# Priority Matrix Software Pricing, Alternatives & More 2026 | Capterra

> With the help of Capterra, learn about Priority Matrix Software - reviews, pricing plans, popular comparisons to other Task Management products and more.

Source: https://www.capterra.com/p/154116/Priority-Matrix

---

# 

 Priority Matrix Software Review 2026: Features, Integrations, Pros & Cons

Last updated on March 13, 2026

Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team.

[Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews)

Priority Matrix

## What is Priority Matrix?

PRIORITY MATRIX is a powerful, intuitive, and easy to use software suite that helps MANAGERS become more effective at managing their priorities using proven time management methodologies. Priority Matrix provides a platform for TEAMS to prioritize tasks and projects to work more effectively, communicate team priorities, delegate work, track progress, and ultimately, provide more visibility and accountability.

## What is Priority Matrix used for?

[Task Management](https://www.capterra.com/task-management-software/)[Project Management](https://www.capterra.com/project-management-software/)[Workflow Management](https://www.capterra.com/workflow-management-software/)

Overall rating

Based on 186 user reviews

Reviews sentiment

Positive

95%

Neutral

5%

Negative

0%

Starting price

$8

Per User, Per Month

Free trial  
available

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## Compare with a popular alternative

Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status.

### Priority Matrix

4.6 (186)

VS.

[4.4 (15,308)](https://www.capterra.com/p/19319/JIRA/reviews/)

Starting Price

$8

Per User, Per Month

Starting Price

$7.91

Per User, Per Month

Free Trial

Free Version

Pricing Options

Free Trial

Free Version

Ease Of Use

4.4 (186)

Ease Of Use

4.1 (14,351)

Value For Money

4.3 (177)

Value For Money

4.3 (9,759)

Customer Service

4.7 (181)

Customer Service

4.2 (9,515)

## Priority Matrix alternatives

[4.5 (13,544)](https://www.capterra.com/p/184581/Asana-PM/reviews/)

Starting price

$10.99

Per User, Per Month

Highest Rated

[4.6 (5,720)](https://www.capterra.com/p/147657/monday-com/reviews/)

Starting price

$9.00

Per User, Per Month

[4.6 (5,044)](https://www.capterra.com/p/153140/Connecteam/reviews/)

Starting price

$29.00

Per User, Per Month

[4.4 (2,883)](https://www.capterra.com/p/76113/Wrike/reviews/)

Starting price

$10.00

Per User, Per Month

[View all alternatives](https://www.capterra.com/p/154116/Priority-Matrix/alternatives/)

## Features

Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically.

Task Scheduling

4.5 (4)

50.00% of 4 reviewers that rated this feature as important or highly important

Track and manage the scheduling of tasks

Document Management

4.3 (3)

66.67% of 3 reviewers that rated this feature as important or highly important

Store, manage, and track all electronic documents in a centralized location

Task Editing

3.7 (3)

100.00% of 3 reviewers that rated this feature as important or highly important

Edit task information and all related elements

Access Controls/Permissions

4.5 (2)

100.00% of 2 reviewers that rated this feature as important or highly important

Define levels of authorization for access to specific files or systems

Mobile Access

4.5 (2)

100.00% of 2 reviewers that rated this feature as important or highly important

Access software remotely via mobile devices

Task Progress Tracking

5.0 (2)

50.00% of 2 reviewers that rated this feature as important or highly important

Track the status and progress of tasks

Priority Matrix 73 features

Define levels of authorization for access to specific files or systems

Iterative project Management approach that involves technologies such as Kanban, Scrum, XP, APF, XPM and more

Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges

Application programming interface that allows for integration with other systems/databases

Manage the process of evaluating documents or requests submitted for approval

Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes

A way to visually represent data via blocks the length of which correlates with the values they represent

Group collaboration to solve ideas in a productive and concentrated manner.

Helps automate and manage information, tasks, and procedures by establishing routines and patterns associated with processes

Track and manage schedules and meetings via an integrated calendar

Communicate using direct chat or messages within the system

Provides a channel for team members to share media files, communicate, and work together

A way to visually represent data where different categories of items are marked with different colors

Manage and track all internal and external communication conducted via calls, email, text, or chat

Track and report regulatory data to either internal management or external stakeholders

Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving

Specialized for general contractors/sub-contractors (those who conduct work on a contract basis)

Built-in customer relationship management (CRM) capabilities or integration with a third-party CRM system

Alter the layout and content of dashboards

Assembly of graphs and charts for visualizing and tracking statistics/metrics

Graphical representation of data

Specify or track the date/time a project, task, etc., is due for completion

Online forums/groups where users can ask questions, share ideas, best practices, etc.

