# Passwork Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Passwork the right Password Management solution for you? Explore 77 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/151018/Passwork/reviews --- Passwork 4.7 (77) [View alternatives](https://www.capterra.com/p/151018/Passwork/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 17th, 2026 # Reviews of Passwork Ease of use 4.7 Customer Service 4.7 ## Pros and Cons in Reviews AW Anders W Infrastructure ArchitectGovernment Administration, 5,001 - 10,000 employeesUsed the software for: More than 2 years. “Password Management with role based vaults and private vaults, ease of use for the endusers, user management via LDAP and SAMLv2 and a usable API was the key features for us when deciding on a web-based password vault solution.“ October 8, 2025 SP Sergey P Information Security OfficerInformation Technology and Services, 201 - 500 employeesUsed the software for: Less than 6 months. “Obviously, there are still many basic features in the high-priority backlog, and the product is actively developing in that direction, but for teams with less enterprise-focused and more specific requirements, this might not be very convenient for non-enterprise customers in specific cases.“ June 10, 2025 IA Idan A IT ManagerComputer & Network Security, 51 - 200 employeesUsed the software for: 1-2 years. “Features like the self-hosted solution, SSO support, and flexible permission management make it easy to integrate into our workflow.“ November 20, 2025 IA Ignatius A Business developmentComputer Software, 11 - 50 employeesUsed the software for: 1-2 years. “The Mobile apps, somewhat has limitation for admin user (unable to change settings from mobile apps), not yet compatible for Keypass and cannot use password for terminal command, but overall I would still give it 8.5 out of 10“ February 14, 2025 Davide M Cloud LeaderComputer & Network Security, 51 - 200 employeesUsed the software for: 1-2 years. “Passwork is a great password management software which allowed us to centralize the management of credentials by leveraging on-premise installation.“ November 5, 2025 MW Martin W SysadminNon-Profit Organization Management, 201 - 500 employeesUsed the software for: More than 2 years. “the browser plugin sometimes needs new Authentication which confuses end-users“ January 9, 2026 IO Imre O architectInternet, Self-employedUsed the software for: Less than 6 months. “I use v 7 self-hosted docker-based variation and to me it is good - i have direct control over my secrets and i more-or-less understand how it works component wise (different docker containers have different obligations, even looked into mongodb at some extent)“ July 29, 2025 AK Abdallah K IT Team, Squad LeadInformation Technology and Services, 201 - 500 employeesUsed the software for: More than 2 years. “Search can fail to surface entries even with correct keywords leading to frustration when you can’t locate a credential you know exists.“ August 29, 2025 ## Showing most helpful reviews Showing 1-25 of 77 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Wouter V. General Manager Information Technology and Services Used the software for: 2+ years ### "passwork as password manager" July 8, 2024 4.0 Pros I like that you can host it yourself and have complete control over where it stores it's data. Cons The auto complete browser plugins are not as well designed as some of the competition. Switched from [Password Boss](https://www.capterra.com/p/210805/Password-Boss/) Issues with password sharing that did not work. Review Source VR Verified Reviewer Cloud Architect Information Technology and Services Used the software for: 2+ years ### "Simple, Secure Password Management for every user" April 27, 2026 5.0 Password management is complicated enough for must users, that a simple and accessible solution is required to be able to onboard most of the employees. Passwork gives you that. Also it supports APIs that replaces Vault-like solution, which are designed for automation rather than end users. Pros We needed a password manager that would include all company staff, with client-side encryption, and not only the technical staff. Passwork was able to provide that with a very simple and accessible interface for everyone. Moreover, the Passwork team provide fast-response support and improved the solution over time, adding the most needed features and performance improvements required to support very large compagnies/very high number of entries. Cons A few years ago Passwork missed some feature that other solution provided like multiple links per passwords or TOTP. But these feature as been added over time. Alternatives considered [Bitwarden Secrets Manager](https://www.capterra.com/p/10012844/Secrets-Manager/)[Passbolt](https://www.capterra.com/p/158063/passbolt/) Reason for choosing Passwork Price and how user-friendly the solution is. Most solutions does bring the minimum requirements for a modern password manager. But some are more focused on tech users than being able to target a large non-tech audience. Review Source DW Dennis W. Projectmanager Public Policy Used the software for: Less than 6 months ### "Happy alltogether" February 6, 2025 5.0 From the setup to the daily use very helpful. We just puplished the software to all of our workers and hard no