--- title: "Document Control Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Document Control Software - reviews, pricing plans, popular comparisons to other Document Control products and more." source_url: "https://www.capterra.com/p/152366/Document-Control/" page_type: "product" language: "en" --- # Document Control Software Review 2026: Features, Integrations, Pros & Cons Last updated on July 20, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Document Control ## What is Document Control? MediaLab by Vastian's Document Control is a powerful way to manage your facility’s policies, procedures, and documentation. Our twenty years of expertise in healthcare have created a document control solution that guides you to full compliance with regulations, and best practices. Document Control provides an automated, centralized platform for all of your document approvals, workflows, edits, sign-offs, audits, and more—with flexibility and customization features to match your facility’s unique needs. MediaLab by Vastian's Document Control supports: • Digital records and version control of all documents, • Standardization across all documents from all sites, • Electronic signatures that meet 21 CFR Part 11 compliance, • Customized approval workflows and processes, • Robust searching to easily locate specific documents, and more! ## What is Document Control used for? [Document Control](https://www.capterra.com/document-control-software/)[Document Management](https://www.capterra.com/document-management-software/)[Medical Lab](https://www.capterra.com/medical-lab-software/) Top alternative Featured Overall rating Based on 124 user reviews Reviews sentiment Positive 94% Neutral 5% Negative 2% Starting price $752 Usage Based, Per Year Free trial available Includes Free Version Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Document Control?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.vastian.com/&name=Document Control) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Document Control 4.4 (124) VS. [4.5 (538)](https://www.capterra.com/p/148577/MasterControl/reviews/) Starting Price $752 Usage Based, Per Year Starting Price $25000 Other, Per Year Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.1 (124) Ease Of Use 4.1 (29,026) Value For Money 4.5 (114) Value For Money 4.2 (20,588) Customer Service 4.5 (118) Customer Service 4.5 (18,619) ## Document Control alternatives [4.6 (5,304)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting price $29.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars Highest Rated [4.7 (9,421)](https://www.capterra.com/p/121506/Docusign/reviews/) Starting price $15.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [4.7 (4,244)](https://www.capterra.com/p/251329/Adobe-Acrobat-DC/reviews/) Starting price $19.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.4 (1,019)](https://www.capterra.com/p/123400/revver/reviews/) Starting price $25.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 88% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/152366/Document-Control/alternatives/) ## FAQs about Document Control Overview ### What problems does Document Control solve? Document Control solves paper-heavy SOP management, outdated versions in circulation, missed review sign-offs, and scattered policy access by centralizing documents, version history, approvals, permissions, and compliance tracking. Laboratory directors, QA teams, supervisors, scientists, and frontline staff benefit most when preparing for inspections, managing training, and keeping procedures current across locations. Answer based on 80 reviews Overview ### Which roles and teams benefit most from Document Control? Document Control is most used by laboratory managers, quality assurance leaders, and clinical directors who need strict version control, audit readiness, and standardized procedures. Administrative and support teams use it to manage approvals and records, while executives and department heads rely on it to strengthen compliance oversight and operational consistency. Answer based on 124 reviews Overview ### What company size and specific industries is Document Control built for? Document Control is designed for healthcare organizations of various sizes, including hospitals, clinics, physician's offices, veterinary practices, and research organizations. It suits facilities that need document control and record management in clinical, diagnostic, and research settings. Features and Usability ### What are the key features of Document Control? Document Control includes core document management features like centralized document storage, version control, document review, and approval process control. Differentiating capabilities include compliance tracking, audit trails, digital signatures, role-based permissions, and Inspection Proof support for inspections, plus reminders and sign-off tracking to confirm staff have read updated procedures. Answer based on 63 reviews Pricing ### How much does it cost and what fees or limitations are included? Document Control starts at $752 per year for the Single Facility plan and $2,250 per year for Document Control for Enterprise. A free version and free trial are available. Both plans include approval workflows, employee signoff, periodic review workflows, version control, and document management system features. Answer based on 5 reviews Integrations ### Which third-party tools and platforms does Document Control integrate with? Document Control integrates with Microsoft Entra ID and Workday Enterprise Management Cloud. These catalog integrations cover identity management and enterprise HR