--- title: "ProProfs Project Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about ProProfs Project Software - reviews, pricing plans, popular comparisons to other Project Management products and more." source_url: "https://www.capterra.com/p/155619/ProProfs-Project/" page_type: "product" language: "en" --- # ProProfs Project Software Review 2026: Features, Integrations, Pros & Cons Last updated on August 20, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Support](#support)[Reviews](#reviews) ProProfs Project ## What is ProProfs Project? ProProfs Project is an online project management tool which allows you and your team to organize projects, delegate tasks, track progress, collaborate, create reports and much more. It is that perfect tool for all your project management needs. With advanced features such as project calendar, gantt charts, time tracking and invoicing, managing projects cannot get simpler. Whether you are a freelancer or a project manager of a fortune 500 company,it is a tool you need to stay on top of your game. ## What is ProProfs Project used for? [Project Management](https://www.capterra.com/project-management-software/)[Task Management](https://www.capterra.com/task-management-software/)[Nonprofit Project Management](https://www.capterra.com/project-management-software-for-nonprofits-software/) Top alternative Featured Overall rating Based on 77 user reviews Reviews sentiment Positive 97% Neutral 3% Negative 0% Starting price $49.97 Flat Rate, Per Month Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for ProProfs Project?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=https://www.proprofs.com&name=ProProfs Project) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### ProProfs Project 4.7 (77) VS. [4.5 (3,538)](https://www.capterra.com/p/79104/Smartsheet/reviews/) Starting Price $49.97 Other Starting Price $9 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.7 (59) Ease Of Use 4.3 (3,492) Value For Money 4.7 (52) Value For Money 4.4 (2,479) Customer Service 4.7 (58) Customer Service 4.3 (2,391) ## ProProfs Project alternatives [4.4 (3,037)](https://www.capterra.com/p/76113/Wrike/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars [3.9 (44)](https://www.capterra.com/p/153572/NetSuite-OpenAir/reviews/) Starting price $399.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 73% of reviewers rated it above 4 stars [4.5 (118)](https://www.capterra.com/p/176283/Visual-Planning/reviews/) Starting price $55.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars Highest Rated [4.8 (554)](https://www.capterra.com/p/142293/GanttPRO/reviews/) Starting price $7.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 99% of reviewers rated it above 4 stars ## FAQs about ProProfs Project Overview ### What problems does ProProfs Project solve? ProProfs Project helps teams eliminate scattered task ownership, email-based file hunting, manual time tracking, and unclear project status. Agencies, freelancers, remote teams, and project managers use it to centralize tasks, client collaboration, progress visibility, timesheets, and invoicing, keeping multi-client work on schedule and resource use easier to monitor. Answer based on 52 reviews Overview ### Which roles and teams benefit most from ProProfs Project? ProProfs Project is most used by creative teams, marketing professionals, business owners, and executives who need clear task tracking and team coordination. Designers and marketers use it to manage campaigns and content deadlines, while managers and company leaders rely on it for workflow visibility, project oversight, and timely delivery. Answer based on 47 reviews Talk to an expert ### More questions? Ask our experts Overview ### What company size and specific industries is ProProfs Project built for? ProProfs Project is designed for individuals, small businesses, and large organizations that want to simplify day-to-day business operations. It is not limited to a specific industry, so it can suit a wide range of teams and sectors looking to save time and effort in project work. Features and Usability ### What are the key features of ProProfs Project? ProProfs Project includes core project management tools like task management, Gantt charts, time tracking, and project reports. Differentiating features include client portal access, automated invoicing, and mobile apps. Reviewers also highlight file sharing, task comments, dashboards, and percent-complete tracking for managing team progress and client projects. Answer based on 52 reviews Overview ### Is it good for managing client projects? ProProfs Project works well for client projects by combining task tracking, client access, comments, file sharing, time tracking, and invoicing. Agencies, freelancers, consultants, and design teams often find it easy for client communication and billing, though some users want more invoice customization, stronger accounting tools, and a more intuitive client navigation flow. Answer based on 22 reviews Pricing ### How much does it cost and what fees or limitations are included? ProProfs Project starts at $49.97 per month for the Business plan with unlimited users. A free version and free trial are available. The plan includes API, roles, Gantt and Kanban