problems. Pros The Browser addon, which is very useful and practical. The Support Team does an outstanding Job as well and overall helpful and always polite. Cons Nothing to complain about until now. Very happy. Switched from [KeePass](https://www.capterra.com/p/151987/KeePass/) Because we needed an administrated system. Review Source MD Matthieu D. Team Lead Information Technology and Services Used the software for: 2+ years ### "glad to use it" March 9, 2026 4.0 Overall, my experience with Passwork has been positive. It provides a reliable and user‑friendly solution for securely managing passwords within a team. Daily usage is straightforward, and the platform feels stable and efficient. The only real friction point comes from its user‑management capabilities, which could be more flexible, but the core functionality works very well. Pros Passwork is very easy to use, with a clean and intuitive interface that makes it simple to store, organize, and retrieve passwords quickly, even for non‑technical users. Cons User management can feel limited and sometimes inconvenient, especially when dealing with complex team structures or needing more granular control over permissions and access rights. Switched from [KeePass](https://www.capterra.com/p/151987/KeePass/) Can not set up right / user management access Review Source Response from Passwork March 17, 2026 Thank you for sharing your experience! We're glad Passwork has been making password management straightforward and efficient for your team. We hear you on the user management flexibility — more granular permission controls is something we're continuously working on. Don't hesitate to contact our support team if you ever need help. Thank you again for your review! SJ Steve J. Managing Director Information Technology and Services Used the software for: 2+ years ### "Password Pro (self hosted system) review" November 26, 2025 5.0 Great. On the rare occasions where we've required support from the Passwork team, they have been friendly, professional and have responded to our queries with minimal delays. Pros It's a simple and easy to use password manager, once setup. Our non-technical staff use it without issue multiple times a day. It also has all of the features we care about without being too difficult to learn or use. We are able to securely access and share our passwords with minimal effort. I believe it is competitively priced based on my research Cons Depending on your installation method, keeping the product up to date can be involved. If using the self-hosted product, I suggest sticking with the Docker deployment method. Alternatives considered [LastPass](https://www.capterra.com/p/151988/LastPass/) Reason for choosing Passwork We wanted a self-hosted option. Additionally we preferred the price point of Passwork Switched from [KeePass](https://www.capterra.com/p/151987/KeePass/) We needed a product that better scaled to and suited our needs Review Source Response from Passwork March 17, 2026 Thank you for your review! We're working on making the update process smoother across all installation methods. It's wonderful to hear our support team has been helpful — we're always here to help! DJ Danilo J. Lead Product Engineer Information Technology and Services Used the software for: 2+ years ### "Passwork experience" October 13, 2025 5.0 Very positive, whole company use it on a daily basis. It is intuitive, easy to learn, offers a lot of features and maintenance and administration is easy once you do it a few times. Pros Ease of use, intuitive, granular access, LDAP functionality, Pricing, Password sharing, easy to master and easy to maintain Cons UI could be better ( auto adapt to screen size ), there is a lot of screen not being used in 16:9 ratio Loading times when opening a folder/organization or password entry Switched from [KeePass](https://www.capterra.com/p/151987/KeePass/) We needed a system solution for a password storage and sharing Review Source DG Davide G. Employee Information Services Used the software for: 2+ years ### "Passwork: Excellent experience" July 23, 2025 5.0 Excellent experience, I recommend it to other companies. Easy to use and install. Excellent documentation. Pros I’ve been using this software for some time and I truly appreciate how easy it is to use. The interface is intuitive, making it accessible even for those with little technical experience. Features are clearly organized and easy to manage, which helps streamline daily tasks. Another big plus is that it doesn’t require high-end hardware — it runs smoothly even on older machines. A great solution for anyone looking for efficiency without unnecessary complexity. Cons Overall, there aren't any major things I dislike about Passwork. My only complaint is the lack of link management. Currently, only https, http, ssh, and mailto are supported. It would be helpful to be able to create custom ones. I wouldn't consider this a weakness, but rather an area for improvement. Alternatives considered [LastPass](https://www.capterra.com/p/151988/LastPass/) Reason for choosing Passwork Suggestion from another company that was already using it Review Source IO Imre O. architect Internet Used the software for: Less than 6 months ### "Now feeling almost comfortable with passwork" July 29, 2025 5.0 It was relatively big effort for