--- title: "Workspace 365 Software Pricing, Alternatives & More 2026 | Capterra" description: "With the help of Capterra, learn about Workspace 365 Software - reviews, pricing plans, popular comparisons to other Portal products and more." source_url: "https://www.capterra.com/p/157257/Workspace-365/" page_type: "product" language: "en" --- # Workspace 365 Software Review 2026: Features, Reviews, Integrations, Pros & Cons Last updated on September 16, 2026 Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Description](#description)[Use cases](#use-cases)[Alternatives](#alternatives)[FAQs](#faqs)[Features](#features)[Pricing](#pricing)[Integrations](#integrations)[Support](#support)[Reviews](#reviews) Workspace 365 ## What is Workspace 365? At Workspace 365, we believe in simplifying the digital environment to help employees achieve their ultimate work focus. Our personalised digital workplace provides centralised access to all your necessary applications, company information, and personal documents. We integrate everything into one interface, seamlessly connecting legacy and cloud applications to enhance collaboration and create a unified digital experience. With Workspace 365, you can access your workspace from anywhere, at any time, and on any device. ## What is Workspace 365 used for? [Portal](https://www.capterra.com/portal-software/)[Collaboration](https://www.capterra.com/collaboration-software/)[Productivity](https://www.capterra.com/productivity-software/) Top alternative Featured Overall rating Based on 5 user reviews Reviews sentiment Positive \- Neutral \- Negative \- Starting price £6.8 Per User, Per Month Free trial not available Free version not included Capterra Shortlist charts the highest-rated and most popular products... Our "Best of" badge program showcases products with the highest ratings... Our "Best of" badge program showcases products with the highest ratings... Do you work for Workspace 365?[Manage this product listing](https://www.g2.com/products/workspace-365/claim_requests/new?auto=true) ## Workspace 365 Overview Updated September 2026 AI summary Workspace 365 provides enterprises and midsize organizations with a unified digital workplace that integrates portal, collaboration, productivity, and intranet functions. It offers tools for document and content management, chat, calendar, file sharing, and workflow coordination, with support for customizable branding, permissions, and security. Deployment is flexible across web, desktop, and mobile platforms, with options for integration and single sign-on. ## Compare with a popular alternative Capterra selects software alternatives based on relevant features, verified user reviews and user interactions. Placement may be influenced by client status. ### Workspace 365 3.8 (5) VS. [4.4 (254)](https://www.capterra.com/p/131501/Bloomfire/reviews/) Starting Price £6.8 Per User, Per Month Starting Price Contact vendor Free Trial Free Version Pricing Options Free Trial Free Version Ease Of Use 4.6 (5) Ease Of Use 4.3 (149) Value For Money 4.0 (5) Value For Money 4.2 (91) Customer Service 4.8 (5) Customer Service 4.4 (100) ## Workspace 365 alternatives [4.6 (5,315)](https://www.capterra.com/p/153140/Connecteam/reviews/) Starting price $29.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 96% of reviewers rated it above 4 stars [4.5 (89)](https://www.capterra.com/p/129326/Axero/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 98% of reviewers rated it above 4 stars Highest Rated [4.8 (119)](https://www.capterra.com/p/144958/ThoughtFarmer/reviews/) Starting price $6.00 Per User, Per Month Pricing Options Free Trial Free Version User Rating 100% of reviewers rated it above 4 stars [MangoApps](https://www.capterra.com/p/131314/MangoApps/) [4.4 (150)](https://www.capterra.com/p/131314/MangoApps/reviews/) Starting price Contact vendor for pricing Pricing Options Free Trial Free Version User Rating 89% of reviewers rated it above 4 stars [Learn More](https://www.capterra.com/p/131314/MangoApps/) [View all alternatives](https://www.capterra.com/p/157257/Workspace-365/alternatives/) ## FAQs about Workspace 365 Overview ### What company size and specific industries is Workspace 365 built for? Workspace 365 is designed for organisations of any size that are at any stage of digital transformation. It does not target a specific industry, but suits businesses and teams that need a personalised digital workplace for employees working across different locations and workflows. Features and Usability ### What are the key features of Workspace 365? Workspace 365 offers access controls and role-based permissions, single sign-on, and user management for secure access. It also includes document management, file sharing, content management, and knowledge base tools, plus collaboration features such as chat/messaging, commenting, @mentions, video conferencing, and workflow management. Pricing ### How much does it cost and what fees or limitations are included? Workspace 365 starts at £6.8 per user per month for the Simplify plan, which includes one custom or