views, invoicing, reporting, and custom fields. Reviewers often describe the pricing as economical and budget-friendly. Answer based on 9 reviews Getting Started and Support ### How easy is it to onboard and train a team on ProProfs Project? ProProfs Project is generally quick to onboard for teams, with many reviewers describing it as easy to use and requiring little or no formal training. New users and clients often get comfortable fast, while beginners and admins may need brief upfront training, trial-and-error learning, webinars, and support guidance. Answer based on 13 reviews Getting Started and Support ### What customer support options does ProProfs Project offer? ProProfs Project provides Email/Help Desk, FAQ/Forum, Knowledge Base, and Phone Support. Users describe support as responsive, friendly, and helpful, with prompt answers and effective issue resolution. Some also note round-the-clock availability and strong assistance during setup, though experiences vary by request and urgency. Answer based on 7 reviews Features and Usability ### How good are the reporting features? ProProfs Project offers clear project reports for time tracking, task status, workload, and budget visibility. Many small business teams, agencies, and consultants like the graphs, dashboards, and presentation-ready summaries, though some users want more flexible reporting, better exports, and more automatic report updates for ongoing business overviews. Answer based on 28 reviews ## Features AI summary Based on 28,833 Project Management reviews Capterra reviewers highlight these as the features buyers value most when choosing Project Management software: - **Task Management** (**52%** of reviewers rated this feature as critical) - **Project Planning/Scheduling** (**49%**) - **Multiple Projects** (**51%**) ProProfs Project includes **Task Management** and **Project Planning/Scheduling**, so teams can organize work, assign responsibilities, and keep timelines on track. However, it does not offer **Multiple Projects**. Instead, it provides **Reporting/Project Tracking** (**43%**) and **Collaboration Tools** (**45%**), which still give teams visibility into progress and support day-to-day coordination. Together, these features help businesses stay organized, monitor project performance, and keep team communication clear across ongoing work. Task Management 4.5 (4) 25.00% of 4 reviewers that rated this feature as important or highly important Create, manage and track all task activities and progression Project Planning/Scheduling 5.0 (2) 0.00% of 2 reviewers that rated this feature as important or highly important Defining the project's scope, deliverables, schedules, resources, budget, critical path, dependencies and constraints Reporting/Project Tracking 4.3 (3) 33.33% of 3 reviewers that rated this feature as important or highly important Track task progress, milestones, delays, or other key information and generate reports on them for evaluation Collaboration Tools 4.0 (4) 50.00% of 4 reviewers that rated this feature as important or highly important Provides a channel for team members to share AI models, media files, communicate, and work together Time & Expense Tracking 4.7 (3) 33.33% of 3 reviewers that rated this feature as important or highly important Log and record hours worked and costs spent to assist in billing and invoicing Billing & Invoicing 4.0 (2) 0.00% of 2 reviewers that rated this feature as important or highly important Create, manage, and send invoices or bills to customers ProProfs Project 25 features ### All Features - API: Application programming interface that allows for integration with other systems/databases - Billing & Invoicing: Create, manage, and send invoices or bills to customers - Budget Management: Forecast, allocate funds, organize financial resources and report & analyze project's income and expenditure - Charting: Manage patient documentation describing all clinical interactions, diagnoses, procedures, medications, etc. - Client Portal: Private online space that lets businesses securely share documents and provide information access to clients - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Dashboard: Assembly of graphs and charts for visualizing and tracking statistics/metrics - Estimating: Estimate expected cost based on various factors before a project begins - Expense Tracking: Monitor and record expenses such as purchases or charges incurred - File Sharing: Public or private sharing of digital files such as documents, audio/video, images, and more - Gantt/Timeline View: Visual representation of project's schedule, sequence and duration of tasks, benchmarks and dependencies - Kanban Board: Visualization tool to organize and optimize tasks and track their status at every stage of workflow - Milestone Tracking: Monitor task progress and planned accomplishments to better manage project status - Mobile App: Access the system via a mobile application - Percent-Complete Tracking: Level of completion within a task - Prioritization: Arrange tasks based on the level of priority or urgency - Project Planning/Scheduling: Defining the project's scope, deliverables, schedules, resources, budget, critical path, dependencies and constraints - Projections: Estimate