me to reach passwork but it was not so because of passwork but because of me being not prepared for it. For example 1st my understanding of totp was very vague; now i yet need to understand say keycloak to be able to setup sso. I could point to these aspects i encontered . purchasing passwork . intalling passwork . creating information architecture . doing integrations with other solutions . studying api interface . exporting-importing data and with each it actually took some time to get more comfortable but i also guess it would have been so with every software Pros Today i like it really a lot (for example i can see into totp so to say base secret so it makes possible to transfer this Password entry field to somewhere else, say to other passwork setup). I use v 7 self-hosted docker-based variation and to me it is good - i have direct control over my secrets and i more-or-less understand how it works component wise (different docker containers have different obligations, even looked into mongodb at some extent) Cons It is my deficit but it took some time for me to understand that i could think in one hand of folders as 'resource groups' and in the other hand use 'user groups', and as a result i have so to say two flocks i can connect with passwork acl logic; for example i create rg-www what contains web related secrets, and i create ug-www-sysadm and ug-www-appadm what contains user accounts who need to system-administrate and application-administrate www-related things, respectively. Maybe it would not make much sense but having dicovered for me Yubikey, i wonder if there would be reason to desire say webauthn based authentication into passwork. Switched from [KeePassXC](https://www.capterra.com/p/247048/KeePassXC/) i needed to use single secrets store instead on multiple being spraid around different computers, also multiple people need to see same content Review Source Response from Passwork July 30, 2025 Thank you for your detailed feedback and for sharing your experience with Passwork! Regarding YubiKey: support for YubiKey authentication is already in development and planned for release in Q3 this year. JK Jan K. Systems Administrator Chemicals Used the software for: 1-2 years ### "Sleek UI and Easy Maintenance – A Solid Password Manager" July 30, 2025 4.0 Passwork has improved significantly since version 7. It’s now a well-designed and easy-to-manage password manager that fits well into our enterprise environment. The clean UI, reliable update process, and straightforward setup make it a strong choice for teams looking for an on-premise solution. Pros The modern and simplified UI introduced in version 7 is intuitive and visually appealing. Updates via PowerShell modules are simple and quick—this used to be more complex before version 7. Setup and daily use are straightforward, even for non-technical users. Cons The search function can be unreliable. Sometimes entries don’t show up even when the search terms seem correct, which can be frustrating. We're still waiting for the promised desktop application and offline functionality, which would make Passwork more versatile, especially in restricted or offline environments. Alternatives considered [1Password](https://www.capterra.com/p/176113/1Password/)[Trend Micro Password Manager](https://www.capterra.com/p/238488/Trend-Micro-Password-Manager/) Reason for choosing Passwork On-premise deployment: Unlike 1Password and Trend Micro, Passwork gives us full control over where our data is stored. This was critical for meeting internal security and compliance requirements. Team and access management: Passwork offers granular user permissions, folder-level access control, and easy management for teams—all in a clean and simple interface. No subscription lock-in: Passwork offers a one-time licensing model for self-hosted environments, which is more cost-effective long-term compared to ongoing cloud subscriptions. Active development: Since version 7, the product has improved significantly in terms of UI/UX and update management (especially via PowerShell). Switched from [KeePass](https://www.capterra.com/p/151987/KeePass/) We used KeePass for several years, but as our team grew, it became increasingly difficult to manage shared access, keep the database synchronized, and maintain proper audit controls. We needed a more collaborative, centralized, and web-based solution with role-based permissions and team management. Passwork offered all of that, with a cleaner UI, on-premise deployment, and simplified user administration which made the switch a logical step for us. Review Source Response from Passwork August 1, 2025 Thank you for your detailed review! We’re glad to hear that Passwork’s recent updates have improved your experience. We’ve shared your feedback about search with our development team. As for desktop apps and offline functionality: these features are on our roadmap and scheduled for release in Q3 this year. Thanks again for sharing your feedback — it helps us make Passwork even better! TR Thomas R. Head of Information Technology Hospital & Health Care Used the software for: 2+ years ### "Streamlined and well designed password manager" June 30, 2025 5.0 Our company uses Passwork for four years now as central hub for all kind of sensitive information share. Users have basically stopped sending