--- title: "KanBo Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about KanBo Software - reviews, pricing plans, popular comparisons to other Project Management products and more." source_url: "https://www.capterra.com/p/156303/KanBo/" page_type: "product" language: "en" --- # KanBo Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on August 20, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support) KanBo ## What is KanBo? KanBo is a secure work coordination platform that connects people, strategy, processes, and technology—helping teams deliver with clarity and control. With cards, spaces, statuses, and workload views, KanBo creates a live, contextual workspace that supports daily operations and strategic initiatives. Organizations use KanBo to manage projects, resources, and compliance—on-premise, in the cloud, or hybrid. From public sector and manufacturing to finance and IT, KanBo brings structure to complex work environments while integrating seamlessly with Microsoft 365. Whether you're tracking tasks, aligning goals, or planning capacity, KanBo empowers teams to work transparently and effectively—without tool chaos or information silos. ## What is KanBo used for? [Project Management](https://www.capterra.com/project-management-software/) Top alternative Featured Overall rating Based on 0 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price Free trial available Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for KanBo?[Manage this product listing](https://digitalmarkets.gartner.com/get-listed/claim-bx?url=http://www.kan.bo&name=KanBo) ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### KanBo 0.0 VS. [4.6 (6,093)](https://www.capterra.com/p/147657/monday-com/reviews/) Starting Price Contact vendor Starting Price $9 Per User, Per Month Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 0.0 (0) Ease Of Use 4.5 (9,258) Value For Money 0.0 (0) Value For Money 4.3 (6,930) Customer Service 0.0 (0) Customer Service 4.4 (6,224) ## KanBo alternatives [4.4 (3,036)](https://www.capterra.com/p/76113/Wrike/reviews/) Starting price $10.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars [4.5 (3,538)](https://www.capterra.com/p/79104/Smartsheet/reviews/) Starting price $9.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars [4.5 (870)](https://www.capterra.com/p/169455/Zoho-Projects/reviews/) Starting price $4.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 92% of reviewers rated it above 4 stars Highest Rated [Clockify](https://www.capterra.com/p/169607/Clockify/) [4.8 (9,259)](https://www.capterra.com/p/169607/Clockify/reviews/) Starting price $4.99 Per User, Per Month Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars ## FAQs about KanBo Overview ### What company size and specific industries is KanBo built for? KanBo is designed for mid-sized to large organizations that need secure, scalable work and project coordination. It targets regulated industries such as government, finance, manufacturing, construction, and healthcare, along with other businesses that require structured collaboration and controlled project management. Features and Usability ### What are the key features of KanBo? KanBo offers kanban board and Gantt/timeline view for project planning, along with task management, milestone tracking, and workflow management. It also includes access controls/permissions, document management, commenting/notes, alerts/notifications, reporting/project tracking, and third-party integrations, plus AI Copilot and generative AI for planning and analysis. Talk to an expert ### More questions? Ask our experts Integrations ### Which third-party tools and platforms does KanBo integrate with? KanBo connects natively to Microsoft Teams, Microsoft Outlook, Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Microsoft Power BI, Microsoft Power Automate, Microsoft SharePoint, Microsoft Azure, and Microsoft SQL Server. It also integrates with Office 365 Document Management, Office Exchange, PowerApps, Microsoft Kaizala, Microsoft StaffHub, Egnyte, and AADS. Getting Started and Support ### What training and onboarding options does KanBo offer? KanBo provides in person training, live online sessions, webinars, documentation, and videos. In person and live online formats support guided instruction, webinars cover broader group learning, and documentation and videos offer reference material for self-paced review of features and setup steps. Getting Started and Support ### What customer support options does KanBo offer? KanBo provides email/help desk, FAQ/forum, knowledge base, and chat support. These channels give users written help and self-service resources for common questions. No reviewer feedback about support quality, response times, or helpfulness is available in the catalog data. ## Features AI summary Based on 28,833 Project Management reviews Capterra data shows that buyers of project management software rank the following features as their top priorities: - **Task Management** (**52%** of reviewers rated this feature as critical) - **Project Planning/Scheduling** (**49%**) - **Multiple Projects** (**51%**) KanBo supports all three features that reviewers rate highest: **Task Management**, **Project Planning/Scheduling**, and **Multiple Projects**. Together, these capabilities help teams organize daily work, plan timelines more effectively, and oversee several initiatives at once, helping businesses stay on schedule, balance workloads, and keep projects moving forward. Access Controls/Permissions Define levels of authorization for access to specific files or systems Activity Dashboard Dashboard to view the status of ongoing processes, identify current incidents and track past activities Agile Methodologies Iterative