names, dates, and labels. Reviewers highlight instant syncing and flexible batch editing. Some mention minor UI inconsistencies when managing recurring tasks. AI Assist 0 reviewers rated this feature Helps users generate tasks, prioritize work, and summarize activity using natural language prompts. This feature supports faster planning and reduces manual input by surfacing relevant actions based on context. Custom task reminders 0 reviewers rated this feature Allows users to set precise reminders for individual tasks, including recurring alerts and time-based notifications. This helps maintain accountability and ensures deadlines are met without relying on default system prompts. Granular team activity logs 0 reviewers rated this feature Tracks detailed task-level actions across the team, including edits, completions, and reassignments. Managers can audit workflows, monitor progress, and identify bottlenecks without disrupting team momentum. Team roles and permissions 0 reviewers rated this feature Enables admins to assign specific access levels, restrict editing rights, and manage visibility across shared projects. This supports secure collaboration and ensures that task ownership and accountability are clearly defined. Personalized onboarding 0 reviewers rated this feature Adapts the setup experience based on whether the user is working solo or in a team. This helps streamline initial configuration and ensures relevant features are surfaced early. Quick access tray menu 0 reviewers rated this feature Lets users view today’s and tomorrow’s tasks and calendar events directly from the desktop system tray. Clicking a task or event opens it instantly. Multi-select in calendar view 0 reviewers rated this feature Enables users to select and manage multiple tasks directly from the calendar’s Plan sidebar, improving batch editing and scheduling. Native swipe interactions on iOS 0 reviewers rated this feature Introduces platform-specific swipe gestures for task actions, improving speed and consistency across mobile workflows. All key features (69) Track and document all activities across devices, networks, and other systems 50.76% of 132 reviewers that rated this feature as important or highly important Continuous profile-based stream of news and activity 0% of 0 reviewers... Helps users generate tasks, prioritize work, and summarize activity using natural language prompts. This feature supports faster planning and reduces manual input by surfacing relevant actions based on context. 0 reviewers rated this feature You get timely alerts and notifications for upcoming, overdue, or completed tasks. Reviewers appreciate customizable notifications across email, desktop, and mobile, plus Google Calendar integration, which helps them stay on track and never miss deadlines. 55.61% of 383 reviewers that rated this feature as important or highly important Application programming interface that allows for integration with other systems/databases 69.23% of 26 reviewers that rated this feature as important or highly important Assign issues and tasks based on availability or required skills 63.83% of 47 reviewers that rated this feature as important or highly important Track and manage schedules and meetings via an integrated calendar 50.00% of 6 reviewers that rated this feature as important or highly important Provides a channel for team members to share media files, communicate, and work together 46.80% of 250 reviewers that rated this feature as important or highly important Leave comments and notes on documents for others to view 62.50% of 40 reviewers that rated this feature as important or highly important Manage and track all internal and external communication conducted via calls, email, text, or chat 0% of 0 reviewers... Allows users to set precise reminders for individual tasks, including recurring alerts and time-based notifications. This helps maintain accountability and ensures deadlines are met without relying on default system prompts. 0 reviewers rated this feature Pre-designed layouts that can be customized to match preferences and requirements 39.78% of 93 reviewers that rated this feature as important or highly important Assembly of graphs and charts for visualizing and tracking statistics/metrics 69.23% of 13 reviewers that rated this feature as important or highly important Specify or track the date/time a project, task, etc., is due for completion 43.48% of 23 reviewers that rated this feature as important or highly important Assemble applications and processes by dragging over and arranging pre-built components 75.90% of 83 reviewers that rated this feature as important or highly important Create, save, and store files 55.17% of 29 reviewers that rated this feature as important or highly important Public or private sharing of digital files such as documents, audio/video, images, and more 37.59% of 141 reviewers that rated this feature as important or highly important Designed for small businesses 100.00% of 2 reviewers that rated this feature as important or highly important Visual representation of project's schedule, sequence and duration of tasks, benchmarks and dependencies 50.00% of 12 reviewers that rated this feature as important or highly important Allows employees to set and manage work or career related goals 0% of 0 reviewers... Establish measurable goals and objectives and track their progress over a specific period of time 0% of 0 reviewers... Tracks detailed task-level actions across the team, including edits, completions, and reassignments. Managers can audit workflows, monitor progress, and identify bottlenecks without disrupting team momentum. 