# Passwork Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Passwork the right Password Management solution for you? Explore 78 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/151018/Passwork/reviews --- Passwork 4.7 (78) [View alternatives](https://www.capterra.com/p/151018/Passwork/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated June 3rd, 2026 # Reviews of Passwork Ease of use 4.7 Customer Service 4.8 ## Pros and Cons in Reviews AW Anders W Infrastructure ArchitectGovernment Administration, 5,001 - 10,000 employeesUsed the software for: More than 2 years. “Password Management with role based vaults and private vaults, ease of use for the endusers, user management via LDAP and SAMLv2 and a usable API was the key features for us when deciding on a web-based password vault solution.“ October 8, 2025 IA Ignatius A Business developmentComputer Software, 11 - 50 employeesUsed the software for: 1-2 years. “The Mobile apps, somewhat has limitation for admin user (unable to change settings from mobile apps), not yet compatible for Keypass and cannot use password for terminal command, but overall I would still give it 8.5 out of 10“ February 14, 2025 IO Imre O architectInternet, Self-employedUsed the software for: Less than 6 months. “I use v 7 self-hosted docker-based variation and to me it is good - i have direct control over my secrets and i more-or-less understand how it works component wise (different docker containers have different obligations, even looked into mongodb at some extent)“ July 29, 2025 AK Abdallah K IT Team, Squad LeadInformation Technology and Services, 201 - 500 employeesUsed the software for: More than 2 years. “Search can fail to surface entries even with correct keywords leading to frustration when you can’t locate a credential you know exists.“ August 29, 2025 SU Sascha U IT System EngineerMedia Production, 1,001 - 5,000 employeesUsed the software for: 1-2 years. “We use the tool across all our departments and the simple SSO integration and LDAP mapping enabled us to structure the vaults the way we need to.“ October 3, 2024 SP Sergey P Information Security OfficerInformation Technology and Services, 201 - 500 employeesUsed the software for: Less than 6 months. “Obviously, there are still many basic features in the high-priority backlog, and the product is actively developing in that direction, but for teams with less enterprise-focused and more specific requirements, this might not be very convenient for non-enterprise customers in specific cases.“ June 10, 2025 MS Michael S Chief Digital OfficerTelecommunications, 51 - 200 employeesUsed the software for: More than 2 years. “Daily use is straightforward, and the tool performs consistently well. Although permission management and mobile usability have some room for improvement, Passwork’s strong core features and focus on security outweigh these minor limitations.“ July 29, 2025 DJ Danilo J Lead Product EngineerInformation Technology and Services, 11 - 50 employeesUsed the software for: More than 2 years. “UI could be better ( auto adapt to screen size ), there is a lot of screen not being used in 16:9 ratio“ October 13, 2025 ## Showing most helpful reviews Showing 1-25 of 78 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Wouter V. General Manager Information Technology and Services Used the software for: 2+ years ### "passwork as password manager" July 8, 2024 4.0 Pros I like that you can host it yourself and have complete control over where it stores it's data. Cons The auto complete browser plugins are not as well designed as some of the competition. Switched from [Password Boss](https://www.capterra.com/p/210805/Password-Boss/) Issues with password sharing that did not work. Review Source MD Matthieu D. Team Lead Information Technology and Services Used the software for: 2+ years ### "glad to use it" March 9, 2026 4.0 Overall, my experience with Passwork has been positive. It provides a reliable and user‑friendly solution for securely managing passwords within a team. Daily usage is straightforward, and the platform feels stable and efficient. The only real friction point comes from its user‑management capabilities, which could be more flexible, but the core functionality works very well. Pros Passwork is very easy to use, with a clean and intuitive interface that makes it simple to store, organize, and retrieve passwords quickly, even for non‑technical users. Cons User management can feel limited and sometimes inconvenient, especially when dealing with complex team structures or needing more granular control over permissions and access rights. Switched from [KeePass](https://www.capterra.com/p/151987/KeePass/) Can not set up right / user management access Review Source Response from Passwork March 17, 2026 Thank you for sharing your experience! We're glad Passwork