# ExpenseIn Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about ExpenseIn Software - reviews, pricing plans, popular comparisons to other Expense Report products and more. Source: https://www.capterra.com/p/153951/ExpenseIn --- # ExpenseIn Software Review 2026: Features, Integrations, Pros & Cons Last updated on June 27, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) ExpenseIn ## What is ExpenseIn? ExpenseIn is an industry-leading expense management platform with an integrated expense card for medium to large-sized businesses. The ExpenseIn app is designed with an intuitive interface and the software directly integrates with your accounting package. Using ExpenseIn's expense cards, (issued by Stripe), allows for instant spend control and tracking. ExpenseIn is trusted by companies all over the world, including Kidney Care UK, Prodrive & Liberal Democrats, to make expense management effortless. We pride ourselves on our HMRC and Irish Revenue compliant features and our multichannel UK-based support. Book your free demo today. ## What is ExpenseIn used for? [Expense Report](https://www.capterra.com/expense-report-software/) Recognitions Best ease of use Top alternative Featured Overall rating Based on 55 user reviews Reviews sentiment Positive 98% Neutral 2% Negative 0% ### Starting price Free trial not available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... - Expense Report / 2026 Our "Best of" badge program showcases products with the highest ratings... - Expense Report / 2026 Do you work for ExpenseIn?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.expensein.com&name=ExpenseIn) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### ExpenseIn 4.9 (55) VS. [4.9 (4,836)](https://www.capterra.com/p/172127/Rippling/reviews/) Starting Price Contact vendor Starting Price $8 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.8 (55) Ease Of Use 4.9 (4,835) Value For Money 4.8 (51) Value For Money 4.8 (3,686) Customer Service 4.9 (53) Customer Service 4.7 (3,971) ## ExpenseIn alternatives [4.3 (1,848)](https://www.capterra.com/p/86714/WebPay/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 87% of reviewers rated it above 4 stars [4.3 (2,257)](https://www.capterra.com/p/380/Concur-Expense/reviews/) Starting price $7.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 86% of reviewers rated it above 4 stars [4.4 (3,307)](https://www.capterra.com/p/120109/Xero/reviews/) Starting price $25.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 88% of reviewers rated it above 4 stars [4.6 (1,215)](https://www.capterra.com/p/142384/Zoho-Expense/reviews/) Starting price $3.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 97% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/153951/ExpenseIn/alternatives/) ## FAQs about ExpenseIn Overview ### What problems does ExpenseIn solve? ExpenseIn solves slow, manual expense processing, poor visibility into claims awaiting approval, and disconnected receipt, credit card, invoice, and accounting workflows. Finance teams, traveling employees, approvers, and administrators use it to speed submissions, automate exports and reconciliation, improve VAT recovery, and enforce better control over departmental spending. Answer based on 24 reviews Overview ### Which roles and teams benefit most from ExpenseIn? ExpenseIn is most used by finance teams, including finance managers, controllers, accountants, and accounts assistants, who streamline expense processing, approvals, and reimbursement tracking. Directors, managing directors, and executives benefit from clearer spending oversight and faster reporting, while HR, payroll, and IT teams use it to support policy compliance and employee administration. Answer based on 50 reviews Overview ### What company size and industries is ExpenseIn built for? ExpenseIn is aimed at mid-sized to large businesses, but reviewer data shows strongest use in small businesses at 75%, followed by midsize firms at 20% and enterprises at 6%. It serves varied sectors, led equally by mechanical or industrial engineering, non-profit management, and information technology at 6% each, primarily for expense reports. Answer based on 51 reviews Features and Usability ### What are the key features of ExpenseIn? ExpenseIn includes expense tracking, expense claims, and receipt management, plus mileage tracking and mobile receipt upload for capturing expenses on the go. It also offers approval process control, configurable workflow, audit trail, fraud detection, spend analysis, and integrations for accounting, ERP, and QuickBooks. Integrations ### Which third-party tools and platforms does ExpenseIn integrate with? ExpenseIn connects to Xero, Joblogic, QuickBooks Online, Sage 200, Sage 50 Accounting, Sage Accounting, Microsoft Excel, and Dynamics 365 Business Central. It also supports Perk, giving finance teams accounting and reporting options across major bookkeeping and business platforms. Answer based on 10 reviews Getting Started and Support ### How easy is ExpenseIn to implement? ExpenseIn makes implementation straightforward with guided setup, responsive support, and a rollout that many teams complete with little disruption. Finance staff, schools, and small business teams often find training light and adoption quick, though some users mention extra app features or tutorial videos would help new administrators get started faster. Answer based on 15 reviews Getting Started and Support ### What training