ready-to-use integration and secure single login. The Connect plan costs £10.2 per user per month with unlimited applications and custom integrations. Kelly additional credits cost £100 per month for 10,000 credits. Integrations ### Which third-party tools and platforms does Workspace 365 integrate with? Workspace 365 integrates with over 20 third-party tools and platforms, including Microsoft 365, Microsoft Outlook, Microsoft Power BI, Microsoft SharePoint, Pipedrive, AFAS Software, Egnyte, and Citrix Workspace. It also connects with Citrix DaaS, Citrix ADC, ConnectWise PSA, ScreenConnect, Magister, and YouTube. Getting Started and Support ### What training and onboarding options does Workspace 365 offer? Workspace 365 provides in-person training, live online sessions, webinars, and documentation to help teams get started. In-person and live online training support guided setup, webinars cover broader product learning, and documentation offers written reference material for self-paced review and ongoing use. Getting Started and Support ### What customer support options does Workspace 365 offer? Workspace 365 provides Email/Help Desk, Knowledge Base, Phone Support, 24/7 Live Rep, and Chat. With no reviewer feedback available on support experience, user sentiment about response speed, helpfulness, or common frustrations cannot be summarized here. ## Features AI summary Based on 987 Portal reviews Capterra reviewers highlight these as the features buyers care about most when choosing portal software: - **Client Portal** (**64%** of reviewers rated this feature as critical) - **SSL Security** (**76%**) - **Data Security** (**72%**) Workspace 365 supports **Data Security**, which is one of the top features buyers look for in portal software. However, it does not include **Client Portal** or **SSL Security**. Instead, it offers other features that reviewers also rate as important, including **Access Controls/Permissions** (**56%**) and **File Sharing** (**55%**). These capabilities help businesses manage who can view content and share documents more efficiently, providing teams with better control over information access and day-to-day collaboration. Access Controls/Permissions 4.0 (1) 0.00% of 1 reviewers that rated this feature as important or highly important Define levels of authorization for access to specific files or systems Activity Dashboard Dashboard to view the status of ongoing processes, identify current incidents and track past activities Activity/News Feed Continuous profile-based stream of news and activity Activity Tracking Track and document all activities across devices, networks, and other systems Alerts/Notifications Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges API Application programming interface that allows for integration with other systems/databases Workspace 365 61 features ### All Features - @mentions: An @mention is a way to tag or notify a specific person about a message/post - Access Controls/Permissions: Define levels of authorization for access to specific files or systems - Activity Dashboard: Dashboard to view the status of ongoing processes, identify current incidents and track past activities - Activity Tracking: Track and document all activities across devices, networks, and other systems - Activity/News Feed: Continuous profile-based stream of news and activity - Alerts/Notifications: Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges - API: Application programming interface that allows for integration with other systems/databases - Blogs: Allows users to publish blogs on social site - Brainstorming: Group collaboration to solve ideas in a productive and concentrated manner. - Calendar Management: Track and manage schedules and meetings via an integrated calendar - Chat/Messaging: Communicate using direct chat or messages within the system - Collaboration Tools: Provides a channel for team members to share AI models, media files, communicate, and work together - Commenting/Notes: Leave comments and notes on documents for others to view - Communication Management: Manage and track all internal and external communication conducted via calls, email, text, or chat - Contact Management: Manage, organize, and store contact information - Content Creation: The ability to create unique content - Content Library: Centralized repository to store content and assets - Content Management: Handles digital content throughout its lifecycle, from creation and storage to distribution and archiving - Customizable Branding: Add customized logos and colors to align with company branding - Customizable Forms: Customize contracts and forms to collect specific information - Data Security: Protect sensitive data for digital privacy - Discussions/Forums: Online forums/groups where users can ask questions, share ideas, best practices, etc. - Document Management: Store, manage, and track all electronic documents in a centralized location - Document Storage: Store and organize documents in a centralized system - Email Management: Manage, store and organize emails within the system or via