has been making password management straightforward and efficient for your team. We hear you on the user management flexibility — more granular permission controls is something we're continuously working on. Don't hesitate to contact our support team if you ever need help. Thank you again for your review! NC Nils C. Software Engineer - System Administrator Industrial Automation Used the software for: Less than 6 months ### "Passwork: passsword managment tool for a small software dev team" July 2, 2026 5.0 Great experience. We have migrated from our legacy tool and immediately adopted it. The intuitive interface requiere nearly no learning curve and add a lot of clarity to our secret management. Pros \- Ease of installation (for a self hosted server) - Easy migration from our legacy tool via CSV export/import - Folder structure, great search function - Productivity boost thank to the browser integration - Fair pricing for a small team Cons \- Tideous notificaiton setup for each user. In our case we have no need for notificaitons and have to disable them all. - Minor interface colums width is not always optimized. Manual redimensionning is often required when long password names are used. Alternatives considered [Bitwarden](https://www.capterra.com/p/210695/Bitwarden/) Reason for choosing Passwork easy self hosting. we want our secrets hosted on our own servers. Switched from [TeamPassword](https://www.capterra.com/p/143793/TeamPassword/) Legacy product was obsolet. Security standards were not met. Review Source DW Dennis W. Projectmanager Public Policy Used the software for: Less than 6 months ### "Happy alltogether" February 6, 2025 5.0 From the setup to the daily use very helpful. We just puplished the software to all of our workers and hard no problems. Pros The Browser addon, which is very useful and practical. The Support Team does an outstanding Job as well and overall helpful and always polite. Cons Nothing to complain about until now. Very happy. Switched from [KeePass](https://www.capterra.com/p/151987/KeePass/) Because we needed an administrated system. Review Source VR Verified Reviewer Cloud Architect Information Technology and Services Used the software for: 2+ years ### "Simple, Secure Password Management for every user" April 27, 2026 5.0 Password management is complicated enough for must users, that a simple and accessible solution is required to be able to onboard most of the employees. Passwork gives you that. Also it supports APIs that replaces Vault-like solution, which are designed for automation rather than end users. Pros We needed a password manager that would include all company staff, with client-side encryption, and not only the technical staff. Passwork was able to provide that with a very simple and accessible interface for everyone. Moreover, the Passwork team provide fast-response support and improved the solution over time, adding the most needed features and performance improvements required to support very large compagnies/very high number of entries. Cons A few years ago Passwork missed some feature that other solution provided like multiple links per passwords or TOTP. But these feature as been added over time. Alternatives considered [Bitwarden Secrets Manager](https://www.capterra.com/p/10012844/Secrets-Manager/)[Passbolt](https://www.capterra.com/p/158063/passbolt/) Reason for choosing Passwork Price and how user-friendly the solution is. Most solutions does bring the minimum requirements for a modern password manager. But some are more focused on tech users than being able to target a large non-tech audience. Review Source SJ Steve J. Managing Director Information Technology and Services Used the software for: 2+ years ### "Password Pro (self hosted system) review" November 26, 2025 5.0 Great. On the rare occasions where we've required support from the Passwork team, they have been friendly, professional and have responded to our queries with minimal delays. Pros It's a simple and easy to use password manager, once setup. Our non-technical staff use it without issue multiple times a day. It also has all of the features we care about without being too difficult to learn or use. We are able to securely access and share our passwords with minimal effort. I believe it is competitively priced based on my research Cons Depending on your installation method, keeping the product up to date can be involved. If using the self-hosted product, I suggest sticking with the Docker deployment method. Alternatives considered [LastPass](https://www.capterra.com/p/151988/LastPass/) Reason for choosing Passwork We wanted a self-hosted option. Additionally we preferred the price point of Passwork Switched from [KeePass](https://www.capterra.com/p/151987/KeePass/) We needed a product that better scaled to and suited our needs Review Source Response