--- title: "Educa Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Educa Software - reviews, pricing plans, popular comparisons to other Daycare products and more." source_url: "https://www.capterra.com/p/151689/Educa/" page_type: "product" language: "en" --- # Educa Software Review 2026: Features, Integrations, Pros & Cons Last updated on August 26, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) Educa ## What is Educa? Educa is childcare software for daycare centers, preschools and early learning programs. Founded in 2010 and trusted by more than 300,000 users worldwide, Educa is a highly respected platform for early childhood education providers. It helps centers streamline documentation, manage child portfolios, strengthen parent communication, plan curriculum and track progress in one secure platform. With support for assessments, reports, forms, daily documentation and family engagement, plus web and mobile access for staff and families, Educa is built for modern childcare providers in the United States, Canada, Australia, New Zealand and beyond. ## What is Educa used for? [K-12](https://www.capterra.com/k-12-software/)[Daycare](https://www.capterra.com/child-care-software/) Top alternative Featured Overall rating Based on 16 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $1.59 Per User, Per Month Free trial available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Educa?[Manage this product listing](https://www.g2.com/products/educa-educa/claim_requests/new?auto=true) ## Educa Overview Updated August 2026 AI summary Educa provides daycare and K-12 organizations with tools for managing calendars, communications, documents, staff, lessons, and parent engagement. Designed for small and midsize companies, it offers features such as resource scheduling, task and incident management, reporting, and a parent portal. Educa supports deployment across cloud and mobile platforms, and includes options for multi-location and multi-language use. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Educa 4.5 (16) VS. [4.6 (2,809)](https://www.capterra.com/p/23486/Procare-Child-Care-Management/reviews/) Starting Price $1.59 Per User, Per Month Starting Price Contact vendor Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.5 (16) Ease Of Use 4.4 (2,808) Value For Money 4.8 (8) Value For Money 4.5 (2,391) Customer Service 4.5 (14) Customer Service 4.6 (2,630) ## Educa alternatives Highest Rated [4.7 (3,257)](https://www.capterra.com/p/144060/brightwheel/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.6 (200)](https://www.capterra.com/p/173831/Tuio/reviews/) Starting price $500.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.7 (264)](https://www.capterra.com/p/155536/Famly/reviews/) Starting price $49.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 95% of reviewers rated it above 4 stars [4.5 (319)](https://www.capterra.com/p/163567/Sawyer/reviews/) Starting price $129.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 91% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/151689/Educa/alternatives/) ## FAQs about Educa Overview ### Which roles and teams benefit most from Educa? Educa is most used by teachers, preschool educators, and learning center staff who document student progress, plan activities, and communicate with families. Directors, owners, supervisors, and managers rely on it for oversight, compliance, and center operations, while leadership roles use it to streamline administration and maintain visibility across programs. Answer based on 16 reviews Overview ### What company size and specific industries is Educa built for? Educa is designed for daycare centers, preschools, and other early childhood education providers, making it a fit for small to midsize organizations in that sector. It serves businesses in the United States, Canada, Australia, New Zealand, and other global markets. Features and Usability ### What are the key features of Educa? Educa offers learning management, lesson planning, assessment management, and class scheduling for academic operations. It also includes student information and records, parent portal access, communication management, collaboration tools, customizable reports, activity tracking, role-based permissions, document management, and electronic signature for administrative workflows. Getting Started and Support ### What training and onboarding options does Educa offer? Educa provides in person training, live online sessions, webinars, documentation, and videos to help teams get started. In person and live online formats support guided setup, webinars cover scheduled group learning, documentation offers written reference material, and videos provide self-paced instruction. Getting Started and Support ### What customer support options does Educa offer? Educa provides Email/Help Desk, FAQ/Forum, Knowledge Base, Phone Support, and Chat. These channels give users several ways to find answers or contact support directly. No reviewer feedback on support experience is available, so no claims can be made about response time, helpfulness, or common frustrations. ## Features AI summary Based on 3,334 Daycare reviews Capterra data shows that buyers of daycare software rank the following features as their top priorities: - **Parent Portal** (**50%** of reviewers rated this feature as critical) - **Data Security** (**54%**) - **Communications Management** (**46%**) Educa supports all three features that reviewers rate most highly: **Parent Portal**, **Data Security**, and **Communications Management**. Together, these capabilities help daycare providers keep families informed, protect sensitive child and business information, and manage day-to-day communication more efficiently, allowing teams to build trust with parents and keep operations organized. Parent Portal 5.