project Management approach that involves technologies such as Kanban, Scrum, XP, APF, XPM and more AI Copilot A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges API Application programming interface that allows for integration with other systems/databases KanBo 46 features Define levels of authorization for access to specific files or systems Dashboard to view the status of ongoing processes, identify current incidents and track past activities Iterative project Management approach that involves technologies such as Kanban, Scrum, XP, APF, XPM and more A virtual assistant that uses AI to pursue goals and complete tasks on behalf of users Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges Application programming interface that allows for integration with other systems/databases Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients Forecast, allocate funds, organize financial resources and report & analyze project's income and expenditure Track and manage schedules and meetings via an integrated calendar Private online space that lets businesses securely share documents and provide information access to clients Provides a channel for team members to share AI models, media files, communicate, and work together Leave comments and notes on documents for others to view Customize data fields to support various needs and use cases Pre-designed layouts that can be customized to match preferences and requirements Import and export data to and from software applications Store, manage, and track all electronic documents in a centralized location Assemble applications and processes by dragging over and arranging pre-built components Public or private sharing of digital files such as documents, audio/video, images, and more Form predictions based on past and present data/trends Visual representation of project's schedule, sequence and duration of tasks, benchmarks and dependencies Use AI to generate content in the form of text, images, videos, etc. Create, collect, discuss, improve, and evaluate insights or alternative thinking before starting projects Identify and respond to unexpected problems or failures (ie. "negative events") Visualization tool to organize and optimize tasks and track their status at every stage of workflow Quantifiable metrics to track objectives, gauge milestones, and evaluate the success of a particular activity Monitor task progress and planned accomplishments to better manage project status Allows communication with customers or users via multiple channels such as phone, email, live chat, etc. Ability to handle several projects simultaneously Overview of all programs that help compare initiatives, align projects with strategic goals and identify risk Predict future data based on historical data sets Arrange tasks based on the level of priority or urgency Statistical data that helps identify improvement areas, delays or interruptions, and output of an employee Defining the project's scope, deliverables, schedules, resources, budget, critical path, dependencies and constraints Set the frequency of a task's occurrence Provide support to your customers and employees remotely over a shared network Track task progress, milestones, delays, or other key information and generate reports on them for evaluation Process of planning, scheduling and executing the optimal and effective use of human capital across projects Process of identifying, evaluating, mitigating, addressing and reporting on potential risks or uncertainties Attach digital tags to documents and assets for identification, search, or monitoring purposes Create, manage and track all task activities and progression Checking for errors to prevent quality issues and maintain the integrity of the product/service as per set standards Set up connections to third-party platforms to improve business processes Log and record hours worked and costs spent to assist in billing and invoicing Sequential approach (i.e. Waterfall) in which users break down and plan an entire project before the launch Manage user accounts, profiles, roles, permissions, and other details across applications, devices or networks Create, design and manage workflows for repetitive tasks Get Advice We can help you find the software with the features you need. ## Pricing Free Trial Free Version Free 0 It includes: - Task management - Flexible status workflows - Kanban view with lanes - List view - Calendar view Team Custom Quote Available It includes: - Gantt chart view - Timeline view - Mind map view - Card Templates - Folder hierarchy Professional Custom Quote Available It includes: - Analytics view - Space Templates - Space Cards - Card Mirroring across Spaces - Card Sharing Business Custom Quote Available It includes: - Dashboards - Forecast Chart - Rule based status workflows - Active Usage license - Blockades Enterprise Custom quote available It includes: - On Prem installation - Full email client - Files on Network Drives - Digital signature - Space workflow health Strategic Custom quote available It includes: - Advanced analytics & data visualizations - Expense Budget - Scenarios - Portfolio Designer - Project Reports incl. Forecasts ## Integrations [ Microsoft PowerPoint](https://www.capterra.com/p/141633/PowerPoint/)[ Microsoft Excel](https://www.capterra.com/p/176574/Excel/)[ Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[ Microsoft SharePoint](https://www.capterra.com/p/1167/SharePoint/)[ Microsoft Word](https://www.capterra.com/p/227146/Microsoft-Word/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[ Microsoft SQL Server](https://www.capterra.com/p/1417/SQL-Server/)[ Microsoft Azure](https://www.capterra.com/p/16365/Azure/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.