from Passwork March 17, 2026 Thank you for your review! We're working on making the update process smoother across all installation methods. It's wonderful to hear our support team has been helpful — we're always here to help! DJ Danilo J. Lead Product Engineer Information Technology and Services Used the software for: 2+ years ### "Passwork experience" October 13, 2025 5.0 Very positive, whole company use it on a daily basis. It is intuitive, easy to learn, offers a lot of features and maintenance and administration is easy once you do it a few times. Pros Ease of use, intuitive, granular access, LDAP functionality, Pricing, Password sharing, easy to master and easy to maintain Cons UI could be better ( auto adapt to screen size ), there is a lot of screen not being used in 16:9 ratio Loading times when opening a folder/organization or password entry Switched from [KeePass](https://www.capterra.com/p/151987/KeePass/) We needed a system solution for a password storage and sharing Review Source DG Davide G. Employee Information Services Used the software for: 2+ years ### "Passwork: Excellent experience" July 23, 2025 5.0 Excellent experience, I recommend it to other companies. Easy to use and install. Excellent documentation. Pros I’ve been using this software for some time and I truly appreciate how easy it is to use. The interface is intuitive, making it accessible even for those with little technical experience. Features are clearly organized and easy to manage, which helps streamline daily tasks. Another big plus is that it doesn’t require high-end hardware — it runs smoothly even on older machines. A great solution for anyone looking for efficiency without unnecessary complexity. Cons Overall, there aren't any major things I dislike about Passwork. My only complaint is the lack of link management. Currently, only https, http, ssh, and mailto are supported. It would be helpful to be able to create custom ones. I wouldn't consider this a weakness, but rather an area for improvement. Alternatives considered [LastPass](https://www.capterra.com/p/151988/LastPass/) Reason for choosing Passwork Suggestion from another company that was already using it Review Source IO Imre O. architect Internet Used the software for: Less than 6 months ### "Now feeling almost comfortable with passwork" July 29, 2025 5.0 It was relatively big effort for me to reach passwork but it was not so because of passwork but because of me being not prepared for it. For example 1st my understanding of totp was very vague; now i yet need to understand say keycloak to be able to setup sso. I could point to these aspects i encontered . purchasing passwork . intalling passwork . creating information architecture . doing integrations with other solutions . studying api interface . exporting-importing data and with each it actually took some time to get more comfortable but i also guess it would have been so with every software Pros Today i like it really a lot (for example i can see into totp so to say base secret so it makes possible to transfer this Password entry field to somewhere else, say to other passwork setup). I use v 7 self-hosted docker-based variation and to me it is good - i have direct control over my secrets and i more-or-less understand how it works component wise (different docker containers have different obligations, even looked into mongodb at some extent) Cons It is my deficit but it took some time for me to understand that i could think in one hand of folders as 'resource groups' and in the other hand use 'user groups', and as a result i have so to say two flocks i can connect with passwork acl logic; for example i create rg-www what contains web related secrets, and i create ug-www-sysadm and ug-www-appadm what contains user accounts who need to system-administrate and application-administrate www-related things, respectively. Maybe it would not make much sense but having dicovered for me Yubikey, i wonder if there would be reason to desire say webauthn based authentication into passwork. Switched from [KeePassXC](https://www.capterra.com/p/247048/KeePassXC/) i needed to use single secrets store instead on multiple being spraid around different computers, also multiple people need to see same content Review Source Response from Passwork July 30, 2025 Thank you for your detailed feedback and for sharing your experience with Passwork! Regarding YubiKey: support for YubiKey authentication is already in development and planned for release in Q3 this year. AW Anders W. Infrastructure Architect Government Administration Used the software for: 2+ years ### "Got the key features we need" October 8, 2025 5.0 Pros Password Management with role based vaults and private vaults, ease of use for the endusers, user management via LDAP and SAMLv2 and a usable API was the key features for