Store, manage, and track all electronic documents in a centralized location

Assemble applications and processes by dragging over and arranging pre-built components

Create, save, and store files

Public or private sharing of digital files such as documents, audio/video, images, and more

Visual representation of project's schedule, sequence and duration of tasks, benchmarks and dependencies

Create, collect, discuss, improve, and evaluate insights or alternative thinking before starting projects

Identify and respond to unexpected problems or failures (ie. "negative events")

Manufacturing execution systems focus on quality control in the production process.

Monitor task progress and planned accomplishments to better manage project status

Access software remotely via mobile devices

Level of completion within a task

A set of indicators that tracks the performance of networks, applications, systems, teams, etc.

Overview of all programs that help compare initiatives, align projects with strategic goals and identify risk

Arrange tasks based on the level of priority or urgency

Document any changes or proposed changes made to business processes or workflows

Visually identify, define, and map all details and relationships surrounding business process models and elements

Identifying desired outcomes and important milestones and creating a plan on how to achieve them

Plan and schedule the use of production resources

Reporting on how each user, task or process has advanced since its initiation

Plan and coordinate all the resources, costs and time needed to execute assignments

Defining the project's scope, deliverables, schedules, resources, budget, critical path, dependencies and constraints

Identifying critical tasks that make up a project and assigning start and end dates for each

Measure time to completion or hours worked for projects

Monitor the progress of projects from start to finish

Estimate or forecast of a future scenario based on the study of present trends

Preview and make real-time changes in the web content

Set the frequency of a task's occurrence

A timeline for taking a project live that outlines what features should be operational at the go-live date

Collection, analysis, and representation of numerical data and generation of reports to understand various patterns

View and track pertinent metrics to find patterns and gain insights from data

Track task progress, milestones, delays, or other key information and generate reports on them for evaluation

Enables creation, management, and tracking of product requirements & features during product production/development

Process of planning, scheduling and executing the optimal and effective use of human capital across projects

Search and filter data across systems to locate required information by entering keywords or certain criteria

Track the status over time for a request, process, asset, or transaction

At a high level, visualize a preferred outcome, define goals and identify specific steps to achieve them

Split and manage tasks into individual components

Attach digital tags to documents and assets for identification, search, or monitoring purposes

UI looks like task board

Edit task information and all related elements

Create, manage and track all task activities and progression

Track the status and progress of tasks

Track and manage the scheduling of tasks

Add labels or tags to tasks

Checking for errors to prevent quality issues and maintain the integrity of the product/service as per set standards

Log and record hours worked and costs spent to assist in billing and invoicing

Measure and track time including hours worked and paid time off (PTO)

Track revisions and updates made to files and navigate between different versions

Alter the default workflow to meet your organization's needs

Create, design and manage workflows for repetitive tasks

Get Advice

We can help you find the software with the features you need.

Features

4.4 (186)

4.4

Based on 186 reviews

## Pricing

Value for money

4.3 (177)

Free Trial

Free Version

[View pricing plan details](https://www.capterra.com/p/154116/Priority-Matrix/pricing/)

Essential

$8.00

Per User,Per Month

It includes:

-   Apps
-   Calendar
-   File and Image Storage- 5 GB
-   Local Backup
-   Offline Use
-   One Drive
-   Project Limit- 25
-   Single Sign-on
-   Team Work
-   Unlimited External Collaborators

Pro

$12.00

Per User,Per Month

It includes:

-   Account Management
-   Apps
-   Calendar
-   File and Image Storage- 50 GB
-   License Transfer
-   Local Backup
-   Offline Use
-   One Drive
-   Project Limit- 100
-   Public Read-Only Items
-   Public Read-Only Projects
-   Self-Serve Data Migration
-   Single Sign-on
-   Team Work
-   Unlimited External Collaborators

Business

$24.00

Per User,Per Month

It includes:

-   Account Management
-   Advanced Reports
-   Apps
-   Calendar
-   File and Image Storage- 1000 GB
-   Gantt Charts
-   License Transfer
-   Local Backup
-   Offline Use
-   One Drive
-   Public Read-Only Items
-   Self-Serve Data Migration
-   Single Sign-on
-   Support
-   Team Work
-   Unlimited External Collaborators
-   Unlimited Projects
-   Version Control
-   Workload Report

