# Page 3 | PhraseExpander Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Page 3 - Is PhraseExpander the right Data Entry solution for you? Explore 136 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/157546/PhraseExpander/reviews --- PhraseExpander 4.8 (136) [View alternatives](https://www.capterra.com/p/157546/PhraseExpander/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Page 3 - Reviews of PhraseExpander ## Showing most helpful reviews Showing 51-75 of 136 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use MC Megan C. Owner/Medical Consulting Management Consulting Used the software for: 6-12 months ### "Incredible time saver - Essential to my job..." June 27, 2017 5.0 Efficient Time Management. I have the ability to use and customize phrases, paragraphs, and forms in a fraction of the time it would take to type out responses every single time I am recording my documentation. My documentation is more comprehensive since I am using my custom prompts so I don't leave out key points, but I also use the application for the mundane entries, like my business addresses, passwords, and ID numbers. Total game changer! Pros Flexibility. Having multiple options for forms, choice options, custom phrases, on-the-spot corrections and updates... This list of the options that I like "the most" is innumerable. This application is essential to capturing correct and complete data every time I sit down to record provider documentation. The icing on the cake is that the PhraseExpander developers truly want and listen to their client's feedback and desires. New functionality is coming based upon this constructive feedback and the commitment to creating an outstanding application! Cons Although the base functionality is simple to learn, there are a few nuances that have taken a few weeks to adapt and adopt into my workflows. Review Source PC Paul C. Medical Director Medical Practice Used the software for: 2+ years ### "A must for any busy medical practice" September 8, 2020 5.0 Very happy that we started to use this program in our office. For someone who can not type very fast, and usually have many repetitive things to write, this is a life saver. I highly recommend it to anyone. Pros We use it in almost everything we write in the practice from patient's H&P and any letters or communications that is needed to run a medical practice. The program is very well integrated into our EMR and helps to finish the task so much more efficiently. Cons Not much, but still don't know how to use some of the template creating features to make our office work even better. Review Source SW Stuart W. Psychiatrist Hospital & Health Care Used the software for: 2+ years ### "An essential part of my daily workflow" April 22, 2020 5.0 Greatly reduces the burden of EMR and correspondence. Pros Fast, seamless background program that speeds my data entry in EMR and correspondence. Cons Would like more detailed information about using the advanced feature set so that I can become more proficient at using its deeper features. Reason for choosing PhraseExpander Much, much better support! Review Source DM David M. Attorney Law Practice Used the software for: 6-12 months ### "best text expansion tool for windows" September 11, 2020 5.0 I use it every day to auto-populate info from excel data that saves me time needing to manually review the file for the relevant data. I also use it for run of the mill text expansion in my document drafting, time-entry recording, and email heavy line of work. Pros How well it works in most instances in windows. Cons Learning curve for building macros, and there was a new version release that changed alot of things I had spent time learning, shortly after I started using it, so it felt like time wasted. But not a huge deal-breaker. Switched from [TextExpander](https://www.capterra.com/p/180916/TextExpander/) Text Expander was (I think) a Mac developed app ported to Windows, and it just didn't work that well Review Source DR Daniel R. Podiatrist Used the software for: 2+ years ### "Very good program that does what it is expected to do." April 24, 2018 4.0 Pros The ability to create boiler plate text. Auto correct spelling mistakes. They are continuing to make improvements. Cons How to remember all the names of the boiler plate text.... not sure how this can be done but would be nice to have some kind of drop down or recall system. Review Source Response from Nagarsoft April 25, 2018 Thanks so much for your review, Daniel. I'm so happy to hear that PhraseExpander is working well for you. I'm aware that, when you have set many phrases, remembering them can be hard. That's why PhraseExpander comes with Quick Find, a simple popup - that you can invoke from any app by pressing ALT+SPACE - that lets you search for the contents of any phrase. You can learn more on how to trigger phrases at https://docs.phraseexpander.com/article/23-how-to-trigger-a-phrase#quickfind MB Michael B. MD Medical Practice Used the software for: 2+ years ### "Phrase Expander Review " September 26, 2020 5.0 Very satisfied as a text expander program is a necessity Pros Ease of use Customizability Continually updated and improved Autocorrect function and customizability very helpful Easily integrates into the background with our electronic medical record Cons While the upfront cost is reasonable the continued updates are a bit pricey for large scale office use Review Source DA David A. CEO, Physician Medical Practice Used the software for: 1-2 years ### "Can't practice medicine without it." August 11, 2017 5.0 see review Pros I use an AWESOME EHR (Elation Health), but it does not support full visit templates, so PhraseExpander is a lifesaver. It allows me to set up shortcuts that would otherwise force me to type repetitive phrases, paragraphs, procedure notes, advice given, and forms over