third-party apps - Employee Directory: Access names, contact information, and roles of employees in a centralized repository - Employee Profiles: Centralized storage for employee data, records, and performance metrics - Event Calendar: A list of events with their respective dates - File Management: Create, save, and store files - File Sharing: Public or private sharing of digital files such as documents, audio/video, images, and more - Forms Management: Store, manage and track all forms in a centralized location - Knowledge Base Management: Manage a repository of information that includes articles, FAQs, or tutorials used for self-service support - Knowledge Management: Gather, organize, share, and analyze knowledge in terms of resources, documents, and people skills - Mobile Access: Access software remotely via mobile devices - Multi-Language: Manage and support multiple languages - Notes Management: Allow users to create, edit, and sort multiple notes - Office Suite: A collection of tools to be used for routine tasks within an organization such as word documents, spreadsheets, presentations, etc. - Personalization: Adjust communications based on previous interactions or personal preferences - Policy Management: Create, manage, and track policies and procedures within an organization - Presentation Tools: Share and present designs - Private Network: Private network of devices, such as a WAN or LAN, that is only accessible to authorized users and not the public - Productivity Tools: Tools to facilitate the production of information and promote efficiency - Project Management: Plan and coordinate all the resources, costs and time needed to execute assignments - Projections: Estimate or forecast of a future scenario based on the study of present trends - Real Time Editing: Preview and make real-time changes in the web content - Real-Time Chat: Engage in direct, instant messaging with customers, users, etc. - Real-Time Notifications: Notifications that are delivered to users as soon as an event occurs - Real-Time Updates: Receive system updates as soon as any changes are made - Role-Based Permissions: Set & manage permission levels based on user roles and restrict access to only authorized individuals - Screen Sharing: Digitally share screen view with others - Search/Filter: Search and filter data across systems to locate required information by entering keywords or certain criteria - Single Sign On: Allow users to access multiple services after entering their login credentials once - Surveys & Feedback: Gauge satisfaction and receive information for improvement and success - Tagging: Attach digital tags to documents and assets for identification, search, or monitoring purposes - Task Management: Create, manage and track all task activities and progression - Third-Party Integrations: Set up connections to third-party platforms to improve business processes - To-Do List: A digital list of items that need to be completed - Version Control: Track revisions and updates made to files and navigate between different versions - Video Conferencing: Connect with meeting participants remotely over video - Wiki: An informational database that allows users to add, delete, or revise content - Workflow Management: Create, design and manage workflows for repetitive tasks --- Get Advice We can help you find the software with the features you need. Features 4.0 (5) 4.0 Based on 5 reviews ## Pricing Value for money 4.0 (5) [View pricing plan details](https://www.capterra.com/p/157257/Workspace-365/pricing/) Simplify £6.80 Per User,Per Month It includes: - Secure single login on any device - One custom or ready-to-use integration Connect £10.20 Per User,Per Month It includes: - Connect unlimited applications and build custom integrations with the Integration Builder Kelly additional credits £100.00 Flat Rate,Per Month It includes: - Instant summaries, ideas, translations and comparisons - Fast, secure external research - Controlled by IT so you can stay compliant - By default running on Azure OpenAI - Flexible: connect other LLMs without changing the user experience Value for money 4.0 (5) 4.0 Based on 5 reviews ## Integrations [ Microsoft 365](https://www.capterra.com/p/227157/Microsoft-365/)[ Microsoft SharePoint](https://www.capterra.com/p/1167/SharePoint/)[ Pipedrive](https://www.capterra.com/p/132666/Pipedrive/)[ Microsoft Outlook](https://www.capterra.com/p/227138/Microsoft-Outlook/)[ ScreenConnect](https://www.capterra.com/p/147830/ScreenConnect/)[ Microsoft Power BI](https://www.capterra.com/p/176586/Power-BI/)[ YouTube](https://www.capterra.com/p/237905/YouTube/)[ Camtasia](https://www.capterra.com/p/203013/Camtasia/) Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. Our team has helped 1 million+ businesses like yours find options that fit their needs. ## Support, customer service and training options Customer Service 4.8 (5) Support - Email/Help Desk - FAQs/Forum - Knowledge Base - Phone Support - 24/7 (Live rep) - Chat Training - In Person - Live Online - Webinars - Documentation - Videos Deployment - Web - Android - iPhone/iPad Typical users - Freelancers - Small businesses - Mid size businesses - Enterprises Customer Service 4.8 (5) 4.8 Based on 5 reviews ## User reviews Overall rating 3.8 Based on 5 reviews Filter by rating 5(0) 4(4) 3(1) 2(0) 1(0) Mentioned topic Sorted by most recent PS prashant S. DBA Computer Software ### "Hands On Tool" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 4.0 4.0 Likelihood to Recommend 8/10 February 9, 2022 Overall Robust software Pros Easy to use, convenient handy features to navigate Cons little difficult, Task oriented, some costly Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. PZ Pascal Z. System Engineer Computer & Network Security ### "Workspace 365" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 5.0 5.