Value for money

4.3 (177)

4.3

Based on 177 reviews

## Integrations

[

Google Docs](https://www.capterra.com/p/160756/Google-Docs/)[

Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[

Gmail](https://www.capterra.com/p/202338/Gmail/)[

Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[

Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/)[

Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)

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## Support, customer service and training options

Customer Service

4.7 (181)

Support

-   Email/Help Desk
-   FAQs/Forum
-   Knowledge Base
-   Phone Support
-   24/7 (Live rep)
-   Chat

Training

-   In Person
-   Live Online
-   Webinars
-   Documentation
-   Videos

Deployment

-   Web
-   Android
-   iPhone/iPad

Typical users

-   Freelancers
-   Small businesses
-   Mid size businesses
-   Enterprises

Customer Service

4.7 (181)

4.7

Based on 181 reviews

## User reviews

Overall rating

4.6

Based on 186 reviews

Filter by rating

5(115)

4(62)

3(9)

2(0)

1(0)

Mentioned topic

Sorted by most recent

BP

Bhavin P.

Procurement analyst

Airlines/Aviation

### "Great product if you have a good computer"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

2/10

February 14, 2025

Very satisfied with the matrix software, will use it again!

Pros

The user interface is very developed compared to other software I’ve used

Cons

The program itself was running slow on my computer

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

MC

Martina C.

Paralegal

Law Practice

### "Priority Matrix helped me to organize my tasks. "

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

0.0

0.0

Likelihood to Recommend

10/10

July 7, 2023

Absolutely loves how this program integrated with Outlook.

Pros

I loved the color code and priority code settings.

Cons

My office would not pay the expense for the office to maintain this product and gave options for similar free products.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

Wilfried T.

Copywriter

Writing and Editing

### "A Mixed Bag of Efficiency"

5.0

Overall Rating

5.0

5.0

Ease of Use

4.0

4.0

Features

4.0

4.0

Customer Service

5.0

5.0

Likelihood to Recommend

8/10

May 26, 2023

In conclusion, this multi-platform product offers an engaging experience and remarkable customer support, creating a promising foundation. However, the occasional task deletion or movement issue and the lag in the notes tab hinder its overall efficiency. While these setbacks are frustrating, they have not overshadowed the product's potential. With continued improvement and addressing these concerns, this product could become an outstanding choice for users seeking a comprehensive and reliable task management solution.

Pros

First and foremost, I must commend the fantastic customer support provided by the team behind this product. Their proactive and engaging approach has undoubtedly set a high bar for other companies. They've been swift in addressing my concerns and have shown a genuine commitment to ensuring customer satisfaction. This level of support has instilled confidence in the product's future development.

Cons

However, a major hiccup that has marred my experience is the occasional task deletion or movement when I click on one. This unexpected behavior has led to confusion and wasted time, as I've had to retrace my steps and reorganize my tasks. Such issues significantly impact the product's usability and efficiency, leaving me yearning for a more stable and reliable system.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

RS

Reece S.

Project Engineer

Civil Engineering

### "Visual Task Management"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

March 20, 2023

I’ve been using Priority Matrix for over 5 years now for work purposes. The ability to visually see and move priorities around and manually order them allows me to be agile in any work place I’ve been in. It’s great being able to custom make my own matrix quadrants with both titles and colours. The desktop app is great but with some workplaces with restrictions to install apps, it’s really could being able to use it through a web browser. I also use the app on my phone regularly which allows me to add tasks, comments, notes or subtasks while in the field / out on site. I’ve used other apps such as Microsoft Planner and Trello to try use the same tools as what my workplaces are using but they just aren’t the same as Priority Matrix - the adjustable size quadrants really allow me to focus on most important priorities first. I’ve seen improvements over the years, ones I like are the ability to drag and drop files to create a new task or add files to an existing task - I don’t think this use to be available a few years ago via web browser but it is now which is great. Also the ability to add simple subtasks to a task with tick boxes is great, and as you tick sub tasks off a progress bar for the task automatically updates.

Pros

Visual task and priority management. Ability to manually rearrange priorities. Access across multiple devices

Cons

Not really much I can think of except for maybe when in a web browser being able to adjust the width of the details area on the right hand side

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

DB

Daniel B.

