# Priority Matrix Software Pricing, Alternatives & More 2026 | Capterra > With the help of Capterra, learn about Priority Matrix Software - reviews, pricing plans, popular comparisons to other Task Management products and more. Source: https://www.capterra.com/p/154116/Priority-Matrix --- # Priority Matrix Software Review 2026: Features, Integrations, Pros & Cons Last updated on March 13, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. Independent research methodology Capterra’s researchers use a mix of verified reviews, independent research and objective methodologies to bring you selection and ranking information you can trust. While we may earn a referral fee when you visit a provider through our links or speak to an advisor, this has no influence on our research or methodology. 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[Learn more](https://www.capterra.com/resources/how-we-ensure-transparency/) [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Priority Matrix ## What is Priority Matrix? PRIORITY MATRIX is a powerful, intuitive, and easy to use software suite that helps MANAGERS become more effective at managing their priorities using proven time management methodologies. Priority Matrix provides a platform for TEAMS to prioritize tasks and projects to work more effectively, communicate team priorities, delegate work, track progress, and ultimately, provide more visibility and accountability. ## What is Priority Matrix used for? [Task Management](https://www.capterra.com/task-management-software/)[Project Management](https://www.capterra.com/project-management-software/)[Workflow Management](https://www.capterra.com/workflow-management-software/) Top alternative Featured Overall rating Based on 186 user reviews Reviews sentiment Positive 95% Neutral 5% Negative 0% Starting price $8 Per User, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Priority Matrix?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.appfluence.com&name=Priority Matrix) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Priority Matrix 4.6 (186) VS. [4.4 (15,363)](https://www.capterra.com/p/19319/JIRA/reviews/) Starting Price $8 Per User, Per Month Starting Price $7.91 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.4 (186) Ease Of Use 4.1 (14,406) Value For Money 4.3 (177) Value For Money 4.3 (9,810) Customer Service 4.7 (181) Customer Service 4.2 (9,566) ## Priority Matrix alternatives [4.5 (13,568)](https://www.capterra.com/p/184581/Asana-PM/reviews/) Starting price $10.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars Highest Rated [4.6 (6,029)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 94% of reviewers rated it above 4 stars [4.6 (5,189)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting price $29.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.4 (2,987)](https://www.capterra.com/p/76113/Wrike/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars [View all alternatives](https://www.capterra.com/p/154116/Priority-Matrix/alternatives/) ## Features Features with the highest number of reviews are displayed first. Those that have no reviews appear next, sorted alphabetically. Task Scheduling 4.5 (4) 50.00% of 4 reviewers that rated this feature as important or highly important Track and manage the scheduling of tasks Document Management 4.3 (3) 66.67% of 3 reviewers that rated this feature as important or highly important Store, manage, and track all electronic documents in a centralized location Task Editing 3.7 (3) 100.00% of 3 reviewers that rated this feature as important or highly important Edit task information and all related elements Access Controls/Permissions 4.5 (2) 100.00% of 2 reviewers that rated this feature as important or highly important Define levels of authorization for access to specific files or systems Mobile Access 4.5 (2) 100.00% of 2 reviewers that rated this feature as important or highly important Access software remotely via mobile devices Task Progress Tracking 5.0 (2) 50.00% of 2 reviewers that rated this feature as important or highly important Track the status and progress of tasks Priority Matrix 73 features Define levels of authorization for access to specific files or systems Iterative project Management approach that involves technologies such as Kanban, Scrum, XP, APF, XPM and more Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Manage the process of evaluating documents or requests submitted for approval Moving and separately storing data that is not actively used or continuous storage of data for compliance purposes A way to visually represent data via blocks the length of which correlates with the values they represent Group collaboration to solve ideas in a productive and concentrated manner. Helps automate and manage information, tasks, and procedures by establishing routines and patterns associated with processes Track and manage schedules and meetings via an integrated calendar Communicate using direct chat or messages within the system Provides a channel for team members to share media files, communicate, and work together A way to visually represent data where different categories of items are marked with different colors Manage and track all internal and external communication conducted via calls, email, text, or chat Track and