or forecast of a future scenario based on the study of present trends - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Reporting/Project Tracking: Track task progress, milestones, delays, or other key information and generate reports on them for evaluation - Resource Management: Process of planning, scheduling and executing the optimal and effective use of human capital across projects - Status Tracking: Track the status over time for a request, process, asset, or transaction - Task Management: Create, manage and track all task activities and progression - Time & Expense Tracking: Log and record hours worked and costs spent to assist in billing and invoicing - Time Tracking: Measure and track time including hours worked and paid time off (PTO) --- Get Advice We can help you find the software with the features you need. Features 4.5 (20) 4.5 Based on 20 reviews ## Pricing Value for money 4.7 (52) Free Trial Free Version [View pricing plan details](https://www.capterra.com/p/155619/ProProfs-Project/pricing/) Free (Up to 3 Users) $0.00 Business (Unlimited Users) $49.97 Flat Rate,Per Month It includes: - Unlimited Users - Unlimited Projects - Unlimited Storage - Unlimited Automations - Unlimited Activity log & Messages - Unlimited Templates - Unlimited Work Reports - Baseline & Dependencies - Calendar, List, Gantt, Kanban views - Due Dates & Reminders - Collaboration & Discussions - Track Time - Time Sheet - Invoices - Billing - Estimates - Custom Domain - Reporting & Analytics - Customization, Exports, Logs - White Label - Custom Fields - Custom Status - Workflow - Priorities - API - Single Sign-On - Roles & Permissions - Assignee roles - Follower roles - Admin roles Value for money 4.7 (52) 4.7 Based on 52 reviews Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.7 (58) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.7 (58) 4.7 Based on 58 reviews ## User reviews Overall rating 4.7 Based on 77 reviews Filter by rating 5(56) 4(19) 3(2) 2(0) 1(0) Mentioned topic Sorted by most recent GM Gikonyo M. HR Manager Information Technology and Services ### "My Experience With ProProfs Project" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 May 9, 2024 Pros The tool handles project management as well as tasking easy. It is powerful and has all the features we need. Cons ProProfs Project is quite helpful and no negative issues. Switched from [Cerri Project](https://www.capterra.com/p/72186/Genius-Project/) [Zoho Projects](https://www.capterra.com/p/169455/Zoho-Projects/) Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. HS Harsh S. Research Analyst Research ### "Simple project management platform" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 December 21, 2022 I am thrilled to discover workflow templates with this tool! I can choose a template, tweak workflows, and get started with project execution within minutes. The tool even lets me save these workflows as templates for future similar projects. Pros What struck me was how simple it was to use the tool. My teams found it easy to navigate and quickly adjusted to using the tool to manage their daily workflows. Cons The tool’s automation capabilities need some work. Currently, there are very limited options for task automation. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. DC Deepa C. Associate Information Technology and Services ### "Super easy to use!" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 July 22, 2022 The best thing about this tool is that it is very easy to use. It requires no training for onboarding or navigation. Besides, there’s no software download needed. Pros Since the tool needs no training, it was very convenient for everybody in the team to adapt to using it in their everyday processes. Cons Maybe we could have a more advanced collaboration features. That would further ease overall team productivity. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AS Arindam S. Sr. UX Designer Information Technology and Services ### "A flexible and scalable tool" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 February 19, 2022 The tool is not only easy-to-use but scalable too. It lets me manage multiple projects on a single dashboard. I can oversee the real-time project progress and keep my projects on schedule without any hassle. Moreover, its insightful reports help me make informed decisions to accomplish project goals within the defined timeline and budget. Pros The tool offers a simple and intuitive platform that helps me drag and drop tasks with ease. This way, I can move tasks and prioritize them within seconds. Cons I have been using this tool for the last 9-10 months. It has helped me systematically move my projects forward in more ways than one. So, no complaints yet! Switched from [ProofHub](https://www.capterra.com/p/118040/ProofHub/) Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AD Ajay D. Senior Member of Technical Staff Electrical/Electronic Manufacturing ### "Enjoy different views for different needs" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 January 8, 2022 With ProProfs project we are able to gain better visibility and track team performance. Every team member can see their task progress in real-time and collaborate with other departments in case of any help or confusion. Pros Unlike other project management tools, ProProfs Project offers you to track your ongoing projects in multiple views. For instance, you can track basic details using the Calendar view, or use Gantt Charts to see task dependencies. You can even use their Kanban Board which works like a charm as well. Cons No major complaint areas yet. I will keep you guys posted. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. VV Vidushi V. SEO Executive Marketing and Advertising ### "Easy to scale business successfully" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 28, 2021 For a fast-growing company like ours, streamlining activities and collaborating with team members was a real challenge. We have been able to overcome both of these challenges ever since onboarding the tool. Our business processes have improved, and team members are able to collaborate on projects more efficiently. Pros I love that I can keep all my project tasks and activities organized in one place. Also, I can time-track processes from anywhere and anytime. Further, the tool’s collaborative features ease everyday communication across the organization Cons My experience has been good so far. I have not faced any issues with the tool. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AN Anonymous User Seo Computer Software ### "Great for developing a data-driven strategy" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 10/10 October 20, 2021 ProProfs’s presentation-ready reports are a relief. I can sit with senior leaders in the organization, stakeholders, and team members to discuss future strategies without having to spend days trying to create a proper report. The tool’s reports offer excellent insight into project data within minutes. Pros The tool’s powerful reports and analytics help me to evaluate how well the existing workflow is working for my projects. This allows me to implement instant changes in the workflow as per the project and team needs. Cons The tool has been serving the organization well. We have no complaints so far. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. AC Anjali C. Sr. Seo executive Information Technology and Services ### "Better communication with remote teams" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 4.0 4.0 Likelihood to Recommend 9/10 October 18, 2021 ProProfs helps me have complete control over my projects. Right from planning a deliverable to taking it across the finish line, I am in constant communication with my remote team members to successfully deliver all projects. Pros The tool has excellent collaboration features such as instant messaging and task comments. Its intuitive interface allows my team members to come together and deliver multiple projects from a centralized space. Cons No complaints yet. The tool has worked wonderfully for my team. Managing my remote team members is not a hassle anymore. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. BS Bhooshan S. Product evangelist Computer Software ### "Tracking Employee Productivity" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 February 1, 2021 We’re still using the product and so far our experience has been amazing with it. We would highly recommend people making use of this project management tool as it helps you learn who’s working, how much they have contributed and even figure out if you have resource crunch or not. Pros Features like timesheets have helped us manage and track employee productivity effectively. Even task progress bars have enabled us to see how far the team members come in terms of individual progress and if they are able to meet their deadlines on time or not. Cons The only thing that anyone can dislike about this product is the lack of integrations it has for now. I mean it would have been great if we had more options to improve its effectiveness as a tool. But overall it’s great and doesn’t really seem to be affecting our capital either. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. Ekaterina M. Marketing Manager Information Technology and Services ### "Comprehensive and insightful reports" 5.0 Overall Rating 5.0 5.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 December 22, 2020 Till now, the experience has been wonderful. We used it to manage our projects across departments - sales, marketing, and product. It has got a powerful bunch of features that work together to give our teams a smooth experience. Pros The tool has got a great reporting system. It captures all activities from time spent on tasks and project status to pending tasks and financial summaries. Using this data, it delivers presentation-ready reports where insights are shown in the form of graphs and charts. This makes it extremely easy to analyze projects, identify gaps, and take the right actions on time. Cons It has been just three months since we started using this tool. I feel it is too early to comment on this. Review source Non-incentivized review: any software user can leave a review for any product listed on our site. All submitted reviews are subject to our verification process prior to publication. [View all Reviews](https://www.capterra.com/p/155619/ProProfs-Project/reviews/) ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.