systems, giving Document Control connections to common business infrastructure without adding extra third-party tools. Answer based on 3 reviews Getting Started and Support ### How easy is it to onboard and train a team on Document Control? Document Control offers live online sessions, webinars, documentation, and videos for training, but reviewers describe onboarding as moderate to difficult. Team members handling basic document training often learn fairly quickly once shown around, while admins, managers, and users configuring files, groups, or organization structures usually need more time and guidance. Answer based on 18 reviews Getting Started and Support ### What customer support options does Document Control offer, and how do users rate the experience? Document Control offers email/help desk, FAQ/forum, a knowledge base, phone support, and chat. Users often describe support as quick, helpful, knowledgeable, and patient, especially during setup and troubleshooting. Some report delays reaching a representative, prefer phone over email, and find help articles, tips, and training materials incomplete or vague. Answer based on 22 reviews Security ### How does Document Control handle data security and access control? Document Control uses controlled and customizable permissions, change history for users and permission changes, auditing, and secure electronic document management to protect SOPs and related files. It also supports secure remote access and version tracking. Some reviewers note permissions can be tricky to configure, occasionally change unexpectedly, or feel too limited for certain employees. Answer based on 12 reviews ## Features AI summary Based on 1,128 Document Control reviews Capterra data shows that buyers of document control software rank the following features as their top priorities: - **Archiving & Retention** (**52%** of reviewers rated this feature as critical) - **Electronic Signature** (**58%**) - **Document Management** (**58%**) Document Control includes all three features that reviewers consider most important: **Archiving & Retention**, **Electronic Signature**, and **Document Management**. Together, these capabilities help businesses keep records organized for compliance, approve files faster with digital signoff, and maintain control over document storage and access, allowing teams to manage critical content more accurately and efficiently. Archiving & Retention 4.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes Access Controls/Permissions 5.0 (2) 50.00% of 2 reviewers that rated this feature as important or highly important Define levels of authorization for access to specific files or systems Collaboration Tools 5.0 (2) 50.00% of 2 reviewers that rated this feature as important or highly important Provides a channel for team members to share AI models, media files, communicate, and work together Activity Tracking 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Track and document all activities across devices, networks, and other systems Compliance Management 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Track and manage adherence to policies for any service, product, process, or supplier Data Import/Export 5.0 (1) 100.00% of 1 reviewers that rated this feature as important or highly important Import and export data to and from software applications Document Control 68 features ### All Features - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Activity Tracking: Track and document all activities across devices, networks, and other systems - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Approval Process Control: Manage the process of evaluating documents or requests submitted for approval - Archiving & Retention: Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes - Audit Management: Plan, schedule, and execute organization's accounts and assets to ensure compliance with policies and laws - Audit Trail: A record of all activities within the system, including user access, changes made, etc. - Change Management: Track and monitor efficient handling of all changes/transitions - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Commenting/Notes: Leave comments and notes on documents for others to view - Compliance Management: Track and manage adherence to policies for any service, product, process, or supplier - Compliance Tracking: Track and report regulatory data to either internal management or external stakeholders - Configurable Workflow: Configure existing workflows to meet your organization's needs - Content Management: Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving - Corrective and Preventive Actions (CAPA): Investigate and take action at root cause or error in processes to prevent recurring issues - Customizable Reports: Alter the layout and content of reports - Customizable Templates: Pre-designed layouts that can be customized to match preferences and requirements - Data Import/Export: Import and export data to and from software applications - Data Security: Protect sensitive data for digital privacy - Data Storage Management: Manage and store data in a database - Digital Signature: Electronic signing method that validates the authenticity and integrity of a digital document - Disaster Recovery: Plan and implement business continuity measures in case of unforeseen events - Document Automation: Automated or logic-based workflows that assist in the creation of electronic documents - Document Capture: Scan, move or upload electronic files within the software's repository - Document Classification: Assign categories, labels, tags, or attributes to documents for organization, search