report regulatory data to either internal management or external stakeholders Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving Specialized for general contractors/sub-contractors (those who conduct work on a contract basis) Built-in customer relationship management (CRM) capabilities or integration with a third-party CRM system Alter the layout and content of dashboards Assembly of graphs and charts for visualizing and tracking statistics/metrics Graphical representation of data Specify or track the date/time a project, task, etc., is due for completion Online forums/groups where users can ask questions, share ideas, best practices, etc. Store, manage, and track all electronic documents in a centralized location Assemble applications and processes by dragging over and arranging pre-built components Create, save, and store files Public or private sharing of digital files such as documents, audio/video, images, and more Visual representation of project's schedule, sequence and duration of tasks, benchmarks and dependencies Create, collect, discuss, improve, and evaluate insights or alternative thinking before starting projects Identify and respond to unexpected problems or failures (ie. "negative events") Manufacturing execution systems focus on quality control in the production process. Monitor task progress and planned accomplishments to better manage project status Access software remotely via mobile devices Level of completion within a task A set of indicators that tracks the performance of networks, applications, systems, teams, etc. Overview of all programs that help compare initiatives, align projects with strategic goals and identify risk Arrange tasks based on the level of priority or urgency Document any changes or proposed changes made to business processes or workflows Visually identify, define, and map all details and relationships surrounding business process models and elements Identifying desired outcomes and important milestones and creating a plan on how to achieve them Plan and schedule the use of production resources Reporting on how each user, task or process has advanced since its initiation Plan and coordinate all the resources, costs and time needed to execute assignments Defining the project's scope, deliverables, schedules, resources, budget, critical path, dependencies and constraints Identifying critical tasks that make up a project and assigning start and end dates for each Measure time to completion or hours worked for projects Monitor the progress of projects from start to finish Estimate or forecast of a future scenario based on the study of present trends Preview and make real-time changes in the web content Set the frequency of a task's occurrence A timeline for taking a project live that outlines what features should be operational at the go-live date Collection, analysis, and representation of numerical data and generation of reports to understand various patterns View and track pertinent metrics to find patterns and gain insights from data Track task progress, milestones, delays, or other key information and generate reports on them for evaluation Enables creation, management, and tracking of product requirements & features during product production/development Process of planning, scheduling and executing the optimal and effective use of human capital across projects Search and filter data across systems to locate required information by entering keywords or certain criteria Track the status over time for a request, process, asset, or transaction At a high level, visualize a preferred outcome, define goals and identify specific steps to achieve them Split and manage tasks into individual components Attach digital tags to documents and assets for identification, search, or monitoring purposes UI looks like task board Edit task information and all related elements Create, manage and track all task activities and progression Track the status and progress of tasks Track and manage the scheduling of tasks Add labels or tags to tasks Checking for errors to prevent quality issues and maintain the integrity of the product/service as per set standards Log and record hours worked and costs spent to assist in billing and invoicing Measure and track time including hours worked and paid time off (PTO) Track revisions and updates made to files and navigate between different versions Alter the default workflow to meet your organization's needs Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. Features 4.4 (186) 4.4 Based on 186 reviews ## Pricing Value for money 4.3 (177) Free Trial Free Version [View pricing plan details](https://www.capterra.com/p/154116/Priority-Matrix/pricing/) Essential $8.00 Per User,Per Month It includes: - Apps - Calendar - File and Image Storage- 5 GB - Local Backup - Offline Use - One Drive - Project Limit- 25 - Single Sign-on - Team Work - Unlimited External Collaborators Pro $12.00 Per User,Per Month It includes: - Account Management - Apps - Calendar - File and Image Storage- 50 GB - License Transfer - Local Backup - Offline Use - One Drive - Project Limit- 100 - Public Read-Only Items - Public Read-Only Projects - Self-Serve Data Migration - Single Sign-on - Team Work - Unlimited External Collaborators Business $24.00 Per User,Per Month It includes: - Account