Independant Contractor

Construction

### "Priorities"

3.0

Overall Rating

3.0

3.0

Ease of Use

2.0

2.0

Features

4.0

4.0

Customer Service

2.0

2.0

Likelihood to Recommend

6/10

August 11, 2022

Pros

It seems like PM has a lot of features and ways to get tasks done according to the need of the individual.

Cons

At first glance, it can seem overwhelming to learn everything you would need to know to get started. It doesn't seem like the most simple app just based off the appearance of the layout.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

Marko P.

Independent consultant

Environmental Services

### "A great tool for planning, understanding, and managing your workload"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

April 5, 2022

Priority Matrix allows me to divide all my current and potential project into tasks, and them allocate deadlines for them. As a visual person, I really appreciate the Gantt chart feature. It shows all deadlines and work periods of all projects/tasks side by side on a timeline. This feature allows me quickly see the workload. As I work alone (an an independent consultant) it is imperative that I at all times understand the workload ahead of me, in order to agree on realistic deadlines with my clients.

Pros

First of all, I really appreciate the amazing customer service that the Priority Matrix team offers. Any question that I had was addressed quickly and professionally. I also really appreciate the flexibility that the software offers. On top of the usual priority matrix quadrants, one can customize all the names of the quadrants to best suite their own way of looking at work (or rather life).

Cons

While I am sure that there are ways to improve this product, I struggle identify them.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

VG

Victor G.

CEO

Computer Software

### "Great product"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

8/10

July 25, 2021

Pros

Easy way to set up projects related to different operational needs of the company and manage the team involved in each project.

Cons

I struggled a bit to get my team to adopt Priority Matrix. It requires a mind shift in how people operate on a daily basis. Once people get used to this task management tool, they get its value.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

MS

Marc S.

Seeking Opportunity- Project/Program Management -Organizational Transformation & Change Catalyst

Information Technology and Services

### "Keep your tasks and Priorities Organized"

4.0

Overall Rating

4.0

4.0

Ease of Use

2.0

2.0

Features

4.0

4.0

Customer Service

4.0

4.0

Likelihood to Recommend

8/10

August 19, 2020

I was assessing this for a client. It checked all the boxers and is a very powerful tool once one has a clear understanding of how it actually flows. For a larger organization, to fully realize the benefits of this tool, it would be pretty important to have someone become a SME and then assist others with design and configuration. Even with Priority Matrix can be a very valuable tool for companies both small and large.

Pros

Lots of flexibility for how to use Online 'guides/training' Integration

Cons

In order to really get real value one really need to understand how the product is designed to work and really take some extensive time to figure out how best to make use of many of the functions. The main 'screen/view' can be confusing to someone just trying the application.

Reasons for choosing Priority Matrix

Customer is still in the process of deciding but in the end the decision is between Priority Matrix and another tool which is more streamlined, so perhaps a faster onboarding and ramp-up, but does not have many of the features, integration or customization options available in Priority Matrix.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

James M.

President / Master Black Belt

Management Consulting

### "Excellent Platform to Execute a Strategy by Turning Ideas into actions!"

5.0

Overall Rating

5.0

5.0

Ease of Use

5.0

5.0

Features

5.0

5.0

Customer Service

5.0

5.0

Likelihood to Recommend

10/10

March 5, 2020

I use Priority Matrix as a way to support my clients with executing their strategy. The prioritization and actions allow individuals and teams to focus on the right actions to get the desired results.

Pros

Using Priority Matrix has allowed me and my clients to be more productive and get the right things done on time! I specifically like the customization and flexibility offered by PM. Since I work with a diverse group of people, many have adopted a similar approach and have specific categories of prioritization. Priority Matrix allows me to utilize my client's categories with ease, adding a customer-centric approach to my work.

Cons

I do not have any strong dislikes. As I begin to fully leverage the capabilities I expect to find opportunities for improvement. Based on my interactions with the PM team I'm confident they will listen and carefully determine improvements that will best suit users.

Review source

Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication.

AS

Andrea S.

Communications Specialist

Government Administration

### "Prefer KanBan Flow"

4.0

Overall Rating

4.0

4.0

Ease of Use

3.0

3.0

Features

4.0

4.0

Customer Service

0.0

0.0

Likelihood to Recommend

5/10

September 9, 2019

Pros

Fairly easy to use and understand. Can see all content in a browsable area.

Cons

I prefer a Kansan flow style. This may be great for other users, but it was challenging for me to think through the project in this format.

Review source

Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication.

[View all Reviews](https://www.capterra.com/p/154116/Priority-Matrix/reviews/)

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