0 reviewers rated this feature Visualization tool to organize and optimize tasks and track their status at every stage of workflow 43.75% of 16 reviewers that rated this feature as important or highly important Monitor task progress and planned accomplishments to better manage project status 42.19% of 64 reviewers that rated this feature as important or highly important Access the system via a mobile application 75.00% of 4 reviewers that rated this feature as important or highly important Enables users to select and manage multiple tasks directly from the calendar’s Plan sidebar, improving batch editing and scheduling. 0 reviewers rated this feature Ability to handle several projects simultaneously 52.63% of 190 reviewers that rated this feature as important or highly important Introduces platform-specific swipe gestures for task actions, improving speed and consistency across mobile workflows. 0 reviewers rated this feature Allow users to create, edit, and sort multiple notes 44.44% of 18 reviewers that rated this feature as important or highly important Adapts the setup experience based on whether the user is working solo or in a team. This helps streamline initial configuration and ensures relevant features are surfaced early. 0 reviewers rated this feature Arrange tasks based on the level of priority or urgency 62.98% of 416 reviewers that rated this feature as important or highly important Tools to facilitate the production of information and promote efficiency 14.29% of 7 reviewers that rated this feature as important or highly important Reporting on how each user, task or process has advanced since its initiation 51.55% of 161 reviewers that rated this feature as important or highly important Plan and coordinate all the resources, costs and time needed to execute assignments 77.36% of 53 reviewers that rated this feature as important or highly important Organize and schedule projects 50.36% of 421 reviewers that rated this feature as important or highly important Defining the project's scope, deliverables, schedules, resources, budget, critical path, dependencies and constraints 62.58% of 310 reviewers that rated this feature as important or highly important Pre-designed project plans that can be customized 62.50% of 8 reviewers that rated this feature as important or highly important Monitor the progress of projects from start to finish 37.04% of 27 reviewers that rated this feature as important or highly important Estimate or forecast of a future scenario based on the study of present trends 100.00% of 5 reviewers that rated this feature as important or highly important Lets users view today’s and tomorrow’s tasks and calendar events directly from the desktop system tray. Clicking a task or event opens it instantly. 0 reviewers rated this feature Receive data and information in real time 25.00% of 4 reviewers that rated this feature as important or highly important Notifications that are delivered to users as soon as an event occurs 59.65% of 57 reviewers that rated this feature as important or highly important Receive system updates as soon as any changes are made 100.00% of 5 reviewers that rated this feature as important or highly important Set the frequency of a task's occurrence 68.45% of 168 reviewers that rated this feature as important or highly important Timed notification for any upcoming task, deadline, appointment, or activity 58.38% of 197 reviewers that rated this feature as important or highly important Keeps task lists updated across devices with reliable syncing. Especially useful for remote workers and frequent travelers. Reviewers note smooth transitions between platforms and consistent access. 