us when deciding on a web-based password vault solution. Cons Results from the search function in the webgui is a bit strange at times but we'v learned to live with it, other than that we have no issues. Alternatives considered [KeePass](https://www.capterra.com/p/151987/KeePass/)[Bitwarden](https://www.capterra.com/p/210695/Bitwarden/) Reason for choosing Passwork At the time we missed some key features in other products. Review Source SP Sascha P. IT Consultant und CISO Information Technology and Services Used the software for: Less than 6 months ### "Passworks macht dein Leben leichter ;-)" July 22, 2025 4.0 Alles in allem sind wir sehr begeistert von Passworks. Wir arbeiten täglich damit. Wir würden es jederzeit weiterempfehlen. Pros Die einfache und intuitive Bedienung ist super. Die Suchfunktion funktioniert wie sie soll, das ist leider bei manch anderen Herstellern nicht der Fall. Cons Das ständige ausloggen aus der Smartphone App, ohne vorherige Ankündigung. Jedes mal wenn man Passworks mal kurz über das Smartphon öffnen will, um was zu checken, stellt man dann fest, das man es neu anbinden muss. Switched from [Password Depot](https://www.capterra.com/p/183535/Password-Depot/) Suche funktioniert nicht wie sie soll. Bedienung nicht so schön. Review Source Response from Passwork July 23, 2025 Vielen Dank für Ihr Feedback! Um zu vermeiden, dass Sie aus der mobilen App abgemeldet werden, empfehlen wir, die Lebensdauer des Refresh-Tokens in Ihren Einstellungen zu erhöhen. Wenn Sie eine detaillierte Anleitung benötigen, wenden Sie sich bitte an unser technisches Support-Team – wir helfen Ihnen jederzeit gerne weiter! DL Davide L. IT Manager Computer & Network Security Used the software for: 2+ years ### "Best software to password management on premise" February 13, 2025 5.0 We use it We chose it after checking various solutions. The possibility of installing it on our systems weighed heavily on the choice. The use is simple and intuitive and has improved our centralized credential management. Pros The integration on the broswer and the smartphone app. Support responds quickly and resolved every issue. Cons Nothing to note at this time. The cost is a little expensive but you pay for the quality. Alternatives considered [1Password](https://www.capterra.com/p/176113/1Password/) Reason for choosing Passwork The on premise possibility to install was a requirement. Switched from [KeePassXC](https://www.capterra.com/p/247048/KeePassXC/) Sharing the same database was a big problem. Review Source PW Patrick W. IT-Security Administrator Utilities Used the software for: I used a free trial ### "very good password manager" March 24, 2025 5.0 Pros \- Overview - Handling - User administration - Assignment of user rights - Option to use on-prem or cloud - Options to customise the language for the respective user - Installation of the instance - Communication with support is excellent Cons No option to store the expiry date of a password yet. This has to be done separately via a note. An extra field for this would be very commendable. However, this has already been passed on to development. Alternatives considered [1Password](https://www.capterra.com/p/176113/1Password/)[LastPass](https://www.capterra.com/p/151988/LastPass/)[Bitwarden](https://www.capterra.com/p/210695/Bitwarden/)[Dashlane for Business](https://www.capterra.com/p/147623/Dashlane-for-Business/) Reason for choosing Passwork It was important to us to host the password manager ourselves and to gain insight into the code. It was also important to us to have a user management system with rights management. Passwork offers all of this. Passwork. is therefore the perfect password manager for us. Review Source MR Marius R. Leitung IT Information Technology and Services Used the software for: 1-2 years ### "Simple but powerfull team password manager" May 30, 2025 4.0 Quick to setup and userfriendly for the enduser which helps getting everyone aboard. No more missing password if one emploee is out of the office. Pros \* Easy to setup \* Does what I expect from a team password manager, without any wired restrictions \* LDAP and SAML integration for user/permission management \* Rest API to manage vaults, users, and permissions, etc. Cons Priot to Passwork 7 the API was not powerfull enough to automate everything. Which lead to some manual work for onboarding new projects. Switched from [Bitwarden](https://www.capterra.com/p/210695/Bitwarden/) Was to complicated to setup and maintain. Review Source PW Philipp W. IT Infrastructure Expert Apparel & Fashion Used the software for: 2+ years ### "Low cost password manager for small businesses" May 14, 2025 5.0 While looking for a password manager that can be selfhosted and does not break the budget, we also evaluated Passwork. After the initial testing phase, we were satisfied with