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 February 22, 2019 Pros The greatest features of this software is the ease of working and adding SaaS, IaaS and many more Features Cons some times it is difficult to transfer files but there are good solutions for that Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. AN Anonymous User Senior System Engineer Information Technology and Services ### "Great Web Workspace" 3.0 Overall Rating 3.0 3.0 Ease of Use 5.0 5.0 Features 3.0 3.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 February 19, 2019 Great support, response is really fast. Great product with every month new functionalities. Pros Every month new functionalities are added. Great combination with office365 and easy to use. Cons Not have the posibillity to create different layouts of the workspace. For example place logo on differt place. Create extra menu that kind of stuf. Also their own email client is really bad. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor February 20, 2019 Thank you for the honest review! I will provide the feedback (Cons) to our product team. It is now possible to have your logo in the upper left or right bottom corner. We are currently working on the ability to place your logo in different places. I'm curious where you would like to have your logo. The email client is still the preferred Email App for 65% of our customers, mostly due to the option to easily attach SharePoint documents. So, we are working on improvements and you will soon see more improvements there. However, you can also choose to use the Outlook Web App which will replace our Email app while maintaining all the functions in your workspace like mailing to your contacts in the contact book or via the email live tile. If you have any additional ideas or limitations please let us know or go to our Feature Request page. With your feedback we can improve the workspace even further and we are happy to help! Kind regards, Mark Grasmayer - Product Evangelist GR Gerard R. Principal Engineer Information Technology and Services ### "Workspace 365 Review" 4.0 Overall Rating 4.0 4.0 Ease of Use 4.0 4.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 8/10 February 19, 2019 Users with very few skills in using IT can work with this portal. All the applications they need are available in a way that they can work with. This way they work with modern IT solutions without having to be trained for many hours. Pros It is very easy to setup and use. Support is really great. With the additions of Citrix and RDS almost anything can be made available for users. Cons In the beginning the view was too simple. It is advancing quite fast into a modern and fresh portal, with a target to be more of a dashboard. Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor February 21, 2019 Thank you for your review! We are indeed focusing on creating one dashboard to simplify your entire workday. If you have any more ideas to improve Workspace 365 please visit our Feature Request page. Kind Regards, Mark Grasmayer - Product Evangelist BV Bart V. Segment Manager Healthcare Information Technology and Services ### "Workspac 365" 4.0 Overall Rating 4.0 4.0 Ease of Use 5.0 5.0 Features 4.0 4.0 Customer Service 5.0 5.0 Likelihood to Recommend 9/10 February 19, 2019 Flexible workspace with same experience on all devices. Pros Very easy to use. User friendly an flexible (user can arrange workspace) Cons I would like to see more social integration on the platform Review source Incentivized review: software users are invited to submit an honest review and offered a nominal incentive for their time and effort. All incentivized reviews are subject to our verification process prior to publication. Response from Vendor February 21, 2019 I'm happy to read your review! And can share that we are working on more social integrations. We just released an integration with Microsoft Teams and improved the Yammer feed. Furthermore, we made an improvement in the Contacts sidebar allowing you to send emails directly to contacts using the Outlook Web App. If you have any ideas for missing social integrations I'm happy to learn more. Feel free to contact me or leave a feature request on our support portal. Kind regards, Mark Grasmayer - Product Evangelist ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.