45 reviewers rated this feature Collection, analysis, and representation of numerical data and generation of reports to understand various patterns 84.21% of 19 reviewers that rated this feature as important or highly important Track task progress, milestones, delays, or other key information and generate reports on them for evaluation 51.96% of 179 reviewers that rated this feature as important or highly important Search and filter data across systems to locate required information by entering keywords or certain criteria 43.59% of 39 reviewers that rated this feature as important or highly important Security protocol that ensures secure, encrypted communication over the internet, safeguarding sensitive data from unauthorized access 40.00% of 5 reviewers that rated this feature as important or highly important Track the status over time for a request, process, asset, or transaction 50.00% of 26 reviewers that rated this feature as important or highly important At a high level, visualize a preferred outcome, define goals and identify specific steps to achieve them 0% of 0 reviewers... Split and manage tasks into individual components 50.68% of 73 reviewers that rated this feature as important or highly important Attach digital tags to documents and assets for identification, search, or monitoring purposes 100.00% of 1 reviewers that rated this feature as important or highly important UI looks like task board 0% of 0 reviewers... Allows quick updates to task details, including names, dates, and labels. Reviewers highlight instant syncing and flexible batch editing. Some mention minor UI inconsistencies when managing recurring tasks. 600 reviewers rated this feature Supports structured workflows with subtasks, priorities, and reminders. Users benefit from multiple views, cross-platform access, and integrations with tools like Google Calendar and Asana. Collaboration is possible, though limited. 673 reviewers rated this feature This aspect lets you monitor progress by checking off tasks, using subtasks, and visual boards. Some users say tracking is visually clear and motivating, though others wish for more granular progress options like percentage completion or in-progress markers. 53.86% of 583 reviewers that rated this feature as important or highly important Simplifies planning with natural language input, recurring dates, and calendar sync. The “Today” and “Upcoming” views help visualize workload. Reviewers mention that reminders are gated behind paid plans. 781 reviewers rated this feature Add labels or tags to tasks 64.71% of 102 reviewers that rated this feature as important or highly important Allow multiple team members to edit and work on the same document 0% of 0 reviewers... Organizing a group of people to accomplish a task 0% of 0 reviewers... Enables admins to assign specific access levels, restrict editing rights, and manage visibility across shared projects. This supports secure collaboration and ensures that task ownership and accountability are clearly defined. 0 reviewers rated this feature Set up connections to third-party platforms to improve business processes 56.25% of 16 reviewers that rated this feature as important or highly important Log and record hours worked and costs spent to assist in billing and invoicing 38.30% of 94 reviewers that rated this feature as important or highly important Enables fast task creation, visual tracking, and flexible organization. Reviewers value the ability to color-code projects, set recurring tasks, and sort by urgency. The layout supports both personal and professional planning. 215 reviewers rated this feature Create, design, and visually represent processes within the software 100.00% of 1 reviewers that rated this feature as important or highly important SaaS, web-based, online deployment 0% of 0 reviewers... Create, design and manage workflows for repetitive tasks 49.72% of 179 reviewers that rated this feature as important or highly important Get Advice We can help you find the software with the features you need. Barkha Bali Content Writer Todoist’s top-rated features work together to support uninterrupted task flow. Flexible scheduling, cross-device syncing, and structured editing helps users stay organized and responsive, even as priorities shift. Features 4.4 (2,594) 4.4 Based on 2,594 reviews ## Pricing Value for money 4.5 (1776) Todoist’s Pro plan starts at $2.50 per user, per month, or $2 billed monthly when paid annually. This pricing is below the average SMB budget of $40 per user, per month. Pricing scales per seat with no minimum team size, making it accessible for individuals and small teams. Free Trial Free Version [View pricing plan details](https://www.capterra.com/p/149339/Todoist-for-Business/pricing/) Pro $4.00 Per User,Per Month It includes: - Task duration - 150 Filters - 25 Collaborators Per Project - Reminders - Themes & Auto Backups - 100 MB File Uploads - Unlimited Activity History - AI Assistant Business $6.00 Per User,Per Month It includes: - 100 MB File Uploads - 150 Filters - 50 People Per Project - Admin & Member Roles - Priority Support - Reminders - Team Billing - Team Inbox - Themes & Auto Backups - Unlimited Activity History Value for money 4.5 (1,776) 4.5 Based on 1,776 reviews ## Integrations Todoist connects with various productivity, calendar, email, and task management tools. These integrations, offered through a mix of native and third-party links, help streamline scheduling, automate updates, and centralize task coordination. Popular integrations [ Google Drive](https://www.capterra.com/p/161425/Drive/)[ Slack](https://www.capterra.com/p/135003/Slack/)[ Trello](https://www.capterra.com/p/211559/Trello/)[ Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/)[ Jira](https://www.capterra.com/p/19319/JIRA/)[ Gmail](https://www.capterra.com/p/202338/Gmail/)[ Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[ Clockify](https://www.capterra.com/p/169607/Clockify/) Barkha Bali Content Writer Connecting Todoist with calendars, email platforms, and automation tools helps your operations lead reduce manual entry, your marketing team stay aligned on deadlines, and your admin staff manage recurring tasks with fewer touchpoints. Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.4 (1396) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.4 (1,396) 4.4 Based on 1,396 reviews ## User reviews Overall rating 4.6 Based on 2,634 reviews Filter by rating 5(1751) 4(712) 3(149) 2(13) 1(9) Mentioned topic Sorted by most recent VC Vincent C. Principal Technical Level Designer Entertainment ### "Great task tracker for everyday life" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 8/10 March 26, 2026 I’ve been using Todoist to track simple taks I might have during a day, for either my family or my work and Todoist has been a real assistant! Pros The fact that it’s very simple to create task and track them compared to other similar products. The interface is clean and simple. Cons I would like to be able to sync it with the task app on my Iphone so I can update those task while on the go. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Eric G. Y. Writer Writing and Editing ### "Todoist Gets Things Done" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 March 26, 2026 Todoist is consistently solid. I have tried well over a dozen others, so I have done my comparison shopping. Todoist is the one. Pros The thing that sets Todoist apart from other similar products, in my opinion, is ease of use. The layout of the product is intuitive, and it provides just the right amount of features, not so many that its boggy but enough that it gets things done. Cons No to do app is perfect, and the thing that makes Todoist a go to for me is going to turn off some people who feel like they need every single bell and whistle. Switched from [Any.do](https://www.capterra.com/p/173614/Any-do/) [Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) Todoist is easier to use, has the right features, and I like its user interface better. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Matthew M. Holistic Nutritionist Health, Wellness and Fitness ### "Review for Todoist" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 25, 2026 Todoist is one of those tools that just works. It’s simple, reliable, and helps you stay consistent without overcomplicating things. If you’re someone who tends to overthink or get overwhelmed, this is a solid choice. Customer Support is also very helpful whenever questions need to get answered. They also have helpful videos if you need more assistance. I purchased a yearly subscription and I am getting tremendous value for the software, thank you!! Pros Simple and easy to use This is the biggest win. You can jump in right away without feeling overwhelmed. Clean layout Everything is organized in a way that just makes sense. It’s not cluttered, which helps you actually stay consistent. Great for daily planning Perfect for mapping out your day, setting priorities, and staying on track. Works across all devices Phone, laptop—everything syncs smoothly, so you always know what needs to get done. Cons Can feel too basic at times If you’re trying to build out more complex systems or workflows, it might feel a bit limited. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. VN Victor N. Head of Engineering Information Technology and Services ### "I’m very happy with how well Todoist helps me keep my team organized" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 March 22, 2026 The radiator in my office is making this strange clicking noise but at least I can see what the development team is working on with regards to the Arctic Ice Thickness Project. We also use Todoist to track our software sprints here and thus far, it has not completely failed us. As a whole, it allows our remote employees to be on the same page without having to have meeting after meeting to discuss who is working on what. I am also grateful that I do not have to use spreadsheets to manually track client hours, nor do I have to manually submit weekly risk reports anymore. Pros I like the different views you can use in Todoist, i.e. boards and lists, as a lot of people like to work differently. I think the screenshot/file handling works pretty well, Todoist did not crash today after I tried to complete this. I was surprised that the AI actually broke down a huge task I had created into little pieces for me today, whereas I would normally expect nothing out of these kinds of things. Cons When you have thousands of tasks in one project (especially large Web Dev projects that have a ton of subtasks), it can get extremely slow. Another problem I have with Todoist is that you cannot assign a single task to multiple people. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AU Anonymous User Vice President Financial Services ### "Perfect for keeping the team on the same page" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 7/10 March 11, 2026 Pros Unexpectedly Todoist was great at coordinating tasks across our small team. It offered fast feedback and tracking of who was meant to do what and if it got done. Cons I'm not generally a fan of tick lists, but even that discomfort was easy to overcome in light of the productivity gains. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. CC Cloe C. Directrice magasin Cosmetics ### "Ma todolist " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 2, 2026 Avoir une todo-list, c’est le premier pas vers une vie professionnelle bien organisée, le meilleur moyen de suivre nos accomplissements et c’est ce que Todoist me permet. Pros J’utilise Todoist sur mon téléphone et sur mon ordinateur. Le pourquoi Todoist et pas une autre, car c’est la seule application où il est possible de renvoyer au lendemain les tâches manquées du jour. Cons Je l’utilise depuis des années et je ne vois aucun point dépréciable. Je n’ai jamais payé de version pro car la formule gratuite me va, tout simplement. Switched from [TickTick](https://www.capterra.com/p/170641/TickTick/) Un peu compliqué à utiliser et j'ai juste accroché avec Todoist Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SS Steve S. Owner Chief Inspector Construction ### "Solid Task/Todo/Calendar App that can also help those with ADHD stay organized" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 February 13, 2026 Very positive. I have no reall complaints or issues with the app and continue to use it daily since originally downloading a year or more ago. Pros It has a simple clean look to it that doesn't appear childish with colors or over cluttered upon launch of the app. Cons The fact that it doesn't have any self help attributes to it at all. It would be pretty simple of them to add in a feature for bible quotes, spiritual quotes or personal improvement quotes to your todo lists to just empower people randomly throughout the day. Sure not everyone would want this feature, but you may save a life from someone that was not doing well and read that one quote that changed their outlook. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Mike H. Owner Alternative Medicine ### "Todoist - your personal assistant and workflow organiser." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 February 11, 2026 Really happy that I use Todoist. My scattered thoughts become work plans that I can work through without losing the bigger picture. Pros Where would I be without Todoist? It keeps all my random thoughts and ideas structured and allows me to progress with my work. Cons Nothing really. It has continued to be a reliable workhorsethat I can depend on. I would like the text to be larger. Switched from [Google Keep](https://www.capterra.com/p/233847/Google-Keep/) Google Keep was not advanced enough for me. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AU Anonymous User Project Manager Sports ### "Straightforward To Do Tool!" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 3.0 3.0 Likelihood to Recommend 8/10 February 11, 2026 A worthy competitor to Asana! It’s definitely a helpful tool, I just think not as good for my purposes. Pros Task tracking, good set of project collaboration and other features, and overall value for money. I do like the UI, which is minimalist. Cons Compared to Asana, perhaps not as intuitive or not as comprehensive as it could be. Too simplistic? If the features maybe had an ounce more of ability that would be more helpful (Kanban Board). Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Ryan P. Graphic Designer Alternative Medicine ### "Great timesaver! Get ish done!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 3, 2026 I really like it overall. You can share projects, assign tasks, comment, and attach files which is handy for teams and partners. Pros Todoist is visually simple and easy to navigate, making it quick to add, organize, and check off tasks. Cons Features like reminders, labels, filters, automatic backups, comments, and file uploads are behind a paywall. It can feel limiting for free users. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) ## FAQs Yes. Todoist offers a free Beginner plan that includes up to 5 personal projects, basic task reminders, and limited filter views. It’s designed for individuals managing simple task lists and personal productivity. Yes. Todoist’s Business plan includes a shared team workspace, up to 500 team projects, and features like team roles, permissions, and centralized billing. Personal projects remain private even when working in a team. Yes. Todoist supports offline access across desktop and mobile apps. Tasks created or edited offline will sync automatically once the device reconnects to the internet. The Pro plan is designed for individuals and includes up to 300 personal projects, custom reminders, and AI Assist. The Business plan adds team-specific features like shared