and over and over... and over again. PhraseExpander saves me 30-120 minutes a day of time, but incalculable frustration. I would call that priceless. Cons Maybe the price, but considering how much time it saves, totally worth it. I do wish it handled graphics, but my EHR doesn't support imported graphics, so maybe a moot point. Review Source IW Iris W. MD Medical Practice Used the software for: 2+ years ### "Increased productivity" March 30, 2021 5.0 Templates for things that are used often or are tedious to recreate really have been a game changer for my clinic. Pros Integrating with my electronic medical record was easy and my productivity went up significantly! Cons There is so much you can do with it that it is a little overwhelming if you don't block off time to learn about it in the beginning. I get so much out of how I use it but can't help but think I could do even better if I sat down to play around with it more. Review Source WK William K. Professor E-Learning Used the software for: 6-12 months ### "My Take on PhraseExpander" March 25, 2021 5.0 While it was a little more of a learning curve than others I tested, I think PhaseExpander is the best bet for the money and the features rival the more expensive models. Thanks for being there for the regular user like me. Pros I really like the cost to benefit for my main reason. I really liked the PhraseExpress interface but the cost was hard to muster. Finding the happy medium with PhraseExpander is great. Having the ability create forms is by far the best feature. Cons Maybe I just don't know how to include it...I do not see a way for the software to add dates...I have a need to have auto calculation for dates but do not see that in the training or my trial and error. I would like for the system to add 7 days, 14, 21, etc...or 6 months from the current month when a student term ends... Review Source Dr C. Chiropractor Medical Practice Used the software for: 1-2 years ### "Do you like to save time? This is the one" January 14, 2019 5.0 Time is money and this is totally worth it Pros The best thing about this product is how much time it saves me when writing my notes Cons It does take a while to set up but you can continue to modify it as you go Review Source EC Eduardo C. Support Hero Consumer Services Used the software for: 6-12 months ### "The software itself is very helpful, easy to use. The customer support was very helpful." September 6, 2017 4.0 On a regular basis as a customer support agent, I had to sent almost 40 emails per day, with Phrase Expander I was able to save time and send more than 40 emails daily. Andrea, the CEO was extremely flexible with the free trial period. Pros The commands and transcripts are very easy to set on your account. It made my typing faster and easier. The customer support was extremely helpful with us while using the trial version and they help us transitioned to the paid version. Cons When I upgraded to the paid version or the free trial expired all of my commands were removed. Due to this, I had to type everything again. Review Source Response from Nagarsoft September 7, 2017 Thanks for your feedback and nice words, Eduardo. I'm sorry you had problems when moving to the licensed version and that you had to reeenter your phrases. Not sure of what happened but DATA IS PRESERVED when registering the product. PhraseExpander also automatically backs up your data so you are always be able to restore your phrases. If you had got in touch with me, I could have helped you out and restoring the information. JL Jada L. Business Owner Medical Practice Used the software for: 2+ years ### "I find PhraseExpander to be easy to use and it makes my life so much easier." April 27, 2018 5.0 It saves me so much time and effort in doing my work. Pros I like that I can sync PhraseExpander between the computers that I use. If I need to travel, my PhraseExpander is there on my laptop with all my phrases and shortcuts. It is so easy to add new items into PhraseExpander. Cons Off hand, I cannot think of anything that I do not like about PhraseExpander. I am just happy with the product. Review Source SM Samuel M. Financial advisor Financial Services Used the software for: 2+ years ### "A must" September 18, 2020 5.0 Pros This is just amazing, I use it for pretty much everything in my workflow, I use it for programming macro in Excel VBA, forms filling, saving documents path, file naming, template for responding to clients, and I'm probably forgetting a lot. Cons None honestly, this is gold ! You know what ? A mac version would be good, as I'm using a PC and a MAC. Review Source AA Amy A. Nurse practitioner Hospital & Health Care Used the software for: 2+ years ### "Makes charting significantly easier and faster " April 4, 2021 5.0 Pros I love that it syncs with the keyboard, so you don’t have to be in a particular program for it to work. This year I spent time making a complex macro to help me quickly select the correct CPT code according to the new 2021 rules. Saved me a ton of time. Cons I really don’t have any real complaints, I’m perfectly happy using it daily. Review Source KM Kate M. Dietitian Health, Wellness and Fitness Used the software for: 6-12 months ### "A major time saver" September 26, 2020 4.0 Am very happy with the program and wouldn't be without it now. Great customer service, even during the free trial - all my questions were answered in a timely manner. Pros I have been using PhraseExpander for a few months now and don't think I have yet explored all that the program can do, but I use it daily for emails, patient notes, letter/report writing and other tasks and it is a significant time saver. Cons It could be a nicer/more user-friendly interface, but was still fairly easy to work out how to use. Review Source KN Klaus N. na Music Used the software for: 1-2 years ### "PhraseExpander saves Time " September 18, 2020 5.0 PhraseExpander is the best program of its kind. It has already saved me a lot of time when composing emails, letters in Word and other programs. A template can be created for all requirements and executed very quickly in the document. The service is excellent and very quick. Pros I like to program my own templates for every need. Phraseexpander saves much time. Cons It's easy to use and has many features other programs are missing Review Source MQ Michael Q. Physician Medical Practice Used the software for: 2+ years ### "Started using on a recommendation from Elation EHR software. Easy to implement and use." March 8, 2018 5.0 Saves hours weekly and hundreds of keystrokes. Pros It saves me hundreds of keystrokes every day. It is easy to set up and distribute to my other users using Dropbox to share the glossaries. Basic phrases are simple to set up. Forms and templates are a breeze to create. Program sits in backround and does not seem to take up much overhead. It is fast to fill in whatever phrase you are using. Cons My only gripe is there is no version for Apple, otherwise I have no problems with this software!!!!! Review Source MA MANSOOR A. MD Medical Practice Used the software for: 2+ years ### "THIS IS EXTREMELY USER FRIENDLY SOFTWARE. It has made a great deal of difference in my daily work. " November 3, 2017 4.0 EXPLAINED IN DETAIL IN MY REVIEW Pros " I am a physician and I like to document my patient's notes while I see them. This software is very intelligently designed with a ton of functionality. I have customized it to my practice needs. It has reduced my documentation time, cut down typing errors and made my notes look very professional. Cons It is a hard question. Perhaps more functionality in text formatting and ability to insert tables with formulas or calculators can enhance the features. Review Source DG David G. Pathologist Medical Practice Used the software for: 2+ years ### "Life saver product" October 8, 2021 5.0 Pros No need to correct spelling, saves time and secretaries work Cons None, this product nicely adapts to my need Review Source VK Volker K. Manager Information Services Used the software for: 2+ years ### "Daily driver for catalogization and emailing" March 25, 2021 5.0 I'm using PhraseExpander for many years on a daily basis, thus, it has become an important tool which cannot easily be replaced. Pros In contrast to other products, PhraseExpander always works flawless. Cons After years of usage, I'm still confused with templates, glossaries and databases. Review Source MP Manish P. MD, president / CEO Used the software for: 2+ years ### "This small piece of software has changed my life a busy surgeon. I allows me to VERY." February 6, 2018 5.0 Everyday while using my computer both at home and at work in my busy medical practice. Pros Amazing templates that are very easy to set up. No coding experience required. One of the customer rep is always available and helpful online. Cons I will we could use the software while creating templates. I were creating a template, PhraseExpander should still be working, if possible. Review Source Response from Nagarsoft February 7, 2018 Thanks for your nice feedback, Manish. We'll soon add the ability to use text expansion inside templates as well. SA Steven A. President Electrical/Electronic Manufacturing Used the software for: 2+ years ### "Continues to meet all of our requirements" September 14, 2020 5.0 We recommend this product to our customers, peers and suppliers due to the excellent efficiencies that it offers. Pros We use this tool to accelarate email generation as well as LinkedIn messages. Excellent flexibility and the ability to synchronize with other users. Cons We would like to be able to sync via OneDrive. Not sure if the capability is there yet. Reason for choosing PhraseExpander MS Word does not extend to LinkedIn or other we based communications tools. Review Source Response from Nagarsoft September 18, 2020 Thanks for the nice review, Steven. And sure you can sync via OneDrive as well (PhraseExpander works with any cloud drive service). All you have to do is moving your database (or your shared glossaries) in the OneDrive folder. MK Matthias K. IT-Supporter Financial Services Used the software for: 2+ years ### "Great Software with huge impact on daily work" March 25, 2021 5.0 Pros Easy and fast to use. The software helps to ease the daily work process. Safes a lot of time on writing the same phrases in Support tickets. Cons Software needs admin access on the computer, what is a bit complicated on company computers. Review Source RR Robert R. Director of Industry Relations Used the software for: 2+ years ### "Useful, but difficult to navigate" April 25, 2018 3.0 Pros It's functionality is great and the ability to use macros is very useful. It saves me from having to type the same thing over and over. Cons It's not cloud based. The UI is dated. The macro windows pop-up windows to enter info sometimes appear off screen and it's almost impossible to find. Review Source Response from Nagarsoft April 26, 2018 Thanks for your feeback, Robert! Please keep an eye on our website about the announcement of v5 as we are addressing most of the points you are mentioning. NB Nick B. CEO Real Estate Used the software for: 1-2 years ### "If you hate typing and or want to save time, then you need this software." September 14, 2020 5.0 I can’t say enough positive things about the product and the support. Pros Ease of use. Huge time saver. It covers all of the possibilities so you can put a template into another template so if you want to change certain wording you only need to change it once. Cons When you minimize the screen the application closes. I would prefer it just minimize like other programs. Review Source Similar Products Featured