Management - Advanced Reports - Apps - Calendar - File and Image Storage- 1000 GB - Gantt Charts - License Transfer - Local Backup - Offline Use - One Drive - Public Read-Only Items - Self-Serve Data Migration - Single Sign-on - Support - Team Work - Unlimited External Collaborators - Unlimited Projects - Version Control - Workload Report Value for money 4.3 (177) 4.3 Based on 177 reviews ## Integrations [ Google Docs](https://www.capterra.com/p/160756/Google-Docs/)[ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[ Gmail](https://www.capterra.com/p/202338/Gmail/)[ Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[ Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.7 (181) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.7 (181) 4.7 Based on 181 reviews ## User reviews Overall rating 4.6 Based on 186 reviews Filter by rating 5(115) 4(62) 3(9) 2(0) 1(0) Mentioned topic Sorted by most recent BP Bhavin P. Procurement analyst Airlines/Aviation ### "Great product if you have a good computer" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 2/10 February 14, 2025 Very satisfied with the matrix software, will use it again! Pros The user interface is very developed compared to other software I’ve used Cons The program itself was running slow on my computer Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. MC Martina C. Paralegal Law Practice ### "Priority Matrix helped me to organize my tasks. " 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 0.0 0.0 Likelihood to Recommend 10/10 July 7, 2023 Absolutely loves how this program integrated with Outlook. Pros I loved the color code and priority code settings. Cons My office would not pay the expense for the office to maintain this product and gave options for similar free products. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Wilfried T. Copywriter Writing and Editing ### "A Mixed Bag of Efficiency" 5.0 Overall Rating 5.0 5.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 May 26, 2023 In conclusion, this multi-platform product offers an engaging experience and remarkable customer support, creating a promising foundation. However, the occasional task deletion or movement issue and the lag in the notes tab hinder its overall efficiency. While these setbacks are frustrating, they have not overshadowed the product's potential. With continued improvement and addressing these concerns, this product could become an outstanding choice for users seeking a comprehensive and reliable task management solution. Pros First and foremost, I must commend the fantastic customer support provided by the team behind this product. Their proactive and engaging approach has undoubtedly set a high bar for other companies. They've been swift in addressing my concerns and have shown a genuine commitment to ensuring customer satisfaction. This level of support has instilled confidence in the product's future development. Cons However, a major hiccup that has marred my experience is the occasional task deletion or movement when I click on one. This unexpected behavior has led to confusion and wasted time, as I've had to retrace my steps and reorganize my tasks. Such issues significantly impact the product's usability and efficiency, leaving me yearning for a more stable and reliable system. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. RS Reece S. Project Engineer Civil Engineering ### "Visual Task Management" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 20, 2023 I’ve been using Priority Matrix for over 5 years now for work purposes. The ability to visually see and move priorities around and manually order them allows me to be agile in any work place I’ve been in. It’s great being able to custom make my own matrix quadrants with both titles and colours. The desktop app is great but with some workplaces with restrictions to install apps, it’s really could being able to use it through a web browser. I also use the app on my phone regularly which allows me to add tasks, comments, notes or subtasks while in the field / out on site. I’ve used other apps such as Microsoft Planner and Trello to try use the same tools as what my workplaces are using but they just aren’t the same as Priority Matrix - the adjustable size quadrants really allow me to focus on most important priorities first. I’ve seen improvements over the years, ones I like are the ability to drag and drop files to create a new task or add files to an existing task - I don’t think this use to be available a few years ago via web browser but it is now which is great. Also the ability to add simple subtasks to a task with tick boxes is great, and as you tick sub tasks off a progress bar for the task automatically updates. Pros Visual task and priority management. Ability to manually rearrange priorities. Access across multiple devices Cons Not really much I can think of except for maybe when in a web browser being able to adjust the width of the details area on the right hand side Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. DB Daniel B. Independant Contractor Construction ### "Priorities" 3.0 Overall Rating 3.0 3.0 Ease of Use 2.0 2.0 Features 4.0 4.0 Customer Service 2.0 2.0 Likelihood to Recommend 6/10 August 11, 2022 Pros It seems like PM has a lot of features and ways to get tasks done according to the need of the individual. Cons At first glance, it can seem overwhelming to learn everything you would need to know to get started. It doesn't seem like the most simple app just based off the appearance of the layout. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Marko P. Independent consultant Environmental Services ### "A great tool for planning, understanding, and managing your workload" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 April 5, 2022 Priority Matrix allows me to divide all my current and potential project into tasks, and them allocate deadlines for them. As a visual person, I really appreciate the Gantt chart feature. It shows all deadlines and work periods of all projects/tasks side by side on a timeline. This feature allows me quickly see the workload. As I work alone (an an independent consultant) it is imperative that I at all times understand the workload ahead of me, in order to agree on realistic deadlines with my clients. Pros First of all, I really appreciate the amazing customer service that the Priority Matrix team offers. Any question that I had was addressed quickly and professionally. I also really appreciate the flexibility that the software offers. On top of the usual priority matrix quadrants, one can customize all the names of the quadrants to best suite their own way of looking at work (or rather life). Cons While I am sure that there are ways to improve this product, I struggle identify them. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. VG Victor G. CEO Computer Software ### "Great product" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 July 25, 2021 Pros Easy way to set up projects related to different operational needs of the company and manage the team involved in each project. Cons I struggled a bit to get my team to adopt Priority Matrix. It requires a mind shift in how people operate on a daily basis. Once people get used to this task management tool, they get its value. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. MS Marc S. Seeking Opportunity- Project/Program Management -Organizational Transformation & Change Catalyst Information Technology and Services ### "Keep your tasks and Priorities Organized" 4.0 Overall Rating 4.0 4.0 Ease of Use 2.0 2.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 August 19, 2020 I was assessing this for a client. It checked all the boxers and is a very powerful tool once one has a clear understanding of how it actually flows. For a larger organization, to fully realize the benefits of this tool, it would be pretty important to have someone become a SME and then assist others with design and configuration. Even with Priority Matrix can be a very valuable tool for companies both small and large. Pros Lots of flexibility for how to use Online 'guides/training' Integration Cons In order to really get real value one really need to understand how the product is designed to work and really take some extensive time to figure out how best to make use of many of the functions. The main 'screen/view' can be confusing to someone just trying the application. Reasons for choosing Priority Matrix Customer is still in the process of deciding but in the end the decision is between Priority Matrix and another tool which is more streamlined, so perhaps a faster onboarding and ramp-up, but does not have many of the features, integration or customization options available in Priority Matrix. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. James M. President / Master Black Belt Management Consulting ### "Excellent Platform to Execute a Strategy by Turning Ideas into actions!" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 March 5, 2020 I use Priority Matrix as a way to support my clients with executing their strategy. The prioritization and actions allow individuals and teams to focus on the right actions to get the desired results. Pros Using Priority Matrix has allowed me and my clients to be more productive and get the right things done on time! I specifically like the customization and flexibility offered by PM. Since I work with a diverse group of people, many have adopted a similar approach and have specific categories of prioritization. Priority Matrix allows me to utilize my client's categories with ease, adding a customer-centric approach to my work. Cons I do not have any strong dislikes. As I begin to fully leverage the capabilities I expect to find opportunities for improvement. Based on my interactions with the PM team I'm confident they will listen and carefully determine improvements that will best suit users. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AS Andrea S. Communications Specialist Government Administration ### "Prefer KanBan Flow" 4.0 Overall Rating 4.0 4.0 Ease of Use 3.0 3.0 Features 4.0 4.0 Customer Service 0.0 0.0 Likelihood to Recommend 5/10 September 9, 2019 Pros Fairly easy to use and understand. Can see all content in a browsable area. Cons I prefer a Kansan flow style. This may be great for other users, but it was challenging for me to think through the project in this format. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/154116/Priority-Matrix/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. 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