# Onna Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Onna Software - reviews, pricing plans, popular comparisons to other Compliance products and more. Source: https://www.capterra.com/p/151741/Onna/alternatives --- # Onna Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Onna ## What is Onna? Connect everything, so you can find anything. Onna centralizes data from your favorite apps to deliver a connected enterprise, supercharged with machine learning & unified search all in one place. Onna brings 3 revolutionary things together, a framework that combines distinct technologies found in enterprise search, archiving & eDiscovery, an API capable of handling millions of changes per minute, an ultramodern processing engine capable of applying learning across any data set. ## What is Onna used for? [Email Archiving](https://www.capterra.com/email-archiving-software/)[Knowledge Management](https://www.capterra.com/knowledge-management-software/)[Electronic Discovery](https://www.capterra.com/electronic-discovery-software/) Top alternative Featured Overall rating Based on 5 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price $5000 Per Year Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Onna?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.revealdata.com&name=Onna) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Onna 4.6 (5) VS. [4.7 (20)](https://www.capterra.com/p/168612/ArcTitan/reviews/) Starting Price $5000 Per Year Starting Price $4 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.0 (5) Ease Of Use 4.5 (18) Value For Money 4.2 (5) Value For Money 4.7 (18) Customer Service 4.2 (5) Customer Service 4.8 (18) ## Onna alternatives [4.6 (34)](https://www.capterra.com/p/268487/ManageEngine-AD360/#reviews) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Smarsh](https://www.capterra.com/p/130954/Email-Archiving/) [3.8 (18)](https://www.capterra.com/p/130954/Email-Archiving/#reviews) Starting price $75.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 72% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/130954/Email-Archiving/) Highest Rated [Jatheon](https://www.capterra.com/p/176595/Jatheon-Archiving-Suite/) [4.8 (26)](https://www.capterra.com/p/176595/Jatheon-Archiving-Suite/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/176595/Jatheon-Archiving-Suite/) [Contentverse](https://www.capterra.com/p/131559/Contentverse/) [4.1 (19)](https://www.capterra.com/p/131559/Contentverse/reviews/) Starting price $40.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 79% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/131559/Contentverse/) ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Access Controls/Permissions Define levels of authorization for access to specific files or systems AI/Machine Learning Software program that continuously adjusts its behavior based on observed data Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges API Application programming interface that allows for integration with other systems/databases Archiving & Retention Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes Backup and Recovery Create backups and provide methods to recover deleted/lost data Onna 40 features Define levels of authorization for access to specific files or systems Software program that continuously adjusts its behavior based on observed data Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes Create backups and provide methods to recover deleted/lost data Provides a channel for team members to share media files, communicate, and work together Track and manage adherence to policies for any service, product, process, or supplier Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving Discover and connect variety of data sources to the application for analysis Import and export data to and from software applications Move from one database to another, or upgrade the version of database software being used Manage/customize policies to organize data and determine where data should be stored or archived and for how long. Assign categories, labels, tags, or attributes to documents for organization, search and storage Store, manage, and track all electronic documents in a centralized location Review and analyze existing information across documents Assemble applications and processes by dragging over and arranging pre-built components Finding, identifying and collecting information for legal proceedings Receive and/or send email notifications for urgent updates, requests, or other information Manage, store and organize emails within the system or via third-party apps Faceted Search/Filtering Create, save, and store files Pull information from scanning entire documents Search for specific words or phrases within a document or database Compile and organize data into specific metrics Identify specific keywords in documents Manage a repository of information that includes articles, FAQs, or tutorials used for self-service support Looking at data from different sources and finding possible duplicates, or identical matches Retrieval of embedded metadata that is present within a file Collect and maintain structured information that describes data or content Includes a variety of messaging formats including industry-specific (EDIFACT, HL7, X12) Ability to interact with the application using human languages such as English Ability to recognize printed or written text within digital images or scanned documents Process of identifying, evaluating, mitigating, addressing and reporting on potential risks or uncertainties Set & manage permission levels based on user roles and restrict access to only authorized individuals Search and filter data across systems to locate required information by entering keywords or certain criteria Online portal through which end users can access the system, manage tasks, or obtain information Identify sensitive or personal information collected from users Attach digital tags to documents and assets for identification, search, or monitoring purposes Process of extracting and classifying information from text, such as tweets, emails, product reviews, etc Get Advice We can help you find the software with the features you need. Features 3.4 (5) 3.4 Based on 5 reviews ## Pricing Value for money 4.2 (5) Free Trial Basic $5,000 Per Year Value for money 4.2 (5) 4.2 Based on 5 reviews ## Integrations [ Google Drive](https://www.capterra.com/p/161425/Drive/)[ Slack](https://www.capterra.com/p/135003/Slack/)[ Dropbox Business](https://www.capterra.com/p/143068/Dropbox-Business/)[ Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)[ Jira](https://www.capterra.com/p/19319/JIRA/)[ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[ Gmail](https://www.capterra.com/p/202338/Gmail/)[ OneDrive](https://www.capterra.com/p/161304/OneDrive/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.2 (5) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.2 (5) 4.2 Based on 5 reviews ## User reviews Overall rating 4.6 Based on 5 reviews Filter by rating 5(3) 4(2) 3(0) 2(0) 1(0) Mentioned topic Sorted by most recent AU Anonymous User Founder & CEO Airlines/Aviation ### "A comprehensive value-for-money tool to integrate all productivity apps under one umbrella" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 3.0 3.0 Likelihood to Recommend 9/10 June 1, 2021 It has and is continuing to be an incredible addition to my software stack. The fact that Onna processes information be it images, documents, contracts, multi-media, etc. using machine learning shows how scalable the software is, making it perfect for companies/individuals with large data needs. The security features make it a holistic solution for me on top of saving time and resources. Pros The simple API interface makes it a lot easier and more intuitive to access information and data from all productivity apps like Slack, Salesforce, etc. in one readily-available connected format. Onna saves me a lot of time and saves me a lot of hassle by eliminating the need to switch between multiple apps & platforms to access data. A truly 'bridging application' for a multitude of apps. The eDiscovery feature makes for a robust productivity booster especially in these work-from-home times without having to email the team back and forth. Cons The customer support team takes long to respond to queries or issues with certain features, which in my opinion should be improved especially if the selling point is to improve productivity. Security features could be improved although sufficient at this point in time. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. EH Erik H. Sr. Director Legal Services ### "Great eDiscovery tool for Atlassian and Facebook at Work" 4.0 Overall Rating 4.0 4.0 Ease of Use 2.0 2.0 Features 2.0 2.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 January 8, 2020 Where Onna stands out the strongest is their customer support. We had a matter on which we needed to collect a large volume of on-prem Confluence sites and integrate that into our review platform. Any time we had issues collecting due to an odd Confluence configuration, Onna jumped on the issue and had a working fix for us the same day. Pros This is one of the only, if not the only, tool to collect FB at Work and Atlassian data, and does a good job While not Onna-recommended, I was able to successfully collect our Client's on-prem Confluence data from our offices over VPN using a laptop (at least 30 GB). Not sure if it fits here, but the level of support was fabulous! Cons It's difficult to QC collections in the main portal with the available detail. The review / export portal sometimes temporarily fails to display data in the work space, causing minor cardiac events. (Though it always came back). Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. VL Virginien L. Senior Manager, Legal Management Consulting Legal Services ### "One of the most modern KM solution" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 December 10, 2019 The Onna team provides with a great experience. Pros \- User interface is modern and intuitive - The solution is quite fast - API based - Preview functionalities presented it in the search results. - Can customize Tags at the document level to speed-up future searches Cons \- UI is only in English - Inherited security is still a roadmap - Versioning not yet available Alternatives considered [Knowliah](https://www.capterra.com/p/187404/Knowliah/) Reasons for choosing Onna Onna is an out of the box simple solution connecting to most of corporate standard third party systems. The tool demonstrates excellent search capabilities. UI is really simple and modern, implementation does not required big IT resources. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. LD Lauren D. Practice Technology & eDiscovery Project Manager Law Practice ### "Onna Review" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 December 9, 2019 Pros This tool is very helpful for collecting difficult and/or new non-traditional ESI data that does not yet have an efficient compliance tool built into the software. I also really like that post indexing, no additional ESI processing is required; collected data can be exported to a load file which makes review very efficient. Cons Indexing seemed spotty at first and the error reporting was not very detailed. The Support Team took a bit long to respond to requests. I believe most of these kinks have been since resolved. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SF Sheena F. Sr Manager Legal Operations Insurance ### "Bringing efficiency, process centralization, data control and more to corporate legal teams" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 25, 2019 Incredible team, sharp, driven, fast past with high/quick response time on anything! An incredible product from UX to feature set Pros Centralization of process, one tool for many needs, internal investigations, ECA for legal matters large and small, legal hold management and more! Cons Still a bit of work to do on security, but there is not much not to like the pros list is very long while the cons list is one or two (which given Onna's responsiveness and collaboration mentality with their clients would be handled and down to zero very quickly). Reasons for choosing Onna Legally focused, simple to use, uses APIs (no uploading to download to upload) Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Independent research methodology Capterra's researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. 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