templates, team activity logs, and project folders. Todoist supports basic project management through task lists, boards, and calendar views. It’s best suited for small teams or individuals managing lightweight projects rather than complex workflows. ### Have more questions? Connect with one of our advisors for a free consultation and save time in your software search. ## Sources - **Capterra reviews data:** Capterra reviews are collected from verified users for individual software products. [Learn more about how we source our data](https://www.capterra.com/resources/proprietary-data-research/). - **Capterra Shortlist:** Capterra Shortlist identifies the top products in our software categories based on a proprietary blend of user ratings and popularity. [Read the complete methodology here](https://www.capterra.com/resources/proprietary-data-research/#capterra-shortlist-methodology). - This product information came from Todoist’s own online content in September 2025, including the product's website and its social media channels. ## Related reading ### [Avoid PM Software Failure: Use a Risk Assessment Matrix Before You Commit](https://www.capterra.com/resources/risk-assessment-matrix/) Published August 1, 2025 by [Shubham Gupta](https://www.capterra.com/resources/author/sgupta/) and [Parul Sharma](https://www.capterra.com/resources/author/parul-sharma/) ### [Top 10 Project Management Software With AI-Enabled Features](https://www.capterra.com/resources/top-ai-project-management-software/) Published July 22, 2025 by [Barkha Bali](https://www.capterra.com/resources/author/bbali/) and [Parul Sharma](https://www.capterra.com/resources/author/parul-sharma/) ### [AI & Security Are Top Concerns in Capterra’s 2025 Project Management Software Trends Survey](https://www.capterra.com/resources/2025-pm-software-trends/) Published September 2, 2025 by [Olivia Montgomery](https://www.capterra.com/resources/author/omontgomery/) and [Caroline Rousseau](https://www.capterra.com/resources/author/caroline-rousseau/) Popular comparisons [Trello vs Todoist](https://www.capterra.com/compare/149339-211559/Todoist-for-Business-vs-Trello)[Jira vs Todoist](https://www.capterra.com/compare/19319-149339/JIRA-vs-Todoist-for-Business)[Asana vs Todoist](https://www.capterra.com/compare/149339-184581/Todoist-for-Business-vs-Asana-PM)[Microsoft To Do vs Todoist](https://www.capterra.com/compare/149339-227173/Todoist-for-Business-vs-Wunderlist)[Any.do vs Todoist](https://www.capterra.com/compare/149339-173614/Todoist-for-Business-vs-Any-do)[Connecteam vs Todoist](https://www.capterra.com/compare/149339-153140/Todoist-for-Business-vs-Connecteam)[monday.com vs Todoist](https://www.capterra.com/compare/147657-149339/monday-com-vs-Todoist-for-Business)[ClickUp vs Todoist](https://www.capterra.com/compare/149339-158833/Todoist-for-Business-vs-ClickUp)[Notion vs Todoist](https://www.capterra.com/compare/149339-186596/Todoist-for-Business-vs-Notion)[Evernote Teams vs Todoist](https://www.capterra.com/compare/149339-154969/Todoist-for-Business-vs-Evernote-Business) [Basecamp vs Todoist](https://www.capterra.com/compare/56808-149339/Basecamp-vs-Todoist-for-Business)[Wrike vs Todoist](https://www.capterra.com/compare/76113-149339/Wrike-vs-Todoist-for-Business)[Smartsheet vs Todoist](https://www.capterra.com/compare/79104-149339/Smartsheet-vs-Todoist-for-Business)[Microsoft OneNote vs Todoist](https://www.capterra.com/compare/149339-227211/Todoist-for-Business-vs-Microsoft-OneNote)[Airtable vs Todoist](https://www.capterra.com/compare/146652-149339/Airtable-vs-Todoist-for-Business)[Nifty vs Todoist](https://www.capterra.com/compare/149339-172519/Todoist-for-Business-vs-Nifty)[Miro vs Todoist](https://www.capterra.com/compare/128955-149339/Miro-vs-Todoist-for-Business)[Zoho Projects vs Todoist](https://www.capterra.com/compare/149339-169455/Todoist-for-Business-vs-Zoho-Projects)[Flock vs Todoist](https://www.capterra.com/compare/149339-151072/Todoist-for-Business-vs-Flock)[Quire vs Todoist](https://www.capterra.com/compare/137568-149339/Quire-vs-Todoist-for-Business)  Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. [Learn more](https://www.capterra.com/resources/proprietary-data-research/) How Capterra verifies reviews Capterra carefully verified over 2.5 million+ reviews to bring you authentic software experiences from real users. Our human moderators verify that reviewers are real people and that reviews are authentic. They use leading tech to analyze text quality and to detect plagiarism and generative AI. [Learn more](https://www.capterra.com/resources/how-we-verify-reviews/) How Capterra ensures transparency Capterra lists all providers across its website—not just those that pay us—so that users can make informed purchase decisions. Capterra is free for users. Software providers pay us for sponsored profiles to receive web traffic and sales opportunities. Sponsored profiles include a link-out icon that takes users to the provider's website. [Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/)