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Portal for parents to see and update childrens' info, track progress & more Communications Management 5.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Record and track all relevant internal and external communications Alerts/Notifications 5.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Access Controls/Permissions Define levels of authorization for access to specific files or systems Activity Dashboard Dashboard to view the status of ongoing processes, identify current incidents and track past activities Activity Tracking Track and document all activities across devices, networks, and other systems Educa 37 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Activity Tracking: Track and document all activities across devices, networks, and other systems - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - Assessment Management: Creation, administration, and evaluation of assessments or tests - Class Scheduling: Schedule in-person or online classes - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Communication Management: Manage and track all internal and external communication conducted via calls, email, text, or chat - Communications Management: Record and track all relevant internal and external communications - Contact Database: Centralized database of stakeholders and their contact information such as names, address, phone number etc. - Contact Management: Manage, organize, and store contact information - Customer Accounts: Record customer information, purchase history, and other notes - Customizable Reports: Alter the layout and content of reports - Daily Reports: A document that lists daily activities or maintains a record of all events that happened in a day - Data Security: Protect sensitive data for digital privacy - Document Management: Store, manage, and track all electronic documents in a centralized location - Electronic Signature: Digitally sign online documents - Employee Management: Track employee schedules, availability, and performance across projects and tasks - Faculty/Staff Management: Track and manage staff profiles, recruitment, schedules, productivity, career development and performance - Forms Management: Store, manage and track all forms in a centralized location - Generative AI: Use AI to generate content in the form of text, images, videos, etc. - Incident Management: Manage and track all disruptions and incidents - Learning Management: Organize and track educational activities - Lesson Planning: Tool for educators to create, organize, and manage class lesson plans efficiently - Milestone Tracking: Monitor task progress and planned accomplishments to better manage project status - Mobile Access: Access software remotely via mobile devices - Multi-Language: Manage and support multiple languages - Multi-Location: Manage and support multiple locations - Parent Portal: Portal for parents to see and update childrens' info, track progress & more - Progress Reports: Document and report the progress of ongoing projects - Records Management: Ability to record, store, update, and retrieve information - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Resource Scheduling: Allocate and manage resources, such as employees, equipment, facilities, and other assets - Role-Based Permissions: Set & manage permission levels based on user roles and restrict access to only authorized individuals - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Student Information/Records: Create lists of student grades, transcripts, class lists, course schedules, etc. to be shared with instructors and administration - Task Management: Create, manage and track all task activities and progression --- Features 4.1 (11) 4.1 Based on 11 reviews ## Pricing Value for money 4.8 (8) Free Trial ⭐️ Most Popular - Advanced Plan - Assess, Measure and Manage $1.59 Per User,Per Month Value for money 4.8 (8) 4.8 Based on 8 reviews ## Support, customer service and training options Customer Service 4.5 (14) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.5 (14) 4.5 Based on 14 reviews ## User reviews Overall rating 4.5 Based on 16 reviews Filter by rating 5(11) 4(4) 3(0) 2(0) 1(1) Mentioned topic Sorted by most recent JL John L. Technical Business Analyst Information Services ### "Only one video file per story (Terrible)" 1.0 Overall Rating 1.0 1.0 Ease of Use 1.0 1.0 Features 1.0 1.0 Customer Service 3.0 3.0 Likelihood to Recommend 2/10 November 22, 2021 Pros I don't really like Educa. But our daycare uses it. It's better than nothing. Cons Only maximum on one video file per child story. Story editor is terrible when it comes to placement of media (video & picture) Switched from [Storypark](https://www.capterra.com/p/152602/Storypark/) Change of daycare. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. ET Emily T. Teacher Education Management ### "Fantastic software for teachers " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 August 24, 2021 Pros This software is great for teachers. You can easily keep all your students data and testing organized and in one spot! Cons I haven’t found anything I don’t like about this software yet. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. LL Lori L. Teacher Education Management ### "Beneficial for Educators and Families " 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 9/10 June 24, 2021 Overall, I am very excited with this EDUCA. I feel this will be very beneficial for our school! Pros I love how I can capture the special moments of a child through these learning stories. Adding pictures to this is a plus. Parents can have a better understanding of how their child is learning and experiencing at school. Cons I am still learning how to operate this software using my phone and computer. It will take some time. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. JD Javier D. Civil Engineer Education Management ### "A good way to keep track of your kids documentation!" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 3.0 3.0 Likelihood to Recommend 8/10 May 24, 2021 Incredible documentation software that helps parents and teachers keep track of their kids any time, everywhere you go, saving parents and teachers a lot of time and facilitating the communication between them, HIGHLY recommended. Pros How easy it is for you to check what your kids have been doing lately in their respective classes, ask the teacher and clear your doubts right away and even see photos of excursions or just class activities, all in the same place, which also is very organized and intuitive. Cons I really don't think this software has badly implemented features, but sometimes it gets a little bit slow, but really it is not a problem that concerns me or affects the experience with Educa. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. XD Xue D. Teacher Education Management ### "Good " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 March 12, 2020 Pros I think it has multi Functions for me to write my learning stories and do my daily teaching stuff. Cons I like the designe and functions as well Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. CH Cheryl H. Owner Educator Education Management ### "Best Documentation Program I have Used" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 10, 2020 Incessant and time consuming paperwork and record keeping are dramatically and easily reduced. Staff are extremely helpful and pleasant. Pros Ease of use for documentation and sharing with parents and other educators. Integration with existing business methods was a non event because this easily replaced the numerous other things I was using. Cons Some of the things that this program does are not simple for me to understand. More because I am not computer literate enough rather than the program being at fault. Reasons for choosing Educa Cost and ease of use as well as a more well rounded program for my needs Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. KC Karen C. Teacher Education Management ### "Excellent" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 March 10, 2020 Have enjoyed the programme it is easy to use and would recommend to others in the industry. Pros Having the ability to import photos videos effectively. Able to monitor children's story list. Able to use the features for teacher reg portfolio. Plus many more Cons None at this point. Will be incontact if anything changes Reasons for choosing Educa Was the best product for what we required Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. SW Susan W. Manager Primary/Secondary Education ### "Educa" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 5, 2020 Whenever I have a problem, which isn't very often, the staff are always very helpful and prompt in helping me out and they can always sort out my problem. Pros I really like the ease of Educa and how I can use it at work, at home or on my phone. It is a great resource for us to keep in touch with whanau - routines, messages, daily diary and learning stories. Parents are more likely to comment on learning stories as well as giving us stories from home. Cons Would like a few more borders, but it isn't a major issue for us. Review source Vendor Referred - Incentive Offered: This reviewer was invited by the software vendor to submit an honest review and offered a nominal incentive as a thank you. RL Rho L. VP ### "Great tool for Early Ed" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 0/10 March 26, 2018 Pros It's amazing software for educators, faculty and parents. It allows you to keep up with children's progress and keep parents informed. Cons None that I can think of. It's a great portal that works well. No glitches, no issues just seamless information. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. BK Ben K. pastor ### "easy to use and access required information" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 June 6, 2017 Pros An accessible menu, easy to follow time line. I appreciate how simple it is to find the information and updates I am after. Cons The design/aesthetics, more specifically how photos appear. Feels a little cheesy and dated. Some of this may be to do with how it is used by the preschool staff? Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/151689/Educa/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.