what Passwork offered and started using it productively. Pros \- self hosting option - easy to maintain and administrate - solid documentation and helpful support Cons \- DB maintenance can be a little confusing sometimes and could be integrated into the UI (as of V.5.4) Review Source HG Henrik G. Admin Construction Used the software for: 2+ years ### "A good password manager from Europe" April 7, 2025 5.0 Pros Uses open source components. The technology is transparent, runs stably, fast and good support, oriented to the wishes of the users, Comes from Europe. Cons As a browser-only app, there are sometimes technical limitations. However, improvements are already being worked on. I am looking forward to it. Review Source sN salif N. IT Banking Used the software for: 1-2 years ### "Passwork rating" March 14, 2025 5.0 Pros i love the way to share password. That's a nice product. Review Source SU Sascha U. IT System Engineer Media Production Used the software for: 1-2 years ### "Passwork Password Manager for Enterprise" October 3, 2024 5.0 Passwork is our company-wide tool for passwords. We are very happy with the solution. The support is fast and reliable and was very helpful during implementation. We use the tool across all our departments and the simple SSO integration and LDAP mapping enabled us to structure the vaults the way we need to. The ease of use and intuitive interface are another positive point. Pros Fast and reliable Support Simple and user-friendly interface Enterprise Features like SSO and LDAP-Mapping User rights management with roles Cons Nothing essential a few features are still under development. Review Source CM Christian M. Team Manager Computer Software Used the software for: 2+ years ### "Very easy and secure Passwork Manager" June 3, 2024 5.0 Pros Easy sharing functionalities Good LDAP integration TOTP and Multifactor Authentication Options Cons Missing Desktop Application, which can sometimes be bottleneck (in case of missing network connection) Review Source GE Georg E. Project Owner Information Technology and Services Used the software for: 2+ years ### "Passwordmanager for Softwarecompany" September 19, 2023 4.0 Pros Create software to use in teams and with existing AD. Cons Updates were not simple to fulfil. Now it's better Review Source VR Verified Reviewer Office Manager Marketing and Advertising Used the software for: 2+ years ### "No more password spreadsheets!" May 14, 2019 5.0 We implemented Passwork a couple of years ago to address the growing need to manage and collaborate on passwords used by our Agency. Prior to Passwork, we were using spreadsheets. It has proven to be a low-cost, easy to use solution for our Agency! Pros As an Office Manager, I like the ability for employees to share their vaults with me so that we have those records if they are out of the office or even after they leave. Cons I understand the need for the Master Password but I really wish there was a way for the individual user to reset it if they forget it. This is the biggest headache that we have is that employee's can't log in because they don't remember their Master Password and so we have to start from scratch with a new account. Review Source Marco B. Mr. Computer Software Used the software for: Less than 6 months ### " Easy and Complete" April 7, 2020 4.0 Pros It's very easy to use and have advanced system of permission. Cons For the on premise, poor documentation. Review Source KC Kang-Chun C. Internal Engineer Information Technology and Services Used the software for: Less than 6 months ### "Passwork review" May 5, 2019 4.0 difficult to get in touch with customer support on a regular basis as needed Pros fairly straightforward to use- the common vault and private vaults are good differentiations. Cons no non-plaintext capacity- doesn't support users to login without exposing credentials to the user (i.e. allowing the user to copy to clipboard). we also have no ability to assign our own domain address. Review Source VR Verified Reviewer CTO Computer Software Used the software for: Less than 6 months ### "Fast & Secure way to manage and share passwords in our team " May 7, 2019 4.0 Pros It's quite easy to use. Fast and offers app for iOS Cons Offers only 1 year licensing, too bad for agile teams. We have one free account paid, not used. Review Source BH Byron H. Used the software for: ### "Easy and Secure Access" December 1, 2016 5.0 I have been using Passwork for the past few months now and I can no longer live without it. It has allowed me to increase the complexity of my passwords while not having to worry about forgetting them. The system is very easy to use but is still very secure and safe. Great value! Review Source Similar Products Featured ## Related categories [Password Management](https://www.capterra.com/password-management-software/)