each others passwords per mail or chat (admin: yay!) because the passwork inbox feature has been widely appreciated as main spot to recieve sensitive access information. Thanks to the full REST capability, Passwork has also become the main automatic access broker in our company. Software products and tools store passwords and API token in Passwork, others recieve them. Automation is fast and easy to code. Pros The user expirience is quite flawless, everything runs smoothly, feels well designed and responds without page loads. For the customer "feature requests" are available in the customer center. Sharing passwords with inboxes is really well made. Ressource requirement is low, runs well on limited VMs. TOTP feature and custom fields (and attachments) allow for more shares than just passwords. Cons Sometimes smaller bugs slip through testing, but usually get fixed quickly. With the newest major release (7) some design choices are odd. New setup feels like a downgrade compared to previous git cloning. However these are minorities. There is few to dislike about the product. Switched from [KeePassXC](https://www.capterra.com/p/247048/KeePassXC/) Centralized hosting is a must these days for company use. Review Source Response from Passwork July 29, 2025 Thank you for your review and positive feedback about Passwork! DL Davide L. IT Manager Computer & Network Security Used the software for: 2+ years ### "Best software to password management on premise" February 13, 2025 5.0 We use it We chose it after checking various solutions. The possibility of installing it on our systems weighed heavily on the choice. The use is simple and intuitive and has improved our centralized credential management. Pros The integration on the broswer and the smartphone app. Support responds quickly and resolved every issue. Cons Nothing to note at this time. The cost is a little expensive but you pay for the quality. Alternatives considered [1Password](https://www.capterra.com/p/176113/1Password/) Reason for choosing Passwork The on premise possibility to install was a requirement. Switched from [KeePassXC](https://www.capterra.com/p/247048/KeePassXC/) Sharing the same database was a big problem. Review Source IA Ignatius A. Business development Computer Software Used the software for: 1-2 years ### "Passwork, Excellent On-premise/Cloud SMB and Enterprise solution" February 14, 2025 5.0 It helps our team centralized frequently used password and sharing password with members of the company have different level of permission, so you could send "Read Only" records without have to worry about that person making any changes Pros Browser based and available for on-premise installation (for SMB or Enterprise it's a must. Easy to backup, even though backup is not yet encrypted, so when the admin created backups, it will be in plaintext, but as long as you have secure system deployment, I believe it should be ok. Cons The Mobile apps, somewhat has limitation for admin user (unable to change settings from mobile apps), not yet compatible for Keypass and cannot use password for terminal command, but overall I would still give it 8.5 out of 10 Alternatives considered [LastPass](https://www.capterra.com/p/151988/LastPass/) Reason for choosing Passwork Pricing and On-Premise deployment are the main critical features for us. Review Source FM Francisco M. Gerente en delefant Marketing and Advertising Used the software for: Less than 6 months ### "Una buena opción para gestionar las contraseñas de tu empresa" May 26, 2025 5.0 Por ahora estamos encantados con el funcionamiento de la herramienta y ha cumplido nuestras expectativas. Además el sistema de soporte funciona rápido. Pros Es muy fácil de manejar y permite organizar las contraseñas de nuestros clientes fácilmente. Permite organizarlo todo en estructura de carpetas y asignar roles específicos para controles de acceso. La interfaz es clara y actual. Cons El buscador tiene limitaciones y no busca por nombres de carpetas. Lo veo bastante mejorable y un error importante. Alternatives considered [LastPass](https://www.capterra.com/p/151988/LastPass/)[Bitwarden](https://www.capterra.com/p/210695/Bitwarden/) Reason for choosing Passwork Me dejaba organizar la información de la forma que yo quería Review Source PS Paul S. CTO Publishing Used the software for: 6-12 months ### "Excellent team password organization " October 9, 2023 5.0 Pros Passwork works well for our purposes of managing a very large collection of shared passwords across our team, while allowing external 3rd parties access to share and view shared records. Password organization and structure are clear and easy to use. Cons Although all our required features exist and work well at their core, the UI is often confusing. Editing access permissions on objects is not intuitive, so carefully testing and documenting process has been critical for us. Alternatives considered [1Password](https://www.capterra.com/p/176113/1Password/) Reason for choosing Passwork Pricing Switched from [Keeper Security](https://www.capterra.com/p/144637/Keeper/) Keeper had poor shared password permissions management features. We often had problems access or editing shared collections of records. Review Source PW Philipp W. IT Infrastructure Expert Apparel & Fashion Used the software for: 2+ years ### "Low cost password manager for small businesses" May 14, 2025 5.0 While looking for a password manager that can be selfhosted and does not break the budget, we also evaluated Passwork. After the initial testing phase, we were satisfied with what Passwork offered and started using it productively. Pros \- self hosting option - easy to maintain and administrate - solid documentation and helpful support Cons \- DB maintenance can be a little confusing sometimes and could be integrated into the UI (as of V.5.4) Review Source GP Georgi P. Executive - Infrastructure and Security Government Administration Used the software for: 2+ years ### "Great password managing solution" March 4, 2025 5.0 Great password manager for your organisation, which you can host on your on-premise infrastructure, which not many password wallets allow. Pros User friendly password solution for your on-premise environment. Good customer support Low maintenance solution Browser add on is quite useful and stability over time has improved with new versions. Cons Missing Desktop Application, other than that very happy with the solution Review Source DT David T. CEO Construction Used the software for: 1-2 years ### "A great tool to handle passwords company wide!" February 24, 2025 5.0 Very good! I can highly recomend this tool as a professional adaptable passwork manager for companies. Pros All the available features are great! Also the support is very quick and helpful. What I find absolutely remarkable: The wish-list in the licence portal where you can place your wishes and improvement suggestions. Cons Very little to complain about. We encountered some issues with 2FA and authorizing mobile devices. Would be nice to have the support also in German. Review Source IM Ines M. IT security Engineer Government Administration Used the software for: Less than 6 months ### "good experience" February 12, 2025 5.0 Pros the user interface, it's very user friendly and easy to use Cons the tag search section which all the tags Review Source PW P. W. Manager Sports Used the software for: 1-2 years ### "Password Manager for Teams" July 25, 2024 5.0 Pros Passwork is rather easy to setup and start implementing to an existing environment. The LDAP and Role management allowed us to move existing access rights. Also the constant updates and visibility of future features helps grow the trust into this company. Cons The browser plugin works and is functional everything we wanted but feels like it could use some more love. Review Source Koen H. Chairman Non-Profit Organization Management Used the software for: Less than 6 months ### "Great solution, easy and not the most expensive" June 12, 2021 5.0 Pros We really love the way it looks and how easy we can use it to manage our passwords Cons The SSO setup is a little bit difficult, but not impossible Alternatives considered [1Password](https://www.capterra.com/p/176113/1Password/)[LastPass](https://www.capterra.com/p/151988/LastPass/)[KeePass](https://www.capterra.com/p/151987/KeePass/) Review Source LD Leandro D. Director Education Management Used the software for: 2+ years ### "Good software for password administration" February 27, 2019 5.0 Good product! Easy to use and flexible Pros Easy to use. Integrated to Bitrix24. Good for multiple users Cons I'd like to have automatic login to different webpages Review Source FH Felix H. Technical Manager Marketing and Advertising Used the software for: 1-2 years ### "Perfect for agency with LDAP" October 20, 2020 5.0 Great Software with great support. Pros I was looking for a self hosted LDAP compatible software which hase a onetime payment option and found all of that in passwork Cons I dont really like the iPhone app but it works - the UI would need an update i guess. Switched from [1Password](https://www.capterra.com/p/176113/1Password/) the price and ldap functionally Review Source MZ Marcel Z. CIO Computer Hardware Used the software for: Less than 6 months ### "Nice Passwortmanager - But the Brwoser Plugin can get more Features" March 6, 2020 4.0 Pros Very good and clear central password management software. It replaces the various keypass-databases in our company. Cons The plugin for the browser could still be extended in functionality. An automatic password generation and storage as known from LastPass for example would be very desirable Review Source CS Che S. Head of IT Accounting Used the software for: Less than 6 months ### "Highly recommend this product" May 4, 2019 5.0 Pros The ease of use and security. The feature that really made us pick Password was the folder feature! Cons The chrome extension is a bit limited, lacks things like auto add passwords and password generator Alternatives considered [LastPass](https://www.capterra.com/p/151988/LastPass/)[Dashlane for Business](https://www.capterra.com/p/147623/Dashlane-for-Business/) Reason for choosing Passwork Pricing and folder structuring Review Source EM Ed M. Used the software for: ### "Best password management tool out there!" December 1, 2016 5.0 I love Passwork! Ease of use across all platforms makes it perfect for my family. No unnecessary features - just the core required to easily manage credentials. Review Source Similar Products Featured ## Related categories [Password Management](https://www.capterra.com/password-management-software/)