and storage - Document Generation: Custom forms to streamline repetitious aspects of a document - Document Lifecycle Management: Series of processes that a document goes through from creation to archiving - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Review: Review and analyze existing information across documents - Document Storage: Store and organize documents in a centralized system - EDI: Transfer of data from one computer system to another - Electronic Signature: Digitally sign online documents - Email Management: Manage, store and organize emails within the system or via third-party apps - File Conversion: Convert files to a different format - File Management: Create, save, and store files - File Recovery: Recover lost, deleted, or damaged files - File Sharing: Public or private sharing of digital files such as documents, audio/video, images, and more - For Medical Purposes: Intended for medical use such as diagnosis, treatment, and consultation - Forms Management: Store, manage and track all forms in a centralized location - Full Text Search: Search for specific words or phrases within a document or database - HIPAA Compliant: Compliant with HIPAA, which sets standards for sensitive patient data protection - Indexing: Compile and organize data into specific metrics - Lab Instruments Integration: Connect with and exchange information with instruments in the laboratory that perform tests and monitoring - Mobile Access: Access software remotely via mobile devices - Multiple Format Support: Includes a variety of messaging formats including industry-specific (EDIFACT, HL7, X12) - Offline Access: Ability of websites, web applications, or mobile applications to function without an active internet connection - Optical Character Recognition: Ability to recognize printed or written text within digital images or scanned documents - Quality Assurance: Systematic evaluation of various aspects of a project or service to prevent defects or issues - Quality Control: Ensure that quality requirements and standards are met across production processes - Real-Time Data: Receive data and information in real time - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Real-Time Reporting: Active reporting of data and metrics - Records Management: Ability to record, store, update, and retrieve information - Reminders: Timed notification for any upcoming task, deadline, appointment, or activity - Reporting & Statistics: Collection, analysis, and representation of numerical data and generation of reports to understand various patterns - Revision History: Track what was updated, who made the changes, compare two revisions, and revert or perform another revision - Risk Assessment: Initiate collection and analysis of known risks - Role-Based Permissions: Set & manage permission levels based on user roles and restrict access to only authorized individuals - Rules-Based Workflow: Automates and streamlines business processes by creating a sequence of predefined rules and actions that govern the flow of work - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Secure Data Storage: Securely stores data to prevent data loss or breaches - Task Management: Create, manage and track all task activities and progression - Template Management: Create, save, and re-purpose templates for emails, forms, etc. - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - Version Control: Track revisions and updates made to files and navigate between different versions - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 4.3 (120) 4.3 Based on 120 reviews ## Pricing Value for money 4.5 (114) Free Trial Free Version [View pricing plan details](https://www.capterra.com/p/152366/Document-Control/pricing/) Document Control - Single Facility $752.00 Usage Based,Per Year It includes: - document management system - approval workflows - employee signoff - version control - periodic review workflows Document Control for Enterprise $2,250 Usage Based,Per Year It includes: - document management system - approval workflows - employee signoff - version control - periodic review workflows Value for money 4.5 (114) 4.5 Based on 114 reviews ## Integrations [ Microsoft Entra ID](https://www.capterra.com/p/219692/Azure-Active-Directory/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.5 (118) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.5 (118) 4.5 Based on 118 reviews ## User reviews Overall rating 4.4 Based on 124 reviews Filter by rating 5(66) 4(50) 3(6) 2(1) 1(1) Mentioned topic Sorted by most recent ST Stelios T. Pharmacist Health, Wellness and Fitness ### "Smoothly automate document approvals and more" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 February 13, 2025 Pros Works well for automatint and centralizing document approvals and more Cons Nothing negative to report, worked well for our needs Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. CD Claudio D. Digital Marketer Telecommunications ### "Modern Lab software." 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 December 18, 2024 Document Control software has enabled us to efficiently manage lab procedures and edit documents without making costly errors. Pros Availability of robust search engine features and customizable workflows. Cons The software is limited to trained health technicians. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. RH Rakib Hasan K. Graduate Research Assistant Electrical/Electronic Manufacturing ### "Easily customization document control application" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 July 6, 2022 Very much customizable user interface for document preparation. Easy to control the design and orientation of your documents to make your report attractive. Good user interface. Pros User-friendly application to control any kind of document for preparing reports. Easy to use and very much customizable software for users. They have Friendly customer support. Cons Do not have quality training videos so need to learn the use of this application on the own accord of users. Have some videos as help only on the internet. Switched from [Google Docs](https://www.capterra.com/p/160756/Google-Docs/) For better user experience Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AN Anonymous User Abogado Legal Services ### "uso fácil de software" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 February 11, 2022 Puedo ordenar mis documentos y buscarlos sin ningún problema super ordenados Pros Porque es muy fácil y rápido de usar, velocidad máxima Cons Hay unos productos difícil de usar, pero no imposible Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AN Anonymous User Cytology-Molecular Supervisor Hospital & Health Care ### "Excellent product " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 April 19, 2019 Pros We've used this in our laboratories for many years, and have found it to be very helpful and useful Cons The price does seem to increase each year, and there is only one site administrator allowed per site, which is cumbersome Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. MK Michael K. Lab Manager Hospital & Health Care ### "Great for getting CAP compliant" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 16, 2019 Learning curve is there, but unavoidable. Features are improving with user input. Great support team. Pros Provides for getting all documents in order and retrievable. Support is great and solved problems. Inspection proof allowed us to get through last 2 inspections in great shape. Cons Initial document entry and conversion from paper to electronic formats was a bit painful, though I expect unavoidable. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AN Anonymous User Technical Specialist Microbiology/Immunology Hospital & Health Care ### "DOCUMENT CONTROL" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 10/10 March 27, 2019 We just started building our Media lab and it has been easy thus far. We will be open for our accrediation inspection. This software is supposed to make the inspection seamless. Pros Ease of use for electronic storage of records. Cons With Inspection Proof... with regards to the accreditation checklists ... once you select begin inspection .. additons or changes cannot be performed Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AN Anonymous User Project Management Specialist 2 Hospital & Health Care ### "Laboratory Document Control" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 5/10 March 10, 2019 Pros Easily searchable database for lab notebook entries. Cons Lab notebook witness entry signoff is rather complicated and unclear process. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. SS Susan S. Microbiology Technical Supervisor Hospital & Health Care ### "MediaLab Document Control" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 November 27, 2018 Able to keep up with compliance, documents all in one place including forms, no more sheets of paper all over the lab that are outdated Pros The software is easy to use and made the inspection process much easier. End users like to be able to look up current procedures using the software rather than finding what they need in a large technical procedure manual. The email reminders are great and help keep the users on track. Document control solved!! Cons At this time I can only say good things and I am still exploring all the features Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. ML Mary L. Corporate Office Manager Medical Practice ### "Corporate Office Manager" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 November 20, 2018 Pros I find the website easy to navigate and run reports. Cons eCourses are not very eye catching, more interactive would be more appealing. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/152366/Document-Control/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Popular comparisons [Google Docs vs Document Control](https://www.capterra.com/compare/152366-160756/Document-Control-vs-Google-Docs)[Google Drive vs Document Control](https://www.capterra.com/compare/152366-161425/Document-Control-vs-Drive)[Google Workspace vs Document Control](https://www.capterra.com/compare/152366-247901/Document-Control-vs-Google-Workspace)[OneDrive vs Document Control](https://www.capterra.com/compare/152366-161304/Document-Control-vs-OneDrive)[Microsoft Word vs Document Control](https://www.capterra.com/compare/152366-227146/Document-Control-vs-Microsoft-Word)[Microsoft 365 vs Document Control](https://www.capterra.com/compare/152366-227157/Document-Control-vs-Microsoft-365) [MasterControl Quality Excellence vs Document Control](https://www.capterra.com/compare/148577-152366/MasterControl-vs-Document-Control)[Connecteam vs Document Control](https://www.capterra.com/compare/152366-153140/Document-Control-vs-Connecteam)[Microsoft SharePoint vs Document Control](https://www.capterra.com/compare/1167-152366/SharePoint-vs-Document-Control)[Docusign vs Document Control](https://www.capterra.com/compare/121506-152366/Docusign-vs-Document-Control)[Adobe Acrobat vs Document Control](https://www.capterra.com/compare/152366-251329/Document-Control-vs-Adobe-Acrobat-DC)[Dropbox vs Document Control](https://www.capterra.com/compare/143068-152366/Dropbox-Business-vs-Document-Control)