and onboarding options does ExpenseIn offer? ExpenseIn provides in person training, live online sessions, webinars, documentation, and videos. In person training supports direct instruction, live online sessions and webinars cover guided learning remotely, documentation offers written reference material, and videos provide visual walkthroughs for self-paced review. Answer based on 2 reviews Getting Started and Support ### What customer support options does ExpenseIn offer? ExpenseIn provides Email/Help Desk, FAQ/Forum, Knowledge Base, Phone Support, 24/7 Live Rep, and Chat. Reviewers describe support as prompt and helpful, with quick answers during demo and implementation, plus strong online chat assistance for follow-up questions. Users also mention consistently good customer service. Answer based on 5 reviews Features and Usability ### How good is ExpenseIn for expense reporting? ExpenseIn gives finance teams clear, usable expense reporting with flexible exports, custom fields, and visibility across departments and projects. Many reviewers value the easy report setup and accounting handoff, especially for small business finance teams, though some users want more analytics and say a few report areas can be harder to find. Answer based on 19 reviews ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Approval Process Control 4.9 (32) 81.25% of 32 reviewers that rated this feature as important or highly important Manage the process of evaluating documents or requests submitted for approval Mobile Receipt Upload 4.9 (32) 78.13% of 32 reviewers that rated this feature as important or highly important Scan and upload receipts to a central database using a mobile device Mobile Access 4.9 (29) 75.86% of 29 reviewers that rated this feature as important or highly important Access software remotely via mobile devices Receipt Management 5.0 (27) 74.07% of 27 reviewers that rated this feature as important or highly important Upload, track, and submit receipts in a central database Accounting Integration 4.9 (21) 80.95% of 21 reviewers that rated this feature as important or highly important Integrate with a third-party accounting system Audit Trail 4.8 (21) 66.67% of 21 reviewers that rated this feature as important or highly important A record of all activities within the system, including user access, changes made, etc. ExpenseIn 27 features Integrate with a third-party accounting system Dashboard to view the status of ongoing processes, identify current incidents and track past activities Application programming interface that allows for integration with other systems/databases Manage the process of evaluating documents or requests submitted for approval A record of all activities within the system, including user access, changes made, etc. Organize and group data or items based on various criteria Track and manage adherence to policies for any service, product, process, or supplier Manage and track credit cards that are distributed to employees to use for authorized business expenses Financial system that helps create and manage physical/digital credit cards and track transaction activities Customize data fields to support various needs and use cases Import and export data to and from software applications Attaching relevant receipts or supporting documents to submit expenses for reimbursement Monitor and record expenses such as purchases or charges incurred Log miles driven for tax deduction or reimbursement purposes Access software remotely via mobile devices Scan and upload receipts to a central database using a mobile device Manage and handle various international currencies Create, manage, and track policies and procedures within an organization Notifications that are delivered to users as soon as an event occurs Upload, track, and submit receipts in a central database Manage compensation for out-of-pocket expenses incurred by an employee, client or another party Timed notification for any upcoming task, deadline, appointment, or activity Collection, analysis, and representation of numerical data and generation of reports to understand various patterns Allow users to access multiple services after entering their login credentials once Set allowances and ensure employees don't spend more than the allotted amounts Set up connections to third-party platforms to improve business processes Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 4.7 (55) 4.7 Based on 55 reviews ## Pricing Value for money 4.8 (51) ### Starting price Free trial not available Value for money 4.8 (51) 4.8 Based on 51 reviews ## Integrations [ Microsoft Excel](https://www.capterra.com/p/176574/Excel/)[ QuickBooks Online](https://www.capterra.com/p/190778/QuickBooks-Online/)[ Xero](https://www.capterra.com/p/120109/Xero/)[ Sage Accounting](https://www.capterra.com/p/168740/Sage-One-UK/)[ Sage 50 Accounting](https://www.capterra.com/p/174753/Sage-50cloud/)[ Perk](https://www.capterra.com/p/171040/TravelPerk/)[ Dynamics 365 Business Central](https://www.capterra.com/p/212111/Dynamics-365-Business-Central/)[ Sage 200](https://www.capterra.com/p/227604/Sage-200cloud/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.9 (53) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.9 (53) 4.9 Based on 53 reviews ## User reviews Overall rating 4.9 Based on 55 reviews Filter by rating 5(48) 4(6) 3(1) 2(0) 1(0) Mentioned topic Sorted by most recent VM Vanja M. Payroll and Accounts Lead Non-Profit Organization Management ### "Easy to use with great support" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 29, 2026 Pros We’re really happy with ExpenseIn. It’s simple to use, and customer support is always quick and helpful when we need assistance. Cons Overall, we’ve had a really positive experience. Reporting works well; the only minor point is that PO coding doesn’t always come through perfectly, but it hasn’t caused any significant issues. Switched from [Compleat Purchase to Pay](https://www.capterra.com/p/88208/Compleat-Purchase-to-Pay/) Compleat was to complicated and time consuming. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. SD Stephen D. Operations Director Chemicals ### "Best investment we have ever made" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 June 26, 2026 We are very impressed with the implemenation and follow up. I have used the help functions and direct chat with great success. Pros The capture and auto matching of receipts to expenses was the best stand out feature for all of our staff. Cons There is a few online expenses that do not upload correctly. (Amazon invoices would be a key improvement) Alternatives considered [Pleo](https://www.capterra.com/p/160720/Pleo/) Reasons for choosing ExpenseIn It was better to keep our existing card providersnad use the data feed rather than pre-load cards Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. HW Hannah W. Commercial Finance Officer Information Technology and Services ### "Expensein review " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 June 25, 2026 The experience has been very efficient and professional since the moment I sent an enquiry about the system Pros It is super easy to navigate round and the team are always really quick to respond with any issues/ questions Cons Compared to other expense apps that I have used I cannot think of anything. As I mentioned above it all runs smoothly and works well for our company Switched from [Zoho CRM](https://www.capterra.com/p/155928/Zoho-CRM/) [webexpenses](https://www.capterra.com/p/140646/webexpenses/) Zoho did not integrate with Sage Intacct and WebExpenses support team were very unresponsive Alternatives considered [Expensify](https://www.capterra.com/p/97594/Expensify/) [Dext](https://www.capterra.com/p/160189/Dext/) Reasons for choosing ExpenseIn It ticked all the boxes for our needs and integrated with Sage Intacct Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. LK Laura K. Assistant Finance Manager Hospitality ### "Great Expense tracking platform" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 June 18, 2026 Overall the team have been great and continue to keep in touch and make sure everything is working for us as it should be. Pros I find the platform very easy to navigate through and any issues are answered quickly on the chat function. Their Customer support team are always happy to help and even take suggestions on board to make things better. The team have found expense management a lot easier since we switched to ExpenseIn for our pre-paid cards and we are able to keep a better track of live spending and reporting. Cons I think the pricing can feel a little high at times if we have someone submitting ExpenseIn card expenses and also mileage claims then we are charged for both which i think could be looked at. Alternatives considered [Soldo](https://www.capterra.com/p/194308/Soldo/) Reasons for choosing ExpenseIn There customer support was not helpful and there were lots of functions i felt were missing or you had to pay more money for better functionality Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor June 25, 2026 Thanks for your review. Great to hear that your team find expense management a lot easier with ExpenseIn. Our customer success team will contact you and explain the pricing. Chris L. Finance Manager Mechanical or Industrial Engineering ### "ExpenseIn- a great choice." 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 February 24, 2026 Easy to set up and great customer support- queries resolved in minutes using a chat service and handy short videos/ articles. Pros Fantastic product- whilst being great value for money, ExpenseIn also provides a smooth process for Expense management. This product has saved me a lot of time. I would highly recommend. Cons ExpenseIn does connect with Sage but you have to close Sage first before you import across. It would be helpful if it could connect without closing it first. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor June 25, 2026 Thanks for your great review, Chris! We're pleased to hear that using ExpenseIn has saved your company lots of time in your expense management process. MP Matt P. Senior Management - Financial Reporting Banking ### "Brilliant Expenses system/app" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 January 19, 2026 The implementation process was very streamlined and was able to get a working solution into the business within 6 weeks of starting implementation to an organisation size of 300 people. Pros System is very intuitive and easy to use and the on-the-go expense management is a game changer for the business, resulting in quicker submissions, quicker processing times and co-workers who are satisfied with the expenses process. I also really liked that even when using an accounting system where there was no API functionality, the ExpenseIn team created bespoke reports to enable smooth transfer of claims and data between systems. Cons Nothing - the system, app and implementation has been exceptional. We were provided with a designated account manager who walked us through the implementation process and the request to implement did not have a significant impact on the organisation's time. Alternatives considered [Pleo](https://www.capterra.com/p/160720/Pleo/) Reasons for choosing ExpenseIn The ExpenseIn solution met all the requirements we needed without overcomplicating it. Additionally, the pricing mechanism of only paying for 'active users' suited the way our organisation submits expenses, with some regularly submitting and others barely submitting at all. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor January 27, 2026 Thank you Matt for taking the time and leaving us such a great review. It's a pleasure to read that you find ExpenseIn efficient and intuitive. JM Joanna M. Finance Manager Consumer Goods ### "Excellent, would definitely recommend" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 September 8, 2025 Excellent, very happy with the training and implementation, the end users and admin users love it. It has reduced admin time by at least 1-2 days per month. It's easy to use, efficient, their customer service team are responsive and you can speak to a human immediately, rather than a chatbot first. Once you've set it up, you can amend fields and other items so it makes the system more flexible. You can set up report formats yourself, for example exporting info in the correct format for a sage import journal. I can't recommend ExpenseIn enough, having used other credit card expense software, this is the best one yet. Pros Ease of use, value for money, huge efficiency improvement. Available across different platforms, e.g apple, android and able to use on web browser Cons Nothing, there aren't any cons. We only have genuinely positive feedback. Even employee who usually take a lot of encouragement to do their expenses, love the system and are eager to use it each month Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor September 10, 2025 Thank you Joanna for taking the time and leaving us such a great review. It's a pleasure to read that you find ExpenseIn efficient and easy to use. AN Anonymous User Resourcing Consumer Services ### "An efficient and easy to use system! " 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 3.0 3.0 Customer Service 3.0 3.0 Likelihood to Recommend 7/10 August 22, 2025 My usage of the system is only to submit expenses monthly. As mentioned, the system is simple and easy to use for this and is much simpler than the previous process we have in our company. Pros The system is easy to use and allows you to submit multiple expenses through at the same time in one summary and just needing one approval process. Cons Overall, I don't really have any cons to add. My usage of the system is only to submit expenses, and this is simple and easy to do. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor August 27, 2025 Hi there, thank you for taking the time to leave us a great review. We are pleased to hear that you find ExpenseIn easy to use. Erhan D. Director of IT Farming ### "Does exactly what it says on the tin! " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 August 20, 2025 We looked a various softwares for company credit card return but ExpenseIn fit best and in my opionion its one ofthe best ones of there if not the best one. Pros We been using ExpenseIn for 5 years now, its great value for money, user friendly and customer support is second to none! Cons I prereferred the old interface to the new but still as user friendly, and had no complaints from the users, Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor August 27, 2025 Thank you Erhan for taking the time and leaving us a lovely review. We’re delighted you’ve found ExpenseIn user-friendly, great value, and the best fit for your needs over the past 5 years. LH Lorna H. Accountant Real Estate ### "Pleasantly Undramatic - Would highly recommend" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 July 3, 2025 We have found the implementation process and roll out very uncomplicated and problem free. \[sensitive content hidden\] were very helpful and easy to contact and communicate with the whole way. We have not had any issues to date but know that if we did and needed support that it would definitely be there based on our current experience of the team and software. Pros Expensein is a very easy to use and straightforward software that doesn't require a lot of knowledge of the system to be able to navigate it effectively. Cons Currently we have not found anything that we don't like and the users of the system are finding it very helpful and easy to use. Alternatives considered [Expensify](https://www.capterra.com/p/97594/Expensify/) [Sage HR](https://www.capterra.com/p/128705/SageHR/) Reasons for choosing ExpenseIn The website was easy to understand and navigate in comparison to the other options we considered. The inclusion of carbon reporting data was also a big factor in our final choice Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Response from Vendor July 7, 2025 Thank you Lorna for taking the time and leaving us a lovely review. It's great to hear that you find ExpenseIn easy to use and understand. [View all Reviews](https://www.capterra.com/p/153951/ExpenseIn/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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